master tender document for diagnostic kits reagent … · if the last date of submission of tenders...

Gujarat Medical Services Corporation Limited (A Government of Gujarat Undertaking) Gandhinagar.

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MASTER TENDER DOCUMENT

FOR

DIAGNOSTIC KITS

&

REAGENT ITEMS

Gujarat Medical Service Corporation

Limited

(A government of Gujarat Undertaking)


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Index

SR.

NO

CONTENTS PAGE

A. GENERAL INSTRUCTIONS FOR BIDDERS

B ELIGIBILITY CRITERIA

C TECHNICAL BID

D GENERAL TERMS AND CONDITIONS OF TENDER

E COMMERCIAL BID

F OPENING OF TECHNICAL AND COMMERCIAL BID

G ACCEPTANCE OF BID

H SECURITY DEPOSIT

I AGREEMENT

J SUPPLY CONDITIONS

K SHELF LIFE

L PACKING AND LOGOGRAM

M QUALITY TESTING

N PAYMENT PROVISION

O FALL CLAUSE

P STANDARD BREACH CLAUSES

Q INSPECTION

R WARRANTY CLAUSE

S JURISDICTION

ANNEXURE- I

ANNEXURE-II

ANNEXURE-III

ANNEXURE-IV

ANNEXURE-V

ANNEXURE-VI

ANNEXURE-VII

ANNEXURE-VIII

ANNEXURE-IX

ANNEXURE –X

ANNEXURE-XI

ANNEXURE-XII

ANNEXURE-XIII

BIDDING SCHEDULE


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Tender Notice

Tender Notice No.: GMSCL/ DS-03/2017-2018

Tender Brief

Tenders are invited online (through internet) from reputed manufacturers / direct importers for

supply of following drug items for period of two years on Rate contract basis as mentioned in

the tender details section.

Tender Details

GUJARAT MEDICAL SERVICES CORPORATION LIMITED

Block No.14/1, Dr. Jivraj Mehta Bhavan, Sector-10,

Gandhinagar.℡ 23250766 / 67 / 70

TENDER NOTICE: DS- /2017-2018

Tenders are invited online (through internet) from reputed Manufacturers / Direct importers for purchase of following i tems on rate contract basis. All tender documents canbe downloaded free from web site http://gmscl.nprocure.com between up to15.55 Hrs

TENDER ENQUIRY NO-GMSCL/DS- /RC/2017-18 (ON RATECONTRACT BASIS)

TENDER ENQUIRY NO-GMSCL/DS- /RC/2017-18 (ON RATE CONTRACT BASIS)

ITEM :- DIAGNOSTIC KITS & REAGENTS

TENDER FEE-: /- E.M.D. : Item wise EMD as shown below

Sr. Item Code Item Name EMD (RS.)

1.

.

Note: For detailed specification refer to Schedule to STANDARD, COMPOSITION,

PACKING ,EMD, MINIMUM BATCH SIZE, WHO GMP, PACKING PER CARTON,

APPROX TWO YEARS REQUIREMENT.

http://gmscl.nprocure.com/


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Instruction to Bidders for Online Tender Participation

1-All tender documents can be downloaded free from the website https://gmscl.nprocure.com

2-All bids should be submitted online from the website https://gmscl.nprocure.com

3-All bids should be digitally signed, for details regarding digital signature certificate and related

training involved the below mentioned address should be contacted

(n) Code solutions (A divisionof GNFC) 301, GNFC Infotower, Bodakdev,Ahmedabad

Ahmedabad-380 054 ( India ) Tel : +91 79 26857316/17/18

Fax: +91 79 26857321. www.ncodesolutions.com

4-The user can get a copy of instructions to online participation from the website

https://gmscl.nprocure.com.

5. The suppliers should register on the website though the “New Supplier” link provided at the

home page the registration on the site should not be taken as registration or empanelment

or any other form ofregistration with the tendering authority. 6-The application for training and issue of digital signature certificates should be made at least 72 hours in advance to the due date and time of tender submission. 7-For all queries regarding use of digital signature certificate should be addressed to personnel in M/s (n) Code Solutions.

(8).A-Group documents should be submitted online only and B-Group documents should

be submitted physical only as per Annexure-X.

8-For all queries regarding tender specifications and any other clauses included in tender document should be addressed to personnel in tendering office address provided below Contact Details: Managing Director

Gujarat Medical Services Corporation Limited Regd. Office: Block No.14/1, Dr. Jivraj Mehta Bhavan, Sector-10, Gandhinagar. Tel: 079-23250770, 23250766 ,Fax: 079-23257586

Key Dates: Due Date and Time of Submission of

Technical Bid & Commercial Bid. (online)

: Up to 16.00 Hrs.

Due Date and Time of Physical Submission of

Technical Supporting Documents inclusive of Document

Fee& EMD

: Up to 16.00 Hrs.

Due Date and Time of Technical Bid Opening (online) : At 15.00 Hrs.

Pre-Consultation meeting (Pre-Bid) Interested Manufactures/formulators/Direct Importers are requested to remain present for pre- Consultation meeting to be

held on at at Committee room at above mentioned address. Only representative from from each

Manufacturer carring a Valid identify card would be allowed to participate in the pre-bid.

Envelopes containing the “Technical Supporting Documents”, inclusive of the “Document Fee”,“EMD Fee” tobe

submitted at the below mentioned address.

Venue: Managing Director

Gujarat Medical Services Corporation Limited

Regd. Office: Block No.14/1, Dr. Jivraj Mehta Bhavan,

Sector-10, Gandhinagar.Tel: 079-23250770, 23250766

Fax: 079-23257586

Key Value:

Document Fee: - /-RS

EMD:-Item wise

http://www.ncodesolutions.com/

https://gmscl.nprocure.com/


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A. GENERAL INSTRUCTIONS FOR BIDDERS

The bidders are instructed to read the complete bid document carefully. The following points

may be noted so that mistakes/lapses/shortcomings during Bid submission may be avoided.

1. It is expected from all bidders that they will ensure that documents to be used in bid set will be

given to a reliable person only. So that the confidentiality of your bid/ rates is maintained up to

bid opening & that your documents are not put to any misuse.

2. Complaints lodged in GMSCL should bear signature, name, Id proof and mobile number

of the complainant. This is important to avoid unauthenticated complaints or any persons who

have fraudulently made use of their letter heads. Therefore, unauthenticated complaints may

not be acted upon.

3. In case you are given any assurance of any favour in GMSCL, by anybody or if you are

directly or indirectly threatened or i n t i m i d a t e d of harming your bidding & subsequent

work in GMSCL, please inform immediately about the same to MD, GMSCL. It would be

better if evidence of such unfair activity of such person is produced so that action can be taken

against such person / institution and their details can be put on the website.

4. It is mandatory for you to authorize only those persons for GMSCL tender who are employed

in your company on salary basis.

5. If any firm, etc. intends to lodge a complaint against a bidder with regard to bid (bid

Condition), it may do so within 21 days of opening of technical bid, in the office of GMSCL.

After the stipulated period, it will not be possible to act upon the complaint.

6. The turnover should be as per bid conditions. Do not submit Bid if the turnover of the firm is

less.

7. Quote only for the products for which your Product Permission meets the Bid specifications.

Do not quote if it differs with regard to any parameter.

8. Quote rate exactly as per packing unit of tender schedule. For example if the packing is

given for 10x10 tablets, the rate should be quoted for 10x10 tablets, and not for 1 tablet or

10 tablets.

9. Highlight the quoted items in the documents like Product Permission and Market

Standing Certificate, and also mark the item code no. at appropriate place in the documents.

10. The submitted product permission and other documents should be authentic. Date of issue of

the documents should be clearly visible.

12. In case there is any suggestion regarding Bid conditions/ specifications/ shelf life, strength,

packing/turn over etc. The suggestions should be submitted/sent/e – Mailed two/three days

earlier from the date of pre bid meeting so that the representation of the bidders may be well

processed and decision could be taken well in time.

13. No tender will be accepted after prescribed closing time for submission of the same. The

delay will not be condoned for any reason whatsoever including postal/transit delay. However,

if the last date of submission of tenders is declared as a holiday by the Government, the last

date of submission of tenders will be extended to the next working day.

14. The tenderer should confirm that the detailed specifications i.e. standard, composition, packing,

minimum batch size, WHOGMP ( if required) of the items offered are strictly in accordance

with the specifications shown in the Schedule (Schedule of tender). The tenderer must also

mention the name of manufacturer in case of direct importers in Technical & Commercial.

The tenderer should also note the terms & conditions particularly those relating to the delivery

period, E.M.D., Marketing Data & Proof of Manufacturing Experience, Minimum batch size,

Payment terms, Penalty, Pre-dispatch sample testing, Rate Contract, replacement and Risk

purchase in which no relaxation will be given.

15. If there is any query regarding Terms and condition in Bid document, you may contact


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General Manager (EDS), GMSCL

DGM(DS), GMSCL

Manager (DS), GMSCL

16. If any tenderer wishes to lodge any complaint against the other tenderer regarding submission

of false documents, information etc., The tenderer has to submit the complaint before price bid

opening along with deposit of Rs. 1,00,000 (Rupees One Lac only). The amount so deposited

shall be refunded if after scrutiny the complaint is found to be true by the Managing Director.

However, if the complaint is found to be false and malafide the deposit will be forfeited. No

interest shall be paid against this deposit. Any complaint received after price bid opening will

not be entertained. The facts relating to all such complaints as well as action taken thereof have

to be produced before the respective purchase committee for its consideration.

B. ELIGIBILITY CRITERIA

1. Bidder shall be a manufacturer having valid manufacturing license for those items which

are drugs or direct importer holding valid import license. Distributors/ Suppliers / Agents

are not eligible to participate in the Bids.

2. If manufacturer is not available for imported Drugs/ Surgicals /Diagnostic Kit, then

authorized representative or dealer shall be allowed to quote the tender. But such authorized

representative or dealer should be regular supplier of quoted product of that manufacturer for

preceding two years from the date of opening of technical bid and authority letter (As per

format Annexure VIII) & valid import license (where ever applicable) should be submitted

along with tender.

3. Must have minimum three years of experience as a manufacturer and in marketing of the

quoted item, as on the date of technical bid opening. The Bidder Should also have

manufactured drug every year in the last 3 consecutive years (Annexure II). In case of

imported product, the product should have minimum 3 years standing in the market. The

importer should have at least 3 years standing as manufacturer/ importer of drugs in general.

Imported drugs shall be accepted in brand name also.

4. (a) The Average Annual turnover of last three years should not be less than 2

crores.

(b) For SSI units of Gujarat the average annual turnover “of last three years’’ should not be less

than Rs.75.00 lacs for list of items attached at annexure. (Annexure-XIII)

(c) The Manufacturer should have valid WHOGMP Certificate or valid Certificate of

pharmaceutical product (COPP) for individual product in the WHO format for drugs

offered. In vitro diagnostic reagents and kits are exempted from mandatory WHO GMP

certificate. Unless the date of expiry is specially mentioned in the certificate, the validity of

WHOGMP (COPP) certificate will be considered as two years from the date of issue, effect

for foreign product where the tenders most affirm the date of validity. No offer will be

acceptable unless the tender is accompanied by requisite WHOGMP describe above.

