microsoft 365 governance for teams and groups - uninett€¦ · microsoft 365 governance for teams...
TRANSCRIPT
Lig
ht B
lue
R0 G
188 B
242
Gre
en
R16 G
124 B
16
Red
R232 G
17 B
35
Mag
en
taR
180 G
0 B
158
Pu
rple
R92 G
45 B
145
Blu
eR
0 G
120 B
215
Teal
R0 G
130 B
114
Yello
wR
255 G
185 B
0
Ora
ng
eR
216 G
59 B
1
Lig
ht Y
ello
wR
255 G
241 B
0Lig
ht O
ran
ge
R255 G
140 B
0Lig
ht M
ag
en
taR
227 G
0 B
140
Lig
ht P
urp
leR
180 G
160 B
255
Lig
ht T
eal
R0 G
178 B
148
Lig
ht G
reen
R186 G
216 B
10
Dark
Red
R168 G
0 B
0D
ark
Mag
en
ta
R92 G
0 B
92
Dark
Pu
rple
R50 G
20 B
90
Mid
Blu
eR
0 G
24 B
143
Dark
Teal
R0 G
75 B
80
Dark
Gre
en
R0 G
75 B
28
Dark
Blu
eR
0 G
32 B
80
Mid
Gra
yR
115 G
115 B
115
Dark
Gra
yR
80 G
80 B
80
Ric
h B
lack
R0 G
0 B
0
Wh
iteR
255 G
255 B
255
Gra
yR
210 G
210 B
210
Lig
ht G
ray
R230 G
230 B
230
Microsoft 365Governance for Teams and GroupsEirik Christiansen – Technical Advisor Collaboration
14.01.2018
2xTeamwork
Lig
ht B
lue
R0 G
188 B
242
Gre
en
R16 G
124 B
16
Red
R232 G
17 B
35
Mag
en
taR
180 G
0 B
158
Pu
rple
R92 G
45 B
145
Blu
eR
0 G
120 B
215
Teal
R0 G
130 B
114
Yello
wR
255 G
185 B
0
Ora
ng
eR
216 G
59 B
1
Lig
ht Y
ello
wR
255 G
241 B
0Lig
ht O
ran
ge
R255 G
140 B
0Lig
ht M
ag
en
taR
227 G
0 B
140
Lig
ht P
urp
leR
180 G
160 B
255
Lig
ht T
eal
R0 G
178 B
148
Lig
ht G
reen
R186 G
216 B
10
Dark
Red
R168 G
0 B
0D
ark
Mag
en
ta
R92 G
0 B
92
Dark
Pu
rple
R50 G
20 B
90
Mid
Blu
eR
0 G
24 B
143
Dark
Teal
R0 G
75 B
80
Dark
Gre
en
R0 G
75 B
28
Dark
Blu
eR
0 G
32 B
80
Mid
Gra
yR
115 G
115 B
115
Dark
Gra
yR
80 G
80 B
80
Ric
h B
lack
R0 G
0 B
0
Wh
iteR
255 G
255 B
255
Gra
yR
210 G
210 B
210
Lig
ht G
ray
R230 G
230 B
230
Lig
ht B
lue
R0 G
188 B
242
Gre
en
R16 G
124 B
16
Red
R232 G
17 B
35
Mag
en
taR
180 G
0 B
158
Pu
rple
R92 G
45 B
145
Blu
eR
0 G
120 B
215
Teal
R0 G
130 B
114
Yello
wR
255 G
185 B
0
Ora
ng
eR
216 G
59 B
1
Lig
ht Y
ello
wR
255 G
241 B
0Lig
ht O
ran
ge
R255 G
140 B
0Lig
ht M
ag
en
taR
227 G
0 B
140
Lig
ht P
urp
leR
180 G
160 B
255
Lig
ht T
eal
R0 G
178 B
148
Lig
ht G
reen
R186 G
216 B
10
Dark
Red
R168 G
0 B
0D
ark
Mag
en
ta
R92 G
0 B
92
Dark
Pu
rple
R50 G
20 B
90
Mid
Blu
eR
0 G
24 B
143
Dark
Teal
R0 G
75 B
80
Dark
Gre
en
R0 G
75 B
28
Dark
Blu
eR
0 G
32 B
80
Mid
Gra
yR
115 G
115 B
115
Dark
Gra
yR
80 G
80 B
80
Ric
h B
lack
R0 G
0 B
0
Wh
iteR
255 G
255 B
255
Gra
yR
210 G
210 B
210
Lig
ht G
ray
R230 G
230 B
230
