meeting notes - missouri state university · meeting notes hill hall renovation—16026 ... i. a...

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1629 Walnut Street Kansas City, Missouri, 64108 816.300.0300 helixkc.com

MEETING NOTES Hill Hall Renovation—16026 Hill Hall 10.28.16, 8:00am-4:30pm

Programming Meetings Meeting with each Department within the College of Education and the Department of Psychology to document the needs and objectives in the renovations of Hill Hall and to confirm or edit the information provided in the initial program. Information collected will be used to identify space needs, adjacencies, location and fundamental internal organization for the building. Design Team Attendance: Miranda Groth – Helix Alissa Wehmueller – Helix Katie Crowley – Helix Doug Sampson – Missouri State University Design of Planning, Design & Construction Mark Wheeler – Missouri State University Design of Planning, Design & Construction

01 – Large Group Meeting 8:00am – 9:30am A meeting with the College of Education and Department of Psychology to provide an overview of project design, construction process, budget and today’s small group meeting goals.

1. Helix Project Team Introduction 2. Schedule Overview

a. Reviewed the project schedule with construction completion planned for August 2018. 3. Design Process

a. Reviewed the design process from Programming through Construction and explained the milestones at each phase of the project.

4. Budget a. Helix presented the current budget breakdown for the project. b. Doug Sampson (University Architect and Director of Planning, Design & Construction)

further clarified items included in the budget breakdown. i. Design + Engineering fees include fees way beyond just architectural fees ii. Current budget allocated for FF+E does not allot for new furniture, fixtures and

equipment throughout the building. Following the programming phase, the design team will be able to better determine what items are needed and how that can fit within the budget.

iii. Temporary department relocation budget is outside of the project budget presented.

iv. Contingency budget accounts for unknown project costs as the project develops. c. Helix presented a budget comparison of projects recently completed or currently in

construction on campus i. The cost per square foot allotted for the Hill Hall Renovation is below average. ii. Doug Sampson explained to the group that the Ellis Hall renovation budget was

significantly higher due to acoustic requirements and building envelope scope. iii. Helix presented projects of similar scope that had a cost per square foot similar

to the allotted budget for the Hill Hall Renovation. 5. Building Challenges

a. Helix presented the primary building design challenges that are a priority in the renovation design.

i. Accessibility – The building needs to be accessible for all visitors to the building. ii. Wayfinding

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iii. Aligning Spaces with Pedagogy iv. Office Space v. Lack of Social Space

6. Space Breakdown a. Helix presented the space breakdown in the existing building.

i. Helix explained that improving the building’s efficiency will hopefully allow for more programmable space including more shared spaces.

1. This will be reviewed in developing the final building program. 7. Measuring Success

a. ‘Wow’ factor first impression i. Faculty member asked if the historical character of the building will be

maintained. ii. Helix noted that the historical features / character of the building will be a priority

to maintain in the new design. b. Student Centric Atmosphere

i. Faculty member noted that the existing stair landing with tables is currently the only usable student space and is almost always being used.

ii. Faculty member noted that the current space is often an acoustical distraction for nearby classrooms. Acoustic control between the student spaces and the classrooms is important.

c. On Time and On Budget d. Flexibility for future use and growth e. Meeting the needs of both departments f. Accessible for all visitors g. Collaborative departments with shared spaces

8. Workplace Design a. Helix presented the things to consider when determining the right workplace design.

i. The programming meetings with each department will begin to inform the best workplace design for each group.

9. Question & Answer a. Q – There are no windows on Level 4 currently. How will this be resolved?

i. A – Maximizing light will be a priority in developing the design of Level 4. Maximizing light is critical in creating a comfortable environment for the user.

b. Q – How will the layout of my office change? i. A – Depending on the solution, changes to your office will likely occur in order to

maximize efficiency in the building, improve adjacencies etc. c. Q – What kinds of improvements to climate control will be done in the building?

i. A – The mechanical consultants will perform an analysis of the existing conditions to determine the best solution that meets the needs of the space. The goal is to resolve issues that currently exist. Commissioning at the end of construction will allow time to confirm all new systems are performing properly in the space.

d. Q – What will be done to mitigate potential mold or asbestos in the building? i. A – A building environmental study will be performed to determine what needs to

be removed from the building and an action plan for mitigation. e. Q – What kind of lights will be used in the building?

i. A – This will be determined through design. LED lights are standard campus wide.

f. Q – Wayfinding needs to be improved. Can we eliminate odd room numbers on one end of the hall and even room numbers on the other end of the hall?

i. A – Helix will work with campus standards to determine the room numbering system.

g. Q - How much of the budget will be left for the “extra” spaces / design features? i. A – The goal is to first find a solution that allows the building to function as

needed. Once the baseline is determined, the design team will look at how any additional features can be incorporated within the budgetary constraints. The goal is to put the money where it will make the largest impact on the project and its users.

h. Q – What kinds of seating / room layout strategies will be incorporated into the design?

