meetings technology expo 2009 chicago brochure

MeetingsTechnology E PO

ATTENDEE BROCHURECHICAGO

Meetings Technology Expo. 150 W. 51st St., Suite 1219. New York, NY 10019. Phone: 212-956-4720 Email: [email protected]

• 30+ action-packed sessions & demos• Hands-on tech tours of latest meeting technologies• Dynamic exchange of best practices• Peer-to-peer interaction, cocktail reception and round tables• New recession-friendly pricing packages

ExclusiveMTE

Benefits

JUNE 25, 2009 HOLIDAY INN MART PLAZA, CHICAGO, IL

Technology education for the meeting professional

Technology education for the meeting professional

$179

$99

$299

General InformatIon www.meetingstechexpo.com

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Dear Meeting Professional,

It is my pleasure to introduce you to the 4th annual Meetings Technology Expo Chicago.

Four years ago, MTE was in Chicago for the first time to promote the benefits of technology as a means to enhance meetings and events. Today’s precarious eco-nomic environment has sharpened a world-wide focus on operational efficiencies, cost-savings and new reve-nue production. Today, technology’s relevance has never been greater and is considered the means by which busi-nesses will achieve their respective financial goals.

The Meetings Technology Expo is responding to the call by expanding our conference offerings to over 30 hour-long educational sessions and technology presen-tations. We will feature topics ranging from strategic meetings management to web conferencing to virtual meetings and give you the opportunity to sit down with vendors for detailed discussions and networking func-tions to discuss best-practices with your peers.

This year’s show will feature a great speaker ensem-ble of technology industry including: Kimberly Meyer of Meetings Analytics, Mike Malinchok of S2K Consulting, and Jeffrey W. Rasco, of Attendee Management, Inc. just to name a few. Our exhibit hall will also feature the best-known names in the industry plus a few newcom-ers including: A.C.T. Inc./EXPOCAD, ActiveEvents, Acte-va, Arcaneo, Certain Software, CoVision, HotelPlanner, RegOnline, SPOTME, and many more to come!

Our mission is to provide technology guidance, insight and to assist you, the meeting professional, in valuating, testing and choosing the right solution for your business and to contribute to the efficiency and productivity of our industry through the usage of technology. So, go ahead and take the next step in advancing your career!

The Meetings Technology Expo is only one day, but it may change the way you work forever.

Paul Paone

Show Director

Attendee Registration PackagesFull-Conference Attendee Registration Includes: ($179 Early-Bird Price until June 1st, $249 After)

Choice of Educational Sessions•All Meal Functions including: Breakfast, Luncheon, Coffee Breaks •and ReceptionAccess to Exhibit Hall & 1-on-1 Appointments with Vendors of •Your Choice •“New! 1-hour long tech demos!”Roundtable Discussions•Show Directory, Buyer Guidelines and Speaker Slides• •20% discount on total registration fees if more than 2 or more people register from the same comp any, That’s just $143/person!

Expo-Only Attendee Registration Includes: ($99 Early-Bird Price until June 1st, $149 After)

Access to Exhibit Hall & 1-on-1 Appointments with Vendors of •Your ChoiceNetworking Luncheon• •“New! 1-hour long tech demos!”Show Directory, Buyer Guidelines and Speaker Slides• •20% discount on total registration fees if more than 2 or more people register from the same company, That’s just $79/person!

Full-Conference Attendee With Hotel Registration Includes: (Special $299 valid until June 1st only)

Choice of Educational Sessions•All Meal Functions including: Breakfast, Luncheon, Coffee Breaks •and ReceptionAccess to Exhibit Hall & 1-on-1 Appointments with Vendors of •Your Choice •“New! 1-hour long tech demos!”Roundtable Discussions•Show Directory, Buyer Guidelines and Speaker Slides•1 Room Night at Host Hotel: 06/24 or 06/25•

www.meetingstechexpo.com

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event aGenda

7:30 AM……Show Opens, Welcome Breakfast

8:00 AM - 9:00 AM Sessions:How to Identify, Evaluate, and Purchase the Right Software Solution•Web Meeting Software – Tools to Engage Participants •eRFP/Site Selection Tools•

9:15 AM - 10:15 AM Sessions:Strategic Meetings Management Programs - Building a Business Case •for TechnologyNew and Emerging Tradeshow Technologies Tools•Event Marketing & Communication Technologies•

9:15 AM - 10:15 AM Tech Demos:Certain Software Technology Demonstration•HotelPlanner Technology Demonstration•

10:30 AM - 11:30 AM Sessions:Event Lifecycle Management- Getting More Out of Your Events•Attendee Management Systems--Registration-Intermediate•Strategic Meetings Management Program Benefits - Using Technology •to Mitigate Risks and Forecast Your Resource Requirements

10:30 AM - 11:30 AM Tech Demos:Acteva Technology Demonstration•Arcaneo Technology Demonstration•

10:30 AM - 3:30 PM:Exhibit Hall Hours & 1-on-1 Buyer-Vendor Appointments•

12:00 PM - 1:30 PM:Networking Luncheon & Roundtable Discussions•

2:30 PM - 3:30 PM Sessions:Attendee Management-Registration-Advanced•Audience Generation on Autopilot: Getting the Most Out of Your •Marketing EffortsMeetings Technology Adoption Rates: Panel Discussion •

