mfms system

7/31/2019 mFMS System

http://slidepdf.com/reader/full/mfms-system 1/108

Version 2.0

Department of Fertilizers

Government of India



Operation Manual

Table of Contents

Table of Contents ................................................................................................................................. 2 Introduction about this manual ............................................................................................................. 8 How to use the manual ......................................................................................................................... 8 Application Interface & Navigation ..................................................................................................... 9 List of Abbreviations ............................................................................................................................ 9 About mFMS Project ......................................................................................................................... 10 Introduction to the Mobile Application of mFMS ............................................................................. 11 Prerequisite/Configuration of the Device ........................................................................................... 11 1 Things To Do Before You Start .................................................................................................. 12 2 Welcome Messages ..................................................................................................................... 13 3 Deployment in the Device........................................................................................................... 15

3.1 Deployment of the Application in the mobile through Cable ............................................. 15 3.2 Deployment of the Application in the mobile through Bluetooth ....................................... 16

3.2.1 From Computer to Mobile ............................................................................................ 16 3.2.2 From Mobile to Mobile ................................................................................................ 21

4 Installation/Uninstallation procedure for mFMS Application .................................................... 23 4.1 Installation procedure of the application in JAVA enabled phones .................................... 23 4.2 Installation procedure of the application in Android OS phones ........................................ 23 4.3 Uninstallation procedure of the application in Java enabled phones ................................... 24 4.4 Uninstallation procedure of the application in Android OS phones .................................... 24

5 Starting the Application .............................................................................................................. 25 6 Registration ................................................................................................................................. 27

6.1 Case I: For Dealer Having Single User Access ................................................................... 27 6.2 Case II: For Dealer Having Multiple User Access .............................................................. 29



Operation Manual

7 Moblie Operations for Java Enabled Devices for Wholesaler .................................................... 32 7.1 Configurations ..................................................................................................................... 33

7.1.1

Add Company .............................................................................................................. 34

7.1.2 Add Product .................................................................................................................. 35 7.1.3 Delete Product .............................................................................................................. 36 7.1.4 Delete Company ........................................................................................................... 37

7.2 Entering Ack Details ........................................................................................................... 38 7.2.1 Enter Receipt Details .................................................................................................... 38 7.2.2

Receipt Details (Continued) ......................................................................................... 39

7.2.3 Enter PIN ...................................................................................................................... 39 7.2.4 Confirmation Message ................................................................................................. 40

7.3 Entering Sales Details .......................................................................................................... 42 7.3.1 Select Enter Sales Details ............................................................................................. 42 7.3.2 Enter Sales Details ....................................................................................................... 42 7.3.3

Enter Sales Details (Continued) ................................................................................... 43


7.4 Updating Stock Details ........................................................................................................ 46 7.4.1 Select Update Stock Details ......................................................................................... 46 7.4.2 Update Stock Details .................................................................................................... 47 7.4.3

Update Stock Details (Continued) ................................................................................ 47


7.5 Manual Receipt Ack ............................................................................................................ 50 7.5.1 Select Manual Ack details ............................................................................................ 50



Operation Manual

7.5.2 Manual Recpt Ack ........................................................................................................ 51 7.5.3 Enter PIN ...................................................................................................................... 51 7.5.4 Confirmation Message ................................................................................................. 52

7.6 View Sales Details ............................................................................................................... 53 7.6.1 Select View Sales details .............................................................................................. 53 7.6.2 View Sales Details ....................................................................................................... 54 7.6.3 View Sale Details ......................................................................................................... 55

8 Moblie Operations for Java Enabled Devices for Retailers ........................................................ 56 8.1 Configurations ..................................................................................................................... 57

8.1.1 Add Company .............................................................................................................. 57 8.1.2 Add Product .................................................................................................................. 59 8.1.3 Delete Product .............................................................................................................. 60 8.1.4 Delete Company ........................................................................................................... 60

8.2 Entering Ack Details ........................................................................................................... 62 8.2.1

Enter Receipt Details .................................................................................................... 62

8.2.2 Receipt Details (Continued) ......................................................................................... 63 8.2.3 Enter PIN ...................................................................................................................... 63 8.2.4 Confirmation Message ................................................................................................. 64

8.3 Updating Stock Details ........................................................................................................ 66 8.3.1 Select Update Stock Details ......................................................................................... 66 8.3.2

Update Stock Details .................................................................................................... 66

8.3.3 Update Stock Details (Continued) ................................................................................ 67 8.3.4 Enter PIN ...................................................................................................................... 67 8.3.5 Confirmation Message ................................................................................................. 68

8.4 Manual Receipt Ack ............................................................................................................ 70



Operation Manual

8.4.1 Select Manual Ack details ............................................................................................ 70 8.4.2 Manual Recpt Ack ........................................................................................................ 71 8.4.3 Enter PIN ...................................................................................................................... 71 8.4.4 Confirmation Message ................................................................................................. 72

9 Moblie Operations for Android Phones for Wholesaler ............................................................. 73 9.1 Configurations ..................................................................................................................... 74

9.1.1 Add Company .............................................................................................................. 74 9.1.2 Add Product .................................................................................................................. 75 9.1.3 Delete Product .............................................................................................................. 76 9.1.4 Delete Company ........................................................................................................... 76

9.2 Entering Acknowledgement Details .................................................................................... 78 9.2.1 Enter Receipt Details .................................................................................................... 78 9.2.2 Receipt Details (Continued) ......................................................................................... 79 9.2.3 Enter PIN ...................................................................................................................... 80

9.3 Entering Sales Details .......................................................................................................... 81 9.3.1 Select Enter Sales Details ............................................................................................. 81 9.3.2 Enter Sales Details ....................................................................................................... 81 9.3.3 Enter Sales Details (Continued) ................................................................................... 82 9.3.4 Enter PIN ...................................................................................................................... 83

9.4 Updating Stock Details ........................................................................................................ 85 9.4.1

Select Update Stock Details ......................................................................................... 85

9.4.2 Update Stock Details .................................................................................................... 86 9.4.3 Update Stock Details (Continued) ................................................................................ 86 9.4.4 Enter PIN ...................................................................................................................... 87 9.4.5 Notification Message .................................................................................................... 87



Operation Manual

9.5 Manual Acknowledgement details ...................................................................................... 88 9.5.1 Select Manual Ack details ............................................................................................ 88 9.5.2

Manual Acknowledgement Details .............................................................................. 89

9.5.3 Enter PIN ...................................................................................................................... 89

9.6 View Sales Details ............................................................................................................... 90 9.6.1 Select View Sales details .............................................................................................. 90 9.6.2 View Sales Details ....................................................................................................... 91 9.6.3 View Sale Details ......................................................................................................... 91

10

Moblie Operations for Android Phones for Retailer ............................................................... 92

10.1 Configurations ..................................................................................................................... 93 10.1.1 Add Company .............................................................................................................. 93 10.1.2 Add Product .................................................................................................................. 94 10.1.3 Delete Product .............................................................................................................. 95 10.1.4 Delete Company ........................................................................................................... 95

10.2

Entering Acknowledgement Details .................................................................................... 97

10.2.1 Enter Receipt Details .................................................................................................... 97 10.2.2 Receipt Details (Continued) ......................................................................................... 98 10.2.3 Enter PIN ...................................................................................................................... 99

10.3 Updating Stock Details ...................................................................................................... 100 10.3.1 Select Update Stock Details ....................................................................................... 100 10.3.2 Update Stock Details .................................................................................................. 100 10.3.3 Update Stock Details (Continued) .............................................................................. 101 10.3.4 Enter PIN .................................................................................................................... 101 10.3.5 Notification Message .................................................................................................. 102

10.4 Manual Acknowledgement details .................................................................................... 103



Operation Manual

10.4.1 Select Manual Acknowledgement details .................................................................. 103 10.4.2 Manual Acknowledgement Details ............................................................................ 104 10.4.3 Enter PIN .................................................................................................................... 104

11 FAQs ..................................................................................................................................... 105 12 References ............................................................................................................................. 108



Operation Manual

Introduction about this manual

Purpose of this document:

The purpose of this document is to show the installation & operation of Mobile Based Application

of mFMS (Mobile Based Fertilizer Management System). The mFMS project and its objectives are

discussed in section 1 whereas the mobile application of mFMS is discussed in the section 2 and the

subsequent sections.