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i. A – The small group meetings today will hopefully provide information on the needs of the students and pedagogy.

1. Additional staff comments: a. Need to maximize flexibility in smaller classrooms b. Current furniture in lecture halls is unacceptable. The individual

tables are not big enough for laptops. c. Need space for group work in lecture hall spaces.

i. Q – How does the process work after today? i. A – Check points throughout the project will be determined. The Missouri State

Planning & Design team (Doug Sampson and Mark Wheeler) are in the process of setting up a project webpage to allow staff access to current information and / or post questions etc. Doug Sampson noted that a smaller team of decision makers will be determined. The small group will include representatives of each department and will be the point people through the project.

j. Comment – Hill Hall Rm. 308 is great functionally. The classroom seats 24 students and is ideal for smaller graduate level courses.

k. Q – How will building security be dealt with? i. A – The design will integrate university standards and requirements for design

security.

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02 – Office of Accreditation, Assessment & Data Management 10:00am – 10:30am Meeting with College of Education Office of Accreditation, Assessment & Data Management to document the needs and objectives in the renovation of Hill Hall and to confirm or edit the information provided in the initial program. Information collected will be used to identify space needs, adjacencies, location and fundamental internal organization for the building.

1. Helix hosted an open discussion based on the programming questionnaire. a. Refer to attached questionnaire for collection of group responses.

2. Helix hosted an exercise with the group to get feedback on look and feel photos. The group provided responses to the photos to give the design team feedback on the design features that are or are not desirable.

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03 – Department of Childhood Education 10:30am – 11:00am

Meeting with Department of Childhood Education to document the needs and objectives in the renovation of Hill Hall and to confirm or edit the information provided in the initial program. Information collected will be used to identify space needs, adjacencies, location and fundamental internal organization for the building.

1. Helix hosted an open discussion based on the programming questionnaire. a. Refer to attached questionnaire for collection of group responses.

2. Helix hosted an exercise with the group to get feedback on look and feel photos. The group provided responses to the photos to give the design team feedback on the design features that are or are not desirable.

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04 – Department of Psychology 11:00am – 11:30am

Meeting with Department of Psychology to document the needs and objectives in the renovation of Hill Hall and to confirm or edit the information provided in the initial program. Information collected will be used to identify space needs, adjacencies, location and fundamental internal organization for the building.

1. Helix hosted an open discussion based on the programming questionnaire.

a. Refer to attached questionnaire for collection of group responses. 2. Helix hosted an exercise with the group to get feedback on look and feel photos. The group

provided responses to the photos to give the design team feedback on the design features that are or are not desirable.

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05 – Facilities Management 11:30am – 12:30pm

Meeting with the Facilities Management staff to document the needs and objectives in the renovation of Hill Hall and to confirm or edit the information provided in the initial program. Information collected will be used to identify space needs, adjacencies, location and fundamental internal organization for the building. 1. Space Needs

a. Custodial i. (2) Building Storage 10x12

1. Storage area for supplies, cleaning equipment etc. 2. Space required will vary depending on building finishes 3. Locate at opposite ends of the building 4. Provide power

ii. (2) Custodial Closets 5x8 1. Provide mop sinks in each closet 2. Provide power

iii. Recycling / Trash 1. Hallway Stations

a. Example – alcoves in hallways work well b. (1) station minimum per floor

iv. Trash Cart Room 1. 10x10 Room 2. Room stores communal bins for faculty and staff

v. (1) Equipment Storage 10x10 b. Maintenance

i. Mechanics Office 1. 10x10 – Located on east end of the building preferably 2. Allow for storage of large ladders 3. Can be located within Mechanical Room

ii. Foreman’s Office 1. Locate on east end of building preferably 2. Maintenance does not have a space like this currently

iii. Keep custodial storage and maintenance separate iv. Electrical Room

1. Provide (1) 5x8 on each floor v. Telecom Closet

1. Every other floor would be acceptable vi. Hydration Station

1. Refer to University standards vii. Sump Pump Room

1. It would be acceptable to use the existing sump pump room in the basement

viii. Existing water infiltration issues 1. Facilities believe that the building was re-roofed approx. 8 years ago 2. Facilities will investigate any current leaking issues

ix. Roof Access 1. Current roof access exists 2. Need access to flag pole

x. Switchgear Room 1. Currently located in the basement at west end 2. MEP to review current condition

xi. Booster Pump 1. Need to check water pressure – booster pump is not required if existing

pressure appears acceptable

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06 – Student Affairs 1:00pm – 1:30pm

Meeting with Student Affairs to document the needs and objectives in the renovation of Hill Hall and to confirm or edit the information provided in the initial program. Information collected will be used to identify space needs, adjacencies, location and fundamental internal organization for the building.




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07 – Department of Reading, Foundations and Technology 2:00pm – 2:30pm

Meeting with Department of Reading, Foundations and Technology to document the needs and objectives in the renovation of Hill Hall and to confirm or edit the information provided in the initial program. Information collected will be used to identify space needs, adjacencies, location and fundamental internal organization for the building.