2:30 PM - 3:30 PM Tech Demos:Active Network Technology Demonstration•Spotme Technology Demonstration•

3:30 PM - 4:30 PM Sessions:Driven by Data – The Foundation of Successful Strategic Meetings •ManagementHow Social Networking and other Web 2.0 Technologies can Posi-•

tively Impact Your Organization Must-Have Technologies for Independent Planners and Start-ups •

3:30 PM - 4:30 PM Tech Demos:CoVision Technology Demonstration•A.C.T. Inc./EXPOCAD Technology Demonstration•

4:40 PM - 5:40 PM Sessions:Audio Visual Products & Services •Virtual Conferencing, Social Media, and Rich Media Content Distribu-•tionRFID/Lead Retrieval/ Attendance Verification Tools •

5:40 PM – 7:00 PM:Closing Reception•

Rosemary MuellerSenior Meeting Planner

Weyerhaeuser Meeting Management

Shannon Rutkowski, CMPSenior Event Services Manager

Hilton Short Hills

Rosemary MuellerSenior Meeting Planner

Weyerhaeuser Meeting Management

Testimonials

Thursday, June 25th


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Show SeSSIonS

Virtual Conferencing, Social Media, and Rich Media Content Distribution

This session will discuss the technologies behind virtual conferencing, social media and the creation of digital archives of meetings for multiple formats; including web, iPhones, MP3 Players and other emerging media -- and how they may be applied to physical and virtual meetings. In addition, for those holding multiple meetings, these technologies offer the opportunity to create ‘channels’—transforming events into on-going experiences and additional subscription/sponsorship opportunities.

Session Take-aways:Learn the basics of virtual conferencing and social media•Leverage your rich media content using streaming and downloadable •formats, widgets and a Free Access ModelGain a better understanding of the changing models of content distri-•butionDevelop checklists to evaluate and understand vendor options•

This session is applicable to: Planner Type: Corporate, association, tradeshow Technology Level: Beginner - Mid-level

Web Meeting Software – Tools to Engage Participants Create high performance meetings that broaden participation,

stimulate creativity and break through meeting logjams. This session will explore web meeting tools designed to increase the level of participation and interaction among participants in both face-to-face and online meet-ings while demonstrating tools for brainstorming and idea generation, voting and prioritizing, surveys, action planning and documentation.

Whether in support of your planning team, getting participants engaged before a meeting or boosting the level of interaction during a large group event, web meeting software brings new meaning to high performance meetings.

Session Take-aways:Describe what web meeting software is and how it complements •other meeting tools such as presentations, video-, tele- and web-conferencing technology.Understand different ways web meeting software can support your •meeting process – before, during and after the main event.Identify new methods of engaging your meeting participants, whether •all in the same conference room or scattered around the world.See how increasing the level of participant engagement and interac-•tion can increase the success of your meetings.

This session is applicable to:Planner Type: Corporate, association, tradeshow Technology Level: All

Meetings Technology Adoption Rates: Panel Discussion The interdependency and conflict between user level needs/strategic

level wants and technology company revenue streams.This lively session will explore the often times diverse demands of

three market stakeholders for meetings technology: the technology companies creating the products, the strategic buyers looking to support SMM initiatives, and the end-users who actually drive the usage of these products. Panelists will be invited to weigh in on how each stake holder’s role in this dynamic relationship affects adoption rates of meet-ings technologies. Further each panelist will be asked to share their own identified best practices for helping to drive double digit adoption rates.

Session Take-aways:Diversity of primary business drivers of each category: tech company, •strategic buyer, end userCurrent trends and patterns for adoption rates of technology products•Conflicts and congruence of diverse stake holder’s needs•Best practice examples for driving adoption•

This session is applicable to:Planner Type: ALLTechnology Level: Mid-Advanced

Must-Have Technologies for Independent Planners and Start-ups

Maybe you’ve already taken the plunge, or maybe thinking about going out on your own, so how will you build an efficient technology

Audience Generation on Autopilot: Getting the Most Out •of Your Marketing Efforts

How to Identify, Evaluate, and Purchase the Right Soft-•ware Solution

How Social Networking and other Web 2.0 Technologies •can Positively Impact Your Organization

eRFPs/Site Selection Tools•

Must-Have Technologies for Independent Planners and •Start-ups

Audio Visual Products/Services•

Strategic Meetings Management Programs - Building a •Business Case for Technology

Web Meeting Software – Tools to Engage Participants•

Event Marketing & Communication Technologies•

Attendee Management–Registration Intermediate•

Attendee Management–Registration Advanced•

Meetings Technology Adoption Rates: Panel Discussion•

Virtual Conferencing, Social Media, and Rich Media Con-•tent Distribution

Driven by Data – The Foundation of Successful Strategic •Meetings Management

New and Emerging Tradeshow Technologies•

Event Lifecycle Management- Getting More Out of Your •Events

Strategic Meetings Management Program Benefits - Using •Technology to Mitigate Risks

RFID/Lead Retrieval/ Attendance Verification Tools•


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Show SeSSIonSplatform that will maximize your work and instill confidence in prospec-tive clients? Do you know which technologies will be demanded of you by your customers? If you are already established, are you confident in the technologies that you are using? Are they up-to-date, integrated and effective? This session will give you the tools to help identify your technology needs, integrate the tech tools you already have in place and help you realize the power of a successful meetings management tech platform to attract and maintain clients.