Manufacturers not having valid WHOGMP certificate are not entitled to submit tender.Under

no circumstances submission of copies of renewal application / challan for expired WHOGMP

certificate will be considered in lieu of valid WHOGMP certificate. Conditional WHOGMP

will not be accepted..

(d) The Certificate mentioned above must include either the name of drugs or the category of drugs

for which the WHOGMP is issued. In case of imported Drugs/ Surgicals/ Diagnostic Kit,

valid Drug Manufacturing License, Product Permission, WHOGMP certificate of

manufacturer, Labels and Product literature of all quoted product must be submitted along with

the tender.

5. In case, where the item is required with ISI Mark, manufacturing and selling experience of

product having ISI Mark is mandatory for eligibility. Hence the manufacturer must have valid


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certificate copies of license to use ISI for last one year and the latest license should be valid

during the period of Rate Contact.

6. The SSI must have , a valid Micro/ Small enterprise registration ( As per Gazette of India Act-

2006) issued by concerned authority of Gujarat state along with valid certificate of CSPO/

NSIC/DGS & D/ KVIC Registration.

7. Bid should not be submitted for the product/products for which the

concern/company stands blacklisted/banned/debarred either by Bid inviting Authority or Govt.

of Gujarat or its departments on any ground. The Bid should not be submitted for those

products also for which the concern/company stands blacklisted/banned/debarred by any other

State/Central Govt. or it’s any agencies (central Drugs procurement agencies) on the ground of

conviction by court of law or the products being found spurious or adulterated.

8. Such concern/company/firm which stand blacklisted/banned/debarred on any ground by the bid

inviting authority (GMSCL) or Govt. of Gujarat or its department on the date of bid submission,

shall not be eligible to participate in the bid. The concern/company/firm

which stands blacklisted/banned/debarred on the ground of conviction by court of law or the

products being found spurious or adulterated by any other State /Central Government or it’s any

agencies (central Drugs procurement agencies) shall also not be eligible to participate in the

Bid. For Specific cases regarding other quality issues the respective purchase committee of

GMSCL may decide on case to case basis.

The concerned company/firm/bidder who has been blacklisted / debarred by GMSCL or any

other State/ Central Government and its Drug Procurement Agencies due to failure in supply

of Quality drugs, shall not participate in the tender during the period of debarring / blacklisting.

If any product of company/firm/bidder were blacklisted/debarred at the time of bidding, for a

specified period, then the same will become eligible after blacklisting/ debarring period is over.

In case the period is not specified the debarment order, the firm shall be eligible to participate

in bidding only after two years of the date of issue of the order of blacklisting/ debarment. If

any tenderer is debarred or black listed due to failure in supply of Quality Drug during the

tender validity or during the validity of the rate contract by any other State and central

Government and its Drug Procurement Agencies, it is his (tenderer’s) responsibility to inform

such thing to the Managing Director, GMSCL.

9. Non-Disclosure of blacklisting/ debarment will invite forfeiture/recovery of EMD or SD or

Risk Purchase or disqualification for appropriate period or any other penal action at the

discretion of Managing Director, GMSCL without any further reference. (As per format

Annexure-IX)

10. The concern/firm/company whose product has been declared as of spurious or adulterated

quality and any criminal case is filed and pending in any court shall not be eligible to

participate for that particular product, in the Bid. Similarly convicted firm/company shall also

not be eligible to participate in the Bid.

11. If a company has two or more separate manufacturing units at different sites/states,

the company will be allowed to submit only one Bid for all units but necessary document

regarding separate manufacturing units will be submitted as a separate set with the same Bid.

But a bidder will be allowed to submit only one offer for one product.

C. TECHNICAL BID

1. The technical bid submission should be done on the following website only

https://GMSCL.nprocure.com



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2. The “Technical Supporting Documents” of Tender inclusive of the “Document Fee”, “EMD”

should be submitted at the below mentioned address:-

Managing Director


Regd. Office: Block No.14/1,

Dr. Jivraj Mehta Bhavan, Sector-10, Gandhinagar.

Tel: 079-23250770, 23250766

Fax: 079-23257586

3. If the supplier fails to submit the supporting documents offline on or before the due date and

time of physical submission of tender supporting documents inclusive of Documents Fee and

EMD, the bidder is entitled for immediate disqualification.

4. The tenderer should invariably submit his tender in three sealed covers separately namely [1]

Document Fee Cover, [2] E.M.D. Cover [3] Technical Supporting Documents Cover. The

details of these documents to be submitted are as mentioned below in the respective heads:-

5. DOCUMENT FEE COVER

a) Payment as document fee should be made by DD o n l y , p a yab l e a t G an d h i n aga r

a t an y S ch ed u l ed b an k / n a t i o n a l i z ed ban k , i n f av o r o f G u j a r a t M ed i ca l

S e r v i ce s C o r p o r a t i o n Li m i t ed , G an d h i n aga r

b) Payment made toward document fee will not be refunded.

c) Non-payment of the document fee will make the tenderer liable for disqualifications.

d) The tenderers who are desirous of availing SSI benefits shall have to submit a letter

clarifying that they want to avail the benefits and must adhere to guidelines as mentioned

in Point (a) of General Terms & Condition ( Heading D)

6. EMD COVER

a) The E.M.D. should be paid in form of Treasury Chalan deposit under Revenue Deposit or

by Demand Draft in favour of G.M.S.C.L., Gandhinagar drawn on any bank in Gandhinagar

or irrevocable Bank Guarantee stamped with adhesive stamp of Rs.100/- issued by Schedule

Bank. The Demand Draft should be issued by bank only after date of advertisement of

tender enquiry. The Bank Guarantee will be accepted in case where the amount of E.M.D.

exceeds Rs.5000/- and such Bank Guarantee should be valid up to six month from the date

of its issuance. E.M.D. in any other forms will not be accepted. The bank guarantee for

EMD will be accepted as per government resolution of finance department.

b) Non- payment of the EMD will make the tenderer liable for disqualifications.

c) Wrong/ Fraudulent data submission may lead to disqualification / debarment. Please

ensure that you furnish correct data.

7. TENDER SUPPORTING DOCUMENT COVER:-

Please refer to General Terms and Conditions and Check List of Tender as in Annexure-X

A-Group documents should be submitted online only and B-Group documents should

be submitted physical only as per Annexure-X.

D. GENERAL TERMS AND CONDITIONS OF TENDER:-

1. Special Benefits for Small Scale Industries:-

Those tenderers who are desirous of availing the benefits as provided for SSI


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units by Government vide GR No. SPO/102015/691093/CH dated: 03/06/2016 issued

by Industries & Mines Department:-

a) Exemption for Payment of document fee, exemption for Payment of EMD & Benefit

of Security deposit. Shall have to submit, valid Micro/small enterprise registration in

new acknowledgement (As per the Gazette of India Act-2006) issued by concerned

authority of Gujarat state along with valid certificate of CSPO / NSIC / DGS & D/KVIC (if

applicable) registration.

b) To avail the benefit of Price Preference & Price matching,

(1) Tenderers Shall have to submit a valid Micro/small enterprise registration certificate (As

per the Gazette of India Act-2006) issued by concerned authority of Gujarat state

(2) valid certificate of CSPO / NSIC / DGS & D/KVIC (if applicable) registration .

(3) Self Attested or Notarized certificate from the bidder regarding MSME status on due date of tender.

C) Price preference will be calculated as per guidelines given by the Govt. of Gujarat,

Industries and Mines Dept., resolution GR No. SPO/102008/794/CH, dated 02/09/2015

(d)Main/ Parallel/ Substitute Rate Contract for procurement of stores will be fixed up as per G.R.

No. MSP/102002/3342/JH, dated 06/11/2003& dated. 04/10/2006.

2. Marketing Data & Proof of Manufacturing Experience:-

a) All the manufacturers for quoted items must have minimum preceding three years’

experience for manufacture (after issuance of permission by concerned licensing

authority) & marketing of the quoted products on the date of opening of technical bid.

b) However, for manufacturer having preceding one year manufacturing & marketing

experience under valid license to use ISI mark for the quoted product on the date of opening

of technical bid will also be considered.

c) If the tender is scheduled to open on 01-01-2008, the three years manufacturing

experience is considered only if the first batch of quoted item is manufactured on 01-01-

2005 or earlier to that date and should have continuous production till the date of

opening of technical bid. The date of manufacture of first batch & its quantity must be

clearly shown in the second column of affidavit which must be strictly in accordance with

the performa shown in Annexure-II.

d) In case where tender is to be submitted by authorized representative/dealer for imported

drugs/surgical /diagnostic kit should be a regular supplier of a quoted product of that

manufacturer for preceding two years from the date of opening of technical bid and first

date of imported quantity and year wise imported quantity and sale in India of that item duly

supported by affidavit from importer. The report should be submitted as per Annexure-II.

e) Discontinuance of production of quoted item after a single batch or no production

thereafter will be considered as insufficient experience & the product will be disqualified.

The manufacturer must therefore submit manufacturing data separately & year wise for at

least preceding three years/two years/ one year (whichever is applicable) with distinct

quantity & value.

f) Managing Director reserves the right to disqualify any offer if the total manufactured

quantity shown in the affidavit is apparently insufficient in relation to the approximate

purchases of last R.C.

g) The year wise quantity manufactured / imported and marketed & its sales value must also be

shown strictly as per the format in affidavit. ( Annexure-II). Details Data in Letter head of

Company is not acceptable. It must be given in affidavit duly done by a public Notary.


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h) In case where item is required with ISI Mark, manufacturing and selling experience of

product having ISI mark will only be considered. But, in such a case, certified copies of

license to use ISI mark for last one year as well as latest and valid license are to be submitted

with tender. The latest license should be valid during the period of rate contract.

i) Either Affidavit by bidder on stamp paper or notarized appropriate authority with details of

production/import and sales for quoted items.

OR

C.A. Certificate (in original/Notarized) showing year wise production / import & sales for last

three years/two years/one years (whichever is applicable) for the item quoted.

j) Authorization letter nominating a senior responsible officer of the company with authority

to transact business also to be provided with tender.

3. Turnover Criteria

(a) Bidder firm has to submit turnover certificate of chartered Accountant for last three years. [i.e. (i) 2012-13, 2013-14, 2014-15 for tender floated on or before 30th September, 2016 and (ii) 2013-14, 2014-15, 2015-16 for tender floated after 30th September, 2016] The Average Annual turnover of last three years should not be less than 2

crores.

(b) For SSI units of Gujarat the average annual turnover “of last three years’’ should not be

less than Rs.75.00 lacs for list of items attached at annexure. (Annexure-XIII)

(c) No conditional offer / quotation will be accepted. No variation in the terms and conditions

of the tender, including deviation from standards / specifications / terms of supply will be

accepted.