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08 – College of Education Faculty Advisory Council 2:30pm – 3:00pm

Meeting with College of Education Faculty Advisory Council to document the needs and objectives in the renovation of Hill Hall and to confirm or edit the information provided in the initial program. Information collected will be used to identify space needs, adjacencies, location and fundamental internal organization for the building.

1. Helix met with the College of Education Faculty Advisory Council. The Faculty Advisory

Council included faculty members that had already attended a programming meeting that day.

a. There was no specific programming data necessary to collect from the Council at this time.

b. The team discussed that the Advisory Council would be good to meet with and gain feedback from later in the design process.

c. The Advisory Council is also available to answer any over-arching College of Education questions the design team may have.

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09 – College of Education Dean’s Office Admin. & Staff 3:00pm – 3:30pm

Meeting with College of Education Dean’s Office Administration and Staff to document the needs and objectives in the renovation of Hill Hall and to confirm or edit the information provided in the initial program. Information collected will be used to identify space needs, adjacencies, location and fundamental internal organization for the building.




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10 – Student Group 3:30pm – 4:30pm

Meeting with a student group to document the needs and objectives in the renovation of Hill Hall and to confirm or edit the information provided in the initial program. Information collected will be used to identify space needs, adjacencies, location and fundamental internal organization for the building.

1. Helix hosted an exercise with the group to get feedback on look and feel photos. The group


a. Learning Spaces i. Large Lecture Halls

1. Need more space in lecture hall seats a. More space between seats b. More space for laptops c. Ability to work in groups

i. Liked KCU Academic Center example ii. 30 Person Classes

1. Need flexible seating that allows for group discussions 2. Tables / Chairs that allow students to “circle up” etc. 3. Space needs to be adaptable to the class needs 4. In some of the current spaces the tables feel too large

a. Rectangular / square tables are preferred over round iii. Maximize natural lighting in all classrooms

b. Social Spaces i. Students liked small group works areas with moveable marker boards /

divider panels 1. Example – Cheek Hall on campus

ii. Avoid completely open study space (such as lobby at KCU) 1. Students prefer to study at spaces where their back is against the

wall or the seating has backs a. It isn’t comfortable to study when completely exposed to

circulation iii. Currently, most students in Hill Hall study or work in the open computer lab iv. Booth Tables

1. Like social spaces that feel like booth / café seating v. Furniture

1. Tables of 6 are intimidating – Prefer tables of 2 to 4 2. Provide tables at varying heights – like bar height tables 3. Don’t make the space feel like a food court

a. People are less likely to sit an work if it feels like an eating area

4. Provide lots of individual seat groupings a. One large living room type space is intimidating

5. Provide comfortable proximity of furniture so that people don’t feel intimidated and are comfortable in the group type environment

6. Provide televisions / computers to allow for group work and collaboration

7. Don’t like bleacher style seating (people don’t use them in other buildings on campus)

c. Offices i. Transparency

1. Like transparency in offices, but still need privacy for student and teacher/advisor meetings

a. Frosted panels in viewing sections etc. ii. Separate office for Teacher Assistants

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1. Provide a space for TA’s to meet with students and double as a space for students to work with advisors etc.

iii. Experience when visiting an advisor 1. Want to visit an office that is welcoming (doesn’t feel like a closet) 2. Like open glass entrance, but would like to have some privacy for

meetings etc. 3. Provide lots of storage if transparency is incorporated into the offices 4. Avoid direct views into the space (example – clear at top and bottom

+ frosted glass in the middle) iv. Color

1. Like neutral colors with subtle accents of color a. Use color in furniture etc.

2. Create a professional feel that isn’t too distracting for students 3. Like bright colors if it is a balance with neutrals 4. Try staying away from school colors as the building color palette 5. Incorporate color through the use of photos

a. Students in the School of Education working etc.

11 - Project Next Steps

1. Schedule follow up meeting for November 11th a. Set up separate meeting with decision makers for School of Education and Department

of Psychology to present Program Draft. i. Note: Helix will send draft for everyone to review a few days prior to the

November 11th meeting

The notes above represent our understanding of the issues discussed. Please immediately contact Miranda Groth with any required additions or corrections to these meeting notes. Attachments: Meeting Attendance List Programming Questionnaire Notes Helix Presentation

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Missouri State University

Hill Hall – Programming Questionnaire

OFFICE OF ACCREDITATION, ASSESSMENT AND DATA MANAGEMENT

The purpose of this questionnaire is to document the needs and objectives for the stakeholders involved in the renovation of Hill Hall and to confirm or edit the information acquired during the programming efforts. Information collected from this questionnaire will be used to identify space needs, adjacencies, location and fundamental internal organization for the building.

Please review the questions and complete to the best of your ability prior to our scheduled programming meetings. As this is a template for all groups, feel free to omit questions that don’t pertain to you.