Session Take-aways:Identify your technology needs and those of your clients•Learn which tech products can save your clients money while improv-•ing your efficiency.Learn to seamlessly integrate your existing tech products and how to •roll out new tech tools.Discover new revenue-generating technologies for your clients•

This session is applicable to: Planner Type: Independent Technology Level: All

eRFPs/Site Selection Tools Online site-selection/request for proposal systems can provide a more

efficient way to match venues to your needs, shorten your site-search-to-contract timeline, provide powerful negotiation aids, and give you valu-able tools to provide an audit trail and other compliance requirements. This session will introduce differing approaches by solution providers, their benefits and limitations, review typical requirements, and offer best practices and operational guidelines garnered from successful imple-mentations of eRFP/site selection tools.

Session Take-aways:Gain awareness of the benefits and pitfalls of different solutions/ap-•proachesIdentify core requirements and their implications•Discover implementation and operational best practices•

This session is applicable to: Planner Type: Corporate, association, tradeshowTechnology Level: Mid-level

How to Identify, Evaluate, and Purchase the Right Software Solution

Recognizing the need to replace a manual procedure with technology may be the first basic step in the procurement of a software solution. The next several steps, however, are not as clear-cut. Identifying the infrastruc-ture required to implement a solution, determining a measurable ROI, com-paring products, choosing a vendor, reading the fine print scalability are all concerns that need to be addressed. This session will help you overcome the stress of deciphering through the offerings in the marketplace and ensure that you have a reliable checklist when you start your search.

Session Take-aways:Learn valuable techniques in order to identify the need for technology.•Create a checklist of must-haves and items-to-avoid.•Prepare the implementation process and learn how to integrate solutions.•

This session is applicable to: Planner Type: AllTechnology Level: All

Strategic Meetings Management Programs - Building a Business Case for Technology

The components of a best in class SMMP include strategy, policy, meeting registration, approval system, sourcing, attendee registration/planning, payment/ expense reconciliation, and data analysis/reporting. Yet, at the center of all these component lies the most critical nucleus--the technology. Without it, manual tasks using home-grown systems consume time, lack functionality, and require constant development. This session will explore ways to build a business case for moving to a meeting technology.

Session Take-aways:Identify the functionality your organization requires•Formulate a business case for meeting technology systems•Learn the 50 most important questions to ask the suppliers•Hear what the technology companies want you to know•

This session is applicable to: Planner Type: Corporate, association, tradeshow

Event Marketing & Communication Technologies: How to Engage Prospects and Attendees Before, Dur-ing and After Your Event

Effective communication and marketing tools are essential compo-nents for successful meetings and events. In today’s business environ-ment, integrated campaigns yield the most traction and response rates. This session will explain the benefits of event marketing solutions and how to utilize their features to reach and exceed your marketing goals. Whether a planner is marketing a paid event or trying to organize internal events there are many meetings technology solutions available to help.

Session Take-aways:Automate the registration and payment process – to ensure an easy, •user-friendly registration processUse integrated marketing strategies to maximize attendance and •participation Learn how to acquire and then keep your greatest assets – your mem-•bers and clients– informed and active in your organization using social networks and Web 2.0 technology

This session is applicable to: Planner Type: Corporate, association, tradeshowTechnology Level: Beginner-Mid-level

Audio Visual Products/Services Although a requirement at almost every meeting or event, yet audio

visual products and services is perhaps the least understood technology aspect of your function. Learn how to unravel the AV complex and maxi-mize the technology offerings within without getting burned. Lighting, projection, photography, staging, graphics and more will be discussed in this session.

Session Take-aways:How to select the appropriate audio visual tools for your events•Evaluate your AV budget, and eliminate unnecessary AV services•Understand your AV options at your next event•


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Show SeSSIonSThis session is applicable to: Planner Type: Corporate, association, tradeshowTechnology Level: All

Driven by Data – The Foundation of Successful Strate-gic Meetings Management

As meetings and events are increasingly under a microscope, there is a critical need for high-quality data and reporting to drive and support the financial and operational goals of a meetings and events program. A successful SMM program should identify opportunities, implement and manage effective operations and report on the significant savings and improvements that result from a data-driven approach. This session provides key insights on using data to gain executive support to develop an SMM program or justify and improve an existing program.

Speaker: Clement Ng, VP Client Services, Arcaneo

After this session you will be able to:Gain insight on how to implement a strategic data management ap-•proachIdentify key metrics for meeting and event programs that can drive •decision making & executive support

This session is applicable to the following attendee types:Planner Type: Corporate, association, tradeshowTechnology Level: All

New and Emerging Tradeshow Technologies Learn what is new and upcoming in the field of tradeshow technol-

ogy with a look at coming tech tools as meeting and exhibition planners move forward with implementation of future meetings- the next genera-tion.

Session Take-aways:Recognize and implement required tradeshow technology tools for •your next show.Learn what tech innovations are coming next in the tradeshow tech •field.

This session is applicable to: Planner Type: Corporate, association, tradeshowTechnology Level: All

How Social Networking and other Web 2.0 Technolo-gies can Positively Impact Your Organization

Social media and social networks continue to grow exponentially. Of all the ways to market your events — via email, direct mail or word of mouth — social networking has begun to prove its effectiveness as a valuable, cost-effective way to “get the word out” about your events. Social networking allows you to identify your audience’s interests and issues more specifically, and target your message tightly to a specific group attending the conference, rather than broadcast a general mes-sage to anyone who attends.