4. Technical Supporting Documents for Tenders

The legible and certified copies of the following documents must be attached /annexed to

Technical Supporting Documents:-

a ) Valid Manufacturing license & Product Permission (as the case may be) for imported

products valid Manufacturing License& Product Permission of

manufacturer (as the case may be).

b) Valid Appropriate Drug License of tenderer & Valid Import License for imported Products.

c) Valid Narcotics / Explosives License. (if applicable).

d) Valid GMP certificate or WHOGMP certificate of manufacturer.

e) (1) Micro/small enterprise Registration certificate and valid CSPO/N.S.I.C./D.G.S. &

D/K.V.I..C. (if applicable), Pl. see Condition No.4.

(2) Certified / Notarized copy of latest audited annual balance sheet and information providing their

Investment in plant and machinery to prove their present status as an SSI Unit.

f) I.S.O. certificate along with the declaration of manufacturer of the item in the location

certified by I.S.O. in the prescribed format (if applicable).

g) Valid I.S.I. certificate (if applicable)

h) Photo copy of PAN card (Permanent Account Number)

i) Prescribed affidavit showing year wise production / import & sales for preceding three years/

two years / one year (as the case may be) for items quoted in original. (As per format

Annexure-II)

j) Higher price / Lower price certificate. (As per format Annexure-III).

k) Non-conviction certificate for drugs offered (Certificate Issued within 12 months before

due date of this tender) issued by concerned Food & Drug control Authority. (Preferably as

per format Annexure-XII).


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l) Affidavit regarding format of certificates. (As per format Annexure-IV).

m) Performance Certificate.(Certificate Issued within 12 months before due date of this tender).

from concerned Food & drug control Authority.(Preferably as per format Annexure-XI).

n) C.A. Certificate in original/Notarized showing year wise Turnover for last three

years. [i.e. (i) 2012-13, 2013-14, 2014-15 for tender floated on or before 30th September, 2016

and (ii) 2013-14, 2014-15, 2015-16 for tender floated after 30th September, 2016]

o) Authority letter in prescribed format for imported items. (As per format Annexure-VIII).

p) Verification, Undertaking checklist & Document. (As per format Annexure-I)

(ON STAMP PAPER OF Rs.20.00 & TO BE NOTARIZED)

q) Statement of capacity of production. (As per format Annexure-VII).

r) Declaration about debarment of manufacturer for the items quoted. (As Per format-

Annexure-IX)

s) Sales Tax (VAT) / CST / GST registration copy.

t) Declaration about maintaining the cold chain of the diagnostic kits and reagents

during transporting mentioned in clause J(3) Annexure-XIV (if applicable)

(ALL PHOTOCOPIES ARE REQUIRED IN SELF ATTESTATION MODE

EXCEPT AFFIDAVIT IN ORIGINAL ON NON JUDICIAL STAMP PAPER

DULY ATTESTED BY FIRST CLASS MAGISTRATE/NOATARY PUBLIC)

Before submission of any tender, the tenderer must verify that they have submitted all

relevant certificates / permissions / documents in proper format along with tender. No

intimation of missing documents will be given by this office. No documents will be accepted

thereafter and the tenders will be processed on the basis of available documents /

certificates. If the requisite documents are not submitted or even if submitted are not in proper

format, the tender is liable to be rejected.

5. All documents specified must strictly be as per the format wherever the format is

prescribed in tender Document or as prescribed by concerned authority viz. FDCA, ISI,

Commercial Tax etc. and must be valid on the date of opening of tender. The documents of

drug license, C.S.P.O. registration, higher price / lower price certificate, non-conviction

certificate are to be furnished with tender. Moreover proof of application for renewal or

Challan thereof for above certificates will not be considered in lieu of valid certificate

except in case of renewal of Drug Licence.

6. The tenderer must satisfy that they are in possession of the requisite permissions / licenses /

permits required for the manufacture / supply / sale / distribution of the items as per the

specifications for which the offer is made. Failure to enter into contract if selected or to

execute the purchase orders after entering into contract for want of permission / license or due

to non-supply of certificates / documents will be viewed seriously and will invite forfeiture of

E.M.D. / risk purchase / disqualification for appropriate period without any further

reference.

7. The E.M.D. / Security Deposit shall liable to be forfeited in the following circumstances when the:

a) Tender is rejected due to failure to furnish the requisite documents in the proper format or

giving any misleading statement or submission of false affidavit or fabricated documents.

b) Party fails to sign the agreement for entering into contract in case the offer is accepted,

due to any reason whatsoever.

c) Party fails to supply the goods / items as per the orders placed by either this GMSCL

or by Direct Demanding Officers (DDOs) within the delivery period so stipulated;

d) Party fails to replace the goods declared to be not of standard quality or not


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conforming to acceptable standards or found to be decayed / infected / spoiled before the

date of expiry have to refund the cost of such goods.

8. Price Escalation or Price Variation shall not be applicable or considered under any

circumstances for the purchases made under this tender or agreement. However, provisions

provided for tax variations are exclusive to this clause.

9. The period of the rate contract shall be approximately two years from the date of issuance of

Rate Contract. However, the Managing Director reserves the right to terminate the contract by

giving one-month notice at any time at any stage and without any reason. The rate contract will

be operated by GMSCL only. Rate Contract holder may supply the goods upon direct

purchase order from District Indenting officer. District Indenting officer may put

purchase order after obtaining valid certificate that stock of such medicine is not available

at regional warehouse of GMSCL.

10. The Managing Director may extend the rate contract, subject to the same terms and

conditions. If found necessary to do so for a period not exceeding six months to which the

contractor will have to abide. However, the extension for a period more than six months can

be granted on mutual agreement by both parties.

11. Periodical Statement of Supply:-The Rate contract holder shall have to submit a quarterly

(Every three months) report of supply made to the Direct Demanding Officers and others

(Other than GMSCL).In the said report RC holder shall have to furnish the Name of institution

,Item code, Name of item, Order No &Date, Order Qty & Amount, Date of supply and supplied

qty. etc to this office. It is mandatory to provide this information to GMSCL as an integral part of

RC.

12. Whenever under this contract any sum of money is recoverable from the contractor &

payable by the contractor to the Managing Director of Gujarat Medical Services Corporation

Limited, Gandhinagar or an officer empowered by him shall be entitled to recover such sum by

appropriating in part of whole the Security Deposit paid by the Contractor, if a security being

insufficient or if no security has been taken from contractor, then the balance of the total sum

recoverable as the case may be deducted from the sum due to the contractor under this or any

other contract (with the Managing Director of Gujarat Medical Services Corporation Limited,

Gandhinagar) and remaining balance due will be recovered as arrears of ‘Land Revenue Dues’.

13. The tenderer should submit statement of capacity of production as per Annexure-VII.

14. For any clarification on any of the above conditions, tenderers may contact the officers during

3.00p.m.–4.00p.m. on any working day. They may also meet the Managing

Director/GM/DGM/Manager Procurement with the prior appointment.

15. Documentary evidence for the constitution of the firm such as memorandum and articles of

association, partnership deed etc. with details of name, address, telephone / fax no, e-mail

address of the firm and of the Managing Director/ Partners / Proprietor to be provided with the

tender.

16. For all items which covered under the definition of Drugs & for all procedures of tender&

finalizing the tender, the provision of Drugs &Cosmetics Act, 1940 & Rules there under

shall be applicable& considered final.

17. Quantity shown in column No.11 of Schedule is approx. tentative requirement of the item. It

may increase or decrease. The rates should not vary with the quantum of requirement. The


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tenderer must supply the quantity as ordered by Direct Demanding Officers or by this

Corporation during the period of Rate Contract.

18. The minimum batch size of which the delivery will be accepted as shown in the Schedule. In

case, the aggregate of all the orders for which a particular batch is manufactured is less than the

minimum batch size prescribed in Schedule, the minimum batch shall be limited to the

aggregate of all the orders.

E. COMMERCIAL BID

1. The commercial bid submission should be done on the website only


2. The bids should be submitted on or before the time stipulated in tender notice at the website


3. The quoted rates should be valid for S I X months from the date of opening of technical bid. Rates

once quoted will be final and will not be allowed to be increased during the validity period

under any circumstances and for any reason whatsoever.

4. The rates quoted should be F.O.R. destination anywhere in Gujarat basis irrespective of

value of order and inclusive of all charges such as packing, delivery, insurance, inspection, etc.,

per unit of packing as shown in the enquiry document. The rates shown against the item

shall be presumed, in all cases, as the net price inclusive of all duties and sundries. No payment

against any duties / delivery charges etc. will be considered under any separate heading

under any circumstances Tenderer will also have to guarantee for regular and timely supply of

all the items.

5. For out state tenderer they can supply from Gujarat Depot provided they submit the following

documents along with the tender.

(i) Valid wholesale Drug License of Depot.

6. In no case, rates should be quoted anywhere except in Commercial Bid part. The tender will be

summarily rejected without any further processing or reference if the rates are quoted or

written at any place except at the relevant place in Commercial Bid part. In no case, rates for

any item should be quoted in Commercial Bid part for which the technical details are not given

or the items not quoted with details.

F. OPENING OF TECHNICAL AND COMMERCIAL BID

1. In the first instance only the "Technical Bid" (online) & envelope containing Technical

supporting documents will be opened by any two officers from GMSCL, Gandhinagar on the

date of opening of the tender and taken into consideration for finalization.

2. Scrutiny of the Tenders will be done as per terms & conditions of the tender, Govt.

Resolutions issued from time to time and guidelines given in the manual of office procedure

for purchase of stores by the Govt. Departments issued by Industries & Mines Dept.

Govt. of Gujarat.

3. Scrutiny of the Tenders will be done by GMSCL with support of technical evaluation

committee formed by the Board of GMSCL for the purpose. Inspection of manufacturing unit

for compliance of WHOGMP may be carried out by technical committee if needed.

4. The tender is liable for rejection due to any of the reasons mentioned below:




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a) Non-submission of tender within stipulated time.

b) Submission of tender without Tender document fee.

c) Tender supporting document not submitted in separate envelopes as per conditions and

the envelopes are not super scribed with details of the tender enquiry and part enclosed.

d) Non-payment of Earnest Money Deposit (if not exempted).

e) Non-submission of required documents as shown in general condition and Annexure-X.

f) Conditional offers. Conditional and / or vague offers.

g) Unsatisfactory past performance of the tenderer.

h) Rates have been shown elsewhere than Commercial Bid part.

i) Items with changes / deviations in the specifications / standard / grade / packing /quality.

j) Rates are quoted in technical bid.

k) Stamp paper is not as per statutory provisions.

l) Submission of misleading / contradictory / false statement or information and

fabricated / invalid documents.

m) Tender not filled up properly as mentioned in the tender document.

n) Non-submission of authority letter in prescribed format for imported items.

o) Non submission of Micro/small enterprise Registration certificate and valid

CSPO/N.S.I.C./D.G.S. & D/K.V.I..C. (if applicable). Please see Condition Point (a) of

General terms and Conditions.

p) Non- Submission of Certified / Notarized copy of latest audited annual balance sheet and

information providing their Investment in plant and machinery to prove their present

status as an SSI Unit.