The Basics

1. Briefly summarize the primary purpose/function of your department.

a. Field Placement – Work with neighboring school districts and administrators to place student teachers in school districts. This process typically includes meeting with students, email placement and phone conversations.

b. Clearance Documents – Collect professional liability insurance, perform background checks etc. This work requires private conversations with students.

c. Certification – Aid students in acquiring state certification.

d. Assessment – Perform / coordinate student assessments.

e. Data Management – IT Department

2. Where are you currently located in the building? What kinds of space do you utilize today?

a. Everyone is spread out throughout the building. There is no central location for this department.

b. Associate Dean

i. 306A – Leslie Champagne

ii. 306B – James Sottile

c. Field Experiences –

i. Primarily located on the 2nd Floor (Hill 200A, 200B & 215)

ii. 200 – Reception – L shaped desk w/ high counter, credenza w/ 2 cabinets above and waiting chairs,

1. 1 Grad Assistant

2. Student Staff

iii. 200A Kim – Private Office – L shaped desk, small table w/ 3 chairs and file drawers

iv. 200B John – Private Office – L shaped desk, small tables w/ 3 chairs and file drawers

v. 215 - Julie, Karla & Amanda – Classroom space partitioned into four small cubicles with desks, credenzas, shelf units and file drawers

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vi. 432 – Judy Gregg

d. Assessment

i. 300B – Travis Marler

ii. 303B - Ximena Uribe-Zarain

e. Data Management

i. 307 – Larry Dudley (next to Computer Lab)

3. Provide current count of employees that work in your department. Please note if you anticipate growth/decline in the number of employees in the next five years.

a. Current Employees

i. Associate Dean

1. James Sottile – Associate Dean

2. Leslie Champagne – Administrative Specialist (James Sottile Assistant)

ii. Field Experiences

1. Kim Dubree – Coordinator of Educational Field Experiences

2. John Reinert – Assistant Coordinator / Clearance Doc. Specialist

3. Julie Bandy – Assistant Coordinator

4. Karla Ferguson – Field Placement / Certification

5. Amanda Byrd – Field Placement / Assessment

6. Judy Gregg – Field Experiences (part time employee)

7. Carol Hamilton – Reception Area (part time employee)

8. Grad Assistants

a. Patrick Kearns III

b. Megan Millman

c. Xiafei Xue

9. (2) Student Staff Stations

iii. Data Management

1. Larry Dudley – User Support Specialist

2. Rob Tinney- Distributed User Support Specialist (not in Hill Hall)

iv. Assessment

1. Travis Marler – COE Data Manager

2. Ximena Uribe-Zarain – Assessment

3. Jim Taylor – Assessment / Accreditation

b. 14 Employees plus Grad Assistants and Student Staff

4. Provide a list of current employees/roles within your department and the spaces you anticipate them having in the future.

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a. Field Experiences

i. Kim – Private Office – room to meet 3 to 5 people

ii. John – Private Office – room to meet 3 to 5 people

iii. Julie – Office – room to meet 1 to 2 people

iv. Amanda – Office – room to meet 1 to 2 people

v. Karla – Office – room to meet 1 to 2 people

vi. Carol – Reception Area

vii. Grad Assistant – (1) Work Station (Share space with Admin. Assistant)

viii. Student Staff – (2) Work Stations (Share space with Admin. Assistant)

5. What other departments do you work closely with within the building?

a. Advisement

b. Director of Secondary Education

6. Describe the culture of your department. How do you collaborate? Socialize?

a. Daily collaboration between staff

i. Collaboration occurs in person, on the phone or email

b. It is important that the reception area (Carol) provide a welcoming area for the students

i. Try to create a warm and inviting environment. It is important to make students feel comfortable to ask questions.

ii. Need to be able to help them quickly

c. The team spends a lot of time directing students currently (wayfinding)

d. There is no area to socialize. Staff typically only socializes when going to lunch or after work.

7. What would you like to change about the space you utilize today?

a. Currently, some offices have cubicles (Room 215)

i. Phone conversations are a challenge, but otherwise open seating is okay

b. Office staff needs to be located in closer proximity to one another to facilitate collaboration / training.

c. Removal of unnecessary file storage

d. Staff needs a nearby eating area with refrigerator, microwave, sink, tables and chairs

e. Improvement to restroom facilities

Workspace

1. Within offices or workstations:

a. What amount of time is spent in your office/workstations each day?

i. Receptionist and GA students work in an open environment.

ii. Majority of the group is in their office approximately 80% of the time.