For event planners this offers a great opportunity to expand your reach, promote, and grow your events at minimal cost. Getting started and learning how to best maximize this exciting, cost-effective new resource just takes a little time, research and effort. You’ll then have the ability to engage your audience before, during and after your event in a controlled forum.

Session Take-aways:Determine how to easily leverage social networking sites such as •Facebook, LinkedIn and TwitterLearn how to easily set up and manage your own online community to •help engage with your communityExplore intuitive ways to communicate with others – via messaging, •blogging & media posting – in a private, controlled and secure forum.Learn how to acquire and then keep your greatest assets – your mem-•bers and clients – informed and active in your organization through social networking

This session is applicable to: Planner Type: All Technology Level: All

RFID/Lead Retrieval/ Attendance Verification ToolsRFID, lead retrieval and attendance verification tools are measure-

ment solutions which are playing a large role in many tradeshow and conferences. Lead retrieval is more than just swiping a badge and transferring static information these days! Come see the latest advances in lead management. Additionally, learn how attendance tracking tools have advanced to help you pinpoint more dynamic information about how your attendee’s participate in meeting – related activities, sessions, meal functions and more. We will explore how measuring this informa-tion adds value to your events by allowing the event planner to quickly understand attendee behavior.

Session Take-aways:Evaluate important features when choosing an effective lead retrieval •solutionKnow the benefits associated with attendee tracking and analytics•Understand important metrics to capture and analyze, in order to truly •understand your attendee’s behavior at sessions, activities and on the exhibit floorLearn what the buzz is all about with RFID including evaluating RFID •attendee reporting and real-time technologies.

This session is applicable to: Planner Type: Corporate, association, tradeshowTechnology Level: All

Event Lifecycle Management- Getting More Out of Your Events

Event planners are under more pressure than ever to optimize performance of every stage of the event lifecycle. Staffing and budgets are down but demands for attendance and customer satisfaction are up. This session will discuss how emerging technologies can fuel audience growth, cost savings and improved attendee and vendor satisfaction. Learn about the technologies that are allowing event organizers to optimize every event with a holistic approach that includes audience generation, social networking, web analytics, collaborative content management, streamlined registration, advanced housing management, cutting edge onsite technologies, better lead retrieval and exhibitor management and true event intelligence reporting.

Session Take-aways:Discover emerging technologies for each stage of the event lifecycle•Create better transparency into event performance•


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Show SeSSIonSIdentify key efficiencies in the event management process•Develop list of technologies that could save you time and money•

This session is applicable to: Planner Type: Corporate, Association, Tradeshow, IndependentTechnology Level: All

Attendee Management–Registration: Intermediate A robust event management system is the found in every meeting and

event planner’s tool kit. This session will address what every planner needs to have in their technology to plan and manage their events. The proper registration tool will yield cost-savings, efficiencies and include additional benefits and features to help manage your attendee profiles, preferences, correspondence, and create revenue-generating opportuni-ties. There are differences, however, in the ever-expanding list of at-tendee management systems available in the market today. This session will provide an overview of the role of online event registration systems in the meetings industry, the benefits, list must-have items, pitfalls to avoid, pricing structure samples, and resources when deciding on the best attendee management system for your organization.

Session Take-aways:Determine the cost effectiveness of your current system•Understand the formula for saving time and money by using meeting •automationLearn how to avoid potential pitfalls in implemented technology•Explore revenue generating features of event management tools•

This session is applicable to: Planner Type: Corporate, association, tradeshowTechnology Level: Beginner - Mid-level

Attendee Management–Registration: Advanced Today’s enterprise meeting planner must not only know what basic

technology tools exist today, but also how event management technol-ogy fits strategically within the organization. As a meeting planner, you must align technology with the strategic role meetings and events serve in your organization. You need to choose technology that can grow with your organization’s overall requirements and policies, and avoid common pitfalls to growth as you evolve your meetings practice. With the fully in-tegrated event management solutions on the market today, synergy can be achieved between meetings technology and the strategic goals of the organization. This session will address how today’s event management software solutions can save you time, reduce expenses and provide an increased value to your organization. Understand the key features you should look for, how to evaluate your existing technology, and how to define success in your strategic meetings practice.

Session Take-aways:Recognize must-have items when evaluating an event management •system for Advanced users.Learn how event management solutions can give your meetings a •strategic place in your organization.How to avoid potential pitfalls which may sabotage your long term •objectives.


Strategic Meetings Management Program Benefits - Using Technology to Mitigate Risks and Forecast Your Resource Requirements

In the current economic environment with public confidence at an all time low, successful risk management becomes imperative for anyone sourcing and planning meetings. In each of the four categories of risk, learn how technology can alleviate or provide visibility into these po-tential nightmares. Next, learn how to forecast your resources based on historic data and the current calendar of meetings. Have data that backs up your statement, “I’m so busy.”