5. Subsequently, the "Commercial Bid" (online) will be opened only of those tenderers

whose Technical Bid satisfy the technical requirements of the tender and are otherwise

acceptable. The "Commercial Bid" (online) will be opened by any two officers from

GMSCL, Gandhinagar.

6. Back out from tender at any interim level during tender processing:-

Once the tender is submitted it will be the responsibility of the tenderer not to escape half

way directly or indirectly by way of raising any problems: In case of back out from the tender

process, penal action may be taken as decided by the board of GMSCL.

7. Bid Inviting Authority reserves the right to accept or reject the Bid for the supply of all or any

one or more items of the drugs bided for in a bid without assigning any reason.

8. Bid Inviting Authority, or his authorized representative (s) has the right to inspect the factories

of Bidders, before, accepting the rate quoted by them, or before releasing any purchase

order(s), or at any point of time during the continuance of Bid and also has the right to reject

the Bid or terminate/cancel the purchase orders issued and or not to reorder, based on

adverse reports brought out during such inspections.

G. ACCEPTANCE OF BID

1. The acceptance of the Bids will be communicated to the successful Bidders in writing (e-

mail/Letter) by the Bid inviting authority.

2. Immediately after receipt of acceptance letter, the successful Bidder will be required to submit

Security Deposit and agreement should be within 10days.

H. SECURITY DEPOSIT


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1. Successful tenderers have to pay security deposit as specified by the Corporation in the

agreement letter in the form of treasury challan deposit under revenue deposit /

Demand Draft in the name of Gujarat Medical Services Corporation Limited, Gandhinagar

drawn on any bank in Gandhinagar / irrevocable bank guarantee stamped with adhesive of

Rs. 100/- valid for a period not less than 36 months at the time of entering into agreement for

the performance of the contract.

2. Failure to pay security deposit and to execute the agreement within stipulated period shall

invite disqualification of the tenderer for future quotations apart from forfeiture of E.M.D.

and being liable for penalty as deemed fit by Managing Director in relation to the tender

under process. Security deposit is payable by all the parties except by the undertakings and

corporations of the Government of Gujarat which exempted by Govt.

3. The security deposits submitted in connection with the earlier contract and which are locked

with those contracts and which have not been released till date will not be considered and fresh

security deposit separately for each item must be submitted in such cases.

4. The security deposit shall be refunded only after satisfactory execution of the contract

and recovery of dues, if any.

I. AGREEMENT

1. Successful tenderers have to enter into agreement within 10 days for due performance of the

contract. The agreement form sent by this Office should be stamped with adhesive stamp

for the requisite amount, and signed before any Gazetted Officer of this Office or before a

Ist class Magistrate or Justice of peace or Notary Public.

2. The accepted tender (AT) holder / rate contract (RC) holder should supply the items as per

specifications and packing approved by GMSCL. Otherwise the stores will not be accepted

and penal action will be taken against the AT/RC Holder.

3. All supply orders issued by the indenting offices issued on or before the last date of the

contract of the RC will have to be accepted by the RC holder and the delivery for all such

orders will have to be effected as per the schedule specified in the order, even though the date

of actual supply may fall beyond the last date of the RC.

4. The AT/RC Holder must supply the drugs and other items of stores as per the standards of

quality mentioned in second schedule of Drugs &Cosmetics Act, 1940 & respective

pharmacopoeia. The stores must continue to confirm to the usual pharmacopoeia limits of

potency, if tested at any time during its shelf life till its expiry date.

J. SUPPLY CONDITION

1. Purchase orders along with the delivery destinations will be placed on the successful Bidder at

the discretion of the Ordering Authority. Drugs and Medicines will be supplied at any place

across the State as mentioned in the Purchase Order.

2. The Tenderer must submit a test analysis report from a NABL laboratory/ Govt. approved

(FDCA Approved) public testing laboratory for every batch of drug along with consignment.

However, if the tenderer submits a report from GLP compliant in-house testing

laboratory, the supplies would be accepted subject to a reduction of two weeks in the


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permissible delivery period from that mentioned in point (c) below.

3. The bidders should either have his own cold chain transporting system or should have proper

contract with a transporting agent having facilities to transport the drugs/Diagnostic reagents

under cold chain norms from the manufacturing unit to the depot at any one point in the state

and such facilities to distribute it to the warehouses of the corporation complying cold chain

norms. The containers of these items should be provided with temperature variation indicators

like vaccine vial monitors.

4. Delivery Period: Unless specified in the tender or instructed by the managing Director, the

maximum delivery period shall be eight weeks for all the items, except for all injectable item

and sterile category items delivery period will be ten weeks However, the Managing Director

may extend the delivery period in slabs of two weeks up to maximum of 12 weeks for orders of

large quantity.

5. For this purpose, the extension in delivery period shall be given as per the prevailing policy

framed by Managing Director, GMSCL or the Concerned Purchase Order committee. The

maximum delivery period will be counted from the next working day after the actual date of

posting the order provided that the Managing Director, may at his discretion, may procure

20% of the order immediately and balance quantity of the order within 4 weeks to meet

any situation of exigency / epidemic / calamity.

6. Risk Purchase:- The risk purchase of the items ordered at the cost and risk of the party will

be carried out when the party fails to:

a) Sign the agreement for entering into contract due to any reason whatsoever in case the offer

is accepted.

b) Supply the goods / items as per the order placed by either this corporation or by direct

demanding officers in accordance with the main / parallel / substitute rate contracts, either

during the prime / extended validity period or within the delivery period stipulated above.

c) The Risk Purchase will be done at any time after the delivery period is over.

d) The Risk Purchase will be done from Main / Parallel or Substitute R.C. holder for

undelivered quantity of the Stores & the Contractor shall be penalized to the extent of

10% or difference whichever is higher.

7. GMSCL would also place direct supply order to other organizations/ CPSEs as per govt. norms

in case:-

a) Tenders/ offers are not received or

b) Tenders are not finalized due to any reason or

c) RC holder supplier fails to supply the required / ordered quantity or

d) In case of Emergency or Epidemics.

In aforesaid circumstances quotations will be invited from all the CPSEs and placed before

concerned procurement committee for decision.

8. Under such circumstances difference will be recovered from the concerned RC holder who

failed to supply.

9. The order stands cancelled after the expiration of delivery period, and if the extension

is not granted with or without liquidated damages.

10. It shall be the responsibility of the supplier for any shortage/ damage/ breakages at the

time of receipt at the designated places.

11. If at any time the Bidder has, in the opinion of the ordering authority, delayed in making

any supply by reasons of any riots, mutinies, wars, fire. Storm, tempest or other exceptional

cause on a specific request made by the Bidder within 7 days from the date of such


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incident, the time for making supply may be extended by the MD, GMSCL at his discretion

for such period as may be considered reasonable. The exceptional causes do not include

the scarcity of raw material, Power cut, Labour disputes.

12. The supplier shall not be in any way interested in or concerned directly or

indirectly with, any of the officers, subordinates or servants of the Bid Inviting Authority

in any trade or business or transactions nor shall the supplier give or pay promise to give

or pay any such officers, subordinates or servants directly or indirectly any money or fee or

other considerations under designation of “Customs” or otherwise, nor shall the supplier

permit any person or persons whom so ever to interfere in the management or

performance hereof under the power of attorney or otherwise without the prior consent in

writing of the Bidder Inviting Authority.

13. In case of item having pharmacopeial Standard the brand name of item or abbreviations

indicating the same can be printed anywhere on both internal / external packing. However

the font size of such brand name or abbreviation printed on internal / external packing

should not be more than 50% as compared to the generic name. The supplier would have

to produce an undertaking regarding the same at any time prior to make the supply.

14. The RC holder shall have to supply the drugs with different color, coding, packing,

labelling as well as display of rates on packaging as and when required by GMSCL.

15. Notwithstanding various action and penalties for non-supply and / or delayed supply of the

Drugs. GMSCL shall take action against the supplier as follows:

a) If the supplier fails to execute at least 70% of the ordered quantity as mentioned in a

single Purchase order and such part supply for any three Purchase orders of the same

drug, then the product of the supplier will be debarred and becomes ineligible to

participate in any of the tenders for that particular item(s) by GMSCL for a period of 2

year from the date of intimation for debarrement besides forfeiture of security deposit

of that product(s).

b) If the supplier supplies more than one item and 50 % of such items are debarred, the

firm is liable to be debarred for a period of 2 years from the date of intimation of

debarment besides forfeiture of security deposit in full.

c) Purchase orders, if any, already issued before taking any blacklisting action or orders

given in past will not be affected in view of action taken as per above guidelines but all

strict quality checks shall be observed for each supply of products.

K. Shelf Life

1. The expiry period of Drugs and other items should not be less than two years unless prescribed

under statutory provisions or schedule "P" in which case it shall not be less than the maximum

prescribed under statutory provisions or Schedule "P" as the case may be.

2. In case where expiry period of drug /item is up to two years, it should not have lapsed the 1/6th

of shelf life at the time of delivery. And in case where expiry period is more than two years it

should not have lapsed 1/4th

of Shelf life at the time of delivery.

3. In case of emergency for products having expiry period 2 years or more Managing Director,

GMSCL, reserves right to accept the goods after getting the written confirmation from RC

holder to take back the unutilized quantity with penalty of 2% of total supply value per month


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which have lapsed shelf life mentioned above.

4. In no case stores whose 2/6th

shelf life has lapsed shall be accepted.

5. However the Managing Director GMSCL reserves the right to waive off penalty if the

remaining shelf life of product to be supplied is more than what has been sought in the

tender document.

6. Moreover in case of imported item like vaccine, serum, etc. Managing Director, GMSCL,

reserves right to accept the goods with applicable penalty for packing deviation if any,

after getting the confirmation from the firm to take back unutilized quantity after expiry.

7. In case where product is being supplied does not confirm to the packing standard for e.g.

logo , MRP, Packing size etc.) GMSCL reserves the right to reject the goods.

However if MD GMSCL is satisfied that such packing deviation is non critical in

nature and does not effect the quality of the product, he may with the reason

recorded in writing, accept such goods with the minimum penalty of 3 % for each

such deviation.

8. The stores which have already lapsed shelf life mentioned above will not be accepted.

9. The stores with unpacked or in loose condition will also be not accepted under any

circumstances.

10. Only those bidders shall quote who can manufacture and supply the product with the

required shelf life. The product of labeled shelf life lesser than required shelf life will

not be accepted

11. Quality Assurance: The supplier shall guarantee that the products as packed for shipment (a)

comply with all provisions of specifications and related documents (b) meet the recognized

standards for safety, efficacy and quality; (c) are fit for the purpose made; (d) are free from

defects in workmanship and in materials and (e) the product has been manufactured as per

GMP included in Schedule M of Drugs & Cosmetic Rules.