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iii. IT Department staff are typically only in their offices approximately 20% of the time.

b. Do you meet with faculty and/or students in your workspace?

i. The staff works as a team regularly. Typically they meet weekly / daily depending on the task.

ii. Receptionist is the first person students see when they come to the office. Creating a welcoming environment where it is comfortable for students to approach and ask questions is extremely important.

iii. Receptionist also needs an area where confidential / quiet conversations can take place.

iv. Private conversations are often the primary need when students come in and meet with the staff

v. Limited transparency is needed for private conversations

i. Field Experiences - Kim and John need a private office for these private conversations

vi. Maximize transparency in group spaces

c. What are your storage needs? Do you anticipate these changing in the future?

i. Limited File Storage Needed (moving to paperless)

ii. Field Experiences

i. Would prefer one shared storage location for paper, office supplies etc.

ii. Field Experiences Reception – Two upper cabinets on credenza, one bank of metal drawers for files / supplies

iii. Need small storage at stations to lock things up at night

a. Small rolling file cabinet (two-drawer)

iii. Associate Dean

i. Large file storage required (currently located in Leslie’s office)

iv. Data Management

i. Computer storage / servers (need to be in secure locations)

a. Current server / storage room share a space

b. Need to be adjacent to the offices

d. What kind of technology do you use (laptop, desktop, multiple monitors)

i. Majority of staff have desktop with two monitors

ii. Printing / Copying / Scanning

2. How do you print and/or make copies within your department? Do you anticipate using less paper in the future?

a. Printing / Copying / Scanning

i. Each department has their own printer, but they don’t print often

ii. A shared printing area would be desirable

iii. Scanner is used primarily

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iv. Goal is to be completely paperless

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DEPARTMENT OF CHILDHOOD EDUCATION



The Basics


a. Child and family development, elementary education, family life services

b. Meeting the “diverse educational needs of children and families” through education and outreach


a. Faculty is spread throughout the building

i. Main Department Office is located in Hill Hall 301


a. Approximately 30 Faculty and Staff


a. Growth is anticipated in this department

b. List of Staff

i. Denise Cunningham – Department Head - Office

ii. Sabrina Brinson – Professor - Office

iii. James Meyer – Professor - Office

iv. Kim Roam – Clinical Instructor – Office

v. Jennifer Rojas-McWhinney – Assistant Professor - Office

vi. Joan Test – Associate Professor – Office

vii. Brittany Wittenberg – Assistant Professor – Office

viii. Melissa Schotthofer – Instructor – Office

ix. Cara Smith – Instructor – Workstation (works remotely?)

x. Diana Piccolo – Associate Professor – Office

xi. David Brown – Professor – Office

xii. Amanda Benedict-Chambers – Assistant Professor – Office

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xiii. Joanna Brigden – Associate Professor – Office

xiv. Cynthia Freeman – Instructor – Office

xv. Cynthia Hail – Professor – Office

xvi. Vicki Haynes – Instructor – Office

xvii. Robin Koerber – Clinical Instructor – Office

xviii. Cindy McMeley – Instructor – Office

xix. Debra Price – Instructor – Office

xx. Michelle Satterfield – Clinical Instructor – Office

xxi. Myrna Walker – Clinical Faculty – Office

xxii. Joretta Wilcox – Faculty Ameritas – Office (not on phone list)

xxiii. Gina Wood – Clinical Assistant Professor – Office

xxiv. New Faculty Hire 2017 – Office

xxv. New Faculty Hire 2017 – Office

xxvi. New Faculty Hire 2017 – Office

xxvii. Mindi McCoy – Academic Admin. II – Office by Department Head

xxviii. Rachel Hough – Part Time Admin. I – Reception by Department Head

xxix. Student worker – Reception

xxx. Graduate assistants – Reception

xxxi. Cindy Thieman – Professor Ed Advisor – Office

xxxii. James Meyer – Professor - Office


a. Field Experiences

b. Advising


a. The department is supportive and encouraging with a focus on teaching and increase role of research. Collaboration typically occurs in someone’s office. Socialization usually happens with those near each other. Currently, the staff is spread throughout the building without an adequate main office space which makes it difficult to socialize or collaborate with one another. Currently, communication occurs primarily through email and departmental meetings.

b. More shared space for faculty is desirable.

c. Meeting rooms are currently the only collaborative space for faculty

i. Faculty would like a shared space and connection between School of Education and Department of Psychology.


a. A breakroom with a refrigerator, microwave and sink.

b. Storage for books

c. Climate control needs to be improved

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d. Elevator needs to be updated

e. Office spaces need to be more consistent in size with more space overall

f. Door hardware to be at an appropriate level

g. More office space with windows

h. Restroom improvements

i. Accessibility

j. Need a workroom with shelving to store material that is currently being stored in the classrooms

k. Mother’s Room

l. Larger classrooms to accommodate more students within the courses

m. Wayfinding

Workspace


a. What amount of time is spent in your office/workstations each day?

i. On average, faculty spends approximately 60% of the work day in their office

b. Do you meet with faculty and/or students in your workspace?

i. Yes, both.

c. What are your storage needs? Do you anticipate these changing in the future?

i. Storage for books

ii. Lockable filing cabinets for research and student material

iii. Early childhood education requires a lot of material and storage

d. What kind of technology do you use (laptop, desktop, multiple monitors)

i. Desktop with two monitors

ii. Printer


a. Staff either prints to personal printers in their office or in the department office. The departmental printer is not very convenient since all of the offices are spread throughout the building.

b. Copy machine is in Room 301 Department Office

3. Do you have shared department storage?

a. Staff currently stores many materials in their private offices.

b. Room 210 is currently used as storage. The room has three cabinets that are very full. The department could use more storage for class prep and recruiting materials. This area should be adjacent to the department printing area.