Office 365 Groups Naming Policy
Enforcing a naming standard for the groups
Can use free-text or attributes from Azure AD
Attributes that can be used from Azure AD are [Department], [Company],
[Office], [StateOrProvince], [CountryOrRegion], [Title]
Max 53 characters
Blacklist words/names used in creation of Groups – Up to 5000
Lig
ht B
lue
R0 G
188 B
242
Gre
en
R16 G
124 B
16
Red
R232 G
17 B
35
Mag
en
taR
180 G
0 B
158
Pu
rple
R92 G
45 B
145
Blu
eR
0 G
120 B
215
Teal
R0 G
130 B
114
Yello
wR
255 G
185 B
0
Ora
ng
eR
216 G
59 B
1
Lig
ht Y
ello
wR
255 G
241 B
0Lig
ht O
ran
ge
R255 G
140 B
0Lig
ht M
ag
en
taR
227 G
0 B
140
Lig
ht P
urp
leR
180 G
160 B
255
Lig
ht T
eal
R0 G
178 B
148
Lig
ht G
reen
R186 G
216 B
10
Dark
Red
R168 G
0 B
0D
ark
Mag
en
ta
R92 G
0 B
92
Dark
Pu
rple
R50 G
20 B
90
Mid
Blu
eR
0 G
24 B
143
Dark
Teal
R0 G
75 B
80
Dark
Gre
en
R0 G
75 B
28
Dark
Blu
eR
0 G
32 B
80
Mid
Gra
yR
115 G
115 B
115
Dark
Gra
yR
80 G
80 B
80
Ric
h B
lack
R0 G
0 B
0
Wh
iteR
255 G
255 B
255
Gra
yR
210 G
210 B
210
Lig
ht G
ray
R230 G
230 B
230
Set a time to live before renewal on the Groups
Group owner will have to renew the Group if the Group is
still being used
Group owner(s) will be warned 30 days before, 14 days
before and daily the last 14 days before expiration
If a group is deleted by accident, the group can be restored
to a fully functional group within 30days of deletion
Expiration Policy
Lig
ht B
lue
R0 G
188 B
242
Gre
en
R16 G
124 B
16
Red
R232 G
17 B
35
Mag
en
taR
180 G
0 B
158
Pu
rple
R92 G
45 B
145
Blu
eR
0 G
120 B
215
Teal
R0 G
130 B
114
Yello
wR
255 G
185 B
0
Ora
ng
eR
216 G
59 B
1
Lig
ht Y
ello
wR
255 G
241 B
0Lig
ht O
ran
ge
R255 G
140 B
0Lig
ht M
ag
en
taR
227 G
0 B
140
Lig
ht P
urp
leR
180 G
160 B
255
Lig
ht T
eal
R0 G
178 B
148
Lig
ht G
reen
R186 G
216 B
10
Dark
Red
R168 G
0 B
0D
ark
Mag
en
ta
R92 G
0 B
92
Dark
Pu
rple
R50 G
20 B
90
Mid
Blu
eR
0 G
24 B
143
Dark
Teal
R0 G
75 B
80
Dark
Gre
en
R0 G
75 B
28
Dark
Blu
eR
0 G
32 B
80
Mid
Gra
yR
115 G
115 B
115
Dark
Gra
yR
80 G
80 B
80
Ric
h B
lack
R0 G
0 B
0
Wh
iteR
255 G
255 B
255
Gra
yR
210 G
210 B
210
Lig
ht G
ray
R230 G
230 B
230
Retention Rules
Used for data lifecyclemanagement in Office 365
Sets a time to live for the content, content tagged with a
retentionpolicy can not be deleted
At the expiration of a time to live policy there can be set
actions, for instance delete
Use this to build a data governance model for Office 365