12. The protocol of the tests should include the requirements given in I.P for tablets and those

required specifically for the product specifications. The Bidder must submit its Test/ Analysis

Report for every batch of drug along with invoice. In case of failure on the part of the

supplier to furnish such report, the batch of drugs will be returned back to the supplier and

he is bound to replenish the same with approved laboratory test report. The supplier shall

provide the validation data of the analytical procedure used for assaying the components and

shall provide the protocols of the tests applied and the placebo material when demanded for the

purpose of testing.

13. The Drugs and medicines supplied by the successful Bidder shall be of the best quality and

shall comply with the specification, stipulations and conditions specified in the Bid documents.

L. PACKING AND LOGOGRAMS

1. The packing, strip and blister of Tab. / Cap. and the labels of all the drugs or other items to be

supplied under the order should be permanently and prominently printed in English & Gujarati

with the words: “FOR THE USE OF GOVT. OF GUJARAT. NOT FOR SALE.” “ U]HZFT

;ZSFZGF p5IMU DF8[ J[RF6 DF8[ GCL” along with logogram. The logogram must be distinct from the

normal trade packing. If the items are packed in packets which are then placed or repacked in a

box / carton / sachet / bottle / foil, these words will be permanently and prominently printed

on both the internal/ external packs and labels along with logogram. The M.R.P. or any other


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price must not be printed or not to be shown anywhere either on external pack / box / carton/

foil or on internal packing.( As per Annexure-VI)Logograms /Markings

Logogram means, wherever the context occurs, the design as specified below:-

2. Packing

a) The item shall be supplied in the package schedule given below and the package shall carry the

logogram specified as specified above. The labeling of different packages should be as

specified below. The packing in each carton shall be strictly as per the specification mentioned.

Failure to comply with this shall lead to non-acceptance of the goods besides imposition of

penalties.

b) The pediatric drops should always be supplied with dropper. A measuring cap with suitable

markings must be provided for other paediatric oral liquid preparations.

c) The labels in the case of injectables should clearly indicate whether the preparations are meant

for IV, IM, SC, etc.

d) Injection vials should have flip off seals. The ampules should be provided with ampule foil.

e) Small tablets packed in blisters should be so packed to facilitate removal of tablets without

breaking or crushing.

f) All plastic jars above 450gm/ml should carry an inner plastic lid.

g) The cap of bottles of preparation should not carry the name of the supplier.

h) The medicines stores between 2 to 8 degree (cold and cool storage) Centigrade shall have to

supply in appropriate storage/ transport condition using cold chain supply.

i) All plastic containers should be made of virgin grade plastic.

j) The G e n e r i c name of the drug should be printed in clearly legible bold letters (It is

advisable that the colour of font be different from other printed matter to make the name

highly conspicuous.

k) It should be ensured that only first hand fresh packaging material of uniform size is used for

packing. All packaging must be properly sealed and temper proof.

l) All packing containers should strictly conform to the specifications prescribed in the relevant

pharmacopoeia/Act.

m) Packing should be able to prevent damages or deterioration during transit.

n) In the event of items supplied found to be not as per specifications in respect of their packing,

the stores will not accept the goods.

o) All containers i.e. bottles, tins, cartons, tubes etc. must be secured with pilfer proofs seals to

ensure genuineness of the products packed and the correctness of the contents."A" type plastic

container should conforms to IS:7803 (Part I): 1975 and Polythene plastic bag (Except for

intravenous fluids) should conforms to IS:10141 : 1982.

4. SCHEDULE FOR PACKAGING OF DRUGS AND MEDICINES GENERAL

SPECIFICATIONS

a) No corrugate package should weigh over 15 kgs (i.e. product + inner carton +corrugated

box).

b) All items should be packed only in first hand strong boxes only.

c) Every corrugated box should preferably be of single joint and not more than two joints.


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d) Every box should be stitched using pairs of metal pins with an interval of two inches

between each pair.

e) The flaps should uniform meet but should not overlap each other. The flap when turned by 45-

60 should not crack.

f) Every box should be sealed with gum tape running along the top and lower opening.

g) The final packing of cartons of corrugated boxes shall be complying with IS:9313 : 1979 of

November, 1980.

5. CARRY STRAP:

Every box should be strapped with two parallel nylon carry straps (they should intersect.)

6. LABEL:

a) Every corrugated box should carry a large outer label clearly indicating that the product is for

“Govt of Gujarat Supply-Not for Sale” with Logogram of GMSCL.

b) The Product label on the cartoon should be large, atleast 15 cms x 10 cms dimension. It

should carry the correct Generic name, strength or the product, date of manufacturing, date

of expiry quantity packed and net weight of the box. OTHERS:

c) NO box should contain mixed products or mixed batches of the same product.

7. SPECIFICATION FOR CORRUGATED BOXES HOLDING TABLETS/ CAPSULES/

PESSARIES

The total weight of the box should be approx of 7-8 Kgs.

8. SPECIFICATION FOR LARGE VOLUME BOTTLE i.e., ABOVE 100 ml AND

BELOW 1 LIT.

All these bottles should be packed only in single row with partition between each and also

with top and bottom pad of 3 ply.

9. SPECIFICATION FOR IV FLUIDS

Each corrugated box may carry maximum of only 24 bottles of 500 ml in a single row or 50

bottles of 100 ml in 2 rows with individual sealed polythene cover and centre partition pad, top

and bottom pads of 3 ply.

10. SPECIFICATION FOR LIQUID ORALS

a. 100 bottles of 50 ml or 60 ml may be packed in a single corrugated in 2 rows with top, bottom

and centre pad of 3 ply.

b. 50 bottles of 100 ml – 120 ml may be packed in a similar manner in a single corrugated box.

c. If the bottles are not packed in individual carton, 3 ply partition should be provided between

each bottle. The measuring device should be packed individually.

11. SPECIFICATION FOR OINTMENT/ CREAM/GELSPACKED IN TUBES:

a. No corrugated box should weigh more than 7-8 Kg.

b. Every Ointment/Cream/Gel tube should be individually packed in carton and then packed in

20‟s in a grey board box, which may be packed in a corrugated box.

12. SPECIFICATIONS FOR INJECTION (IN VIALS AND AMPOULES)

a. Vials may be packed in corrugated boxes weighing up to 15 Kgs. Ampoules should be


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packed in C. B. weighing not more than 8 Kgs.

b. In the case of 10 ml Ampoules or 50 ampoules may be packed in a grey board box. Multiples

of grey board boxes packed in CB. In case of ampoules larger than 10 ml only 25 ampoules

may be packed in a grey board box with partition. If the vial is packed in individual cartoon,

there is no necessity for grey board box packing. The individual cartoon may be packed as

such in the CB with centre pad.

c. In case of ampoules every grey board box should carry 5 amps along with Cutters placed

in a polythene bag.

d. Vials of eye and ear drops should be packed in a individual cartoon with a dispensing device.

If the vial is of FFS/BFS technology, they should be packed in 50‟s in a grey board box.

e. Cutters are not required with ampoules in the case of snap off type ampoules.

13. SPECIFICATION FOR ORS

Primary Packing:- The pouches/sachets of ORS should be three layered with following

composition

Site Material Micron MM g/m

2

Inner Polyethylene 50 0.040-0.050 36.9-46.1

Middle Aluminium 09 0.009-0.015 24.3-40.5

Outside Polyester 12 0.012-0.015 12.9-20.9

Secondary Packages and Tertiary package:- 50 sachets may be packed in grey board boxes and

10 grey board boxes in a Corrugated Box.

M. QUALITY TESTING

1. Sampling of supplies from each batch will be done at the point of supply or distribution/storage

points for testing. (The samples would be sent to different empanelled laboratories for testing

by the ordering authority after coding). The GMSCL will deduct a sum of 1% from the amount

of bill payable to supplier on account of handling and testing charges.

2. The Drugs shall have the active ingredients within the permissible level throughout the

shelf life period of the drug. The samples may also be drawn periodically during the shelf life

period. The supplies will be deemed to be completed only upon receipt of the quality

certificates from the laboratories.

3. Samples which do not meet quality requirements shall render the relevant batches liable to be

rejected. If the sample is declared to be Not of Standard Quality or spurious or adulterated or

misbranded, such batch/batches will be deemed to be rejected goods.

4. The supplier shall furnish to the purchaser, the evidence of bio-availability and bio-equivalence,

polymorph screening report, report of assay and impurities should be submitted for certain

critical drugs when asked for.

5. The products should conform to the standards of IP/BP / USP as the case may be. In case the

product is not included in the said compendium, the supplier, upon award of the contract, must

provide the reference standards and testing protocols for quality control testing. For imported

drugs respective countries pharmacopeia standards shall be acceptable (even if the product is

official in IP).

6. The supply of any item shall be considered complete for the purpose of calculation of


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liquidated damages only when reference standards/ standard testing procedure or test

protocol/placebo materials are made available to the corporation along with the supply of

items as per the purchase order. However, these materials and documents shall be made

available by supplier to Quality Cell of GMSCL Headquarter. Such requirement will

communicated by the Headquarter as and when required.

7. In case where the order is placed by Direct Demanding Officer, the sample will be collected by

Drug Inspector of the district or any other officer empowered by him and will be sent for

testing. The decision of the competent drugs control authority will be conclusive and final

and binding to the A.T. / R.C. Holder.

8. If any item is found apparently spoilt / decayed / infected till the expiry date or in case of any

compliant from G.M.S.C.L. / Direct Demanding Officers, the Contractor shall be liable to

replace the unutilized quantity even if the sample is not tested.

9. The samples of stores to be supplied against this rate contract will be drawn by an authorized

person so nominated by the Managing Director, GMSCL, and tested at a laboratory

approved and licensed by the Commissioner, FDCA and nominated by the Managing

Director, GMSCL. The goods will be accepted only if declared to be acceptable as per second

schedule of Drugs & Cosmetics Act, 1940 & respective pharmacopoeia by the said laboratory;

otherwise the supplier will have to take back the goods at his cost. The decision of the

Managing Director will be final and conclusive and no retesting will be allowed. It is further

clarified that such pre-testing will be in addition to the sample testing described in sub-point

(a) of point M(Namely Quality Testing) and will be independent of the replacement /

recovery provisions described in the tender document.

10. It is further clarified that wherever there is a difference in the report of the testing laboratory and

that of the laboratory notified under the Drugs & Cosmetics Act 1940, the latter shall prevail to

the exclusion of the former and no claim whatever based upon the former will be entertained.

11. Further Tenderer should give a written declaration–cum-consent that they shall not supply

rejected drugs to any other Government Organization /Direct Demanding officer. Failing to

which will invite termination of Rate Contract and/or shall be debarred by GMSCL.

