mega event transport_uefa euro2012_manelli_citec_moscow

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Transport Planning for Mega EventsObjectives, Challenges and Strategies to plan transport for Mega

Events: feedbacks from UEFA Euro 2012 preparation

Eng.Stefano Manelli –Mega Events Transport Expert International Automotive Forum – October 22nd 2012

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Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012

Summary1. Mega Events What is a Mega Event? Types of Mega Events Target groups and level of service Actors involved to deliver successful Events

2. Transport planning for Mega Events Mega Event transport integration National level The demand equation National/International, Host City, Venue accessibility and transport plans

3. UEFA EURO2012 debrief Transport and mobility Working Group The long road towards EURO2012 Public transport Traffic perimeter Last km accessibility and venue management Airports

4. Conclusions

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Citec Ingénieurs Conseils3

Mega Events

What is a Mega Event?Types of Mega EventsTarget groups and level of serviceActors involved to deliver successful Events

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League matches take place every week without major problems!

What differentiates “regular” events with world or continental tournaments?

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Significant share of foreign guests, officials, VIP, sponsor, fans and spectators

National and International scale

Much higher air + ground transport, accommodation, security and Host City hospitality requirements

World media coverage with extremely high quality requirements

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Introduction: what is a Mega Event?

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5Introduction: what is a Mega Event?

UEFA Euro 2012 semi-final in Donetsk

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Types of Mega Events6

Different types of sport Mega Events Different impacts on transports

Olympic Games- One Month Event- Air substitution Traffic- High middle-term

accomm.

Champions League Final:- One-day Event- 300 charter flights- Low fan

accommodation

UEFA Euro- Multiple one-day event- Variable amount of charter

flights- Short-middle term stay © Manelli_2012

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Target groups and level of service7

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The actors involved to deliver successful Events8

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Transport planning for Mega Events

Mega Event transport integrationNational levelThe demand equationNational/International, Host City, Venue accessibility and

transport plans

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Mega Event transport integration10

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Mega Event transport integration – EURO201211

General datas Two countries – Ukraine and Poland 31 Matches in 8 Host Cities 16 National Teams 1.4 mln. tickets

Scales of analysis International accessibility and demand Intercity transport and accessibility Host City mobility plan Venue last kilometre transport

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National levelThe Host Country Governemental bodies shall:

• Secure full support and cooperation to the delivery of transport infrastructures and services

• Implement the relevant initiatives to maximise accessibility to the country and the Host Cities.

• Develop a national transport concept and demand analysis (multimodal)

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Accommodation

Ground TransportAirports

The demand equation13

Better accommodation

reduces the requirements on the

airports

Better accessibility maximize the offer of accommodation

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National/International accessibility and transport planningAirports: Huge pressure on airports on Match days, in particular for Knock-out stage and final

- Development on long term- New procedures and operational plans- Slot coordination- Night flight restrictions

Railways:In countries such as Russia train is a traditional main carrier- Promote the train for the national and intercity travellers

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First set of activities proposed:

• Assessment of exisistng situation in terms of infrastructure and services• Analysis of the multimodal expected transport demand, based on Event owner’s

requirements• Gap analysis and confirmation of the need for new or temporary infrastructures

New infrastructures are only motivated when a long-term plan with post-event legacycan be proved.

Realistic development plan with clear budget and clear timelines

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National/International accessibility and transport planning

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Host City transport and mobility plan

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Host City transport and mobility planThe Host City shall be in charge of:

Public transport and traffic management concept with «high quality transport system» linking major sites at Host City level

Enhance and extend public transport operations to 24h for match days

Promote special transport fares and arrangements for spectators, guests and organizers (free transport)

Provide information and guidance to spectators and visitors

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Host City transport and mobility planThe Host City shall be responsible to develop:

Mobility Plan

Public transport operational plan

Free Transport implementation

Signage Plan and implementation

It is crucial that the Host City could organize a working unit dedicated to the Event, with clear interfaces to the Organizer (staff and budget)

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Last km accessibility and Venue managementThe event will take place in the stadium.