Lig
ht B
lue
R0 G
188 B
242
Gre
en
R16 G
124 B
16
Red
R232 G
17 B
35
Mag
en
taR
180 G
0 B
158
Pu
rple
R92 G
45 B
145
Blu
eR
0 G
120 B
215
Teal
R0 G
130 B
114
Yello
wR
255 G
185 B
0
Ora
ng
eR
216 G
59 B
1
Lig
ht Y
ello
wR
255 G
241 B
0Lig
ht O
ran
ge
R255 G
140 B
0Lig
ht M
ag
en
taR
227 G
0 B
140
Lig
ht P
urp
leR
180 G
160 B
255
Lig
ht T
eal
R0 G
178 B
148
Lig
ht G
reen
R186 G
216 B
10
Dark
Red
R168 G
0 B
0D
ark
Mag
en
ta
R92 G
0 B
92
Dark
Pu
rple
R50 G
20 B
90
Mid
Blu
eR
0 G
24 B
143
Dark
Teal
R0 G
75 B
80
Dark
Gre
en
R0 G
75 B
28
Dark
Blu
eR
0 G
32 B
80
Mid
Gra
yR
115 G
115 B
115
Dark
Gra
yR
80 G
80 B
80
Ric
h B
lack
R0 G
0 B
0
Wh
iteR
255 G
255 B
255
Gra
yR
210 G
210 B
210
Lig
ht G
ray
R230 G
230 B
230
Enabled for all users
Limited to a subset of users
Common
Processes in place
Change management
Reporting & monitoring
Analytics
Lig
ht B
lue
R0 G
188 B
242
Gre
en
R16 G
124 B
16
Red
R232 G
17 B
35
Mag
en
taR
180 G
0 B
158
Pu
rple
R92 G
45 B
145
Blu
eR
0 G
120 B
215
Teal
R0 G
130 B
114
Yello
wR
255 G
185 B
0
Ora
ng
eR
216 G
59 B
1
Lig
ht Y
ello
wR
255 G
241 B
0Lig
ht O
ran
ge
R255 G
140 B
0Lig
ht M
ag
en
taR
227 G
0 B
140
Lig
ht P
urp
leR
180 G
160 B
255
Lig
ht T
eal
R0 G
178 B
148
Lig
ht G
reen
R186 G
216 B
10
Dark
Red
R168 G
0 B
0D
ark
Mag
en
ta
R92 G
0 B
92
Dark
Pu
rple
R50 G
20 B
90
Mid
Blu
eR
0 G
24 B
143
Dark
Teal
R0 G
75 B
80
Dark
Gre
en
R0 G
75 B
28
Dark
Blu
eR
0 G
32 B
80
Mid
Gra
yR
115 G
115 B
115
Dark
Gra
yR
80 G
80 B
80
Ric
h B
lack
R0 G
0 B
0
Wh
iteR
255 G
255 B
255
Gra
yR
210 G
210 B
210
Lig
ht G
ray
R230 G
230 B
230
Another
Function…
Another
Function…
1. User fills
SPO list:
group,
privacy,
classification
etc.
2. User
starts
Approval
Flow for
selected
request
3. Flow
looks up
manager &
sends
approval
email *
4. Manager
accepts or
rejects the
request
5. Reject:
Sender gets
a denied
email *
6. Accept:
Azure
Function
starts *
7. Azure
Functions
create the
group,
properties &
owner
8. Flow
sends
notifications
*
Solution: GitHub | blog.atwork.at
* updates
SharePoint
control list
with current
status
Lig
ht B
lue
R0 G
188 B
242
Gre
en
R16 G
124 B
16
Red
R232 G
17 B
35
Mag
en
taR
180 G
0 B
158
Pu
rple
R92 G
45 B
145
Blu
eR
0 G
120 B
215
Teal
R0 G
130 B
114
Yello
wR
255 G
185 B
0
Ora
ng
eR
216 G
59 B
1
Lig
ht Y
ello
wR
255 G
241 B
0Lig
ht O
ran
ge
R255 G
140 B
0Lig
ht M
ag
en
taR
227 G
0 B
140
Lig
ht P
urp
leR
180 G