12. Replacement Clause:

Note: This clause shall be applicable to sampling & testing under Drugs & Cosmetics

Act, 1940 by notified Drugs Inspector & Govt. Analyst respectively.

If any stores supplied against the A.T./R.C. are found to be of not of standard quality on

inspection and / or analysis by the competent authority, the contractor shall be liable to replace

the entire quantity of the relevant batch within 4 weeks or make full payment of the entire

consignment against the particular invoice, irrespective of the fact that part or full quantity

(batch) of the stores supplied may have been consumed. The decision of the Managing

Director, GMSCL taken on the basis of the report of the competent laboratory regarding

quality will be final and binding. The stock of any item, which has been declared, not of

standard quality shall be withdrawn from all the indenters and will not be returned to the

contractor but will be destroyed by the Organization and the contractor, shall have no claim

over such stores.

Moreover, looking to the time period lapsed in retesting procedure at Central Drugs

Laboratory:-

a) The replacement as aforesaid will not be accepted where retesting is demanded by R.C.

Holder, but only recovery will be done by issue of recovery order so that the questions of

payment of replaced goods does not arise in case the sample is declared standard by Central


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Drugs Laboratory. The recovery order as aforesaid is revocable when the batch passes in

retesting.

In case of retesting of substandard drugs, whenever the date of receipt of the test report of

Central Drugs Laboratory, Calcutta declaring the batch as standard quality is close to the

expiry of the batch, Managing Director, G.M.S.C.L., cannot hold the responsibility to use the

unconsumed goods. Under such circumstances the R.C. Holder will have to replace the

unconsumed goods either fully or partially as instructed by Managing Director, G.M.S.C.L.,

and such decision of Managing Director, G.M.S.C.L., based on (a) the duration of reuse and

(b) quantity of unconsumed goods, will be binding on the R.C. Holder.

b) The contractor shall have no claim over unconsumed goods, which shall be destroyed

on the basis of result from Drugs Laboratory, Baroda or shall have no claim over value

thereof.

c) The contractor will not be liable for refund due to unconsumed stock which is very near (3 to

6 months as the case may be depending upon the quantity) to expiry date at the time of receipt

of CDL Report. Refund of only consumed goods will be given in such cases.

Neither, claim for relaxation of replacement period nor for return of goods declared to be not

of standard quality nor any request for acceptance of the replacement goods delayed after the

delivery period (of 4 weeks), due to any reason whatsoever, will be entertained.

N. PAYMENT PROVISION

1. No advance payment towards costs of drugs, medicines etc., will be made to the Bidder.

2. On receipt of the prescribed consolidated invoice duly stamped and signed by authorized

signatory and analytical laboratory report regarding quality, the payment would be made in 30

days.

3. The in charge of district drug warehouse (REGIONAL WARE HOUSE(RWH)) will

acknowledge the drugs received & ensure entry in e- Aushadhi software online.

4. All bills/ Invoices should be raised in duplicate and in the case of excisable Drugs and

Medicines; the bills should be drawn as per Central Excise Rules in the name of the

authority as may be designated. The supplier will deliver following document at the time of

delivery at REGIONAL WARE HOUSE(RWH).

a) In house test report of drug.

b) The challan / invoice copy pertaining to REGIONAL WARE HOUSE (RWH)

5. Payments for supplies will be considered a f t e r receipt of reports of standard quality on

samples having been tested approved laboratories of ordering authority.

6. The bills / invoices are required to be submitted specifying the following details in

appropriate places of the invoices:

a) No. and date of bills or invoice.

b) No. and date of drug license.

c) No. and date of A.T. / R.C.

d) No. and date of order.

e) Name and specification of item.

f) Name of manufacture & Model / Make / Brand.

g) Quantity.

h) Total cost; and

i) Other details like batch , packing unit etc.

j) No. & date of challan (If supply made by challan.


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7. The billing shall be in the name of the A.T. / R.C. Holder. The supplies shall be allowed by

authorized dealer as per Rate Contract. Invoice shall be in the name of A.T. / R.C. Holder.

8. The A.T./R.C. Holder shall not charge C.S.T. /VAT/GST if concerned authority has

exempted them. Further they cannot charge excess amount of Commercial Tax.

9. An amount of Commercial Tax as applicable to be shown separately in the bill/invoice raised.

Further an amount of Commercial Tax so collected should be remitted to the Govt. within

prescribed time limit, otherwise strict action will be taken against defaulters.

10. The payment against supply of stores shall be made within 30 to 45 days from the date of

receipt of the goods in good and acceptable conditions at the destination. However, no

interest will be chargeable by the A.T./R.C. Holder, if the payment is delayed.

11. The payment of the bill shall be made after deducting Government/Corporation dues, if any.

12. The payment of the bills shall be withheld in the following circumstances:

a) The goods are found sub-standard or in non-acceptable conditions.

b) Breach of condition of any contract by the A.T./R.C. Holder.

c) Previous Government dues of A.T./R.C. Holder.

13. Penalty:

a) Unless the penalty is waived by the Managing Director, the A.T./R.C. Holder shall have to

pay the penalty at the rate ½% (half percent) of value of stores per week maximum up to 4

week. On event of failure to supply within delivery period the supplies shall be allowed

with 10 % of penalty for undelivered quantity of stores. in the case the delivery of stores is

not affected within the delivery period.

b) The risk purchase of the items ordered at the cost and risk of the party will be carried out

when the party fails to:

(1) Sign the agreement for entering into contract due to any reason whatsoever in case the offer

is accepted.

(2) Supply the goods / items as per the order placed by either this corporation or by

direct demanding officers in accordance with the main / parallel / substitute rate contracts,

either during the prime / extended validity period or within the delivery period stipulated

above:

(3) The Risk Purchase will be done at any time after the delivery period is over.

(4) The Risk Purchase will be done from Main / Parallel or Substitute R.C. holder

for undelivered quantity of the Stores& the Contractor shall be penalized to the extent of

10% or difference whichever is higher.

(5) GMSCL would also place direct supply order to other organization/ CPSEs as per

government norms in case:-

a. Tenders/ offers are not received or

b. Tenders are not finalized due to any reason or

c. RC holder supplier fails to supply the required / ordered quantity or.

d. In case of emergency / epidemic.

In aforesaid circumstances quotations will be invited from all the CPSEs and placed before

concerned procurement committee for decision. Under such circumstances difference will be

recovered from the concerned RC holder who failed to supply.

c) Any monetary claim arising due to any of the terms and conditions of the tender / supply,

including the difference arising due to risk purchase, will be recovered in the following

manner:-

1) From any pending bills of the party:


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2) From any security deposits of the party:

3) If an amount at 1) & 2) is not sufficient to meet an amount of recovery of dues shall be

recovered as arrears of land Revenue Dues under provisions of relevant act.

O. FALL CLAUSE:

1. Attention of the bidders is invited to the higher / lower price certificate and all the bidders /

A.T. / R.C. Holder will have to abide by the terms strictly in accordance with those mentioned

in that certificate. It must be distinctly understood that in case of supply to any institution /

department at price lower than the contracted price within the period specified in the

certificate will immediately invite the reduction in the rates of the contract.

2. Breach of any clause of the certificate will be viewed seriously and action will be taken

against the R.C. / A.T. Holder which may include forfeiture of E.M.D. / S.D., termination of the

contract and disqualification from participating in future business.

P. STANDARD BREACH CLAUSE:

1) The Managing Director of Gujarat Medical Services Corporation Limited, shall in addition to

his powers other clause to terminate this contract have power to terminate his liability there

under of the time by giving one month’s (or such shorter period as may be mutually agreed):

notice in writing to A.T. / R.C. Holder of his desire to do so and upon expiry of notice the

contract shall be terminated without prejudice to the right accrued to the date of the

termination. However, if the Government decided to put an end to the business relations on

breach of any conditions of the contract, no such notice shall be necessary and on event of

Govt. deciding to terminate the business and the Rate Contract shall stand terminated with

immediate effect.

2) The Rate Contract can also be terminated by the Managing Director in the following

circumstances:

a) If the firm is debarred or disqualified or ceases to exist or convicted of any offence.

b) If the quality of the item to be supplied is found not up to the standard and multiple samples

are found to be not of standard quality.

Q. INSPECTION:

Inspection shall normally be carried out in the premises of the consignee. If goods are offered

for inspection in the factory premises all expenditure shall be borne by the A.T. /R.C. Holder.

The entire store ordered shall have to be offered for inspection in open condition if required and

the same shall be repacked in presence of inspecting team. All packing should be sealed and

signed by inspecting authority and sent to the consignee without any extra cost within three days

from the date of receipt of inspection note. Inspection charges, including the expenses for the

experts, will be payable by the party as per the rates prescribed in the letter of agreement and as

determined by the L.L.C./M.D.L.C./H.L.P.C./B.L.C. from time to time.

R . WARRANTY CLAUSE:

The A.T. / R.C. Holder shall be subjected to the following warranty clause that the

goods/stores/article sold to the buyer under this contract shall be of the best quality to

workmanship and shall be strictly in with the specifications and particulars contained/mentioned

in the acceptance of tender and the contract/seller would continue to confirm to the


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description and quality of for period of the shelf life for the product and notwithstanding the

fact that the purchaser (inspector) may have inspected and / or approved the said goods / stores /

articles be discovered of the purchaser in that behalf will be final and conclusive the

deteriorated and the decision of the purchaser will be entitled to reject the said goods / stores /

articles or such portion rejections the goods /stores / articles will be at the sellers risk and all

the provisions here in contained relating rejection of goods etc. shall apply. The contractor /

seller shall if, so called upon to do replace within a period of month of such further period as

may be extended from time to time by the purchaser in its discretion on an application made

thereof by the contractor / seller the goods / stores / articles or such portion thereof is its rejected

in by the purchaser and in such on even above mentioned warranty period shall be pay to

purchaser such damages as may arise by reasons for the breach of the conditions herein

contained. Nothing herein contained shall prejudice any other right of the purchaser in that behalf

under this contract or otherwise.

S. JURISDICTION:

The jurisdiction of any dispute will be Gandhinagar or Ahmedabad.


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ANNEXURE - I

Verification, Undertaking, Checklist & Documents


From: M/s. No.

To: The Managing Director,

Gujarat Medical Services Corporation Limited,

Regd. Office: Block No.14, Dr.Jivraj Mehta Bhavan

Sector-10, Gandhinagar-382 010.

Sub: Supply of Drugs / Medicine / Surgical goods etc.

Ref: Tender Enquiry #

Sir,

I/We enclose the priced tender form duly signed & Stamped. Necessary documents are

enclosed herewith (in order in which are mentioned). The rates quoted against each item are

inclusive of excise duties and other charges. I/We shall abide by all these conditions. I/We hereby

undertake to supply the goods to the consignees as per the terms of the A.T./R.C.

I/We verify that the copies of the certificates / documents attached herewith are authentic

true copies of the original certificates / documents and I/We undertake to produce the original

certificates / documents for verification on demand. I/We undertake to supply the attested copies of

certificate / documents required at the time of signing the letter of agreement if my/our offer is

accepted.