Session Take-aways:Learn how to spot the four risk categories and the components in each•Create a Risk Impact Graph of unmanaged spend suitable for C-level •leadersBuild a time study model to track sourcing and planning hours•Quantify your resource requirements by using data•

This session is applicable to: Planner Type: Corporate, association, tradeshow Technology Level: Mid - Advanced

Audience Generation on Autopilot: Getting the Most Out of Your Marketing Efforts

This session will explore audience generation, looking at the newest marketing techniques and ways to better analyze and optimize market-ing performance. See what event planners are doing to sell out events in a down economy and learn about the technologies that are making it possible. Topics of discussion include online communities, social media, email marketing, web analytics, return on investment (ROI) analysis and more.

Session Take-aways:Learn best practices in audience generation•Discover new marketing techniques that are working in today’s market•Explore marketing analytics to better understand your results•Identify technology gaps in your current marketing platform•



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exhIbItorS

RegOnlinewww.regonline.com

RegOnline is the industry leader in webbased online registration soft-ware for meeting and event professionals. Since its inception in 1996, RegOnline’s software has registered nearly 1.3 million people for over 15,000 events worldwide.

EXPOCAD® www.expocad.com

The largest exhibitions on three continents use EXPOCAD® to man-age their events. Over $1 billion in yearly exhibition floor space, 121 of the Tradeshow WeekUnivers 200 and thousands of exhibitions use EXPOCAD®. Complete compatibility with Champion, Freeman, GES, Hargrove, Shepard, The Expo Group and many other GSC who use EXPOCAD® Contractor. Visit us @ www.expocad.com

Certain Softwarewww.certain.com

Certain Software’s technology solutions help event organizers in over 50 countries automate planning processes, leverage the internet and reduce costs. Certain Registration™ is the most customizable and secure online registration application available. eventsPro™ is a powerful events management database configurable to manage marketing, spon-sorships, exhibitors, travel, accommodations, transportation and more.

Acteva www.acteva.com

Acteva, the trusted leader in online event registration, ticketing and payment management, is currently used by more than 12,500 organiza-tions, enabling you to easily register participants, sell tickets, accept donations and manage payments via your own website. Your registration or donation pages can be tailored to seamlessly integrate with the look and feel of your existing website or event promotion site. We help make your events a financial success by bringing your event registration and donation processing online.

CoVision www.covision.com

CoVision is a pioneer in the field of group engagement technology consulting. Over 18 years they have developed several generations of tools and processes for maximizing participant engagement. They have supported the facilitation of thousands of meetings in the US and abroad, appropriately integrating engagement technologies to support effective large group meetings.

Spotmewww.spotme.com

Spotme is a wireless communication service designed to connect and engage event participants to each other and/or the presenters. Winner of the World Wide EIBTM 2007 Technology Watch Award, Spotme has delighted event planners for over seven years. The device, designed to fit in the palm of your hand, features a color screen, sliding keyboard, RFID card reader, microphone and speakers. Spotme provides a paperless event option with multiple services; such as, visual search capabilities, electronic data exchange, live voting, attendance tracking, positioning technology, etc. It is an all-in-one event management tool.

HotelPlanner.comwww.hotelplanner.com

HotelPlanner.com is the leading provider of online services to a global group hotel sales market. In 2003, Lexyl Travel Technologies, the affiliate network of HotelPlanner.com, was the first to develop patent pending proprietary technology to facilitate group hotel sales. This technology ensures the lowest rates by allowing customers to receive quotes on-line directly from hotels’ group sales managers. Customers retain the ultimate decision-making power, enjoying access to competitive rates without ever having to pick up the phone and without having to purchase rooms at an undetermined hotel for pre-negotiated rates. Currently, HotelPlanner’s system processes over 15,000 group leads per month completely online to over 25,000 hotels worldwide that have guaranteed HotelPlanner.com their lowest group travel rates.

Arcaneowww.arcaneo.com

Arcaneo is a provider of best-of-breed technology to all stakehold-ers in the meetings value chain. Arcaneo’s flagship product, Metron, is an Enterprise Meetings Management solution that is designed for use by Global 1000 enterprises. Meeting planners can better manage all aspects of meetings in areas including : suppliers, budgets, attendee management, venue selection, housing, travel and more, while enabling management to measure the impact of meetings across their enterprise and gain visibility into all meeting-related activities including meeting spend and human capital deployment.


For a current list of MTE Chicago 2009 exhibitors, visit:www.meetingstechexpo.com/MTE_template/Chicago09/exhibitors


