Meetings Conventions & Expositions

Bucharest, November 17, 2009 @ Tourism & Services, ACADEMY OF ECONOMIC STUDIES

Meetings Conventions & Expositions … test …

1. What does the CEMI acronym stand for?

2. Which are the 3 types of meetings?

3. What is a "Sales Meeting"?

4. Which factors do you have to consider when choosing a facility for a meeting (give 3 examples)?

5. Is the schoolroom a sample of meeting room setups?

Bucharest, November 17, 2009 @ Tourism & Services, ACADEMY OF ECONOMIC STUDIES

Meetings Conventions & Expositions

Meetings are conferences, workshops, seminars, or other events designed to bring people together for the purpose of exchanging information.

Types of Meetings

Clinic: learning by doing in small groups Forum: an assembly for a discussions Seminar: up to 30-40 persons, guided by a leader, involves lecture and dialogue Symposium: discussing a particular subject by experts Workshop: a small group led by a facilitator or trainer

The purpose of a meeting is to affect behavior. As a result of attending a meeting a person should know or be able to do certain

things.

Bucharest, November 17, 2009 @ Tourism & Services, ACADEMY OF ECONOMIC STUDIES

Meeting set up

Expozitions

Bring together purveyors of products, services, equipment in an environment which they can demonstrate their products and services.

Conventions

The largest type of meetings, they can even include a form of exhibit or trade show, workshops, meetings, receptions, meals etc.

Meeting Planners

Premeeting activ.:planning, setting objectives, predict attendance, budgeting, select site &facilities, negociate contracts, marketing plan,travelling plan.

On-site activities: pre-event briefieng, prepare executive plan, trobleshooting, approve invoices

Postmeeting activities:debrief, evaluate

Event manager

Plans directs and supervises assigned events. Responsible for arranging for all services needed by

the tenant, gathers people from all the departments in a working team for each event

Coordinates facility staffing needs Prepares accounting paperwork, approves final

billings Resolves complaints Conducts tour of the facility

Trends in Conventions, Meetings and Expositions

Globalization The cloning of shows Competition Technology Economic state

*shows are growing at a rate of 5-10 percent per year.