meeting presentation

Materials Sciences DivisionSafety Committee Meeting

The Chemla Room (67-3111)The Molecular Foundry

Lawrence Berkeley National Laboratory

January 17, 2007

MSD Safety, 1-17-07-2

Opening Remarks

Mark Alper, Deputy Division Director, Materials Sciences Division


Agenda

MSD Safety Committee Membership

– Introduction of new personnel

– Review of research group membership

Review: Function of the MSD Safety Committee

– Roles

– Policies

Review recent editions of Materials Safety

Peroxidized chemical explosion Improper waste disposal

Retrospective Look Review of accidents, injuries Hazardous waste NOVs and NCAR Inspection and assessment findings

– MESH

– IFA

– SAA

– McCallum-Turner

– Laser Safety Findings during SAA inspection

– Internal (Rick Kelly/Paul Johnson)

Looking Forward MSD Initiatives for 2007 Updating the HEAR Database Self Assessment inspections Summary of requested actions Discussion, comment


Administrative Issues

MSD Safety Committee

Membership

Roles


MSD Safety CommitteeMembership and Liaisons

Chair and Deputy Chair: Rick Kelly, Joel Ager

Building Managers: Gilbert Torres (62, 66, 67), John Turner (72), TBD (2)

MSD EHS Administrative Support: Tennessee Gock

Electrical Safety Expert:Jim Severns (MSD)

MSD EH&S Technician:Paul Johnson

Liaisons:

EH&S Liaison to MSD: John Seabury (EHS)

Waste Generator Assistant Liaison:Howard Hansen (EHS)

Representative Group

Joel Ager AgerEdith Bourret-CourchesneBourret-CourchesneRon Tackaberry CXROMarca Doeff DeJonghe/ViscoOscar Dubon DubonNorman Mannella FadleyJeff Beeman Haller/EMATPeggy Hou HouIngrid Cotoros KaindlDaniel Garcia LanzaraZ. Liliental-Weber Liliental-WeberMichael Connolly Molecular Foundry/BertozziElena Shevchenko Molecular Foundry/AlivisatosBruce Harteneck Molecular Foundry/BokorYi Liu Molecular Foundry/Fretchet/SvecJeff Neaton Molecular Foundry/LouieJames Bustillo Molecular FoundryDoreen Ah Tye NCEMMatthew Langner OrensteinJoseph Lemberg RitchieVirginia Altoe Salmeron/Molecular FoundryRobert Schoenlein SchoenleinRoger York SomorjaiEdurado Saiz TomsiaEach LBNL-based research group in MSD, including each program in the Molecular Foundry, will

designate a primary and backup representative to serve on the Safety Committee


Functions and Key Activities of the MSD Safety Committee

Functions of safety committee and representatives Represent all research groups within MSD Stimulate leadership and staff participation in safety program Advise Division management and EH&S on safety and health matters Perform essential monitoring, educational, investigative and evaluative tasks Serve as contact point for EH&S matters in each research group Serve as conduit for bringing EH&S information back to research groups

Key Activities Recommend changes to existing safety rules or the development of new rules Recommend improvements in hazard identification and control measures Report and discuss unsafe conditions Review accidents, incidents and close calls in MSD and generate “Lessons

Learned” for use in the Division Disseminate EH&S information at group or lab meetings Document inspections, investigations, meetings and other EH&S actions at the

group level


A Retrospective Look at EH&S Issues Over the Prior Four Months


Materials Safety and LBNL Lessons LearnedMaterials Safety and LBNL Lessons Learned

MSD Materials Safety (see handouts)

Improper Disposal of Waste Contaminated with Flammable Solvents (November 2006)

Student Injured in Peroxide Explosion (January 2007)

Post the Materials Safety in you labs, make sure they are reviewed and discussed during a group meeting


MSD Injuries and Incidents

Lab Ergonomic Injury Student developed nerve inflammation in arm:

– Extensive bolting and unbolting of vacuum system

– Fine manipulative work under microscope with no arm support

– Operation of ergonomically poor adjustment knobs

– Contributing factor–The postdoc that usually helped had left, so the work was done by one person rather than two.