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PaSt attendeeSASIS International • ACT-IAC • ADP/ American Express Travel • Aetna • Air National Guard • Alliance Strategies • Allstate Insurance Company • Altarum Institute • Alzheimer’s Associa-tion• American Bar Association • American College of Cardiol-ogy • American College of Nurse-Midwives • American Craft Council • American Dietetic Association • American Express • American Health Care Association • American Public Power Association • American Society of Clinical Oncology • Ameri-can Society of Consultant Pharmacists • American Society of Women Accountants • American Thyroid Association • Ap-plica Consumer Products • ASAE & The Center for Associa-tion Leadership • ASHA • Association Forum of Chicagoland • Association Management Center • Association of Business Intelligence • Association of Pool and Spa Professionals • Aus-tralian Business & Conference Travel • BAI • Baker & Daniels • Barclays Global Investors • BCD Meetings & Incentives • Be-atty Group Int’l • Bishop-McCann • Blue Cross and Blue Shield of North Carolina • BostonCoach • BroadWater • BTIP, Inc. • Bucom International • Burroughs Wellcome Fund • California Advocates Management Services• CAMT • Canon U.S.A., Inc. • Carlson Frank • Cartus • Cheney Cardiovascular Institute • Chevron • Chicago Sun Times • Children & Adults with AD-HD • CHPA • Cisco Systems • CMAA • Coca-Cola Company • Cognos Inc. • Cold Spring Harbor Laboratory • Collaborative Consulting • College of William and Mary • Computer Associ-ates • Concepts Worldwide • Conference Planning Resources• Conference Source • Conferences by Design • Conseco Insur-ance Company • Continental Airlines • Convention Strategy• Corporate Travel Management • Covington Meeting Manage-ment • CT Summation • CTIA • CUES • Daiichi Pharma. Cor-poration • Deborah Wood Associates • Dell, Inc. • Deloitte • DePrez Travel • Destinations by Design • Dixon Group • Dolci Management • DSTS Inc. • Eastern Kentucky University • Eaton Hall • EchoStar Satellite • El Paso Corporation • ELSTER • Ernst & Young • Estee Lauder Companies • Ethicon • Excel Meetings and Events • Expedia, Inc. • Fair, Isaac & Company • Fairmont Hotels and Resorts • Federal Trade Commission • Federation of American Societies for Experimental Biology • Follett Higher Education Group • Forest Pharmaceuticals, Inc. • Franklin Templeton Investments • Friedkin Business Services • From the Heart Church Ministries • Future Sites, Inc. • Ga-lactic Meetings & Incentives • Gartner, Inc • GE Healthcare • Genentech, Inc • General Dynamics Information Technol-ogy • General Motors Corporation • General Physics at Pfizer • George Little Management • George P. Johnson • GlaxoSmith-Kline Pharmaceuticals • Global Events Group • Grant Thornton • Hanley Wood • HAWORTH • HBA Health & Beauty America • Health Learning Systems • HERAEUS KULZER • Hewitt As-sociates • Hewlett Packard • Hilton Short Hills • Hydraulic In-stitute • IAAPA • IDEXX LABORATORIES • IDG World Expo • IEC • IEEE • Illinois Nurses Association • Illinois Podiatric Medi-cal Association • Independent Community Bankers of America • Ingram Micro • In-N-Out Burger • Institute for Family-Cen-tered Care • International Agri- Center • International Liquid Terminal Association • International Society of Hair Restoration Surgery • Intersport, Inc. • Int’l Foundation of Employee Ben-efit Plans • Iwan • JELD-WEN • JPMorgan Asset Management • JPMorgan Chase • Juvenile Diabetes Research Foundation • KCI • Kendall College • Kohler • KPMG • Land O’Lakes • LaSalle Bank • Lebhar Friedman • Lions Clubs International • Lockheed Martin • Lupus Foundation of America, • Maga-

zine Publishers of America • March of Dimes • Maritz Travel Company • MarketStrike • Marriott Wardman Park Hotel • McKinsey • McVeigh Associates • Meeting Management Ser-vices • Meeting Management Solutions • Meeting Profession-als International • Meeting Source • MeetingNews • Meetings & Conventions • Meetings & Events • Meetings & Incentives • Merchandise Mart Properties • Merrill Lynch • MetLife • Midwest Podiatry Conference • Minding Your Business • Min-erals, Metals & Materials Society • Motorola • MPRO • Multi-state Tax Commission • NACS • NAHB • NAILBA • NASFAA • National Assoc. Federal Credit Unions • National Associa-tion of Insurance & Financial Advisors • National Consortium for Justice Info and Statistics • National Education Associa-tion • National Fire Sprinkler Association • National Kidney Foundation • National League for Nursing • National Marine Manufacturers Association • National PTA • National Retail Federation • National Rural Electric Cooperative Association • National Rural Health Association • Nat’l Assoc Oil Heating Service Managers • Nat’l Training & Simulation Association • NBC Universal • NCLM • NCPFC • NDSG, INC. • NEA • New York State United Teachers • NHS • Nielsen Media Research • Nike • Nordisk • North American Spine Society • Northern Illinois • Northwest Foodservice Show • Northwestern Mutual • Novartis Pharmaceuticals • Novo • NRECA • Occasions• Ohio Veterinary Medical Association • One World Incentives • One World Partners • ORCO Construction Supply • Orthofix • Packeteer • PAMPERED CHEF • Parenteral Drug Association • PAREXEL MedCom • PCMA • Peak Performance Services • PennWell Corporation • Penton Media • Pepsi-Cola Company • Pfizer Inc. • Philadelphia CVB • PhoCusWright • Premier Meetings and Incentives • ProAcitve • ProEd Communications • Professional Beauty Assoc.• Professional Events and Con-sulting • ProPlanners• Prudential Real Estate and Relocation Services • Public Relations Society of America • Pulverme-dia • Quality Support • Quest Events • Radiological Society of North America • Raymond James Financial • RE/MAX • Realogy Corporation • Red 7 Media • Reed Exhibitions • Re-liv International • Repede Group • ResQuest Group • Ricoh Corporation • Roche S.C. Johnson & Son • Safari Club Inter-national • Sage Software • Scarborough Research • Schering-Plough Corporation • Schneider Publishing • Schwan Food Company • SCS • Sea Gate Travel Group • SEMATECH • Shire Pharmaceuticals• Short’s Travel Management • Siemens • SmithBucklin • Social & Scientific Systems • Society of Plas-tics Engineers • Solar Energy Industries Association • Sports Systems • Stanford University • Starbucks Coffee Company • State Information Technology Consortium • Streampoint Solu-tions • Stryker Orthopaedics • Swissotel Chicago • Sybase • Symbiotix • Talking Point • Tangerine Meetings & Events • TAP Pharmaceuticals • Technology Forums • Technology Vi-sion Group • Texas Credit Union League • Third Door Media • Time Warner • Toy Industry Association • Transitions Optical • TransWorld Exhibits • Travel Forum • Travel Lite • Travel Plan-ners • TraveLeaders • True Value Company • UBS Investment Bank • Unilever • United Network for Organ Sharing • United Rentals • University of Chicago • Venture2 • Verus Informa-tion Tech • Virtual Visit • Visa • VMS • Walt Disney World • Wells Dairy • Wells Fargo Bank • Western Home Furnish-ings Association • Western Region Education Service Alliance • Weyerhaeuser • Wolters Kluwer Corporate Legal Services • Worldwide Business Research • Wyeth Consumer Healthcare