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Learning Space

1. Please describe the vision or pedagogy of your department that could help inform the design team of the ideal teaching environment.

a. Collaborative / Discussion based teaching environments is critical (Typically groups of 4)

i. Flexible furniture layout (refer to Rooms 308 ad 210 for good examples)

b. Undergrad / Large Lectures

i. No group work in these classes typically, but collaboration opportunities would be nice (staff liked lecture tables that were on the same tiered level to allow for group gathering)

ii. Example - Child / Family Development Gen. Ed. (Approx. 45-50 Students)

iii. General Education courses are currently spread throughout campus. No large lecture hall spaces are currently available in Hill Hall.

c. Online Courses

i. It would be nice to have collaboration spaces for students taking online courses

ii. Provide “think tank” type spaces where small groups can gather

d. Provide space for video lecture recording

e. All classes should be equipped with technology

f. Maximize white board / magnetic board space

2. What are your standard class sizes? Do you anticipate this changing in the future?

a. 25 to 30 students. This is not expected to change.

3. How do you currently use technology in the classroom? How do you anticipate this changing in the future?

a. SmartBoard

b. Projection / Screen

c. 50% of students use laptops or tablets during classes (currently power is an issue)

d. Staff would like the capability to record lectures and communicate via video chat during lectures.

4. In looking at research or other universities, are there tools or technology that you’d like to incorporate into the way you teach now?

a. HUE Camera

Social Spaces

1. In your opinion, what are student’s favorite gathering spaces on campus?

a. Within Hill Hall

i. Students use the tables by the stairs. These study areas are always full.

ii. Students collect in the hallway on benches etc.

b. On Campus

i. The Plaster Student Union

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2. Where do students prefer to study?

a. The Plaster Student Union

3. Where do you/students grab coffee/lunch/snacks during the day?

a. The Plaster Student Union

4. What do ideal social (for students and faculty) and study (for students) look like within Hill Hall?

a. Group seating where students and staff can feel comfortable

b. More open space and warmth

c. A coffee shop in Hill Hall with work space in the coffee shop

d. Provide a space that has tools available for students to use (like a Teacher Workroom)

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DEPARTMENT OF PSYCHOLOGY



The Basics


a. Large and diverse department

b. Emphasis in both undergraduate and graduate education

c. Communication between all groups within the Psychology department is really important


a. Faculty is spread throughout the building


a. 32 faculty currently + 2 hires anticipated + Faculty Ameritas + Graduate / Student Assistants

b. No growth in faculty is anticipated in the next five years

4. Provide a list of current employees/roles within your department and the spaces you anticipate them having in the future. Example:

a. Paul Deal – Department Head – Office

b. Ann Rost – Assistant Department Head – Office

c. Dawn Brokaw – Acad. Admin. Assist. III – Reception Area

d. Jennifer Meyer – Acad. Admin. Assist. I – Reception Area?

e. Brittany Wise – Advisement Coordinator – Reception Area?

f. Amber Abernathy – Assistant Professor – Office

g. Erin Buchanan – Assoc. Professor – Office & Lab

h. Russell Carney – Professor – Office

i. Christie Cathey – Asst. Professor – Office & Lab

j. Michael Clayton – Asst. Professor – Office & Lab?

k. Timothy Daugherty – Professor – Office

l. Leslie Echols – Asst. Professor – Office

m. Melissa Fallone – Associate Professor – Office

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n. Donald Fischer – Professor – Office & Lab

o. Lisa Hall – Asst. Professor - Office

p. Charles Hoogland – Instructor – Office

q. Danae Hudson – Professor – Office & Lab?

r. Robert Jones – Professor – Office

s. Thomas Kane – Professor – Office

t. Bogdan Kostic – Asst. Professor – Office & Lab

u. David Lutz – Professor – Office

v. Wayne Mitchell – Assoc. Professor – Office

w. Mary Newman – Assoc. Professor – Office

x. John Rosenkoetter – Assoc. Professor – Office

y. Carol Shoptaugh – Professor – Office & Lab

z. Michelle Visio – Assoc. Professor – Office

aa. Ruth Walker – Asst. Professor – Office

bb. Tanya Whipple – Senior Instructor – Office

cc. Brooke Whisenhunt – Professor – Office & Lab?

dd. Carly Yadon – Assoc. Professor – Office & Lab

ee. Adena Young-Jones – Assoc. Professor – Office

ff. David Zimmerman – Asst. Professor – Office & Lab

gg. Per Course Offices – open office for (10) people

hh. Graduate Assistant Offices – open office for (5) people

ii. Faculty Emeritus Offices – Currently (2) Offices?

jj. New Faculty Hire 2017 – Office

kk. New Faculty Hire 2017 - Office


a. Need to locate the department together in the building

i. Want to create a “home” for psychology

ii. Creating a place for the department, but not necessarily all on the 4th floor

1. Offices should be collective and labs can be separated

iii. Need to facilitate collaboration


a. All of the offices should be the same size (85 to 100sf)

b. Need a breakroom with kitchen, refrigerator, sink etc. (can be shared with Education)

Workspace


a. Do you meet with faculty and/or students in your workspace?