I/We verify that I/We are in possession of the requisite licenses / permits required for the

manufacturer / supply / sale /distribution of the items and further verify that the said licenses /

permits have not been revoked /cancelled by the issuing authorities and are valid as on date. I/We

also verify that I/We have not been blacklisted / debarred / stopped from supply of the items quoted

in the Tender Enquiry by any Government Department / Organization / undertaking in India.

I/We also take cognizance of the fact that providing misleading or questionable information

or failure to furnish correct or true information to you or any other Direct Demanding Officer or

failure to comply with any contractual requirement laid down by you / them will be considered as a

serious breach of the terms and conditions of the tender and will invite disqualification and other

penal action as deemed fit by the Government / Purchase Committee, G.M.S.C.L.

Thanking you,

Date:

Yours faithfully,


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ANNEXURE-II (REF.

CLAUSE NO.12)

(FORMAT OF AFFIDAVIT OF PROOF OF MANUFACTURING EXPERIENCE

MARKETING DATA)


I .age . residing at

. in capacity of M/s.

.hereby solemnly affirm that…..

1. M/s. . have manufactured / imported sold &

paid Commercial Tax on the said sales of their products as detailed below:

Sr.

No.

Name of Item Very first batch

of product

manufactured /

imported for

marketing

Year wise

period

Continuance of production &

marketing of year wise

Date Qty. Mfd. /

Imported

Qty.

Sold

Qty.

Sale

Value

{Rs.

Lakhs}

2014-15

2015-16

2016-17

2. That on the basis of the above facts & figures M/s. has

manufactured / marketed their above products the period at least year{s} prior to the due date of

Tender Enquiry No. as per the specifications mentioned in the tender.

Whatever stated above is true & correct to the best of my knowledge & belief.

Date: {SIGNATURE & STAMP OF THE AUTHORISED SIGNATORY}


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ANNEXURE – III

HIGHER PRICE / LOWER PRICE CERTIFICATE

1. I/We . hereby certify

that the prices quoted by us in Tender Enquiry # . are not higher than the prices:

{a} charged by us to wholesalers or for institutional supplies;

{b} allowed under D.P.C.O. for wholesale / institutional supplies {where

applicable}.

2. I/We further certify that I/We have not supplied or quoted for any item in Tender Enquiry #

. at prices lower than those quoted for the relevant items to any Government

/Semi Government / Public / Charitable Trust Organization / Institution within the period of

180 days preceding the last date of submission of the tender.

3. I/We hereby undertake that I/We will not supply or quote for any item in Tender Enquiry #

. at prices lower than those quoted for the relevant items to any Government /

Semi Government / Public / Charitable Trust Organization / Institution within the period of

validity of the offer / rate contract.

4. I/We also undertake to bring to the attention of the Managing Directorany incidence of

breach of any of the above paras within 30 days from the occurrence of the breach and

further undertake to refund / reimburse the difference which may arise due to breach of any

of the above paras and I/We also understand that the decision of Managing Directorregards

to the determination of quantum payable shall be final.

Date: {SIGNATURE &STAMP OF THE AUTHORISED SIGNATORY}

Gujarat Medical Services Corporation Limited (A Government of Gujarat Undertaking)

Gandhinagar.

of 46

ANNEXURE-IV

Affidavit

(TO BE SUBMITTED PHYSICALLY)

(To be submitted IN ORIGINAL on Non-Judicial Stamp Paper of Rs.100/- duly attested by First

Class Magistrate / Notary Public)

I/We ___________________________________ Age_________ years residing at

_________________________________ in capacity of _____________________________________ M/s.

__________________________________________ hereby solemnly affirm that

1 All General Instructions, General Terms and Conditions, as well as Special Terms & Conditions

laid down on all the pages of the Tender Form, have been read carefully and understood properly

by me which are completely acceptable to be and I agree to abide by the same.

2 I / We have submitted following Certificates / Documents for T.E. as required as per General

Terms & Conditions as well as Special Terms & Conditions of the tender.

Sr. No. Name of the Document

1

2

Onwards

3 All the Certificates / Permissions / Documents / Permits / Affidavits are valid and current as on

date and have not been withdrawn / cancelled by the issuing authority.

4 It is clearly and distinctly understood by me that the tender is liable to be rejected if on scrutiny

at any time, any of the required Certificates / Permissions / Documents / Permits / Affidavits is /

are found to be invalid / wrong / incorrect / misleading / fabricated / expired or having any

defect.

5 I / We further undertake to produce on demand the original Certificate / Permission / Documents

/ Permits for verification at any stage during the processing of the tender as well as at any time

asked to produce.

6 I / We also understand that failure to produce the documents in "Prescribed Proforma"

(wherever applicable) as well as failure to give requisite information in the prescribed Proforma

may result in to rejection of the tender.

7 My / Our firm has not been banned / debarred / black listed at least for three years (excluding

the current financial year) by any Government Department / State Government / Government of

India / Board / Corporation / Government Financial Institution “Not fail in any supply of

Quality Drugs and also not debarred/blacklisted during the tender period for the non-

supply of quality drugs’’ procedure through tender.

8 I / We confirm that I / We have meticulously filled in, checked and verified the enclosed

documents / certificates / permissions / permits / affidavits / information etc. from every aspect

and the same are enclosed in order (i.e. in chronology) in which they are supposed to be

enclosed. Page numbers are given on each submitted document. Important information in each

document is "highlighted" with the help of "marker pen" as required.

9 The above certificates / documents are enclosed separately and not on the Proforma printed from


Gandhinagar.

of 46

tender document.

10 I / We say and submit that the Permanent Account Number (PAN) given by the Income Tax

Department is _________________________________ which is issued on the name of

______________________________________________ [kindly mention here either name of the Proprietor (in

case of Proprietor Firm) or name of the tendering firm, whichever is applicable].

11 I / We understand that giving wrong information on oath amounts to forgery and perjury, and

I/We am/are aware of the consequence thereof, in case any information provided by us are

found to be false or incorrect, you have right to reject our bid at any stage including forfeiture of

our EMD/PBG/cancel the award of contract, in this event. This office reserves the right to take

legal action on me/us.

12 I / We have physically signed & stamped all the above documents along with copy of tender

documents (page no _________ to __________

13 I / We hereby confirm that all our quoted items meet or exceed the requirement and are

absolutely compliment with specification mentioned in the bid document.

14 My / Our company has not filed any Writ Petition, Court matter and there is no court matter filed

by State Government and its Board Corporation, is pending against our company.

15 I / We hereby commit that we have paid all outstanding amount of dues / taxes / cess / charges /

fees with interest and penalty.

16 In case of breach of any tender terms and conditions or deviation from bid specification other

than already specified as mentioned above, the decision of Tender Committee for disqualification

will be accepted by us.

17 Whatever stated above is true and correct to the best of my knowledge and belief.

Date: Stamp & Sign of the Tenderer

Place: (Signature and seal of the Notary)


Gandhinagar.

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ANNEXURE-V

Gujarat Medical Services Corporation Limited, Gandhinagar.

1. All Glass bottles should be new neutral Glass.

2. Small Tablets Packed in blisters should be so packed to facilitate removal of the

tablet without breaking/crushing.

3. All plastic containers should be made of virgin grade plastics.

4. All plastics jars above 450 gm./ml. should carry an inner plastic lid.

5. Packing should be able to prevent damage or deterioration during transit.

6. The medicines stored between 2o

C to 8o

C shall have to supply in thermocol box

with Ice pack.

7. The Cap of bottles of preparation should not carry the name of the

supplier.

8. The labels in the case of injectables should clearly indicate whether the

preparations are meant for IV, IM, SC etc.

9. Only first use packing material of uniform size including bottle and vial is used

for making supplies.

10. The tenderer must submit a test analysis report from a NABL

laboratory/Government Approved (FDCA Approved)Public Testing

laboratory for every batch of drugs along with consignment.

11. All primary packing, containers should be strictly conforming to the

specifications, included in the relevant Pharmacopoea.

12. In case a box of 100 Strips, 10 Strips should be packed with paper Strip /

Cellopham / Rubber band.

13. For Oral dosage liquid preparation, a measuring cap must be provided with

suitable markings.


Gandhinagar.

of 46

ANNEXURE-VI

SPECIMEN LABEL OR OUTER CARTON

GUJARAT GOVT.

SUPPLY NOT FOR

SALE

U]]H]]HZFT ;ZSFZGF p5IMU DF8[[[[ v J[[R[[RF6 DF8[[[[ GCL\\\\

~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Double Blood Bags(350 ml) with Additive

solution

~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~

EXP. DATE : April- 2019

Batch No: Quantity Packed:

Mfg. Date: _ Net Weight: _

Manufactured by: _


Gandhinagar.

of 46

ANNEXURE-VII

STATEMENT OF CAPACITY OF PRODUCTION

01. Name of firm :

Address :

Telephone /Fax /Mobile No. :

E-mail Address :

Name of responsible person to be contacted

02. The installed capacity of this firm is as follows:

Lab Consumables

Diagnostic Kits

Diagnostic Reagents

others

Signature of the bidder: Full

Name (IN BLOCK LETTERS) Note:

Details are to be provided for one month's production capacity.

Sr.

No.

Name of Certificate Particulars Validity

1. Gujarat Commercial Tax No.

2. Central Sales Tax No.

3. Goods and Service Tax No.

4. Drug Manufacturing License No.

5. Whole sale Drug License No.

6. WHO GMP No.

7. CSPO Reg. No.

8.

Micro/small enterprise Reg. No. (As per old or new acknowledgement)


Gandhinagar.

of 46

ANNEXURE-VIII

(FORMAT OF AUTHORIZATION LETTER FOR AUTHORIZED DISTRIBUTOR)

{IN ORIGINAL}

(IN CASE OF IMPORTED ITEMS)

I / We hereby declare that....

1. M/s. is our

authorized distributor for our products in India from date and they are authorized to quote

and follow up on our behalf and the said agreement is valid in force as on date;

2. I/We undertake to supply the drugs / items for which the quotations of following items are submitted

by M/s. on our behalf in

respect of Tender Enquiry # :

Sr.No. Item No. Name of Item

(1)

(2)

3. I / We have read all the terms and conditions of the tender enquiry and the same are irrevocably

binding upon us till the expiry of the contract signed & executed on our behalf;

4. I/We shall notify the Managing Director,G.M.S.C.L. immediately if there is any change in the

agreement between M/s. and me/us regarding

authorized distributorship of our products and further undertake to supply the items quoted by the

distributor on my / our behalf at the quoted in the tender enquiry in case of such a change of

agreement.

5. This authority is applicable only for Tender Enquiry # .

Date:- Signature of Authorized Signatory

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(A Government of Gujarat Undertaking) Gandhinagar.

