membership pack june july - pitcherofiles.pitchero.com/clubs/13840/membershippackjune_july.pdf ·...
TRANSCRIPT
BRFC CommitteeKick-off Pack
Meeting 1 - 27th June 2012
Update Pack
Meeting 2 - 16th July 2012
***Present 27/6, Update 16/7, and then publish to full Club
Membership***
Committee Purpose & Mission
From Club Constitution...
“The objects of the Club are to organise and encourage the
playing of rugby union football and to afford members the means of social intercourse and recreation”
From Club Chairman...
“Maintain the Clubs stability by increasing membership across all playing & non-playing sections, increase
member involvement in the clubs running, increase
awareness of BRFC within the community”
• We are ‘ONE’ Rugby Club
• We are ‘ONE’ Committee operating together to benefit the members & community
• The full committee owns ALL action items. As committee volunteers we all contribute to deliver change, and resolve challenges
• We all do our best to deliver, but there will be times we can’t deliver or meet a date, again we ALL pitch in to help, no single person is left to face the fire alone, fingers are never pointed at a sole person, they can only ever be pointed at the committee
• We fall together, we rise together
• Integrity, Honesty, Visibility, Positive Behaviour, Positive Chat
• We keep it ‘simple, and we keep it ‘social’
• We have fun !!
Chairman Rules of Operation
Committee - 4 week focus
Youth Rugby
CCJ
Ladies Rugby
LC
Men's Rugby
MP
Finance
AC
Social
RL
Comms
KJ
Club Strategic
JP & NB
Coaching
OJ
S&M
AC
Phase 1 (AGM-24th June) Phase 2
Formal Committee gathers and operatesWednesday June 27th at location tba
Section Leads form teams, understand space, make plans, establish club & member support
requirements for season, estimate costs to implement season plans & objectives. Prepare
an update for first Committee meeting on Wednesday June 27th at location tba
Chairman’s Review & Control Plan - Overview
June July August
Finance
Strategy & Projects
Sponsorship
Communication, Press & Admin
Game on !!
TODAY 16/7
Complete
Progressing
Committee Layout
Chairman Alan Cooper
President Huw Caine
Suppliers John Payne
Membership
Liam Sutton
Club Strategy
BSSC
Pitch Development Phase 1
Dec Keilie
SamuraiAlan Cooper
Club Treasurer
John Payne (Interim)
Safe Guarding Officer Anthea Johnstone
Players RepLiam Sutton
Georgia Carpenter
Press Officer – Youth
Chris Capps-Jenner
Club Captain – LadiesAnna Peck
Club Medical Officer
Jon Pitts
Press Officer – LadiesLauren Haliwell
Recruitment Officers
Matt Goode
Georgia Carpenter
Norfolk RepHuw Caine
BSSC Rep
Keith Johnstone
Fixture Secretary -- MenRichard Grieve
Disciplinary Officer Alan Cooper
International Tickets Richard Beece
Club Coach – MenKeith Rix
Club Coach – Ladies
Alan Carpenter
Press Officer – MenMatt Goode
Referees OfficerAlan Carpenter
Volunteer
??Volunteer
Co-ordinatorAlan Cooper
Club Secretary Keith Johnstone
Social Secretary (Fundraising & Events)
Sam Harmer
Anna Peak
Huw Caine
Kerri
Lake
HayleyWares
Reece Ling
Youth
Rep
Liz Carpenter
Alan Cooper
Michael Penny
Huw Caine
Club Captain – MenReece Ling
Coaching Co-ordinator
Alan Carpenter
Director of Rugby – MenMichael Penny
Director of Rugby – Ladies
Liz Carpenter
Director of Rugby – YouthChris Capps-Jenner
Volunteer 1 ??