This document details the workflow of the entire application which is intended to help the

wholesaler and the retailer in easy understanding of the application. This manual guides its users by

providing a clear idea about how things have to be done in the application. Each and every step is

clearly mentioned in the manual.

Who are the users for whom the manual is intended for:

This manual is intended for the different users who are wholesalers and retailers to make their data

entries for stock, sale, receipt, manual receipt acknowledgement and view sale details whichever

is/are applicable and to the configure the application. A particular user which may either be a

wholesaler/retailer needs to refer only their respective section in this manual based on the operating

system of their mobile i.e a wholesaler should refer sections with the wholesaler as heading and a

retailer should refer sections with the retailer as heading.

What the manual contains:

This manual is designed to provide step-by-step guidance to the users, using actual screenshots

from the application.

How to use the manual

This manual is intended to guide the users in a step-by-step manner to share the application, deploy

the application and make data entries. Each screenshot guides to complete all these tasks.

The table of contents indicates clearly where one can refer these sections for getting the assistance

in any of the operation mentioned above. The manual also describes certain frequently asked

questions (FAQs) that one may have about the application.



Operation Manual

Application Interface & Navigation

Interfaces Meaning Description

Text Box Enables dealer to enter text or modify the

displayed text

Drop down list

or

Enables dealer to select a single item from

a list of items

For example,

Radio Buttons To make a single choice out of all

available options

Checkbox To choose more than one option out of all

available options

Inbox To go to the inbox of the mobile phone

Continue To go to the next screen

Back To go to the previous screen

Menu To display the menu

Finish To go to the homepage of the application

Exit To exit out of the application

Date Picker To select the date from the calendar

List of Abbreviations

mFMS Mobile Based Fertilizer Monitoring System

FMS Fertilizer Monitoring System

IVRS Interactive Voice Response System



Operation Manual

Page

10

About mFMS Project

Honorable Finance Minister, Government of India, in the budget speech of 2011-12 referred to a

task force constituted to work out the modalities for the proposed system of direct transfer of

subsidy for kerosene, LPG and fertilizer.

The Government of India constituted a task force on direct transfer of subsidies on kerosene, LPG

and fertilizer under the chairmanship of Shri Nandan Nilekani to recommend and implement a

solution for direct transfer of subsidies.

For these purposes, an application called ‘mFMS’ is developed to enable the transition and meet the

overall objective of initiative.

Objective

“The objective of the mFMS is to monitor the movement of the fertilizer from the Manufacturer to

Warehouse to Wholesalers and from Wholesalers to Retailers. The proposed system will help in

monitoring the movement of Fertilizer’s consignments and its stock position at various warehouses,

wholesaler, and retailer. The system will also act as a tool for Government Bodies to track and

ensure the timely distribution of fertilizers to the farmers”

An integrated solution consisting of multiple access channels has been found through

• Web

• Mobile



Operation Manual

Page

11

Introduction to the Mobile Application of mFMS

A user which may either be a wholesaler/retailer can make the data entry either through any of these

interfaces:

1. Web Application

2. Mobile Application

This manual covers the workflow of mobile application of mFMS for Java/Android mobiles for the

different users of the application discussed in separate sections. For making the entries, the dealer

ID for the respective wholesaler/retailer should already been generated through the Web

Application of mFMS and that should reach the user through a SMS from the server of mFMS.

Prerequisite/Configuration of the Device

Java enabled device*

• A minimum of 256 KB of ROM for the MIDP 2.0, CLDC 1 implementation

• A minimum of 128 KB of RAM for the Java runtime heap

• A minimum of 8 KB of non-volatile writable memory for persistent data

Android enabled device*

Minimum 10MB of phone memory to install the application

By default Android devices have sufficient memory which is almost in GB. The best device

to support the application is Android 2.2 version.

* The mobile specification can be seen from the website www.gsmarena.com. Some suggested

models mentioned in FAQs (Page 163).



Operation Manual

Page

12

1 Things To Do Before You Start

The manual intends to help the dealer to make their data entries for stock, sale and receipt

acknowledgement whichever is/are applicable and to configure the application. But before

performing these operations, there are few mandatory steps which need to be followed. A user is

supposed to make a checklist to confirm whether these steps have been followed sequentially or

not.

1. The user should be registered for performing any action in the application.

2. If registered, deployment of the application in the mobile phone.

3. After deployment, install the application.

4. Once the deployment is over, register as per the dealer type.

5. Finally enter the desired module where the action has to be performed.



Operation Manual

Page

13

2 Welcome Messages

Important On successful registration, the dealer gets 3 welcome messages (because of

160 character SMS limit) from the mFMS server which has 6 digit dealer ID, PIN for mobile

app, IVRS number and web login password. TD-FMSDOF would come as sender name. A

sample has been shown below.

Message 1:

Message 2:

Message 3:



Operation Manual

Page

14

Deployment

in the

Device



Operation Manual

Page

15

3 Deployment in the Device

A user can deploy the mMFS application in their mobile by any of the methods explained below:

3.1 Deployment of the Application in the mobile through Cable

Fig1: Application transfer from computer to mobile phone through Data Cable

For performing this operation, these steps need to be performed:

Step1: Connect one end of the data cable to the USB port of the computer and another to the

mobile handset.

Step2: After making the connection, go to the location the where the application is saved in the

PC.

Step3: Select the application and send it to the handset.

Topics covered in this module:

Deployment of the Application in the mobile through Cable

Deployment of the Application in the mobile through Bluetooth

(i) From PC/laptop to mobile

(ii) From mobile to mobile



Operation Manual

Page

16

Important Some mobile phones get connected to the PC directly through the data cable but for

some mobiles, PC suite needs to be installed in the PC for successful transfer of the mFMS

application.

3.2 Deployment of the Application in the mobile through Bluetooth

3.2.1 From Computer to Mobile

Fig 2: Application transfer from computer to mobile phone through Bluetooth

This mode of application transfer is possible with those mobile phones which have Bluetooth

facility and the similar facility is available with the PC/Laptop. Follow the steps below to allow the

application transfer:

Step1: Switch on the Bluetooth of the mobile.

Go to the Menu option> Connectivity> Bluetooth. Select the radio button with ‘On’ option from

‘On or Off” options or simply select ‘On’ from the list of ‘On or Off’, whichever is displaying.

Important Make sure that the Bluetooth visibility is On otherwise it would not appear in the

list once the searching is complete by the PC/Laptop.

Step 2: Switch on the Bluetooth of the computer/laptop. In case, the dealer does not know how toswitch the Bluetooth on, read the information below.



Operation Manual

Page

17

Bluetooth

Installation

onPC/Laptop

Case I: When the PC does not has built-in Bluetooth

Add a Bluetooth adapter (sometimes called Bluetooth dongle) to your computer

if it doesn't already have one. It can be done by plugging the adapter into the

USB port.

Important For the computer to detect this external hardware, Bluetoothdongle driver should be installed.

Case II: Some computers come with a built-in Bluetooth adapter, especiallylaptops. Turn on the adapter using the ‘switch on’ key of the laptop.

After switching on the Bluetooth service, the icon can be located in the right

hand bottom corner of the desktop (task bar). It would be somewhat similar to

one displayed below:

Fig 3: Icon on the right hand side of the task bar

The Bluetooth’s icon is

If the Bluetooth service has got enabled successfully, configure the service in

the following ways:

Start Control Panel Devices and Printers

Just click “ Add a device” button.

How to search the mobile and do the pairing?

Step 1: Turn the Bluetooth device of the PC/Laptop on.

Step 2: Make it discoverable.

Method for making the device discoverable can vary widely from one type of device to another. Some Bluetooth enabled devices are always in discoverable

mode.

In laptop, right click the Bluetooth icon, go to “Open settings” menu and enable

the check box to turn your PC discoverable.



Operation Manual

Page

18

Fig 4: Bluetooth settings options

Step 3: Allow the Bluetooth of the computer to search any other Bluetooth device in its range which

is the mobile phone.