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i. All faculty currently meets once a month

ii. Meetings with individual students occur in faculty offices

iii. Collaboration is important

1. Need (2) conference rooms for 10-15 people for both students and faculty to meet

iv. Need a space for the large faculty group to meet once a month (40 people)

v. Open Office Type Spaces

1. Graduate Assistants

a. Provide a space for small groups to gather

2. Primary faculty need private offices

b. What are your storage needs? Do you anticipate these changing in the future?

i. Lockable Lab Equipment storage

ii. Secure equipment storage for 36 laptops (facilitates labs)

iii. Faculty Lab Space

1. Some equipment for private labs is not mobile. Labs need to be sized to accommodate permanent equipment

iv. Elevator needs to be sized to accommodate lab equipment

Learning Space


a. The ideal classroom environment is small group arrangements (4 person groupings)

i. Typical small classroom is maximum 30 students

ii. Want 8-9 classrooms all the same size (28-32 students)

b. Large Lecture Hall Classes

i. 330 Students in Psychology 101 w/ approx. (30) undergrad assistants

1. It would be ideal to have a group area with flanking offices for assistants and program head

2. Department does not use two lecture classrooms on Level 1 (occasional use, but not often)

c. Group Observation Rooms (Currently on 4th Floor)

i. Existing arrangement

1. One way mirrors with video taping

2. Room seats maximum of 15 students

3. Have to walk through observation room to get to the other room

ii. Desired Layout

1. Separate entrance of observation room and simulation room

2. Explore technological solutions – Can recording and viewing happen remotely? Eliminate the two-way mirror?

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a. O’Reilly Building example

3. Need (4) Observation Rooms

d. Computer Lab

i. Primarily used for Statistics Course (currently seats 28)

1. Need (2) Computer Labs

ii. Need a shared “open” computer lab for Psychology and Education students

iii. General Education Computer lab is currently being flooded by Psychology students

iv. Computer labs need to be acoustically attenuated

e. Labs

i. Small Specialized Labs

1. (6) 10x12

2. Specialized Equipment, Non-Mobile, Acoustic, Secure

3. Faculty Research Labs

ii. Large Lab

1. Double as labs for lecture space, computer lab function as well (experimental class)

2. 1 (20x24) larger lab

iii. Research Lab (200sf)

1. For online data collection with students

iv. Classroom Lab

1. Room 463/465 currently seats 20 students

2. Labs are typically 12 student classes

3. More computer based

4. Need outlets and tables for flexibility


a. A majority of the labs are computer based

b. Projection / Computer etc.

c. Need outlets on every wall

Social Spaces


a. Need comfortable pre-function space for students before they enter class

b. Shared lounge / study space (secondary to office / classroom needs)

c. Research computer classroom for graduate and honor student research

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STUDENT AFFAIRS



The Basics


a. Provide quality academic advising and recruitment services to the College of Education

b. Align with overall Student Affairs on campus


a. Primarily on the Second Floor


a. Approximately 11 – 7 Staff in Hill Hall currently


a. Gilbert Brown – Associate Dean – Office

b. Marian Green – Administrative Specialist – Reception Area

c. Belinda McCarthy – Professor – Office

d. Amy McKee – Advisement Office Asst. – Reception Area\

e. Jessica Robertson – Prof. Ed. Advisor – Office

f. Juli Panza – Prof. Ed. Advisor – Office

g. Judy Pickering – Prof. Ed. Advisor - Office


a. Accreditation, Assessment and Data Management

i. Proximity to this department would be valuable


a. Student Affairs would like to be the “one stop shop” in Hill Hall

i. Welcoming environment for students to come ask questions etc.

b. Restroom Improvements

c. Breakroom for faculty with sink, refrigerator etc.