Sponsorship & Marketing
Alan Cooper / Owen Hadridge
JohnPayne
Grants/Charity
RFU
Club Strategy & Projects John Payne
Luke Wade
Rob Wilson
Club Constitution
Web MasterKeith Johnstone
Student Liaison OfficerMatt Goode
U17 CoachOwen Hadridge
U15 CoachJonathan Puxley, Tony Dyer, Chris
Capps-Jenner
U7-12 Coaches
Ian Johnstone, Emma Catling
Fund Raising TeamBel Crame ++
Director of Rugby – YouthChris Capps-Jenner
GeorgiaCarpenter
Pitch Development
Phase 2 TBA
Committee BalanceNew Roles / Members
Existing Team Members
Chairman Alan Cooper
President Huw Caine
Suppliers John Payne
Membership
Liam Sutton
Club Strategy
BSSC
Pitch Development Phase 1
Dec Keilie
SamuraiAlan Cooper
Club Treasurer
John Payne (Interim)
Safe Guarding Officer Anthea Johnstone
Players RepLiam Sutton
Georgia Carpenter
Press Officer – Youth
Chris Capps-Jenner
Club Captain – LadiesAnna Peck
Club Medical Officer
Jon Pitts
Press Officer – LadiesLauren Haliwell
Recruitment Officers
Matt Goode
Georgia Carpenter
Norfolk RepHuw Caine
BSSC Rep
Keith Johnstone
Fixture Secretary -- MenRichard Grieve
Disciplinary Officer Alan Cooper
International Tickets Richard Beece
Club Coach – MenKeith Rix
Club Coach – Ladies
Alan Carpenter
Press Officer – MenMatt Goode
Referees OfficerAlan Carpenter
Volunteer
??Volunteer
Co-ordinatorAlan Cooper
Club Secretary Keith Johnstone
Social Secretary (Fundraising & Events)
Sam Harmer
Anna Peak
Huw Caine
Kerri
Lake
HayleyWares
Reece Ling
Youth
Rep
Liz Carpenter
Alan Cooper
Michael Penny
Huw Caine
Club Captain – MenReece Ling
Coaching Co-ordinator
Alan Carpenter
Director of Rugby – MenMichael Penny
Director of Rugby – Ladies
Liz Carpenter
Director of Rugby – YouthChris Capps-Jenner
Volunteer 1 ??
Sponsorship & Marketing
Alan Cooper / Owen Hadridge
JohnPayne
Grants/Charity
RFU
Club Strategy & Projects John Payne
Luke Wade
Rob Wilson
Club Constitution
Web MasterKeith Johnstone
Student Liaison OfficerMatt Goode
U17 CoachOwen Hadridge
U15 CoachJonathan Puxley, Tony Dyer, Chris
Capps-Jenner
U7-12 Coaches
Ian Johnstone, Emma Catling
Fund Raising TeamBel Crame ++
Director of Rugby – YouthChris Capps-Jenner
GeorgiaCarpenter
Pitch Development
Phase 2 TBA
Committee Section Leads
Chairman Alan Cooper
President Huw Caine
Suppliers John Payne
Membership
Liam Sutton
Club Strategy
BSSC
Pitch Development Phase 1
Dec Keilie
SamuraiAlan Cooper
Club Treasurer
John Payne (Interim)
Safe Guarding Officer Anthea Johnstone
Players RepLiam Sutton
Georgia Carpenter
Press Officer – Youth
Chris Capps-Jenner
Club Captain – LadiesAnna Peck
Club Medical Officer
Jon Pitts
Press Officer – LadiesLauren Haliwell
Recruitment Officers
Matt Goode
Georgia Carpenter
Norfolk RepHuw Caine
BSSC Rep
Keith Johnstone
Fixture Secretary -- MenRichard Grieve
Disciplinary Officer Alan Cooper
International Tickets Richard Beece
Club Coach – MenKeith Rix
Club Coach – Ladies
Alan Carpenter
Press Officer – MenMatt Goode
Referees OfficerAlan Carpenter
Volunteer
??Volunteer
Co-ordinatorAlan Cooper
Club Secretary Keith Johnstone
Social Secretary (Fundraising & Events)
Sam Harmer
Anna Peak
Huw Caine
Kerri
Lake
HayleyWares
Reece Ling
Youth
Rep
Liz Carpenter
Alan Cooper
Michael Penny
Huw Caine
Club Captain – MenReece Ling
Coaching Co-ordinator
Alan Carpenter
Director of Rugby – MenMichael Penny
Director of Rugby – Ladies
Liz Carpenter
Director of Rugby – YouthChris Capps-Jenner
Volunteer 1 ??