Pairing

of PC/Laptop

with the

Mobile

When a Bluetooth enabled device is in discovery mode, it broadcasts a wireless

signal that allows it to be detected by other devices or computers. This is

sometimes called Pairing Mode. When most devices are discoverable, they arealso in pairing mode, ready to be paired with your computer.

How to share the mFMS folder from the PC/Laptop to the mobile?

Step 1: Go to the location where the mFMS folder is saved.

Step 2: Select the folder and the folder would get highlighted. Right click on the

folder and select open as shown in the Fig 5.



Operation Manual

Page

19

Fig 5: mFMS folder selection

Step 3: Right click on the file which has to be shared. Go to ‘Send to’ >

Bluetooth.

Fig 6: File transfer through Bluetooth

Step 4: Select the Bluetooth device to which the file is to be transferred and it

would get highlighted.



Operation Manual

Page

20

Fig 7: Device selection from the searched result

Tip If the device is not listed in the list of searched Bluetooth devices, click on

‘ search again’ option (appearing left hand bottom of Fig 7) to search the device

again. Then it would come in the list.

Step 5: Click Ok.

Tip This would not start sending the file. A pop-up would come on the screen

of the mobile which would seek permission ( Allow or Deny) from mobile user

whether he/she wants to receive this file. If the mobile user allows the

permission by selecting ‘Yes / Allow’ for the file to be shared, the process of

sending the file from the PC/Laptop begins.

Fig 8: Seeking permission for file transfer

Step 4: Once the Bluetooth of the mobile is detected by the computer and the pin is shared and the

application can be transferred from the computer to the mobile.



Operation Manual

Page

21

FileTransfer

Receiving the permission from the mobile, the PC/Laptop starts to send the fileto the mobile.

Fig 9: File transfer

The location where this file is saved varies from mobile to mobile. The application sent to the

mobile phone is received in the ‘ Received Files’ folder of the memory card/phone or in the

‘ Application/Games’ folder of the phone.

3.2.2 From Mobile to Mobile

Fig 10: Application transfer from mobile to mobile phone using Bluetooth

This mode of application transfer is possible when both the mobile phones have the Bluetooth

facility. Follow these steps to allow application transfer:

Step1: Switch on the Bluetooth of the mobile phones. Go to the Menu option> Connectivity>

Bluetooth. Select the radio button with ‘On’ option from ‘On or Off’ or sim ply select ‘On’ from the

list of ‘On’ or ‘Off’, whichever is displaying.

Important Make sure that the Bluetooth visibility is On for both the mobiles otherwise it

would not appear in the list once the search is over.

Step 2: Connect both the phones through Bluetooth by searching the other mobile from any of the

available two mobiles.

Step 3: Once the device is detected, share the pin. The pairing is over and then the application can

be transferred from the one mobile phone to the other.



Operation Manual

Page

22

InstallationProcedure

of the

Application



Operation Manual

Page

23

4 Installation/Uninstallation procedure for mFMS Application

The mFMS folder shared either through the CD/pen drive/Bluetooth contains files with the

extension .jar / .jad/.apk. . The file with .jar extension is for the Nokia handsets while the .jad file is

for others especially for the Samsung mobiles. The file with .apk extension is for the Android

handsets.

4.1 Installation procedure of the application in JAVA enabled phones

Copy mobileclient_v_2.45.jar/.jad

When the . jar/.jad file is clicked, it guides to install the application in phone/external memory card

or the application opens. In case of successful installation, the application can be located in

Installed apps/Received files for Nokia phones.

Games/ Apps for Samsung/LG etc. phones.

4.2 Installation procedure of the application in Android OS phonesCopy mobileclient_v1.38.apk

Click the file and it guides to install in phone/external memory card. After the successful

installation, the application can be located in

Applications for Samsung/LG/Micromax phones.


Installation procedure of the mFMS application for Java enabled phones

Installation rocedure of the mFMS a lication for Android enabled hones

WHEN A NEW APPLICATION IS AVAILABLE

On receiving information/SMS at the launch of new version or when the handset is changed

or reinstalling handset

Finish all pending tasks from the mobile – such as sale receipt of acknowledgements

Uninstall older version

Download latest version from mfms.nic.in

Install the application

http://www.mfms.nic.in/






Operation Manual

Page

24

4.3 Uninstallation procedure of the application in Java enabled phonesGo to Menu Setting Applications Manage Applications mFMS Uninstall.

4.4 Uninstallation procedure of the application in Android OS phonesGo to Menu Setting Applications Manage Applications mFMS Uninstall.



Operation Manual

Page

25

5 Starting the Application

The user needs to search the location in their mobile phone where this application is saved and then

install the application. Normally the application is saved in the ‘ Received Files’ folder and when it

is once installed, it can be found in the list of applications by going through

Menu> Application>mFMS.

Important There is no need to install the application each time when the dealer has to make

the entry. The application once installed can be used for data entry multiple number of times.

To make an entry, select the application. It gets highlighted as compared to other applications

already there in the list of applications. Click once to run the mMFS application and go to the

section where the desired task is to be performed.



Operation Manual

Page

26

Registration



Operation Manual

Page

27

6 Registration

The first step required after installation of the application is the registration process. The screen for

registration appears after clicking once on the application icon. As the application is common for all

the users, the step of registration is required by the application to identify the present user of theapplication out of the different users. The registration process is mandatory for all the users as the

data entry is possible after this step.

Note This is one time activity and needs not to be done each time before data entry.

6.1 Case I: For Dealer Having Single User Access

On the registration page, the user needs to enter their respective dealer ID and after setup

confirmation; the respective user access is permitted. That means if the retailer id is entered for

registration, then the application would enter the retailer’s access area.

The dealer ID which needs to be entered here is the same 6 digit dealer ID which is mentioned inthe SMS from the server of the application after successful registration. In the example below, 6

Digit Wholesaler ID is entered.

Fig 11a: Java enabled mobile screen Fig 11b: Android OS enabled mobile screenFig 11: Common registration screen for the users

Important After entering the dealer ID, click the Menu button (in case of Java Phone) to get

Next Button to proceed/ Exit button to exit registration.

The next step is to enter the PIN as shown in the figure 12 and the application will get registered in

the mobile.



Operation Manual

Page

28

Fig 12a: Java enabled mobile screen Fig 12b: Android OS enabled mobile screen

Fig 12: Registration of wholesaler

Important Entering the PIN, click the Menu button (in case of Java Phone) to get Save button

to proceed/ Exit button to exit registration.

The application seeks permission to send text message in case of Java phones, if it is confirmed,

information message displays on the screen confirming application successful registration as shown

in Figure 13.

Fig 13a: Confirmation Message in Java Phones Fig 13b: Information Message in Java Phones

Fig 13: Successful Registration

Message structure:

On successful registration, the dealer gets a message with the following structure:

mFMS mobile client application android/java version ** installed successfully.



Operation Manual

Page

29

6.2 Case II: For Dealer Having Multiple User Access

In some cases, a dealer act as two different user types especially in the case of those dealers who

can be wholesaler for some companies and retailer for some other companies as well.

On the registration page, the user needs to enter the dealer IDs of both wholesaler and retailer and

after successful setup, the user gets access for both wholesaler and retailer and the desired access

area be accessed one at a time.

The dealer ID which needs to be entered here is the same 6 digit dealer ID which is mentioned in

the SMS from the server of the application after successful registration.


Fig 14: Registration for both wholesaler and retailer

Important After entering both the dealer IDs, click the Menu/Next button to give permission

to register. Click the Exit button to exit registration.

The next step is to enter the PIN as shown in the figure 15 and the application will get registered in

the mobile.



Operation Manual

Page

30


Fig 15: Registration of wholesaler

Important Entering the PIN, click the Menu button (in case of Java Phone) to get Save button

to proceed/ Exit button to exit registration.

The application seeks permission to send text message in case of Java phones, if it is confirmed,

information message displays on the screen confirming application successful registration as shown

in Figure 16.

Fig 16a: Confirmation Message in Java Phones Fig 16b: Information Message in Java Phones

Fig 16: Successful Registration

Message structure:

On successful registration, the dealer gets a message with the following structure:

mFMS mobile client application android/java version ** installed successfully.