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Workspace



i. Yes, the typical process for students is as follows:

1. Advising

a. Currently a doctor’s office model

i. Student will wait in reception area and faculty will come get them to meet in their office

ii. Confidentiality is important for students (acoustic and individual privacy for meetings)

b. Meetings typically occur in faculty office

i. Typically (1) student

ii. Provide a larger meeting space for families and groups up to (5) people

iii. Need computer for reference at these meetings

2. Placement

3. Certification

b. What kind of technology do you use (laptop, desktop, multiple monitors)

i. Faculty primarily uses desktops in their office


a. Faculty use personal printers in their office

b. The office is only 50% paperless


a. Advising

i. Office currently stores folders for each student

1. Large Cabinet – Need a large storage space for all files that is available to all advisors

2. Large Cabinet – Office Supplies

Learning Space


a. Need classrooms that allow for small group activities and maximize flexibility

b. Graduate Classes

i. Need to be smaller classrooms (22 to 25 students)


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a. Built in projectors / screens in classrooms

Social Spaces

1. In your opinion, what are student’s favorite gathering spaces on campus?

a. “The Grad Pad” at the Student Union


a. A place to socialize and eat lunch as groups

i. Students currently only have space to collect in hallways

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DEPARTMENT OF READING, FOUNDATIONS AND TECH. FACULTY AND STAFF



The Basics


a. Three different groups

i. Reading (6)

ii. Foundations (3/4)

iii. Technology (3)

b. Each group is a distinctive program


a. Team is spread throughout the building


a. 20 Faculty


a. Cathy Pearman – Department Head – Office

b. Sally Buckner – Academic Admin. Asst. – Office

c. Denise Reinert – Part Time Staff – Reception

d. Jennifer Jensen – Prof. Ed. Advisor – Office

e. Deanne Camp – Professor – Office

f. Ching-Wen Chang – Associate Professor – Office

g. Pamela Correll – Assistant Professor – Office

h. David Goodwin – Associate Professor – Office

i. Steve Hinch – Associate Professor – Office

j. Beth Hurst – Professor – Office

k. Alex Jean-Charles – Assistant Professor – Office

l. Steve Jones – Professor – Office

m. Kayla Lewis – Assistant Professor – Office

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n. Annice McLean – Senior Instructor – Office

o. Eric Sheffield – Professor – Office

p. Tuesda Roberts – Assistant Professor – Office

q. Kimberly Stormer – Assistant Professor – Office

r. Rebecca Swearingen – Associate Professor – Office

s. Emmett Sawyer – Non-Student Part Time – Office


a. Need a breakroom with refrigerator, microwave, sink etc.

Workspace



i. Yes, typically meet with students one-on-one in offices

ii. Full Time faculty need private offices

iii. Shared spaces for Graduate Assistants


a. Centrally located copiers and printers


a. Centrally located supply storage (currently Room 207)

i. Personnel Records, Evaluations etc.

ii. Current file cabinet size works well

b. Need storage for computers in computer labs

c. The storage in the current Reading Library is not necessary

Learning Space


a. Classroom for 35-38

i. 4-person small group tables

ii. Flexible

iii. Example, Greenwood Science Lab (desks on wheels)

b. Computer Lab for 30

c. Computer Lab for 15

d. Small Group areas outside of classroom for group work and research


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a. Projector

b. Teacher Station

c. SmartBoard

Social Spaces


a. Spaces for student group project areas

b. Lounge areas

i. Small meeting areas

ii. Vending Machines

iii. Acoustically controlled

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COLLEGE OF EDUCATION - DEAN’S OFFICE ADMINISTRATION & STAFF



The Basics


a. Leadership of the Department of Education

b. Department of Leadership and Counseling (COE group in PCOB)

i. Faculty of 30


a. Level 3


a. (4) Employees


a. David Hough – Dean - Office

b. Sharon Lopinot – Executive Assistant II - Office

c. Rose Lee – Executive Assistant – Reception

d. Teresa Steele – Budget Officer - Office


a. All Departments

i. Dean’s Office should be central to all education departments


a. Heavy traffic

b. Department should be welcoming to visitor’s, alumni etc.

i. Rose (Reception Area) needs to be welcoming to visitors


a. Dean’s Office is currently a good size

b. Conference Room

i. 16-20 people with additional wall seating

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ii. Example – President’s Conference Room

iii. Room is utilized by Dean’s Office 2-4 hours a day

1. Conference Room should be made available to Psychology Department and Students

iv. College of Education Departments should be in proximity to one another

v. All faculty offices should be the same (square footage, layout etc.)

vi. Student Services should be the first thing people see when they come into the building

vii. Third Floor

1. Dean’s Office + Associate Dean Offices

a. James Sottile

b. Gilbert Brown

2. Level 3 Wing – Reading, Foundations & Technology

3. Level 3 Wing – Childhood Education

viii. Breakroom area with microwave, refrigerator and sink

ix. Bathroom on every floor

Workspace



i. Yes, specifically the Dean and Budget Officer


a. Yes

i. 4x4 closet in Dean’s Office currently

ii. Closet in current Conference Room

iii. Need storage for recruitment materials

Learning Space


a. N/A

2. Please provide a current/anticipated class schedule of classes in Hill Hall.

a. N/A

3. What are your standard class sizes? Do you anticipate this changing in the future?

a. N/A


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a. N/A

5. In looking at research or other universities, are there tools or technology that you’d like to incorporate into the way you teach now?

a. N/A

Social Spaces


a. Light and Bright areas that allow students to congregate in small groups (study, meeting space etc.)