ANNEXURE-IX

(REF.CLAUSE NO 24 )

{ FORMAT OF AFFIDAVIT OF DECLARATION ABOUT

DEBARMENT OF MANUFACTURER FOR THE ITEMS QUOTED}

{ON STAMP PAPER OF RS. 20.00 & TO BE NOTARIZED}

I age residing at

in capacity of M/s. hereby solemnly

affirm that………..

1. M/s. is not debarred or blacklisted by Gujarat Medical

Services Corporation Limited (GMSCL) or for Failure in supply of Quality drugs by any State/

Central Government / Undertaking / Organization for the items quoted at present to the due date of

Tender Enquiry #

2. I / We undertake responsibility to bring attention of The Managing Director, Gujarat Medical

Services Corporation Limited (GMSCL), Gujarat State Gandhinagar, if tenderer will be debarred /

blacklisted by Gujarat Medical Services Corporation Limited (GMSCL) or for Failure in supply of

Quality drugs in future by any State/ Central Government / Undertaking / Organization..

3. I / We state that I / We am/are observing all the conditions of the drug licenses and provision of the

drug & cosmetics ACT-1940 and rules there under meticulously. Further I / We undertake that I /

We shall remain scrupulous in observing the various provisions of the drug & cosmetics ACT- 1940,

Amendment there in and rules there under throughout the contract period.

DATE: {SIGNATURE & STAMP OF THE AUTHORIZED SIGNATORY}

{SIGNATURE & STAMP OF THE NOTARY}

of 46

ANNEXURE-X

CHECKLIST FOR TENER SUPPORTING DOCUMENTS

Sr. No Particulars GR

OUP

Date of

Issue

Encircle

Yes/ No Remarks

1.

Copy of valid Drug Licence

& renewal of Drug Licence

(Manufacturing). (if applicable)

A

Yes/ No

2. Product permission (if applicable) A

Yes/ No

3. Import License (if applicable) A

Yes/ No

4.

Affidavit of marketing Data

(As per format Annexure-II)

B

Yes/ No

5. C.A. Certificate for Annual turnover of

firm

6.

C.A. Certificate for showing year wise

Turnover of quoted item

OR

Either Affidavit by bidder on stamp paper

or notarized appropriate authority with

details of production/import and sales for

quoted items.

A

Yes/ No

7. WHOGMP Certificate (if applicable) A Yes/ No

8. Higher-Lower price certificate

(As per format Annexure-III) A

Yes/ No

9. PAN Card copy A Yes/ No

10. Non-conviction certificate from

F.D.C.A.(As per format Annexure-XII)

A

Yes/ No

11. Performance certificate from

F.D.C.A.(As per format annexure-XI)

A

Yes/ No

12. ISI Certificate (if applicable) A Yes/ No/NA

13. ISO Certificate A Yes/ No/NA

14. Micro/small enterprise Registration

certificate in new acknowledgement. (As

per the Gazette of India Act-2006). A Yes/ No

15. CSPO / NSIC / DGS& D/ KVIC

registration certificate. A Yes/ No

16. Affidavit of format of Certificates

(As per format Annexure-IV)

B

Yes/ No

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17. Authorization letter to a Senior

responsible Officer of the firm A

Yes/ No

18. Constitution of the firm (memorandum,

articles of association, partnership deed

etc.) B Yes/ No

19.

Authorization letter for authorized

distributor.(In case of Imported Items)

(As per format Annexure-VIII)

Authorization letter for authorized

distributor.(In case of Imported Items)

(As per format Annexure-VIII)

A

Yes/ No

20.

Undertaking &Verification of

Documents (As per format Annexure I)

(ON STAMP PAPER OF Rs.20.00 &

TO BE NOTARIZED)

B Yes/ No

21. Statement of Capacity of

Production

(As per format Annexure VII)

A

Yes/ No

22. Valid wholesale Drug License. (For Out

state tenderer whose supplies made from

Gujarat Depot.)

A

Yes/ No

23. Affidavit of Declaration about debarment

of manufacturer for the items quoted

(As per format Annexure-IX)

B

Yes/ No

24. Self Attested or Notarized certificate from

the bidder regarding MSME status on due

date of tender. B Yes/ No

25. FFS certificate from FDCA. A Yes/ No/NA

26. E.M.D. B Yes/ No/NA

27. TENDER FEE B Yes/ No/NA

28. Sales Tax (VAT) / CST / GST registration

copy A Yes/ No

29.

Declaration about maintaining the

cold chain of the diagnostic kits and

reagents during transporting

mentioned in clause J(3) Annexure-XIV(if

applicable)

A Yes/ No

It is verified that all the certificates / permissions / documents are valid and current as on

date and have not been withdrawn / cancelled by the issuing authority. It is further verified that

the certificates are as per the format given by GMSCL/Concerned authority and it is clearly

of 46

and distinctly understood by me / us that the tender is liable to be rejected if on scrutiny of

these certificates it is found to be not as per the prescribed format of GMSCL

I/We further undertake to produce on demand the original certificate / permission /

document for verification at any stage during the processing of the tender.

{SIGNATURE & STAMP OF THE TENDERER)

Note: The documents are differentiated in 2 parts Group-A & Group-B. Documents

classified in Group-A should be submitted online only and Group-B should be submitted

physical only, otherwise tender will be rejected. All required documents not mentioned

above must be submitted physically only. Price Tender Form (General Terms & Conditions

copy) is not required to be submitted.

Date:

Place :

Gujarat Medical Services Corporation Limited (A

Government Gujarat Undertaking) Gandhinagar.

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ANNEXURE-XI

(FORMAT OF PERFORMANCE CERTIFICATES)

Name and Address of concern FDCA

PERFORMANCE CERTIFICATE

On the basis of record / Information available in this office, this is to certify that up to time

of writing of this certificate, the performance of M/s

holding drug manufacturing licenses No.

is satisfactory.

It is further certified that the conditions of the drug licenses and all the provisions of the

drug and cosmetics Act 1940 and rules there under being observed by M/s.

Meticulously.

Date: SIGNATURE & STAMP OF THE AUTHORISED SIGNATORY

(CONCERNED FDCA)



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ANNEXURE-XII

(FORMAT OF NON-CONVICTION CERTIFICATES)

Name and Address of concern FDCA

NON-CONVICTION CERTIFICATE

On the basis of the record / Information available in this office, this is to certify that M/s

have been granted drug

manufacturing licenses in Form No. 25 bearing No. & Form No. 28 bearing

No. under the provision of drugs & Cosmetics Act-1940 and rules there

under and that the said manufacturer has not been convicted for violation of provision of drugs &

Cosmetics Act-1940 & Rules there under during the preceding years.

It is further certified that the conditions of the drug licenses and all the provisions of the

drug and cosmetics Act 1940 and rules there under being observed by M/s.

Meticulously.

Date: SIGNATURE & STAMP OF THE AUTHORISED SIGNATORY

(CONCERNED FDCA)



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ANNEXURE-XIII

List of Miscellaneous items for SSI units for Turnover condition No-12Vii(B)

Sr No Item code Name of

Item

1 7086 Gloves Nitrile 6”

2 7087 Gloves Nitrile 6.5”

3 7088 Gloves Nitrile 7”

4 7091 Gloves Nitrile 7.5”

5 7124 Cover glass 22 x 22 mm

6 7125 Cryovial 2 ml

7 7133 Gloves plastic

8 7160 Petridish 90 mm Diameter



11 7165 Slide Frosted 75x25x1.2 mm

12 7166 Slide Plain 75x25x1.2 mm

13 9045 Test tube Glass 12 x 100 mm

14 9080 Cupper Sulphate (Anhydrous)

15 9089 Urine Container


(A Government Gujarat Undertaking) Gandhinagar.

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ANNEXURE-XIV

DECLARATION

I/We M/s._____________________ represented by its Proprietor /Managing Partner /

Managing Director having its Registered Office

at___________________________________________and its Factory Premises at

________________________________________________ do hereby declare that I/We

have carefully read all the conditions for maintaining the cold chain of the diagnostic kits

and reagents during transporting mentioned in clause J(3) of T.E.DS- ……………………

Dated……..for supply of diagnostic kits and reagents floated by the Gujarat Medical

Services Corporation Ltd., Gujarat and accepts the condition.

I/we also declare that the products will be provided with temperature variation indicators

like vaccine vial monitors.

I/We agree that the Tender Inviting Authority rejecting the consignment, forfeiting the

Security Deposit and blacklisting me/us, if the condition of cold chain transportation is

not complied with.

Signature :

Seal:

Name & Address :



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Tender Enquiry No. GMSCL/DS- /RC/2017-2018

SCHEDULE TO STANDARD, COMPOSITION, PACKING, EMD, MINIMUM BATCH

SIZE,

WHOGMP, PACKING PER CARTON, APPROX. TWO YEARS REQUIREMENT ETC.

Attached excel file named TEEXCEL .pdf



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BIDDING SCHEDULES

Document Fee

Furnish the Payment Details of Tender Document

Sr. No Description Supplier Response

1. Amount (Rs.)

2. Bank Name

3. DD No.

4. Branch Name

Payment made toward document fee will not be refunded

Non payment of the document fee will be make the supplier liable for disqualifications

Wrong/ Fraudulent data submission may lead to disqualification, please ensure that you

furnish correct data

EMD Furnish the Payment Details of EMD

Sr. No Description SupplierResponse

1. Amount in Rs.

2. Bank Name

3. Branch Name

4. DD / Bank

GuaranteeNo.

5. Date of DD / BG

Payment should be made by DD / BG, DD should be payable at Gandhinagar at any schedule bank

Payment should be made in favor of "Gujarat Medical Services Corporation" Gandhinagar,

Gujarat, India

Payment made towards EMD will not be refunded unless bid is accepted

Nonpayment of the EMD or in sufficient amount of EMD will be make the supplier liable for

disqualifications

Wrong/ Fraudulent data submission may lead to disqualification, please ensure that you

furnish correct data



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Technical

Sr.

No.

Item

code

Name of

Item STD Compo

sition Packingu

nit Mfg by Mfg at Brand

Name

Page No. of

technical

supporting

document on

which

Product

permission

submitted

with

highlight

Deviation

if any Rema

rks

1 2 3 4 5 6 7 8 9 10 11 12

Commercial

Ite

m

No.

Na

me

of

Ite

m

Specification Packing UNIT Rates

without

applicable

GST

per Liter

GST

if

applic

able

(In

%)

Total Rate with

applicable GST

(%)

Total

Rates

(in

words)

Re

m

ar

ks

SGST CGST IGST Total

GST

Note:

(1) Rate should be quoted very carefully as per packing unit.

a) The above quoted rates are inclusive of GST, Packing, Forwarding and Insurance charges F.O.R.

Destination anywhere in Gujarat.

b) I/We hereby confirm that the items quoted above conform to the standards, composition and packing as

shown in the schedule.

c) If GST is not applicable or exempted then enter “0” and specify in remarks column “No Tax (for GST)”

or “Exempted (for GST)”.