Operation Manual

Page

31

On successful registration, the screen which is displayed in the Fig 17 appears which allows the

dealer to select an option, in whose user access area the dealer wants to enter. Here the dealer has

the right to enter either of the two user access areas.


Fig 17: Selecting an option

Important Select the radio button in front of the user name to enter the desired access area

followed by clicking on the Next/Continue button. Click the Exit button to exit registration.

Important If because of any reason, the access area is different to what is desired,

just uninstall the application and enter the desired user area by entering the concerned

dealer ID/IDs. The application needs not to be deployed again, simply uninstall, followed

by reinstallation and finally register as per the desired user access area.



Operation Manual

Page

32

7 Moblie Operations for Java Enabled Devices for Wholesaler

Entering the application, the wholesaler will be taken to the welcome screen which is the homepage

of the application as shown in Fig 18.

Fig 18: Homepage of wholesaler application

The panel on top displays some information about the application like it is mobile client application

of FMS (Fertilizer Management System) for the wholesaler. On the centre of the screen, six options

are displayed, which are:

1. Enter Ack Details (Described in detail in Section 7.2)


Enter Ack Details

Entering Sales Details

Update Stock Details

Manual Ack Details

View Sales Details

Configuration



Operation Manual

Page

33

2. Enter Sale Details (Described in detail in Section 7.3)

3. Update Stock Detail (Described in detail in Section 7.4)

4. Manual Ack Details (Described in detail in Section 7.5)

5. View Sales Details (Described in detail in Section 7.6)

6. Configure (Described in detail in Section 7.1)

On the bottom of the screen, there are two options:

Menu: Clicking here the user gets the option of Help, Next & Back .

Exit: For coming out of the application

A wholesaler can select any one of these 6 options depending on the requirement by clicking on the

radio button in front of it.

Note If the wholesaler is entering the application for the first time, the wholesaler must go to

configuration option to add companies & add product for sale and stock transaction, so that a list of

companies/products can be generated in the drop down list.

7.1 Configurations

For configuration, configuration has to be selected by clicking on the radio button in front of it.

This module of the application allows the wholesaler to Add Company, Delete Company, Add

product and Delete product with a radio button in front of each of them.

Fig 19: Configuration



Operation Manual

Page

34

Important Click the Next button to proceed. Click Menu button to get the Home / Exit/Help

button.

7.1.1 Add CompanyThis section allows the wholesaler to add the company/companies for whom it acts as a wholesaler.

When the drop down list is clicked, the whole list of companies can be seen but the wholesaler in

supposed to select the concerned company for whom it acts as a wholesaler. When you add

company the corresponding products of the company are automatically added.

7.1.1.1 Select Add Company

Fig 20: Company addition

Important Click the Next button to go to the next page as displayed in Fig 21. Click the Menu

button to get Home / Exit/Help buttons. When the Next button is clicked, it automatically links to

the next section for data entry.



Operation Manual

Page

35

7.1.1.1.1 Select Company

Fig 21: Configure Manufacturer

Important After selecting the company, click the Add button to add the company in the list.

Click the Menu button to view the menu items.

An information message pops up on the screen as displayed in the Figure 22.

Fig 22: Information Message

7.1.2 Add Product

This function is used to add product of the company as required.

7.1.2.1 Select Add Product




Operation Manual

Page

36

Important After selecting the company and then the product, click the Add button to add the

product in the list. Click the Menu button to get Back/Exit/Help button.



7.1.3 Delete Product

7.1.3.1 Select Delete Product

Fig 25: Delete product

Important After selecting the company and then the product, click the Delete button to delete

the product in the list. Click the Menu button to get Back/Exit/Help button.





Operation Manual

Page

37

7.1.4 Delete Company

The wholesaler can delete a company or companies from the list of companies already added in My

Company List . When the drop down list is clicked, the list of added companies can be seen and then

selecting a particular company and giving the delete command, it can be deleted.

7.1.4.1 Select Delete Company

Fig 27: Delete Company

Important After selecting the company, click the Delete button to delete the company. Click

the Menu button to get Back/Exit/Help option.



Operation Manual

Page

38

7.2 Entering Ack Details

7.2.1 Enter Receipt Details

Select the transaction id from the drop down menu. The application takes the corresponding values

for Your ID, Seller ID and Invoice Number from the port message. Select the Date of

acknowledgement from the date picker.

Fig 28: Receipt details

Transaction ID – It is the 16 digit transaction ID which the wholesaler received through SMS and

needs to be selected from the drop down menu.

Your ID – It is the 6 digit dealer ID of the wholesaler which gets entered by default.

Seller ID – It is the ID of the company which is the seller of the fertilizer.

The wholesaler can acknowledge receipt of the sale by the company through this module.

Both the seller and buyer will receive a notification SMS after successful sale transaction.The wholesaler receives a data message on the mobile as shown on ‘Data Message’ below.

Click Start in the Data Message. Select the transaction id (16 digits). Press ‘Continue’ to see

next product details. Wholesaler can change the ‘quantity’ in case of short supply. Press

‘Finish’ to enter PIN and acknowledge transaction. Wholesaler will receive a notification

SMS after successful sale transaction.

Data Message



Operation Manual

Page

39

Invoice Number – It is the invoice number of the sale made by the seller company.

Date – It is the date of acknowledgement.

Important The mobile will take the date of the day by default. The date can be selected withthe help of calendar which would appear after clicking on the date picker. Make sure that any future

date is not entered as it would not accept it.

Important After entering receipt details, click the Continue button to go to the next page.

Click the Menu to go the menu option.

7.2.2 Receipt Details (Continued)

The next screen is Fig 29 which is the data entry screen for Company, Product, Unit of Qty and

Quantity.


Company – It is the seller company’s name from whom the stock is received.

Product – It is the product of the selected company received as stock.

Unit of Qty – It is the Unit of quantity like 50 kg bags, Metric ton etc.

Quantity- It is the quantity which is received.

Important After entering/selecting the values, click the Menu button to get Continue button

to update receipt of other products as well i.e in case of multiple entries. Click Finish to submit the

receipt in case of single entry.

7.2.3 Enter PIN

The mobile application asks for the four digits PIN from the wholesaler.



Operation Manual

Page

40

Fig 30: Entering the PIN

Important After entering the PIN, click the Menu to get Submit button. Click Home to go to

the homepage.

7.2.4 Confirmation Message

The application seeks permission to send a message once the PIN is entered.

Fig 31: Permission to send message

Important Click Yes for the application to send a text message or else click No to cancel.

When Yes is clicked, ‘SMS sent’, would appear on the screen of the mobile as displayed in the

Figure 32 which confirms successful submission of receipt entry.



Operation Manual

Page

41

Fig 32: Information message

Important Click Done to go to the homepage.

7.2.4.1 Notification Message

The wholesaler receives a notification SMS from the server of mFMS which contains the

wholesaler ID, Date, Time and Transaction ID.

Message Structure:

A receipt of sale Txn <<transaction ID>> has been acknowledged by <<buyer ID>> on

<<date with time>> successfully. Receipt transaction id is <<transaction ID>>

Example: A receipt of sale Txn <<16 digits>> has been acknowledged by <<111111>> on

<<25.5.12 at 12.00am>> successfully. Receipt transaction id is <<16 digits>>.



Operation Manual

Page

42

7.3 Entering Sales Details

In this module, the wholesaler enters his sale details to wholesaler/retailer. Press ‘Continue” to enter

product details, press ‘Finish’ to enter PIN to confirm sale transaction.

The Wholesaler will receive a notification SMS.

To enter this module, follow the steps below.

7.3.1 Select Enter Sales Details

For entering sales details, Enter Sales Details has to be selected by clicking on the radio button in

front of it.

Fig 33: Selecting Enter Sale Details

Important After selecting Enter Sale Details, click the Menu button to get the Next button to

go to the next page as displayed in Fig 34. Click the Exit button to exit from the application. When

the Continue button is clicked, it automatically links to the next section for data entry.

7.3.2 Enter Sales Details

The next screen is data entry screen for Buyer ID, Invoice Number and Date.



Operation Manual

Page

43

Fig 34: Entering Sale Details

Your ID – It is the 6 digit dealer ID which the application takes by its own.