The Venue management is under the Organiser jurisdiction Input on the stadium/venue surroundings come from the Organiser Coordination and clear definition of responsibilities on the stadium/venue is crucial

between the Host City and the Organiser

Introduction of the «Traffic perimeter» concept: Traffic perimeter is the boundary around the venue where specific traffic

regulations, parking restrictions and dedicated traffic measures are appliedto allow the venue working on the match day

It is the interface to Host city mobility plan

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Last km accessibility – Traffic perimeter on Non Match Day

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Last km accessibility – Traffic perimeter on Match Day

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UEFA Euro 2012Debriefing

Transport and mobility Working GroupThe long road towards EURO2012Public transportTraffic perimeterLast km accessibility and venue managementAirports

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The transport and mobility Working Group23

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The transport and mobility Working Group24

1For the first time the UEFA Euro is hosted in Eastern Europe: Host Countries and most Host Cities had much lower standard in transport

infrastructure (and airports) and required very important improvements Much larger venues compared to UEFA Euro 2008 (+50% tickets) No experience in hosting of Mega Sport Events in Poland or Ukraine

For these reasons, assessment and guidance to Host Countries and HostCities were required, in order to transfer knowledge and experience fromprevious tournaments, provide uniform planning and guarantee requiredstandard on city transport services, in relation with the Tournament’s needs.

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The long road towards EURO201225

0- 1 M- 6 M- 1 Y- 1 Y 6 M- 2 Y 6M- 3 Y - 1 Y 8 M

TRANSPORT-AIRPORT-ACCOMMODATION

ASSESSMENTHost Cities are chosen based on

the preliminary experts assessment. Host City already have a first proposal of mobility

concept.

TRANSPORT TRACKER SYSTEM

Implementation of list of transport infrastructure and initiatives is

tracked by UEFA

PUBLIC TRANSPORT PROJECT IS STAFFED

PTRN manager is appointed, project planning and operational

structures established

TRANSPORT AND MOBILITY STRATEGY RELEASED

Beginning of regular transport workshops and technical visits to

revise the Host City Mobility Concepts based on results of

transport tracker system

TRAFFIC AND PEDESTRIAN SIGNAGE STRATEGY

RELEASEDImplementation of specific

tournament traffic and pedestrian signage.

Technical advise to Host Cities started

FREE TRANSPORT INITIATIVE AGREEMENT AND SIGNAGE

TENDERPreparation of agreements and launch of tender for provision of

traffic signage

TRANSPORT OPERATIONAL STRUCTURE STAFFED

Public Transport Liaison Officers appointed

Development of Traffic Perimeter Operational Plan

OPERATIONAL SETUP STARTS

Free Transport Initiative is implemented

Installation of traffic sign postsTraffic Perimeter Operational

Plans are readyBriefing of all stakeholders are held on transport operations.

TRANSPORT COORDINATION CENTRE

AND REPORTINGHost Cities have coordination

centre where UEFA PTRN Liaison Officer guarantee

proper exchange of information and communication

Tracking of infrastructure development plan

Revision and approval of Host City mobility plans

HC signage plans

Implementation and ops readiness

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The long road towards EURO201226

Goal: achieve a high grade of mobility and a smooth, efficient and "stress-less" transport system for spectators, visitors and residents The working Group: UEFA, LOC PTRN/AIR Project Team, HC Teams, other UEFA/LOC TeamsThe methodology: work together to develop and introduce a set of guidelines, concepts and tools: the "Mobility and Transport Strategy for EURO 2012"; the "Traffic and Pedestrian Signage Concept"; the "Traffic Perimeter Concept" including uniform technical maps and operational plans of the

stadium and its surrounding transport infrastructure; the "Free Transport Initiative" (FTI) providing free transport on all HC transport networks for

match ticketholders on match day +12 hours on the following day, free transport on the same networks for staff and volunteers from mid-May to mid-July 2012;

technical assistance to HC transport and airport teams for planning, implementing and executing transport and traffic management (e.g. PTRN/AIR tracker tool);

Public Transport Liaison Officers and Airport Coordinators assigned to each Host City for the final preparation and execution phase.