Sponsorship & Marketing
Alan Cooper / Owen Hadridge
JohnPayne
Grants/Charity
RFU
Club Strategy & Projects John Payne
Luke Wade
Rob Wilson
Club Constitution
Web MasterKeith Johnstone
Student Liaison OfficerMatt Goode
U17 CoachOwen Hadridge
U15 CoachJonathan Puxley, Tony Dyer, Chris
Capps-Jenner
U7-12 Coaches
Ian Johnstone, Emma Catling
Fund Raising TeamBel Crame ++
Director of Rugby – YouthChris Capps-Jenner
GeorgiaCarpenter
Pitch Development
Phase 2 TBA
Committee Operating ModelOperation Support for Directors of Rugby & Teams
Chairman Alan Cooper President
Huw Caine
Suppliers John Payne
Membership Officer Liam Sutton
Club Strategy
BSSC
Lights PM Dec Keilie
SamuraiAlan Cooper
Club Treasurer
John Payne (Interim)
Safe Guarding Officer
Anthea Johnstone
Players Rep
Liam Sutton, Georgia Carpenter
Press Officer – YouthChris Capps-Jenner
Club Captain – Ladies
Anna Peck
Club Medical Officer
Jon Pitts
Press Officer – LadiesLauren Haliwell
Recruitment
Officers Matt Goode
Georgia Carpenter
Norfolk RepHuw Caine
BSSC RepKeith Johnstone
Fixture Secretary -- MenRichard Grieve
Disciplinary Officer Alan Cooper
Club Coach – MenKeith Rix
Club Coach – LadiesAlan Carpenter
Press Officer – MenMatt Goode
Referees OfficerAlan Carpenter
Club Secretary Keith Johnstone
Club Captain – Men
Reece Ling
Coaching Co-ordinator Alan Carpenter
Director of Rugby – MenMichael Penny
Director of Rugby – LadiesLiz Carpenter
Director of Rugby – YouthChris Capps-Jenner
Grants/Charity
RFU
Club Strategy & Projects
John PayneClub
Constitution
Web MasterKeith Johnstone
Indirect Support Direct Support
Club President, Chairman & Volunteers
• Club President– Figurehead of the Club
– Leads the VP section of the Club
• Club Chairman– The chairman is responsible for the overall management of the club and
making sure the officers carry their roles properly. He has the casting vote on all contentious matters
• Volunteer Co-ordinator– To help find volunteers to help in the running of the club and club events. To make sure these volunteers are used in
an appropriate manner and receive rewards for their efforts
Chairman
AC
President HC
Volunteer ??
VolunteerCo-ordinator
Alan Cooper
Volunteer ??
Playing Roles• Coaching Co-ordinator
– Develop and oversee execution of long term club coaching development plan
– Awareness of RFU & County Coaching Support & Training courses
– Establish pool of coaching support which can assist teams as required
– Act a contact point for all club coaches, coordinating assistance where required
• Directors of Rugby
– Develop, agree, implement and oversee the overall playing management structure
– Support coaches, captains and other support staff in executing strategy
– Player registration (RFU, County & Club)
– Support collection of club subscriptions
– Ensure required playing support roles are in place and operating as required
• Club Captains
– Act as figure head for players
– Effectively communicate between players and committee
– Actively support playing management where required and club initiatives
– Lead post match speeches, gratitude's
– Support Coach with player availability for training and match days
– Motivate and lead players and team
– Oversee post match duties (card completion, fees, etc)
• Club Coaches
– Planning and execution of training for respective playing group
– Regular and effective communication of relevant information to players, parents (where appropriate), support teams and committee
– Playing strategy development, communication and overseeing execution
– Player development and 121 communication
– Manage selection committee and ensure players are advised selection and reasons as appropriate
• Players Representative
– Represent players views to committee
– Communicate channel from committee to players
Safe Guarding Officer
Anthea Johnstone
Players Rep
Liam Sutton
Club Captain – Ladies
Anna Peck
Club Medical Officer
Jon Pitts
Recruitment
Officers
Matt Goode
Georgia
Carpenter
Fixture Secretary -- Men
Richard Grieve
Disciplinary Officer
Alan Cooper
Club Coach – Men
Keith Rix
Club Coach – Ladies
Alan Carpenter
Referees Officer
Alan Carpenter
Club Captain – Men
Reece Ling
Coaching Co-ordinator Alan
Carpenter
Director of Rugby – Men
Michael Penny
Director of Rugby – Ladies
Liz Carpenter
Director of Rugby – Youth
Chris Capps-Jenner
Student Liaison Officer
Matt Goode
U17 Coach
Owen Hadridge
U15 Coach
Jonathan Puxley,
Tony Dyer, Chris
Capps-Jenner
U7-12 Coaches
Ian Johnstone,
Emma Catling
Fund Raising Team
Bel Crame
Director of Rugby – Youth
Chris Capps-Jenner
Playing Roles cont..• Referees Officer
– Develop, agree and execute clubs referee development plan
– Keep team management up to date with changes which may impact teams or club
• Recruitment Officers
– Manage “general” recruitment campaigns for the club
(poster, website, mail shots, etc)
• Student Liaison Officer
– Work with Youth DOR & Committee to encourage youth membership
– Promote BRFC Youth Rugby within local schools and community leaders
• Medical Officer