Buyer ID – It is the dealer ID to whom the sale is made.

Invoice Number – It is the invoice number of the sales receipt.

Date – It is the date when the sale is made. If the entry is being made after few days of the sale, put

the date when the sale was made.

Important The mobile will take the date of the day by default. If the date does not come by its

own, fill the date in the form of DDMMYYYY (Eg. - 26012011 for 26Jan 2011). The date can also

be selected with the help of calendar which would appear after clicking on the date picker. Makesure that any future date is not entered as it would not accept it.

After entering the sales details, click the Continue button to go to the next page as displayed in Fig35. Click the Menu button to get the Exit button to exit from the application. When the Continue

button is clicked, it automatically links to the next section for data entry.

7.3.3 Enter Sales Details (Continued)

The next screen is Fig 35 which is data entry screen for Company, Product, Unit of Qty and

Quantity.




Operation Manual

Page

44

Company – It is the manufacturer’s name of whose the goods are sold.

Product – It is the product of the selected company which is sold by the wholesaler to the buyer.

Unit of Qty – It is the unit of quantity which is sold like 50kg bags, Metric ton etc.

Quantity - It is the quantity being sold to the retailer.

Important After entering/selecting the values, click Menu button to get the Continue button to add

multiple sales entries and if only one sale detail has to be added, click Finish button to enter the

PIN as displayed in Fig 36.

7.3.4 Enter PIN



Important After entering the PIN, click the Menu button to get Submit button for the mobile

to seek permission to send a message as displayed in Fig 37 or the Exit button to exit from the

application. Click Home to go to the homepage.



Fig 37: Permission to send a message



Operation Manual

Page

45



Figure 38 which confirms successful submission of sales entry.



7.3.5.1 Inbox MessageThe wholesaler as well as the buyer receives a SMS from the server of mFMS which would contain

the invoice number, issue date, wholesaler ID, retailer ID and transaction ID.

Message Structure:

Seller’s mobile:

A sale Transaction with Invoice Number <<invoice no>> dated <<invoice date>> by

<<seller ID>> <<seller Name>> to <<buyer ID>> is successful. Transaction Id is

<<transaction ID>>

Example: A sale Transaction with Invoice No <<15 digits>> dated <<25-05-2012>> by

<<11111>> << xxx>> to <<222222>> is successful. Transaction Id is <<16 digits>>.

Buyer’s mobile:

<<Seller Name>> <<seller ID>> raised an invoice <<invoice number >> dated <<invoice

date>> to <<buyer id >> <<buyer type>> under Txn <<transaction ID>>. Please

acknowledge.

Example: <<Yyy>> <<111111>> raised an invoice <<15 digits>> dated <<25-05-12>> to

<<222222>> <<buyer type>> under Txn <<16 digits>>. Please acknowledge.



Operation Manual

Page

46

7.4 Updating Stock Details

This module of the application allows the wholesaler to update the stock details. Click Continue

button to update more than 1 product. On submission of the stock update, the wholesaler receives a

notification SMS.


7.4.1 Select Update Stock Details

For entering Update Stock Details, Update Stock Details has to be selected by clicking on the radio

button in front of it.

Fig 39: Updating Stock Details

Important Click the Menu button to get Continue button to go to the next page as displayed

in Fig 40. Click the Exit button to exit from the application. When the Continue button is clicked, it

automatically links to the next section for data entry.



Operation Manual

Page

47

7.4.2 Update Stock Details


Your ID – It is the 6 digit dealer ID and the application enters this value by its own.

Date – It is the date when this stock update is made.

Important The mobile will take the date of the day by default. If the date does not come by itsown, fill the date in the form of DDMMYYYY (Eg. - 26012011 for 26Jan 2011). The date can also

be selected with the help of calendar which would appear after clicking on the date picker. Make

sure that neither any future date nor any date before 10 days from the date of the day is notentered/selected. It would not accept in these cases.

After updating stock details, click the Continue button to go to the next page. Click the Menu

button to get Back button to go to the previous screen or Exit button to exit from the application.

When the Continue button is clicked, it automatically links to the next section for data entry.

7.4.3 Update Stock Details (Continued)


Quantity.

Fig 41: Entering Stock Details

Company – It is the manufacturer company’s name of whose stock is taken.



Operation Manual

Page

48

Product – It is the product of the selected company whose stock is taken into consideration.


Quantity- It is the quantity available in the stock.


to update stocks of other products in case of multiple entries. Click Finish to enter the PIN in case

of single entry.

7.4.4 Enter PIN



Important After entering the PIN, click the Menu button to get Finish button for your mobile

to seek permission to send a message as displayed in Fig 43. Click the Home button to go to the

homepage of the application.





Operation Manual

Page

49

Fig 43: Seeking permission to send message


When Yes is clicked, ‘SMS sent’, would appear on the screen of the mobile as displayed in theFigure 44 which confirms successful submission of stock entry.




The wholesaler receives a SMS from the server of mFMS which would contain date, time,wholesaler ID and transaction ID.

On successful submission of the stock details with mFMS server, the wholesaler would get the

following SMS:

Important Click the Inbox to go to the Inbox. To exit, click the Exit button.

Message Structure:

“Fertilizer Stock update has been received on <yyyy-mm-dd><hr:min:sec> by < wholesaler

ID 6 digits> successfully. Transaction Id is <16 digits>”

Example: “Fertilizer Stock update has been received on <2011-01-26><09:00:00> by

<1000000> successfully. Transaction Id is <100000000000000000>”



Operation Manual

Page

50

7.5 Manual Receipt Ack

In case the transcation is not displayed in ‘Enter Ack Details”, the wholesaler can acknowledge the

receipt by entering 16 digit transaction ID. On submission, the wholesaler receives a notification

SMS. This option acknowledges the full invoice under the transaction ID.


7.5.1 Select Manual Ack details

For entering Manual Ack Details, Manual Ack Details has to be selected by clicking on the radio








Operation Manual

Page

51

7.5.2 Manual Recpt Ack



Transaction ID – Enter the 16 digit transaction ID.

Date – It is the date of the day.

Important The mobile will take the date of the day by default. If the date does not come by itsown, fill the date in the form of DDMMYYYY (Eg. - 26012011 for 26Jan 2011). The date can alsobe selected with the help of calendar which would appear after clicking on the date picker. Make

sure that any future date is not entered/selected.After entering the transaction ID, click the Finish button to go to the next page. Click the Menu


7.5.3 Enter PIN





Operation Manual

Page

52









Figure 49 which confirms successful submission of stock entry.





Operation Manual

Page

53

7.6 View Sales Details

The last 3 sale details done by the wholesaler through mobile can be viewed through this module.

The invoice number needs to be selected and the corresponding sale details would display.


7.6.1 Select View Sales details

For entering View Sales Details, View Sales Details has to be selected by clicking on the radio


Fig 50: View Sales Details






Operation Manual

Page

54

7.6.2 View Sales Details


Invoice Number – Select the invoice number whose sale detail has to be seen.


Buyer ID – It is the 6 digit dealer ID of the buyer and the application enters this value by its own.

Invoice Date – It is the date of the invoice.

Important Selecting the invoice number, click the Continue button to go to the next page.

Click the Menu button to get Back button to go to the previous screen or Exit button to exit from

the application.



Operation Manual

Page

55

7.6.3 View Sale Details


Important After viewing the details, click the Menu button to get the Home button to go to

the homepage of the application or Exit button to exit the application. Click Back to go to the back page.



Operation Manual

Page

56

8 Moblie Operations for Java Enabled Devices for Retailers

Entering the application, the retailer will be taken to the welcome screen which is the homepage of

the application as shown in Fig 53.

Fig 53: Homepage of retailer application


of FMS (Fertilizer Management System) for the retailer. On the centre of the screen, 4 options are

displayed, which are:

1. Enter Ack Details (Described in detail in Section 8.2)


3. Manual Ack Details (Described in detail in Section 8.4)


Enter Ack Details


Manual Ack Details

Configuration



Operation Manual

Page

57


On the bottom of the screen, there are two options:

Menu: Clicking here the user gets the option of Help, Next & Back .