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Show SPonSorS

Registration Services SponsorRegOnline

www.regonline.comRegOnline is the industry leader in webbased online registration software for meeting and event professionals. Since its inception in 1996, RegOn-

line’s software has registered nearly 1.3 million people for over 15,000 events worldwide.

Floor Plan SponsorEXPOCAD®

www.expocad.comA.C.T. Inc. produces the EXPOCAD® Graphical Exposition Management (GEM) family of products including EXPOCAD WEB, EXPOCAD Conference,

EXPOCAD FX, EXPOCAD VR2, EXPOCAD AreaGraph, EXPOCAD CONTRACTOR (specifically designed and used by most major service contractors across the nation and internationally) and EXPOCAD GEOMAPS. Our Space Draw service is the only one of its kind offering instant and accurate booth rebooking online and on-site.

A.C.T. has been in business since 1986 with a background in innovative software development and turnkey solutions for many Fortune 500® com-panies. We are the industry leader of intelligent exposition management systems and services used for trade, corporate and consumer events around the globe.

Event Marketing SponsorReal Magnet

www.realmagnet.comReal Magnet, LLC, is the developer of MagnetMail, a comprehensive email and event marketing application that includes integrated mobile, RSS

and fax distribution, as well as a surveys module. More than 1,000 organizations use MagnetMail to communicate with customers and prospects. The company is based in Bethesda, MD, and was founded in May 2000.

Wireless Communication Device SponsorSpotme

www.spotme.com Spotme is a wireless communication service designed to connect and engage event participants to each other and/or the presenters. Winner of

the World Wide EIBTM 2007 Technology Watch Award, Spotme has delighted event planners for over seven years. The device, designed to fit in the palm of your hand, features a color screen, sliding keyboard, RFID card reader, microphone and speakers. Spotme provides a paperless event option with multiple services; such as, visual search capabilities, electronic data exchange, live voting, attendance tracking, positioning technology, etc. It is an all-in-one event management tool.


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Show SPeakerS Include:

Speaker: Kimberly Meyer, Principal, Meetings Analytics

Kimberly Meyer, a Principal of Meetings Analytics, is an accomplished meetings industry executive who has held senior positions in marketing, business strategy, operations and acquisition management. Her acquisi-tion background includes more than twenty five due diligence and operational assessments and thirteen completed acquisitions of meetings management, event production, tradeshow and related companies. Kimberly

has served as Vice President of Professional Development for Meetings Pro-fessionals International (MPI), Vice President of Corporate Development for WTMI (BCD Meetings and Incentives), and Director & Field Marketing Leader for Mellon Financial Corporation. She is a graduate of the Cornell Hotel School and has an MBA from the Kellogg School of Management at North-western University .

Speaker: Jeffrey W. Rasco, CMP, CEO, Attendee Man-agement, Inc.

A veteran meeting professional with over a quarter century of experience, Jeff Rasco is President of At-tendee Management, Inc., providing online registration solutions for housing, travel, and e-marketing. A popular speaker on technology and its impact on meetings, and especially those people who plan and support them, Jeff has written dozens of articles and columns on the topic, and is frequently quoted as an expert in the trade press.

Jeff has received a number of professional honors, most notably Meeting Planner of the Year from Meeting Professionals InternationaI in 1996, their international Chapter Leader of the Year in 1994, the MPI Texas Hill Country Chapter’s Supplier of the Year in 2005 and Houston MPI’s Planner of the Year in 1987. has served on MPI’s International Board of Directors, the MPI Foundation Board of Trustees, and on the boards of the Texas Hill Country and Houston Area MPI Chapters. Jeff has also served on MPI’s International Board of Directors, the MPI Foundation Board of Trustees, and on the boards of the Texas Hill Country and Houston Area MPI Chapters.

Speaker: Mike Malinchok, President, S2K Consulting, LLC

Mike is founder and President of S2K Consulting, LLC which focuses on providing consulting services to or-ganizations in the area of strategic meetings manage-ment. An active member of NBTA, Mike has worked extensively with the Groups & Meetings committee in the development of a series of white papers outlining the tenets, benefits, and strategies of what has become known as SMMP (Strategic Meetings Management Pro-

grams). Mike has spent over 22 years in the meetings and travel industry in key positions at companies like StarCite, GetThere, BCD Meetings & Incen-tives, and McGettigan Partners. He has focused most of his career in the area of Meetings Technology and the business processes surrounding the usage of those technologies. Mike is a frequent speaker at many industry meetings and events and is considered one of the foremost experts in the area of strategically managed meetings programs for corporations.

