meeting facilities prospectus...up backdrop or pull-up banners (maximum 2pcs) at the designated...

MEETING FACILITIES

PROSPECTUS

REGULAR

RATES & PACKAGES

MEETING FACILITY TYPES

3-DAY PACKAGES

priced from

(subject to 7% GST)

Size & Capacity

Private Meeting Room SGD 8,400 onwards 50-120sqm/room

Meeting Table at Lloyd's Coffee House

(Bilateral Meeting Room) SGD 4,900

Seating:

6-10 persons/table

Meeting Table at SweetSpot

(Level 3, Conference floor) SGD 3,800 onwards

Seating:

4-6 persons/table

Exhibition Desk

(Main Conference Foyer) SGD 10,000

L-Shaped Table-top Space

255cm x 180cm

KEY FEATURES:

- 3 Days’ use from 30 October to 1 November 2019 (8am to 5pm)

- Bundled with complimentary Conference Delegate registrations with full delegate

access.

- In addition to the complimentary Conference delegate passes extended under the

respective Meeting Facility packages, they can purchase additional Conference

delegate passes for their employees at the exclusive rate of SGD 500 each.

16TH SIRC MEETING FACILITIES PROSPECTUS

16th SIRC 2019 | MEETING FACILITIES PROSPECTUS | of 14

PARTNER

RATES & PACKAGES

MEETING FACILITY TYPES

3-DAY PACKAGES

priced from

(subject to 7% GST)

Size & Capacity

Private Meeting Room SGD 4,900 onwards 50-120sqm/room


(Bilateral Meeting Room) SGD 2,500

Seating:

6-10 persons/table


(Level 3, Conference floor) SGD 1,400 onwards

Seating:

4-6 persons/table

Exhibition Desk

(Main Conference Foyer) SGD 3,000

L-Shaped Table-top Space

255cm x 180cm

KEY FEATURES:

- 3 Days’ use from 30 October to 1 November 2019 (8am to 5pm)

- Partner Rates & Packages are not bundled with complimentary Conference

Delegates registrations.

- In addition to the complimentary Conference delegate passes extended under the

respective Partnership, they can purchase additional Conference delegate passes

for their employees at the exclusive rate of SGD 500 each.



Private Meeting Room

TYPE

3-DAY PACKAGES

priced from

(subject to 7% GST)

REGULAR RATE SGD 8,400 onwards

PARTNER RATE SGD 4,900 onwards

KEY FEATURES: - 3 Days’ use from 30 October to 1 November 2019 (8am to 5pm)

- Private Meeting Room in different size configurations of 50-120sqm.

- Number of complimentary Conference Delegate Registrations varies depending on the type

and size of Meeting Rooms. Please refer to the PRICE LIST for details.

PACKAGE DETAILS: • A minimum of Three (3) complimentary Conference Delegate registrations, with full delegate

access to the Official Opening Ceremony and the Welcome Cocktail Reception on

29 October, all Conference sessions on 30 and 31 October, as well as the breakfast/luncheons

from 30 October to 1 November

(NOTE: Not applicable for bookings at the Partner rate)

• Option to purchase additional Conference Delegate registrations with full delegate access at

the exclusive rate of SGD500 per delegate

• Complimentary tea, coffee, water, mints and writing materials

• Complimentary tables and chairs arranged in standard configuration

(e.g. boardroom, round cluster tables, theatre seating)

• Reception desk and LCD information board at the entrance to the Meeting Room to display

your company’s name/logo

• Where applicable, option to book and utilise Exhibition Desk* area adjacent to Meeting Room

at a special concessionary fee of SGD3,000.

• Access to standard Wi-Fi in the Private Meeting Room. Dedicated LAN internet connection,

extension power cords, adapters and other accessories are available for rental at own expense

by pre-arrangement with MBS

• Acknowledgement of participation in the Conference collaterals and the Conference Mobile

App, as well as on the official information boards and directional signboards in the foyer area

Subject to availability

CONDITIONS: Please see page 8

FLOOR PLANS: Please see page 13 & 14

PRICE LISTS: Please see page 10 & 11




(Bilateral Meeting Room)

TYPE

3-DAY PACKAGES

priced from

(subject to 7% GST)

REGULAR RATE SGD 4,900

PARTNER RATE SGD 2,500


- One (1) Meeting Table (measuring roughly 180cm x 75cm) with seating capacity of 6-10 persons

- Each company or organisation may only book up to a maximum of THREE (3) Meeting Tables

on the Lloyd’s Coffee House

PACKAGE DETAILS: • Two (2) complimentary Conference Delegate registrations, with full delegate access to the