Exit: For coming out of the application

A retailer can select any one of these 4 options depending on the requirement by clicking on the


Note If the retailer is entering the application for the first time, the retailer must go to configuration

option to add companies & add product for stock transactions, so that a list of companies/products

can be generated in the drop down list.

8.1 Configurations


This module of the application allows the retailer to Add Company, Delete Company, Add Product

and Delete Product with a radio button in front of each of them.



button.

8.1.1 Add Company

This section allows the retailer to add the company/companies for whom it acts as a retailer. When

the drop down list is clicked, the whole list of companies can be seen but the retailer is supposed to



Operation Manual

Page

58

select the concerned company for whom it acts as a retailer. When you add company the

corresponding products of the company are automatically added


Fig 55: Company Addition

Important Click the Next button to go to the next page as displayed in Fig 56. Click the Menu

button to get Home / Exit/Help buttons. When the Next button is clicked, it automatically links to

the next section for data entry.




Click the Menu button to view the menu items.




Operation Manual

Page

59


8.1.2 Add Product

This function is used to add product of the company as required.



Important After selecting the company and then the product, click the Add button to add theproduct in the list. Click the Menu button to get Back/Exit/Help button.





Operation Manual

Page

60



Fig 60: Delete Product

Important After selecting the company and then the product, click the Delete button to deletethe product in the list. Click the Menu button to get Back/Exit/Help button.




The retailer can delete a company or companies from the list of companies already added in My







Operation Manual

Page

61

Important After selecting the company, click the Delete button to delete the company. Click

the Menu button to get Back/Exit/Help option.





Operation Manual

Page

62

8.2 Entering Ack Details


Select the transaction id from the drop down menu. The application takes the corresponding values

for Your ID, Seller ID and Invoice Number from the port message. Select the Date of

acknowledgement from the date picker.


Transaction ID – It is the 16 digit transaction ID which the retailer received through SMS andneeds to be selected from the drop down menu.

Your ID – It is the 6 digit dealer ID of the retailer which gets entered by default.

Seller ID – It is the ID of the seller.

Invoice Number – It is the invoice number of the sale made by the seller.

The retailer can acknowledge receipt of sale using this module. The retailer receives a

data message in the mobile as shown in ‘Data Message’ below. Click Start in the Data

Message to acknowledge the receipt. Select the transaction id (16 digits). Press ‘Continue’ to

see next product details. Retailer can change the ‘quantity’ in case of short supply. Press

‘Finish’ to enter PIN and acknowledge transaction. Retailer will receive a notification SMS

after successful sale transaction.

Data Message



Operation Manual

Page

63


Important The mobile will take the date of the day by default. The date can be selected with

the help of calendar which would appear after clicking on the date picker. Make sure that any futuredate is not entered as it would not accept it. After entering receipt details, click the Continue button to go to the next page. Click the Menu to

go the menu option.



Quantity.







to update receipt of other products as well i.e in case of multiple entries. Click Finish to submit the

receipt in case of single entry.

8.2.3 Enter PIN

The mobile application asks for the four digits PIN from the retailer.



Operation Manual

Page

64


Important After entering the PIN, click the Menu to get Submit button. Click Home to go to

the homepage.



Fig 67: Permission to send message



Figure 68 which confirms successful submission of receipt entry.




Operation Manual

Page

65



The retailer receives a notification SMS from the server of mFMS which contains the retailer ID,Date, Time and Transaction ID.

Message Structure:







Operation Manual

Page

66


The retailer can update the stock through this module. Click Continue button to update more than 1

product. On submission of the stock update, the retailer receives a notification SMS.













Operation Manual

Page

67





sure that neither any future date nor any date before 10 days from the date of the day is notentered/selected. It would not accept in these cases.

After updating stock details, click the Continue button to go to the next page. Click the Menu


When the Continue button is clicked, it automatically links to the next section for data entry.


The next screen is Fig 71 which is the data entry screen for Company, Product, Unit of Qty andQuantity.







to update stocks of other products in case of multiple entries. Click Finish to enter the PIN in case

of single entry.

8.3.4 Enter PIN




Operation Manual

Page

69




The retailer receives a SMS from the server of mFMS which would contain date, time, retailer ID

and transaction ID.

Important Click the Inbox to go to the Inbox. To exit, click the Exit button.

Message Structure:

“Fertilizer Stock update has been received on <yyyy-mm-dd><hr:min:sec> by < retailer ID

6 digits> successfully. Transaction Id is <16 digits>”





Operation Manual

Page

70

8.4 Manual Receipt Ack

In case the transaction is not displayed in ‘Enter Ack Details”, the retailer can acknowledge the

receipt by entering 16 digit transaction ID. On submission, the retailer receives a notification

SMS. This option acknowledges the full invoice under the transaction ID.



For entering Manual Ack Details, Manual Ack Details has to be selected by clicking on the radio








Operation Manual

Page

71

8.4.2 Manual Recpt Ack







sure that any future date is not entered/selected.After entering the transaction ID, click the Finish button to go to the next page. Click the Menu


8.4.3 Enter PIN





Operation Manual

Page

72









Figure 79 which confirms successful submission of stock entry.





Operation Manual

Page

73

9 Moblie Operations for Android Phones for Wholesaler

Entering the application, the wholesaler will be taken to the welcome screen which is the homepage

of the application as shown in Fig 80.

Fig 80: Homepage of wholesaler application


of FMS (Fertilizer Management System) for the wholesaler. On the centre of the screen, six options

are displayed, which are:

1. Enter Acknowledgement Details (Described in detail in Section 9.2)


Enter Acknowledgement Details

Entering Sales Details


Manual Acknowledgement Details

View Sales Details

Configuration



Operation Manual

Page

74

2. Enter Sale Details (Described in detail in Section 9.3)


4. Manual Acknowledgement Details (Described in detail in Section 9.5)

5. View Sales Details (Described in detail in Section 9.6)


A wholesaler can select any one of these 6 options depending on the requirement by clicking on the


Note If the wholesaler is entering the application for the first time, the wholesaler must go to

configuration option to add companies & add product for sale and stock transaction, so that a list of

companies/products can be generated in the drop down list.

9.1 ConfigurationsFor configuration, configuration has to be selected by clicking on the radio button in front of it.

This module of the application allows the wholesaler to Add Company, Delete Company, Add

Product and Delete Product with a radio button in front of each of them.



button.

9.1.1 Add Company

This section allows the wholesaler to add the company/companies for whom it acts as a wholesaler.

When the drop down list is clicked, the whole list of companies can be seen but the wholesaler in

supposed to select the concerned company for whom it acts as a wholesaler. When you add

company the corresponding products of the company are automatically added.



Operation Manual

Page

75



Important Click the Next button to go to the next page as displayed in Fig 83. When the Next

button is clicked, it automatically links to the next section for data entry.




9.1.2 Add Product

‘Add Product’ function is used to add product of the company as required.




Operation Manual

Page

76



product in the list.





the product in the list.


The wholesaler can delete a company or companies from the list of companies already added in My





Operation Manual

Page

77



Important After selecting the company, click the Delete button to delete the company.



Operation Manual

Page

78

9.2 Entering Acknowledgement Details


Select the transaction id from the drop down menu and click Go button.

Fig 87: Selecting transaction ID

The application takes the corresponding values for Your ID, Seller ID and Invoice Number

corresponding to that transaction ID.

The wholesaler can acknowledge receipt of sale using this module. The wholesaler receives

a data message in the mobile as shown in ‘Data Message’ below. Click OK in the DataMessage to acknowledge the receipt. Select the transaction id (16 digits). Press ‘Continue’ to

see next product details. Wholesaler can change the ‘quantity’ in case of short supply. Press

‘Finish’ to enter PIN and acknowledge transaction. Wholesaler will receive a notification

SMS after successful sale transaction.

Data Message



Operation Manual

Page

79


Transaction ID – It is the 16 digit transaction ID.



Invoice Number – It is the invoice number of the sale made by the seller company which is

received through SMS.


Important The mobile will take the date of the day by default. The date can be selected with

the help of calendar which would appear after clicking on the date picker. Make sure that any futuredate is not entered as it would not accept it. After selecting the receipt details, click the Continue button

to go to the next page.



Quantity.