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Public Transport27

Each Host City strongly re-enforced and extended its own public transport services for the period of EURO 2012. Extra shuttle busses and trams were added on the connections between airport, stadium, city centre and fan zone.

Urban rail transport played a key role for stadium accessibility, as well. In Warsaw for example all main sites (Airport – Fan Zone – National Stadium) were connected by a newly renovated and extended continuous railway line, which was a huge success. Ukrainian Railways introduced new high-speed trains linking the four Host Cities on a daily basis during the Tournament.

“Free Transport” for match-ticket holders and accredited staff has been introduced and confirmed to be a big success again, and a great occasion of promoting public transport and the event itself.

Temporary traffic and pedestrian signage had been produced and installed to guide Tournament visitors: more than 10’000 signs and stickers overall.

Pedestrian accessibility to stadia confirmed the positive experiences from previous tournaments.

The introduction of traffic perimeter and activities related proved very useful. Traffic perimeter operational maps developed were an excellent tool for operational planning and for fine tune of operations of all projects, to avoid incoherencies and conflicts in the vicinities of stadia.

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Traffic perimeter map28

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Last km accessibility and venue management

Phisical separation between vehicle and pedestrian flows on the access way to the Stadium in Kyiv

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Team Bus holding areas in Kyiv

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Spectators by train to the Warsaw Stadium on the opening match day

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Spectators on their way to the Stadium in Warsaw for the opening match

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Airports34

Due to the introduction of temporary new passenger handling procedures (fast lanes for charter flights and dedicated "EURO lanes" for UEFA target groups), airport customers were highly satisfied with the services provided. Immigration and customs authorities adopted as well their procedures to ease and speed up in- and outbound controls.

Team, UEFA VIP, and UEFA staff charter flights benefited of very obliging services. For teams, pick-up at the aircraft became a standard and simple boarding procedures after the matches facilitated considerably the timely return to their team base camp destinations.

A very good cooperation with National Air Authorities had been established: night flight bans were lifted whenever necessary in Poland, in both countries the slot coordination scheme has been applied temporarily and in Ukraine the APIS (Advanced Passenger Information System) was used to exchange information between airlines and the border control services

Eight out of nine airports got new terminals and six airports put new or extended runways into operations; all airports coped very well with high match day peaks and handled three to four times more runway movements compared to regular daily operations.

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Airports – observed increase of passengers flows35

Airport Flights 2012 (in+out) Passengers 2012 (in+out) Comparison on same period 2012/ 2011

Warsaw 17’100 1’077’850 +17%

Gdansk 5’400 348’900 +45%

Poznan 3’100 200’100 +28%

Wroclaw 3’860 283’100 +40%

Kyiv-Boryspil 11’800 989’000 +14%

Donetsk 2’500 122’000 +60%

Kharkiv 750 53’000 +150%

Lviv 840 45’000 +200%

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Airports36

Kharkiv Airport during a match day

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Airports37

Kharkiv Airport temporary terminal during a match day

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Conclusions

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ConclusionsKey factors for the successful delivery of the Event

Clear split of responsabilities between actors: Owner of eventOrganizerHost CountryHost CitiesOther entities

Definition of a shared action plan with clear milestones and deadlinesWork at the different scales:

International-NationalHost CityVenue (traffic perimeter)

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mobility solutions

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Order :■ 80089.0 International Automotive Forum MAF

References:■ Resp: Stefano Manelli

mega event transport_uefa euro2012_manelli_citec_moscow

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