Official Opening Ceremony and the Welcome Cocktail Reception on 29 October, all

Conference sessions on 30 and 31 October, as well as the breakfast/luncheons from

30 October to 1 November


• Option to purchase additional Conference registrations with full delegate access at the

exclusive rate of SGD500 per delegate

• Complimentary tea, coffee, water, mints and writing materials

• Option to promote your company’s brand name and identity by putting up a maximum of two

(2) movable standing banners beside your assigned Meeting Table

• Option to setup a rental LCD TV beside your assigned Meeting Table at own expense by

pre-arrangement with MBS

• Access to standard Wi-Fi in the Bilateral Meeting Room. Dedicated LAN internet connection,

extension power cords, adapters and other accessories are available for rental at own expense

by pre-arrangement with MBS






PRICE LISTS: Please see page 12




- One (1) Meeting Table in three different configurations with seating capacity of 4-6 persons at

the SweetSpot concession on Level 3, Foyer area opposite the Conference Registration Counter

- Each company or organisation may only book up to a maximum of TWO (2) Meeting Tables

PACKAGE DETAILS: • Two (2) complimentary Conference Delegate registrations, with full delegate access to the




(NOTE: Not applicable for bookings at the Partners rate)



• F&B credit spending at SweetSpot concession on Level 3, Foyer area opposite the Conference

Registration Counter

• Option to promote your company’s brand name and identity by putting up a maximum of two

(2) movable standing banners beside your assigned Meeting Table

• Access to Standard Wi-Fi at the SweetSpot concession area








TYPE

3-DAY PACKAGES

priced from

(subject to 7% GST)

REGULAR RATE SGD 3,800 onwards

PARTNER RATE SGD 1,400 onwards



Exhibition Desk

(Main Conference Foyer)

TYPE

3-DAY PACKAGES

priced from

(subject to 7% GST)

REGULAR RATE SGD 10,000

PARTNER RATE SGD 3,000


- Table-Top Exhibition space: 255cm x 180cm, located along the main foyer area, supplied with:

o 2 x tables (measuring 180cm x 75cm) with blue skirting in L-shape configuration

o 2 x chairs

o 1 x 3-socket extension cord (located under the Desk)

- Limited availability (subject to Organiser’s approval)

PACKAGE DETAILS: • Three (3) complimentary Conference Delegate registrations, with full delegate access to the







• Opportunity to showcase your company’s products and/or services to a captive audience by

distributing your company’s promotional materials at the designated Exhibition Desk

ODD-NUMBERED DESK EVEN-NUMBERED DESK



• Opportunity to promote your company’s brand and identity by putting up a **movable pop-

up backdrop or pull-up banners (maximum 2pcs) at the designated Exhibition Desk, subject to

Organiser’s approval



• Access to standard Wi-Fi and power point at the Exhibition Table. Dedicated LAN internet

connection, additional extension power cords, adapters and other accessories are available

for rental at own expense by pre-arrangement with MBS

• Option to book a Meeting Table in the Bilateral Meeting room or SweetSpot area for use from

30 October to 1 November (8am to 5pm) at the special Partner/Meeting Host rate


**Permitted Display Items for Exhibtion Space

- The following are examples of the mobile backdrop / banners permitted to be displayed

within the space allocated for each Exhibition desk.

- Exhibitors who wish to custermise the space with other items are required to submit their

detailed proposals for prior approval of the SIRC Secretariat & Marina Bay Sands.

1) Pop-up Backdrop System: 2) Standard Pull-up Banners:

Maximum size: 2.5m (Width) x 4m (Height) Maximum number: 2






CONDITIONS FOR MEETING FACILITIES

1) Bookings are accepted on a first-come, first-served basis; however the Organiser retains final

discretion on the allocation of Private Meeting Rooms, Meeting Tables and Exhibition Desks.

2) The booking of the Meeting Facilities shall be confirmed only upon the completion of the

relevant Booking Form and the receipt of full payment for the relevant Package Fees as

invoiced.

3) Any notice of full or partial cancellation of a booking for Meeting Facilities must be submitted in

writing to the 16th SIRC Secretariat.