Operation Manual

Page

80





Important After entering/selecting the values, click the Continue button to update receipt of

other products as well i.e in case of multiple entries. Click Finish to submit the receipt in case of

single entry.

9.2.3 Enter PIN



Important After entering the PIN, click the Submit button. Click Home to go to the

homepage.


The wholesaler receives a notification SMS from the server of mFMS which contains the

wholesaler ID, Date, Time and Transaction ID.

Message Structure:







Operation Manual

Page

81

9.3 Entering Sales Details

In this module, the wholesaler enters his sale details to wholesaler/retailer. Press ‘Continue” to enter

product details, press ‘Finish’ to enter PIN to confirm sale transaction. The wholesaler will receive a

notification SMS.


9.3.1 Select Enter Sales Details

For entering sales details, Enter Sales Details has to be selected by clicking on the radio button in

front of it.

Fig 91: Selecting Enter Sale Details

Important After selecting Enter Sale Details, click the Next button to go to the next page as

displayed in Fig 92. Click the Exit button to exit from the application. When the Next button is

clicked, it automatically links to the next section for data entry.

9.3.2 Enter Sales Details

The next screen is data entry screen for Buyer ID, Invoice Number and Date.



Operation Manual

Page

82


Your ID – It is the 6 digit dealer ID which the application takes by its own.

Buyer ID – It is the dealer ID to whom the sale is made.

Invoice Number – It is the 15 digit invoice number of the sales receipt.

Date – It is the date when the sale is made. If the entry is being made after few days of the sale, put

the date when the sale was made.

Important The date can be selected with the help of calendar which would appear afterclicking on the date picker. Make sure that any future date is not entered as it would not accept it. After entering the sales details, click the Continue button to go to the next page as displayed in Fig

93. Click the Home button to go to the homepage of the application. When the Continue button is

clicked, it automatically links to the next section for data entry.

9.3.3 Enter Sales Details (Continued)

The next screen is Fig 93 which is data entry screen for Company, Product, Unit of Qty and

Quantity.


Company – It is the manufacturer’s name of whose the goods are sold.



Operation Manual

Page

83

Product – It is the product of the selected company which is sold by the wholesaler to the retailer.

Unit of Qty – It is the unit of quantity which is sold like 50kg bags, Metric ton etc.

Quantity - It is the quantity being sold to another dealer.

Important After entering/selecting the values, click the Continue button to add multiple sales

entries and if only one sale detail has to be added, click Finish button to enter the PIN as displayed

in Fig 94.

9.3.4 Enter PIN



Important After entering the PIN, click the Submit button to submit. Click the Exit button to

exit from the application. Click Home to go to the homepage.

9.3.4.1 Notification Messages

The wholesaler as well as the buyer receives a SMS from the server of mFMS which would contain

the invoice number, issue date, wholesaler ID, retailer ID and transaction ID.



Operation Manual

Page

84

Message Structure:

Seller’s mobile:

A sale Transaction with Invoice Number <<invoice no>> dated <<invoice date>> by

<<seller ID>> <<seller Name>> to <<buyer ID>> is successful. Transaction Id is

<<transaction ID>>

Example: A sale Transaction with Invoice No <<15 digits>> dated <<25-05-2012>> by

<<11111>> << xxx>> to <<222222>> is successful. Transaction Id is <<16 digits>>.

Buyer’s mobile:

<<Seller Name>> <<seller ID>> raised an invoice <<invoice number >> dated <<invoice

date>> to <<buyer id >> <<buyer type>> under Txn <<transaction ID>>. Please

acknowledge.

Example: <<Yyy>> <<111111>> raised an invoice <<15 digits>> dated <<25-05-12>> to

<<222222>> <<buyer type>> under Txn <<16 digits>>. Please acknowledge.



Operation Manual

Page

85


The wholesaler can update the stock through this module. Click on Continue button to update more

than 1 product. On successful submission of the stock update, the wholesaler receives a notification

SMS.






Important Click the Next button to go to the next page as displayed in Fig 96. Click the Exit

button to exit from the application. When the Next button is clicked, it automatically links to the

next section for data entry.



Operation Manual

Page

86





Important The date can be selected with the help of calendar which would appear afterclicking on the date picker. Make sure that neither any future date nor any date before 10 days fromthe date of the day is not entered/selected. It would not accept in these cases. After updating stock

details, click the Continue button to go to the next page.



Quantity.






Operation Manual

Page

87



Important After entering/selecting the values, click the Continue button to update stocks of

other products in case of multiple entries. Click Finish to enter the PIN in case of single entry.

9.4.4 Enter PIN



Important After entering the PIN, click the Submit button. Click the Home button to go to

the homepage of the application.

9.4.5 Notification Message

The wholesaler receives a SMS from the server of mFMS which would contain date, time,wholesaler ID and transaction ID.

Message Structure:

“Fertilizer Stock update has been received on <yyyy-mm-dd><hr:min:sec> by < wholesaler

ID 6 digits> successfully. Transaction Id is <16 digits>”





Operation Manual

Page

88

9.5 Manual Acknowledgement details

In case the transaction is not displayed in ‘Enter Ack nowledgement Details”, the wholesaler can

acknowledge the receipt by entering 16 digit transaction ID. On submission, the wholesaler receives

a notification SMS. This option acknowledges the full invoice under the transaction ID.



For entering Manual Acknowledgement Details, Manual Acknowledgement Details has to be

selected by clicking on the radio button in front of it.







Operation Manual

Page

89

9.5.2 Manual Acknowledgement Details





Important The mobile will take the date of the day by default. The date can also be selectedwith the help of calendar which would appear after clicking on the date picker. Make sure that any

future date is not selected. After entering the transaction ID, click the Finish button to go to thenext page. Click the Exit button to exit from the application.

9.5.3 Enter PIN







Operation Manual

Page

90

9.6 View Sales Details

The last 3 sale details done by the wholesaler through mobile can be viewed through this module.

The invoice number needs to be selected and the corresponding sale details would display.


9.6.1 Select View Sales details

For entering View Sales Details, View Sales Details has to be selected by clicking on the radio



Important Click the Next button to go to the next page or click the Exit button to exit from

the application. When the Next button is clicked, it automatically links to the next section for data

entry.



Operation Manual

Page

91

9.6.2 View Sales Details


Invoice Number – Select the invoice number whose sale detail has to be seen.


Buyer ID – It is the 6 digit dealer ID of the buyer and the application enters this value by its own.

Invoice Date – It is the date of the invoice.

Important Selecting the invoice number, click the Continue button to go to the next page.

Click the Exit button to exit from the application.

9.6.3 View Sale Details


Important Click Continue to view sale of other products. After viewing the details, click the

Home button to go to the homepage of the application.



Operation Manual

Page

92

10 Moblie Operations for Android Phones for Retailer

Entering the application, the retailer will be taken to the welcome screen which is the homepage of

the application as shown in Fig 105.

Fig 105: Homepage of retailer application


of FMS (Fertilizer Management System) for the retailers. On the centre of the screen, 4 options are

displayed, which are:

1. Enter Acknowledgement Details (Described in detail in Section 10.2)


3. Manual Acknowledgement Details (Described in detail in Section 10.4)



Enter Acknowledgement Details


Manual Acknowledgement Details

Configuration



Operation Manual

Page

93

A retailer can select any one of these 4 options depending on the requirement by clicking on the


Note If the retailer is entering the application for the first time, the wholesaler must go to

configuration option to add companies & add product for stock transaction, so that a list of companies/products can be generated in the drop down list.

10.1 Configurations


This module of the application allows the retailer to Add Company, Delete Company, Add Product

and Delete Product with a radio button in front of each of them.


Important Click the Next button to proceed.

10.1.1 Add Company

This section allows the retailer to add the company/companies for whom it acts as a retailer. When

the drop down list is clicked, the whole list of companies can be seen but the retailer in supposed to

select the concerned company for whom it acts as a retailer. Select the company from the dropdown

list and press on ‘Add’ button. When you add company the corresponding products of the company

are automatically added.



Operation Manual

Page

94



Important Click the Next button to go to the next page as displayed in Fig 108. When the

Next button is clicked, it automatically links to the next section for data entry.