– Establish minimum club obligations
– Develop, agree, communicate and oversee execution of medical protocol
– Act as contact point for issues and questions which may arise
– Maintain oversight of all playing injuries and communicate to committee
• Safe Guarding Officer
– Adhere to RFU Regulations
– Effectively communicate and administer the role with the club
• Disciplinary Officer
– Manage club disciplinary procedure
Safe Guarding Officer
Anthea Johnstone
Players Rep
Liam Sutton
Club Captain – Ladies
Anna Peck
Club Medical Officer
Jon Pitts
Recruitment
Officers
Matt Goode
Georgia
Carpenter
Fixture Secretary -- Men
Richard Grieve
Disciplinary Officer
Alan Cooper
Club Coach – Men
Keith Rix
Club Coach – Ladies
Alan Carpenter
Referees Officer
Alan Carpenter
Club Captain – Men
Reece Ling
Coaching Co-ordinator Alan
Carpenter
Director of Rugby – Men
Michael Penny
Director of Rugby – Ladies
Liz Carpenter
Director of Rugby – Youth
Chris Capps-Jenner
Student Liaison Officer
Matt Goode
U17 Coach
Owen Hadridge
U15 Coach
Jonathan Puxley,
Tony Dyer, Chris
Capps-Jenner
U7-12 Coaches
Ian Johnstone,
Emma Catling
Fund Raising Team
Bel Crame
Director of Rugby – Youth
Chris Capps-Jenner
Club Strategy & Projects• Lighting Project Manager
– Manage execution of plan, timeline
– Keep Committee abreast of real-time issues / challenges
– Ensure club members are communicated to regularly
• Club Strategy & Projects Lead
– Oversee all Club Projects / Initiatives (excl Lighting)
– Establish current state of all current projects, and update committee
– Gather support personal to assist delivery of new committee/club initiatives
– Support committee operationally where required
• Club Strategy (Y1-3-5)
– Review and share clubs 1, 3 and 5 year strategy detailing key milestones
– Ensure all Club Sections are aligned to Club Strategy & Objectives
• Suppliers
– Establish agreements and/or pricing structures for all suppliers
– Supplier Management
• BSSC Engagement & Options
– Represent clubs needs and future plans and understand clubs options medium/long term
– Communicate relevant information to committee
• Grants / Charity Options
– Understand current clubs position and investigate new avenues
– Evaluate with recommendation clubs application for CCAS status.
• Samurai
– Resolve and communicate the final position of outstanding issues from 2011/12 season
– Obtain supply proposal for 2012/13 season
• RFU
– Review RFU affiliation and ensure that BRFC is FULLY engaged and aware of all regularity requirements and voluntary options
and support available to it. This should also be applied to Eastern Counties & the Norfolk Rugby Union
• Clubs Constitution
– At Chairman's request a full review of the Beccles RUFC Constitution will be undertaken
Suppliers John Payne
Club Strategy
BSSC
Lights PM – Ph1 Dec Keilie
SamuraiAlan Cooper
Grants/Charity
RFU
Club Strategy & Projects
John PayneClub
Constitution
Club Finances & Communications
• Club Treasurer
– Maintain controls for all financial elements of the Club
– Maintain real-time auditable financial records
• Club Membership Officer
– Collection of senior playing membership subscriptions
– Maintain detailed records of players membership status
• BSSC Representatives
– Represent BRFC at BSSC Committee Meetings
– Communicate back to the BRFC Committee matters of interest
• Club Secretary
– Maintain controls of all Administrative elements of the Club
– Appoint a support team to assist execution of duties
– Maintain real-time and auditable records of all meetings and communications
• Press Officers
– Ensure weekly (where appropriate) match reports are submitted to all local news papers
– Maintain Websites with real-time information
• Norfolk Representative
– Attend Norfolk meeting
– Represent needs of Beccles Rugby Club at Norfolk level
• Web Master
– Manage and Maintain the Clubs Website
– Online Real-time communications
Membership Liam Sutton
Club Treasurer
Linda Taylor / ??John Payne (Interim)
Press Officer – YouthChris Capps-Jenner
Press Officer – Ladies
Lauren Haliwell
Norfolk RepHuw Caine
BSSC RepKeith Johnstone
Press Officer – MenMatt Goode
Club Secretary Keith Johnstone
Web MasterKeith Johnstone
Social, Fundraising Events
& Sponsorship
• Social & Fundraising Events Team– Create the Social & Fundraising Events Calendar for the 2012-13 season
– Create detailed plans for all events
– Where possible events should span across all playing sections
– Book external venues, suppliers, assistance early
– Communicate to all members and often
• Sponsorship & Marketing Team – Maintain existing sponsors for new season
– Create new sponsors and funding opportunities
– Members Handbook
– Sponsor Communications
International Tickets
Richard Beece
Social Secretary (Fundraising & Events)
Sam Harmer
Anna Peak
Huw
Caine
Kerri Lake
Hayley
Wares
Reece Ling
Youth Rep
Liz Carpenter
Alan Cooper
Michael Penny
Huw Caine
Sponsorship & Marketing
Alan Cooper / Owen Hadridge)
JohnPayne
Luke Wade
Rob Wilson
GeorgiaCarpenter