4) The following penalties shall apply for cancellation of bookings notified:

➢ On or before 15 Jun 2019: Administrative Fee of SGD250

➢ On or before 1 Aug 2019: 50% of relevant Meeting Facilities Package Fees

➢ On or after 1 Sep 2019: 100% of relevant Meeting Facilities Package Fees

5) In the event that the SIRC is cancelled, the company or organisation booking the Meeting

Facilities shall be entitled to either:

a. a credit to be carried forward to the next SIRC (up to the value of the Meeting Room

Package paid); or

b. a refund (calculated in good faith) of an amount that reflects the total sums paid less a

prorated proportion of any cancellation fees payable by the Organiser.

6) All fees are subject to 7% GST.



Additional Facilities & Services

at Host Company or Exhibitor’s own expense

➢ Food & Beverage catering

(subject to minimum spend requirements depending on size of meeting room)

➢ Additional non-standard furniture, fittings, furnishings, partitions, landscaping, etc.

➢ Additional Audio-Visual equipment (such as LCD TV, LCD Projectors, sound system and

equipment, etc)

For enquiries on these additional facilities & services, or to arrange viewing of the facilities,

please contact:

Ms. Joy Kang, CMP Senior Catering & Conference Manager

Marina Bay Sands Pte Ltd

DID: +65 6688 3065 | Mobile: +65 8468 6686

Email: [email protected]

mailto:[email protected]



MEETING FACILITIES PRICE LIST

PRIVATE MEETING ROOMS

REGULAR PACKAGE PARTNER RATE For Partner &

Meeting Host

Room Details Size

(sqm)

No of Bundled

Complimentary

Delegate

Registrations

3-Day Package

Rate

3-Day

Package Rate

(without bundled

Complimentary

Delegate

Registrations)

Option to

purchase

adjoining

Exhibition

space

Angsana Junior Ballroom

3B* 50 3 SGD 8,500 SGD 5,000

3D* 102 4 SGD 13,800 SGD 9,100 SGD 3,000

3E 102 4 SGD 13,300 SGD 8,600

3F 102 4 SGD 12,800 SGD 8,100

Begonia Main Ballroom

3001A 62 3 SGD 8,500 SGD 5,000 SGD 3,000

3001B* 62 3 SGD 8,800 SGD 5,200

3002 112 4 SGD 12,700 SGD 8,000

3101A* 62 3 SGD 8,800 SGD 5,200

3101B 62 3 SGD 8,500 SGD 5,000 SGD 3,000

3102 112 4 SGD 12,700 SGD 8,000

3103 112 4 SGD 12,200 SGD 7,500

3104 112 4 SGD 11,700 SGD 7,000

Begonia Junior Ballroom

3010A* 50 3 SGD 8,500 SGD 5,000

3010B* 50 3 SGD 8,500 SGD 5,000

3110* 50 3 SGD 8,500 SGD 5,000

3011 112 4 SGD 13,700 SGD 9,000

3012 112 4 SGD 13,400 SGD 8,700

3111 112 4 SGD 13,700 SGD 9,000

3112 112 4 SGD 13,400 SGD 8,700

Cassia Main Ballroom

3201A 64 3 SGD 8,500 SGD 5,000 SGD 3,000

3201B* 64 3 SGD 8,800 SGD 5,200

3202 110 4 SGD 12,700 SGD 8,000

3203 110 4 SGD 12,200 SGD 7,500

3204 110 4 SGD 11,700 SGD 7,000

3205 110 4 SGD 11,200 SGD 6,500

3206 110 4 SGD 10,700 SGD 6,000

3301A* 64 3 SGD 8,800 SGD 5,200

3301B 64 3 SGD 8,500 SGD 5,000 SGD 3,000

3302 110 4 SGD 12,700 SGD 8,000

3303 110 4 SGD 12,200 SGD 7,500

3304 110 4 SGD 11,700 SGD 7,000

Cassia Junior Ballroom

3211 112 4 SGD 13,700 SGD 9,000

3212 112 4 SGD 13,400 SGD 8,700

3311 112 4 SGD 13,700 SGD 9,000

3312 112 4 SGD 13,400 SGD 8,700

Heliconia Main Ballroom

3505 110 4 SGD 11,200 SGD 6,500

3506 110 4 SGD 10,700 SGD 6,000 NOTE: - Partner Rates & Packages are not bundled with complimentary Conference Delegates registrations.