10.1.2 Add Product


‘Add Product’ function is used to add product of the company as required.



Operation Manual

Page

95



product in the list.





the product in the list.


The retailer can delete a company or companies from the list of companies already added in MyCompany. When the drop down list is clicked, the list of added companies can be seen and then




Operation Manual

Page

96



Important After selecting the company, click the Delete button to delete the company.



Operation Manual

Page

97

10.2 Entering Acknowledgement Details


Select the transaction id from the drop down menu and click Go button.

Fig 112: Selecting transaction ID

The application takes the corresponding values for Your ID, Seller ID and Invoice Number

corresponding to that transaction ID.

The retailer can acknowledge receipt of sale using this module. The retailer receives a data

message in the mobile as shown in ‘Data Message’ below. Click OK in the Data Messageto acknowledge the receipt. Select the transaction id (16 digits). Press ‘Continue’ to see next

product details. Retailer can change the ‘quantity’ in case of short supply. Press ‘Finish’ to

enter PIN and acknowledge transaction. Retailer will receive a notification SMS after

successful sale transaction.

Data Message



Operation Manual

Page

98


Transaction ID – It is the 16 digit transaction ID.



Invoice Number – It is the invoice number of the sale.


Important The mobile will take the date of the day by default. The date can be selected withthe help of calendar which would appear after clicking on the date picker. Make sure that any future

date is not entered as it would not accept it. After selecting the receipt details, click the Continue

button to go to the next page.



Quantity.




Operation Manual

Page

99





Important After entering/selecting the values, click the Continue button to update receipt of

other products as well i.e in case of multiple entries. Click Finish to submit the receipt in case of

single entry.

10.2.3 Enter PIN



Important After entering the PIN, click the Submit button. Click Home to go to the

homepage.


The retailer receives a notification SMS from the server of mFMS which contains the retailer ID,

Date, Time and Transaction ID.

Message Structure:







Operation Manual

Page

100


The retailer can update the stock through this module. Click on Continue button to update more than

1 product. On successful submission of the stock update, the retailer receives a notification SMS.













Operation Manual

Page

101



Important The date can be selected with the help of calendar which would appear afterclicking on the date picker. Make sure that neither any future date nor any date before 10 days from

the date of the day is not entered/selected. It would not accept in these cases. After updating stock details, click the Continue button to go to the next page.



Quantity.






Important After entering/selecting the values, click the Continue button to update stocks of

other products in case of multiple entries. Click Finish to enter the PIN in case of single entry.

10.3.4 Enter PIN




Operation Manual

Page

102




10.3.5 Notification Message

On successful submission of the stock details with mFMS server, the retailer would get the

following SMS:

Message Structure:

“Fertilizer Stock update has been received on <yyyy-mm-dd><hr:min:sec> by < retailer ID

6 digits> successfully. Transaction Id is <16 digits>”





Operation Manual

Page

103

10.4 Manual Acknowledgement details

In case the transaction is not displayed in ‘Enter Ack nowledgement Details”, the retailer can

acknowledge the receipt by entering 16 digit transaction ID. On submission, the retailer receives a

notification SMS. This option acknowledges the full invoice under the transaction ID.


10.4.1 Select Manual Acknowledgement details

For entering Manual Acknowledgement Details, Manual Acknowledgement Details has to be

selected by clicking on the radio button in front of it.







Operation Manual

Page

104

10.4.2 Manual Acknowledgement Details





Important The mobile will take the date of the day by default. The date can also be selectedwith the help of calendar which would appear after clicking on the date picker. Make sure that any

future date is not selected. After entering the transaction ID, click the Finish button to go to the

next page. Click the Exit button to exit from the application.

10.4.3 Enter PIN







Operation Manual

Page

105

11 FAQs

Q1. How can one identify the mobile that supports this application?

One can check out whether their mobile phone is java supported or not through the mobile manual

or from the internet information. Usually, those mobile having internet facility, will support the

installation of the application.

Q2. Where to search the application received through bluetooth/data cable?

For Nokia phones, the shared application is saved in the received folder mostly of the memory card

but can also go to the phone memory if that path is permitted. It depends on the location where the

mobile phone user has granted the storage permission.

For other phones specially, Samsung it goes to the Games folder.

Q3. Where to search for the installed Application?

For Nokia phones, the installed application is saved in the Application folder and for other mobile

like that of Samsung, it can be found in Games folder.

Q4. Unsupported file format comes, what can I do?

It means that the mobile phone does not support the java based application. Hence the application

will not be installed even after the application has been transferred by any means.

Q5. How the registration is done and how do I know my ID?

The registration of wholesaler/retailer is done through web application and the dealer ID can be

seen in the SMS received from the mFMS server once the registration is done successfully.

Q6. How can I get the dealer ID?

The wholesaler gets his dealer ID through the SMS when the company registers that particular

wholesaler as his wholesaler and the state approves that.

The Retailer gets his dealer ID through the SMS when the company/wholesaler registers that

particular retailer as his retailer and the state approves that.

Q7. From whom the dealer would receive the SMS and how to identify that?

The dealer will get a SMS from the mFMS server and TD-mFMS would come as the sender. If the

entries are correct, the SMS would display, transaction is successful otherwise failure message

would come.



Operation Manual

Page

106

Q8. What to do when transactions details have been entered but the SMS is not

received?

Due to congestion on the server or because of some network problem, SMS may not reach

immediately. Wait for sometime.

Q9. My mobile supports java application but mobile client application is not working.

Reason?

It may be due to any of the following reason if these are not met:

• A minimum of 256KB of ROM for the MIDP 2.0, CLDC 1 implementation

• A minimum of 128KB of RAM for the Java runtime heap

• A minimum of 8KB of non-volatile writable memory for persistent data

Q10. If I have entered wrong entry/data, how can I make alteration?

Wholesaler: A fresh entry will have to be made and the company will have to deny the

acknowledgement sent by the wholesaler. The company will have to be informed about this.

Retailer: A fresh entry will have to be made and the wholesaler will have to deny the

acknowledgement sent by the retailer. The wholesaler will have to be informed about this.

Q11. While submitting the data, the mobile has shutdown due to low battery. How can

I retrieve the data?

The data will have to be re-entered.

Q12. If the phone hangs, what shall I do to access the application again?

Come out of the application and try to access again. If the problem persists, it may be due to any of

the following reason if these are not met:

• A minimum of 256KB of ROM for the MIDP 2.0, CLDC 1 implementation

• A minimum of 128KB of RAM for the Java runtime heap

• A minimum of 8KB of non-volatile writable memory for persistent data

Q13. Does the mobile need Internet facility?

For filling any type of data entry and send those, the dealer needs not the internet connection in the

mobile.



Operation Manual

Page

107

Q14.While the application is running, can I attend incoming calls on my mobile?

The phone calls can be attended while accessing the application and it work as normal after the call

is taken.

Q15. If I lost or got my sim damaged by water or somehow, how can I recover the

application?

In case the mobile is lost and there will be a new sim and it will have to get registered by the

company in case of a wholesaler and get the application installed again.

In case of retailer, the retailer will have to get registered by the wholesaler and have the application

installed again.

Q16. If I change my SIM card, what to do next?

Follow the same steps as explained in question 15 but the application will need not be installed if

the same mobile phone is used.

Q17. How the application responds in out of coverage area of the mobile?

The application will open and the data entries can be made but it would not be sent to the server of

mFMS application as there is no network in the mobile.

Q18. If I am making a data entry through the mobile application, will that reflect in

web application?

All access channels (Web & Mobile) are linked, so whatever is done on any of these access

channels, it will reflect in others.

Q19. Which are the recommended handsets to support the application?

J2ME:

Company Models

Nokia 6300

E-63

C5C1-01

2700

C2-01

X2

2700C

7310

7210 Supernova



Operation Manual

5230

3201

5130

6270

2323C

5233

201

Sony K800I

W200I

W700I

W20

CEDAR

Samsung Wave

GHJ150

Wave 525GT C3222

C3212

GTB5310

GT E2152

Hero

E3210

ANDROID:

Samsung Galaxy POPGalaxy ACE

HTC A333

Q18 I am not able to register what could be the reasons?

mfms system

Documents