Injury Assembling Cabinet Administrator injured while installing shelf in

new cabinet in B 67 Unexpected assistance from co-worker caused

her to loose balance, minor back injury Lesson learned: Coordinate work with

colleagues



Fluorine Exposure when Changing Cylinder Failed to install gasket when changing 1000 ppm

fluorine gas cylinder Opened valve without shutting gas cabinet door Smelled strong odor of fluorine No injury to students


Injuries and Incidents Lab-Wide


Waste Identification Deficiencies

Notices of Violation (NOVs): 3 for waste > 12 months

Howard Hansen presentation


Inspection Issues September-January

Management of Environment, Safety and Health (MESH)

Integrated Functional Appraisal (IFA)

McCullum-Turner Review

Laser Safety Findings during SAA inspection

DOE/Oak Ridge Hazard Communication inspection

Two EH&S/DOE SAA inspections

Internal (Rick Kelly/Paul Johnson) inspection in Foundry


MSD MESH Finding Summary

Findings Institutional Concerns: 1 Division Concerns: 10 Observations:7 Noteworthy Practices: 7 Workplace Safety Concerns: 34


MESH–Noteworthy Practices

Division safety newsletter, “Materials Safety”Implementation of the “Safety Calendar” systemEnhanced staffing for EH&S

Senior level EH&S and Facilities Manager EH&S Technician New building manager for 62, 66, 67 Administrative support (0.5 FTE)

Peer-to-peer training of Principal InvestigatorsReimplementation of fines for SAA problemsDisciplinary action for repeat safety violationsStrong EH&S component in P2R process for staff scientists


MESH–General Concerns and Observations

Finding StatusEH&S evaluation of “Line management authorized work” lacks depth

Project Hazard Guide being implemented to review all work

Training of PIs to recognize hazards inadequate

PI inspections not effective

Lab-specific training to each PI on the recognition of hazards EHS027 Monthly inspections by tech Quarterly tech/PI inspections

Management of SAAs is not effective Clear guidelines written; inspect more frequently; calendar system; fine repeat offenders

ISM Plan outdated To be updated by 2/1/06


MESH–Specific Concerns–Building 2

Bldg Finding2 Dewar not seismically restrained

2 Laser tables not seismically secured

2 Waste overdue for disposal

2 Missing secondary containment

2 Methanol container not inventoried

2 (66) Inadequate labeling of secondary containers

2 Cable trays being misused

2 Hoist system not assessed



Bldg Finding66 No seismic support for

equipment

66 Blocked electrical panel in lab

66 Tripping hazards in lab

66 Inappropriate attachment to cable tray, misuse of tray

66 Hand made door sign unclear

66 H2 cylinder not inventoried

66 Inadequate housekeeping

66 Hood labeled out of service but running



Bldg Finding66 Lecture bottles of NO2 used

outside of hood

66 Excessive delegation of EH&S function to student



Bldg Finding67 Waste stored outside of SAA

67 Oxygen monitor not fully installed

67 Lead bricks and mercury thermometers in use

67 Multiple individuals observed not wearing safety glasses in labs

67 Not all chemicals inventoried

67 No secondary containment for waste containers in SAA

67 Lab doors not posted


Integrated Functional Appraisal

Reviewed compliance with formal work authorization documents (AHD, RWA, XA, BUA, LAS, SSA)

Conducted by John Seabury and others from EH&S Key finding

Some PIs are not taking AHDs seriously!

John Seabury presentation on MSD IFA findings


McCullum-Turner Review–Institutional

Threshold for “formal authorization” of work is too high

Some hazards are not adequately addressed by LBNL

policy, e.g., oxygen deficiency associated with cryogen,

magnetic fields

Limited safety accountability feedback mechanisms for

Post-Doctoral and Graduate Students

Wide variability in the planning/review of work between

Divisions

Lack of a safety program for vendors


McCullum-Turner Review–MSD

NCEM Really liked the direct supervision and training of users at NCEM Not so happy with management EH&S walkthroughs at NCEM Noted the lack of safety program for vendors at NCEM

TMF Liked the policy for EH&S with nanoparticles at TMF Liked the Foundry Safety Subcommittee; recommend chartering “Some evidence that work is being conducted in the Molecular

Foundry before specifying hazard controls” “Molecular Foundry does not have a policy addressing the

safety review of new or modified equipment”


Laser Safety from SAA Inspection

Lab 1 Student using 3B laser without required protective eye wear

Lab 2 Postdoc using class 4 laser system without required eye wear Postdoc not completed Laser Safety Training, Laser Eye Exam Not been added to or read AHD for lasers

Major failures to follow AHD and LBNL

laser safety requirements!


SAA Inspections & Management

In the December EH&S/DOE inspection, several SAAs were not following required practices, mostly due to labeling errors:

2-263A (Beeman/Haller) 2-358 (Orenstein) 67-4203 (Talapin) 67-4209 (Talapin/Shevchenko) 67-5201, 5209 (Zuckerman)


SAA Inspections & Management

Requirements for running an SAA: Label each container Completely fill out each label Date each label Place and update the SAA sign as needed Store only waste in the SAA Use secondary containment Dispose of containers that have been in use for 6 months or more Segregate solvents, halogenated solvents, acids, bases and other

incompatible materials Assign an SAA manager and backup manager Replace departed SAA managers No use of glass bottles > 1 quart for flammables


Internal Inspection–Molecular Foundry

Conducted by Paul Johnson and Rick Kelly in November One program had major problems relating to:

Waste management Chemical inventory Peroxidizable chemical management and testing Unauthorized use of toxic gas (ammonia) No labeling of squeeze bottles Improper chemical storage (no secondary containment)


Looking Forward at the EH&S Program in MSD


MSD Initiatives for 2007

New Hazard Communication sign Starting in Foundry now, later the whole Division

Will need input from each lab and safety

committee member– Via HEAR Database



New Laser Lab safety signs In Division labs now

Reinforces basic laser safety requirements



Peer-to-peer student and postdoc training /refresher course To be scheduled for late winter/early spring Looking for volunteer instructors

Individual meeting between each new student/postdoc and Rick Kelly HR will notify Rick of new people, Tennessee will schedule meeting Started as of 2007

Laboratory specific check list for PI inspections Generic part of checklist complete (handout) specific part in development

MSD Self Assessment inspections Monthly or bimonthly lab inspections by ESH tech Quarterly lab inspections by ESH tech with PI Annual lab inspections by ESH tech, with PI, ESH manager/Division (Deputy)

Director/ One-on-one training of PIs



PI booklet--what the PI needs to know about ESH Look for it in late February

Migration of AHDs to on-line AHD system >50% reauthorized, most others in process

“Project Hazard Review” of each proposal (FWP, LDRD, WFO) identifying work that requires formal authorization or more detailed review for line management authorization

Have received many responses (see list provided by Tennessee)

Safety information cabinets in each building Being installed now, will include current EH&S information

and be updated frequently


MSD Ongoing Initiative from 2006

Activity Jan Feb March April May June July Aug Sept Oct Nov Dec

Dispose of all waste in all SAAs* X X Review chemical inventory X X Review EH&S Assignments in lab** X X Inspect lab spaces X X X Inspect SAAs X X X X Evaluate training of staff/students X X Resubmit JHA for everyone X Review and update AHDs on line X Schedule safety meeting with staff X X X X Review outstanding issues in CATS X X X X

* To avoid overloading EH&S, it is recommended that waste disposal proceed on the following schedule: • labs in building 2 follow the schedule shown on the table (January and August) • labs in building 66 should delay the schedule by one month (February and September) • labs in buildings 67 and 72 should delay the schedule by 2 months (March and October) • labs in building 62 delay the schedule by 3 months (April and November)

** Assignments might include: 1) Division Safety Committee Member, 2) SAA Manager, 3) EH&S Coordinator

Recommended Schedule for Recurring EH&S Activities

Monthly e-mails are going to each PI and SAA manager reminding them of the actions required for that month.


HEAR Database Update


Annual Division Self Assessment

Lab inspection with Rick Kelly, Paul Johnson, John Seabury and the PI

Jim Severns will assist with electrical safety inspections

Chemical inventory review–Paul Johnson Peroxidizable chemical management review–Paul

Johnson SAA inspection by OCA


Annual Division Self Assessment

Every chemical owner in MSD must update Chemical Management System at least annually, even if there is no change!

These labs have not been updated recently

Container Count Owner Last Activity

37 Liliental-Weber,Zuzanna (531060) 12/21/200522 Yu,Kin M (994321) 06/30/20051 Dubon Jr,Oscar D (221101) 06/28/200542 Fadley,Charles S (262375) 06/28/20058 Weber,Eicke R (944398) 06/28/2005

155 Jacobson,Craig P (109551) 06/26/2006148 Wu,James K (987284) 06/16/20064 Schmid,Benjamin A (007823) 06/02/20069 Cotoros,Ingrid A (012934) 06/01/20061 Johnson,Paul M (006376) 06/01/20067 Lanzara,Alessandra (000743) 06/01/200619 Tomsia,Antoni P (898138) 06/01/200641 Orenstein,Joseph W (244751) 05/11/20061 Hsieh,Wen-Kuo (015327) 05/05/2006

151 Dahmen,Ulrich (198088) 04/28/2006226 Schoenlein,Robert William (212201) 02/13/200622 Gullikson,Eric M (158551) 02/07/200642 Jackson,Keith H (303551) 02/07/200620 Hou,Peggy Y (412325) 02/01/2006


Summary of Requested Actions

Update HEAR database (February 28th)

Ensure update of CMS database (February 28th)

Inventory gases other than air and nitrogen

Distribute and discuss Materials Safety editions (ASAP)

Discuss Division injuries (ASAP)

Volunteer for student safety refresher (January 30th)

Inspect each SAA with the SAA managers (February 28th)

Work with responsible individuals to correct problems identified in CATS (January 30th)


Discussion

Areas of concern Feedback Questions Next meeting: March 2007, exact date TBD

meeting presentation

Documents

safety program

msd injuries

msd mesh

msd initiatives

workplace safety concerns

existing safety rules

msd ehs administrative

ehs issues