PRIVATE MEETING ROOMS - Continued –

REGULAR PACKAGE PARTNER RATE

For Partner &

Meeting Host

Room Details Size

(sqm)

No of Bundled

Complimentary

Delegate

Registrations

3-Day Package

Rate

3-Day

Package Rate

(without bundled

Complimentary

Delegate

Registrations)

Option to

purchase

adjoining

Exhibition

space

Heliconia Junior Ballroom

3410A* 51 3 SGD 8,300 SGD 4,800

3410B* 51 3 SGD 8,300 SGD 4,800

3510* 51 3 SGD 8,300 SGD 4,800

3411 112 4 SGD 13,600 SGD 8,900

3412 112 4 SGD 13,300 SGD 8,600

3413 112 4 SGD 12,700 SGD 8,000

3511 112 4 SGD 13,600 SGD 8,900

3512 112 4 SGD 13,300 SGD 8,600

3513 112 4 SGD 12,700 SGD 8,000

Hibiscus Main Ballroom

3601A 64 3 SGD 8,500 SGD 5,000 SGD 3,000

3601B* 64 3 SGD 8,800 SGD 5,300

3602 110 4 SGD 12,700 SGD 8,000

3603 110 4 SGD 12,200 SGD 7,500

3604 110 4 SGD 11,700 SGD 7,000

3605 110 4 SGD 11,200 SGD 6,500

3606 110 4 SGD 10,700 SGD 6,000

3701A* 64 3 SGD 8,800 SGD 5,300

3701B 64 3 SGD 8,500 SGD 5,000 SGD 3,000

3702 110 4 SGD 12,700 SGD 8,000

3703 110 4 SGD 12,200 SGD 7,500

3704 110 4 SGD 11,700 SGD 7,000

3705 110 4 SGD 11,200 SGD 6,500

3706 110 4 SGD 10,700 SGD 6,000

Hibiscus Junior Ballroom

3610* 58 3 SGD 8,500 SGD 5,000

3611 110 4 SGD 13,600 SGD 8,900

3612 110 4 SGD 13,300 SGD 8,600

3613 110 4 SGD 12,700 SGD 8,000

3710* 58 3 SGD 8,500 SGD 5,000

3711 110 4 SGD 13,600 SGD 8,900

3712 110 4 SGD 13,300 SGD 8,600

3713 110 4 SGD 12,700 SGD 8,000

Jasmine Junior Ballroom

3812 112 4 SGD 13,300 SGD 8,600

3813 112 4 SGD 12,700 SGD 8,000

NOTE: - Partner Rates & Packages are not bundled with complimentary Conference Delegates registrations.



MEETING FACILITIES PRICE LIST

MEETING TABLES

MEETING TABLES AT LLOYD’S COFFEE HOUSE REGULAR PACKAGE PARTNER RATE

Meeting Facility Details

Seating Capacity per table

(pax)

No of Bundled Complimentary

Delegate Registrations

3-Day Meeting Table Package

3-Day Meeting Table Rate

(without bundled Complimentary Delegate

Registrations)

Jasmine Main Ballroom (Bilateral Meeting Room)

Approx. 180cm x 75cm per Table 6-10 2 SGD 4,900 SGD 2,500

MEETING TABLES AT SWEETSPOT REGULAR PACKAGE PARTNER RATE

Meeting Facility Details

Seating Capacit

y per table (pax)

Total 3-day Complimentary SweetSpot Café

F&B Credits per Table



3-Day Meeting

Table Package

3-Day Meeting Table Rate

(without bundled Complimentary Delegate

Registrations)

SweetSpot on Level 3 Sands Expo

Sofa L 6 SGD 900 2 SGD 5,100 SGD 2,700 Sofa M 4 SGD 600 2 SGD 4,200 SGD 1,800

High Cocktail Rounds 4 SGD 600 2 SGD 3,800 SGD 1,400

EXHIBITION DESKS

REGULAR PACKAGE PARTNER RATE

Exhibition Space Details



3-Day Exhibition Package

3-Day Exhibition Desk (without bundled

Complimentary Delegate Registrations)

Main Conference Foyer on Level 3 Sands Expo

Exhibition Desk Space

Approx. 255cm x 180cm

2 tables (180 x 75cm per table)

3 SGD 10,000 SGD 3,000

NOTE: - Partner Rates & Packages are not bundled with complimentary Conference Delegates registrations.

16th SIRC CONFERENCE SECRETARIAT

c/o SINGAPORE REINSURERS’ ASSOCIATION

180 Cecil Street #16-04, Bangkok Bank Building, Singapore 069546

Tel : +65 6805 0760 | Fax : +65 6805 0769

Email : [email protected] | Website : www.sirc.com.sg

http://www.sirc.com.sg/



SWEETSPOT MEETING AREA FLOOR PLAN

meeting facilities prospectus...up backdrop or pull-up banners (maximum 2pcs) at the designated...

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