160 B
255
Lig
ht T
eal
R0 G
178 B
148
Lig
ht G
reen
R186 G
216 B
10
Dark
Red
R168 G
0 B
0D
ark
Mag
en
ta
R92 G
0 B
92
Dark
Pu
rple
R50 G
20 B
90
Mid
Blu
eR
0 G
24 B
143
Dark
Teal
R0 G
75 B
80
Dark
Gre
en
R0 G
75 B
28
Dark
Blu
eR
0 G
32 B
80
Mid
Gra
yR
115 G
115 B
115
Dark
Gra
yR
80 G
80 B
80
Ric
h B
lack
R0 G
0 B
0
Wh
iteR
255 G
255 B
255
Gra
yR
210 G
210 B
210
Lig
ht G
ray
R230 G
230 B
230
Benefits
Guidance
Documentation: Group settings | Overview of retention policies | Overview of labels | Search the audit log
Lig
ht B
lue
R0 G
188 B
242
Gre
en
R16 G
124 B
16
Red
R232 G
17 B
35
Mag
en
taR
180 G
0 B
158
Pu
rple
R92 G
45 B
145
Blu
eR
0 G
120 B
215
Teal
R0 G
130 B
114
Yello
wR
255 G
185 B
0
Ora
ng
eR
216 G
59 B
1
Lig
ht Y
ello
wR
255 G
241 B
0Lig
ht O
ran
ge
R255 G
140 B
0Lig
ht M
ag
en
taR
227 G
0 B
140
Lig
ht P
urp
leR
180 G
160 B
255
Lig
ht T
eal
R0 G
178 B
148
Lig
ht G
reen
R186 G
216 B
10
Dark
Red
R168 G
0 B
0D
ark
Mag
en
ta
R92 G
0 B
92
Dark
Pu
rple
R50 G
20 B
90
Mid
Blu
eR
0 G
24 B
143
Dark
Teal
R0 G
75 B
80
Dark
Gre
en
R0 G
75 B
28
Dark
Blu
eR
0 G
32 B
80
Mid
Gra
yR
115 G
115 B
115
Dark
Gra
yR
80 G
80 B
80
Ric
h B
lack
R0 G
0 B
0
Wh
iteR
255 G
255 B
255
Gra
yR
210 G
210 B
210
Lig
ht G
ray
R230 G
230 B
230
Documentation:
Guest access in Office 365 groups
Guest access in Office 365 groups – Admin Help
Azure AD access reviews
Azure Active Directory Terms of Use feature
Guest inviter role
Lig
ht B
lue
R0 G
188 B
242
Gre
en
R16 G
124 B
16
Red
R232 G
17 B
35
Mag
en
taR
180 G
0 B
158
Pu
rple
R92 G
45 B
145
Blu
eR
0 G
120 B
215
Teal
R0 G
130 B
114
Yello
wR
255 G
185 B
0
Ora
ng
eR
216 G
59 B
1
Lig
ht Y
ello
wR
255 G
241 B
0Lig
ht O
ran
ge
R255 G
140 B
0Lig
ht M
ag
en
taR
227 G
0 B
140
Lig
ht P
urp
leR
180 G
160 B
255
Lig
ht T
eal
R0 G
178 B
148
Lig
ht G
reen
R186 G
216 B
10
Dark
Red
R168 G
0 B
0D
ark
Mag
en
ta
R92 G
0 B
92
Dark
Pu
rple
R50 G
20 B
90
Mid
Blu
eR
0 G
24 B
143
Dark
Teal
R0 G
75 B
80
Dark
Gre
en
R0 G
75 B
28
Dark
Blu
eR
0 G
32 B
80
Mid
Gra
yR
115 G
115 B
115
Dark
Gra
yR
80 G
80 B
80
Ric
h B
lack
R0 G
0 B
0
Wh
iteR
255 G
255 B
255
Gra
yR
210 G
210 B
210
Lig
ht G
ray
R230 G
230 B
230
• Guest inviter role - Setup a
policy so that users with this
role can only invite guest
• This can be set using user AD
properties such - Title, Job
Description
• Admins can create an allow/deny
list of external partner domains that
can be added as guests.