Speaker: Clement Ng, Vice President, Client Services, Arcaneo

Clement has spent the last 13 years assisting Internet, Telecommunications and IT companies in their inter-national expansion plans. He developed an Asian joint venture for an internet content publishing software com-pany, raised $11M from North American, European and Asian investors for a B2B internet auction software com-pany, and built/managed their regional sales and imple-mentation team. As a co-founder of Arcaneo, Clement

oversees client implementations and overall account management, acting as the client’s ultimate internal advocate and conduit to product development.

Speaker: Brett Weigl, Director of Product Manage-ment, Certain Software

As Director of Product Management, Brett Weigl is responsible for bringing new products and services to market, as well as managing enhancements to existing Certain products for the meetings and events industry. He has ownership for driving strategic technical partner-ships, as well as developing strategy for future solution suites. Viewed as an expert in training and customer service, Mr. Weigl has contributed to Training + De-

velopment (T+D) and Business Travel News (BTN) publications. Mr. Weigl joined Certain in April 2004 and was appointed Director of Client Services in December 2004, with responsibility for all aspects of customer care, in-cluding technical support, event design services, project management, and customer training. He brings more than 14 years of experience in technology to the Certain team, with experience in technology consulting, implementa-tion, support, and training for clients and partners such as Nabisco, Citibank, Nortel, Novell, and Reckitt & Coleman. Mr. Weigl has experience as a Sales Engineer and West Coast Training Manager with Identix, Inc., a leading provider of biometric technology. Mr. Weigl holds a Bachelor’s Degree from Drew University in Madison, NJ and is an Executive M.B.A. Candidate at San Francisco State University.



12

Show SPeakerS Include:

Speaker: Peter Matthews, Principal, Meetings An alytics

Peter Matthews, CMM is a Principal of Meetings Ana-lytics and has been involved in the meetings and events industry for over twenty years. He is one of the lead-ing industry experts in reporting, reporting tools and data analysis specific to meetings. With a background in meeting planning, event and exhibition management as well as technology, Peter began his consultancy in 1998 by developing software specific to the major phar-

maceutical meetings he was managing in Europe . He has been a consultant at IRI, developing complex reporting solutions used by Fortune 100 compa-nies to manage billion dollar product decisions. He has worked directly for Plan2Attend, OnVantage, and StarCite, and has experience across numerous meetings technologies. He is a graduate of the Hotel Institute, Montreux in Switzerland , is a native of New Zealand and speaks fluent German and French.

Speaker: Todd Erickson, Senior Consultant, CoVision Inc.

Todd has over 18 years experience supporting organiza-tion leaders and process experts with methods, tools, and capacity to affect change through increased en-gagement & collaboration. Todd has supported the facili-tation of over 800 critical meetings and conferences for a variety of government, corporate, non-profit, and com-munity organizations. Todd has vast experience in utiliz-ing various collaboration technologies to aide in strate-

gic planning and organizational alignment initiatives enabling organizations to tap into the creative and critical thinking of large numbers of stakeholders. Todd is a Senior Consultant with CoVision. His work with CoVision has been central to the design of such important meetings as The World Economic Forum, The Clinton Global Initiative, and numerous Fortune 500 senior lead-ership meetings. CoVision’s principles for designing with interactive meeting technologies have been featured in the book, “The Handbook of Large Group Methods” edited by Barbara Bunker and Billie Alban, Jossey-Bass, 2006.

Speaker: Rich Stone, CEO, ACT Inc. / EXPOCAD

Rich Stone is the CEO of ACT. ACT/EXPOCAD is the in-dustry leading software supplier to the exposition indus-try. Rich has been with ACT for 20 years and has been involved in the IT field for 35 years. Rich has presented and taught for ASAE, ESCA, and IAEM. Rich has worked within the exposition industry for 18 years, holds mul-tiple US and international patents. Rich is an adventurer and has backpacked many exotic places throughout the

globe, holds multiple US and international patents, has served on numerous industry panels and committees and recently recognized by Tradeshow Week ® as a Who’s Who in the exposition industry.

Speaker: Ed Lemire, Executive Vice President Marketing, Acteva

A specialist in marketing with over 24 years of expe-rience marketing computer software, Ed Lemire serves as Executive Vice President for online registration and payment company Acteva. Since joining the company in early 2005, he has played a key role in developing their target marketing initiatives; setting the company’s stra-tegic product directions; and leading the development of new product enhancements. Ed is a veteran of the

software industry with over 14 years in executive roles in the areas of mar-keting, product, sales, international operations and business development at companies such as Acteva, FORTEL, TIDAL Software, Unitech Systems, HarrisData and Pansophic Systems. Ed has won awards for his marketing programs and has worked with sales teams to consistently produce results exceeding 100% of quota. He is an accomplished speaker and writer with several published papers and articles.

June 25, 2009 Holiday Inn Mart Plaza, Chicago, IL

meetings technology expo 2009 chicago brochure

Documents

technology industry

technology guidance

benefits of technology

usage of technology

virtual meetings

technology presentations

strategic meetings management

exhibit hall