Matching Graphics & Matching Graphics & ObjectivesObjectives

TablesTables permit the systematic presentation permit the systematic presentation of large amounts of data, whereas charts of large amounts of data, whereas charts enhance visual comparisonenhance visual comparison

Year Theme Parks

Motion Pictures

DVDs & Videos

Total

2003 $15.8 $39.3 $11.2 $66.3

2004 18.1 17.5 15.3 50.9

2005 23.8 21.1 22.7 67.6

2006 32.2 22.0 24.3 78.5

2007 35.1 21.1 26.1 82.2

Figure1MPM ENTERTAINMENT COMPANY

Income by Division (in millions of dollars)

Tips for making Tips for making TablesTables::

Provide a descriptive title at the top of the table

Arrange item in a logical order, depending on what you want to emphasize

Provide a clear headings for rows and columns

Identify units in which figures are given in the table title

Use N/A for missing data

Tips for making Tips for making TablesTables::

Make long tables easier to read by shading alternative lines or by leaving a blank line after a group of five

Bar Charts Bar Charts enable readers to compare enable readers to compare related items, see changes over time, and related items, see changes over time, and understand how parts relate to a whole.understand how parts relate to a whole.

Tips for making Tips for making Bar ChartsBar Charts::

Keep the length and width of each bar and segment proportional

Include total figure in the middle of a bar or at its end if the figure helps the reader

Start dollar or percentage amount at zeroAvoid showing much information, which

produces clutter and confusion

Line Charts Line Charts illustrate trends and illustrate trends and changes in data over timechanges in data over time

Tips for making Tips for making Line ChartsLine Charts::

Begin with a grid divided into squaresArrange the time component (usually

years) horizontally across the bottom; arrange values for the other variable vertically

Draw small dots at the intersections to indicate each value at a given year

Connect the dots and add color if desired

Pie Charts Pie Charts are most useful in showing are most useful in showing the proportion of parts to a wholethe proportion of parts to a whole

Tips for making Tips for making Pie ChartsPie Charts::

Begin at the 12 O’clock position, drawing the largest wedge first.

Include, if possible, the actual percentage or absolute value of each wedge

Use four to eight segments for the best results; if necessary, group small portions into one wedge called “Other”

Distinguish wedges with color, shading, or cross-hatching

Keep all labels horizontal

FlowchartsFlowcharts use standard symbols to use standard symbols to illustrate a process or procedureillustrate a process or procedure

Tips for making Tips for making FlowchartsFlowcharts::

Ovals: To designate the beginning and end of a process

Diamonds: To denote decision points

Rectangles: To represent major activities or steps

For all graphics:For all graphics:

Place tables or charts as close as possible to the place where they mentioned in the text

Summary of graphicsSummary of graphics

Graphic Objective

Table

Bar Chart

Line Chart

To show exact figures and values

To compare one item with others

To demonstrate changes in quantitative data over time

Summary of graphicsSummary of graphics

Graphic Objective

Pie Chart

Flowchart

Organization Chart

To visualize a whole unit and the propositions of it components

To display a process or procedure

To define a hierarchy of elements

Effective & Effective & Professional Oral Professional Oral

PresentationPresentation

Getting ready for it:Getting ready for it:

Knowing your purpose: What do you want to accomplish?

At the end of your presentation, what do you want your listeners to believe, remember or do?

Must have a clear idea of where you are going

Getting ready for it (cont):Getting ready for it (cont):

Understanding Your Audience:Who is your audience?

How will this topic appeal to them?

How can I relate this information to their needs?

How can I gain credibility and earn respect so that they accept your message?

Organizing content:Organizing content:

Capturing Attention in the Introduction

Capture listeners’ attention and get them involved

Identify yourself and establish your credibility

Preview your main points

Techniques for Gaining & Keeping Techniques for Gaining & Keeping Audience Attention:Audience Attention:

A promiseDramaEye contactMovementQuestionsDemonstrationsSamples/ gimmicksVisualsDressSelf interest

Organizing Body:Organizing Body:

The best oral presentation focus on a few key ideas

Organize the presentation by time, geography, function, importance, or some other method that is logical to the receiver

Summarizing in conclusion:Summarizing in conclusion:

Summarize the main themes of presentation

Provide a final, action-oriented focus that tells your listeners how they can use information you presented

Include a statement that allows you to depart the podium gracefully and leave lasting impression

Before Your Presentation:Before Your Presentation:

Prepare thoroughlyRehearse repeatedlyTime yourselfRequest a lecternCheck the roomGreet members and audiencePractice stress reduction

During Presentation:During Presentation:

Dress professionallyBegin with a pausePresent your first sentence from memoryMaintain eye contactControl your voice and vocabularyShow enthusiasmMove naturallyUse visual aids effectivelySummarize your main points

After Presentation:After Presentation:

Distribute handoutsEncourage questionsRepeat questionReinforce your main pointsKeep controlEnd with summary and appreciation