• Manage guest access at
Group Level
Reach
Lig
ht B
lue
R0 G
188 B
242
Gre
en
R16 G
124 B
16
Red
R232 G
17 B
35
Mag
en
taR
180 G
0 B
158
Pu
rple
R92 G
45 B
145
Blu
eR
0 G
120 B
215
Teal
R0 G
130 B
114
Yello
wR
255 G
185 B
0
Ora
ng
eR
216 G
59 B
1
Lig
ht Y
ello
wR
255 G
241 B
0Lig
ht O
ran
ge
R255 G
140 B
0Lig
ht M
ag
en
taR
227 G
0 B
140
Lig
ht P
urp
leR
180 G
160 B
255
Lig
ht T
eal
R0 G
178 B
148
Lig
ht G
reen
R186 G
216 B
10
Dark
Red
R168 G
0 B
0D
ark
Mag
en
ta
R92 G
0 B
92
Dark
Pu
rple
R50 G
20 B
90
Mid
Blu
eR
0 G
24 B
143
Dark
Teal
R0 G
75 B
80
Dark
Gre
en
R0 G
75 B
28
Dark
Blu
eR
0 G
32 B
80
Mid
Gra
yR
115 G
115 B
115
Dark
Gra
yR
80 G
80 B
80
Ric
h B
lack
R0 G
0 B
0
Wh
iteR
255 G
255 B
255
Gra
yR
210 G
210 B
210
Lig
ht G
ray
R230 G
230 B
230
Lig
ht B
lue
R0 G
188 B
242
Gre
en
R16 G
124 B
16
Red
R232 G
17 B
35
Mag
en
taR
180 G
0 B
158
Pu
rple
R92 G
45 B
145
Blu
eR
0 G
120 B
215
Teal
R0 G
130 B
114
Yello
wR
255 G
185 B
0
Ora
ng
eR
216 G
59 B
1
Lig
ht Y
ello
wR
255 G
241 B
0Lig
ht O
ran
ge
R255 G
140 B
0Lig
ht M
ag
en
taR
227 G
0 B
140
Lig
ht P
urp
leR
180 G
160 B
255
Lig
ht T
eal
R0 G
178 B
148
Lig
ht G
reen
R186 G
216 B
10
Dark
Red
R168 G
0 B
0D
ark
Mag
en
ta
R92 G
0 B
92
Dark
Pu
rple
R50 G
20 B
90
Mid
Blu
eR
0 G
24 B
143
Dark
Teal
R0 G
75 B
80
Dark
Gre
en
R0 G
75 B
28
Dark
Blu
eR
0 G
32 B
80
Mid
Gra
yR
115 G
115 B
115
Dark
Gra
yR
80 G
80 B
80
Ric
h B
lack
R0 G
0 B
0
Wh
iteR
255 G
255 B
255
Gra
yR
210 G
210 B
210
Lig
ht G
ray
R230 G
230 B
230
Lig
ht B
lue
R0 G
188 B
242
Gre
en
R16 G
124 B
16
Red
R232 G
17 B
35
Mag
en
taR
180 G
0 B
158
Pu
rple
R92 G
45 B
145
Blu
eR
0 G
120 B
215
Teal
R0 G
130 B
114
Yello
wR
255 G
185 B
0
Ora
ng
eR
216 G
59 B
1
Lig
ht Y
ello
wR
255 G
241 B
0Lig
ht O
ran
ge
R255 G
140 B
0Lig
ht M
ag
en
taR
227 G
0 B
140
Lig
ht P
urp
leR
180 G
160 B
255
Lig
ht T
eal
R0 G
178 B
148
Lig
ht G
reen
R186 G
216 B
10
Dark
Red
R168 G
0 B
0D
ark
Mag
en
ta
R92 G
0 B
92
Dark
Pu
rple
R50 G
20 B
90
Mid
Blu
eR
0 G
24 B
143
Dark
Teal
R0 G
75 B
80
Dark
Gre
en
R0 G
75 B
28
Dark
Blu
eR
0 G
32 B
80
Mid
Gra
yR
115 G
115 B
115
Dark
Gra
yR
80 G
80 B
80
Ric
h B
lack
R0 G
0 B
0
Wh
iteR
255 G
255 B
255
Gra
yR
210 G
210 B
210
Lig
ht G
ray
R230 G
230 B
230
Lig
ht B
lue
R0 G
188 B
242
Gre
en
R16 G
124 B
16
Red
R232 G
17 B
35
Mag
en
taR
180 G
0 B
158
Pu
rple
R92 G
45 B
145
Blu
eR
0 G
120 B
215
Teal
R0 G
130 B
114
Yello
wR
255 G
185 B
0
Ora
ng
eR
216 G
59 B
1
Lig
ht Y
ello
wR
255 G
241 B
0Lig
ht O
ran
ge
R255 G
140 B
0Lig
ht M
ag
en
taR
227 G
0 B
140
Lig
ht P
urp
leR
180 G
160 B
255
Lig
ht T
eal
R0 G
178 B
148
Lig
ht G
reen
R186 G
216 B
10
Dark
Red
R168 G
0 B
0D
ark
Mag
en
ta
R92 G
0 B
92
Dark
Pu
rple
R50 G
20 B
90
Mid
Blu
eR
0 G
24 B
143
Dark
Teal
R0 G
75 B
80
Dark
Gre
en
R0 G
75 B
28
Dark
Blu
eR
0 G
32 B
80
Mid
Gra
yR
115 G
115 B
115
Dark
Gra
yR
80 G
80 B
80
Ric
h B
lack
R0 G
0 B
0
Wh
iteR
255 G
255 B
255
Gra
yR
210 G
210 B
210
Lig
ht G
ray
R230 G
230 B
230