Department of Homeland Security Initiative

Kevine Lidoro2017

Early Responder Funding forMassachusetts

TABLE OF CONTENTS

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1.1 EXECUTIVE OFFICE OF PUBLIC SAFETY AND SECURITY (EOPSS)...........................................31.1.1 STATE HOMELAND SECURITY STRATEGY (SHSS)....................................................................31.1.2 “COMPREHENSIVE EMERGENCY MANAGEMENT PLAN”.............................................................41.1.2.1 Specific Initiatives.........................................................................................................41.1.2.2 Funding Streams............................................................................................................51.1.3 EOPSS DEPARTMENTS.........................................................................................................51.1.4 OFFICE OF GRANTS & RESEARCH (OGR)................................................................................61.1.5 HOMELAND SECURITY PLANNING REGIONS.............................................................................61.1.5.1 Western Regional Homeland Security Advisory Council (WRHSAC).........................81.1.5.2 Central Region Homeland Security Advisory Council (CRHSAC)...............................81.1.5.3 Northeast Homeland Security Regional Advisory Council (NERAC).........................81.1.5.4 Southeast Regional Advisory Council Homeland Security (SRAC).............................91.1.5.5 Metro Boston Homeland Security Region (MBHSR)...................................................91.1.6 MASSACHUSETTS EMERGENCY MANAGEMENT AGENCY (MEMA)...........................................101.2 FUNDING........................................................................................................................121.3 PROCUREMENT INFORMATION..........................................................................................281.3.1 OPERATIONAL SERVICES DIVISION (OSD)............................................................................281.3.1.1 Small Business Purchasing Program (SBPP).............................................................281.3.1.2 Supplier Diversity Program (SDP).............................................................................291.3.2 OFFICE OF THE COMPTROLLER (CTR)..................................................................................291.3.3 PROCUREMENT MANAGEMENT TEAMS (PMTS)....................................................................301.3.4 PROCUREMENTS.................................................................................................................301.3.4.1 Competitive Procurements.........................................................................................301.3.4.2 Procurement Information Center...............................................................................321.3.5 CONTRACTS........................................................................................................................321.3.5.1 Statewide Contracts....................................................................................................321.3.5.2 Emergency Contracts..................................................................................................331.3.5.3 Grants...........................................................................................................................33

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1 MASSACHUSETTSThe information within this report highlights Department of Homeland Security and Emergency Response (DHS) information specific to the state of Massachusetts. Each section contains details specific to DHS governance, funding, and procurement, respectively. Relevant Points of Contact for Massachusetts’ DHS initiatives are provided throughout the document.

1.1 EXECUTIVE OFFICE OF PUBLIC SAFETY AND SECURITY (EOPSS)The Executive Office of Public Safety and Security (EOPSS) is responsible for strategic planning as well as the administration and management of homeland security projects and funding. The EOPSS is the designated State Administrative Agency (SAA), and as such, oversees the development and implementation of homeland security policies and the management of funds. The EOPSS collaborates with other entities in the public safety sector; private organizations; and regional and local state offices. They serve as the liaison with federal security departments including DHS and FEMA.1

The EOPSS collaborates with a wide range of stakeholders, including ten federally designated first responder disciplines in order to coordinate priorities, solicit input for homeland security strategies, and strengthen relationships:

Law enforcement Fire services Emergency medical services Emergency management Corrections Public health Public works Transportation Government administration Public safety communications2

The Commonwealth of MassachusettsExecutive Office of Public Safety and SecurityOne Ashburton Place, Room 2133Boston, Massachusetts 02108Phone: (617) 727-7775Website: www.mass.gov/eops

1.1.1 STATE HOMELAND SECURITY STRATEGY (SHSS)

1 “The State of Homeland Security in the Commonwealth: Trends and Process PPT,” Deval Patrick & et. al., Executive Office of Public Safety and Security, September 2007, http://www.boston.com/multimedia/news/2007/homeland_security_strategy.pdf 2 “The State of Homeland Security in the Commonwealth: Trends and Process,” Deval Patrick & et. al., Executive Office of Public Safety and Security, 2008, http://www.mass.gov/eopss/docs/eops/hsd-oct-2-ppt-final.pdf

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The Executive Office of Public Safety and Security maintains the Massachusetts State Homeland Security Strategy (SHSS), which articulates a vision for homeland security and emergency preparedness in the Commonwealth of Massachusetts. “The SHSS was informed by the Threat, Hazard, Identification and Risk Assessment (THIRA) and State Preparedness Report (SPR) and it serves as a guide for state, regional, and local preparedness activities.” 3 The process is guided by three goals to assist the regions in streamlining and appropriating funds for specific planning and activities that are consistent with the state’s priorities and federal requirements. These include:4

Engage stakeholders to maintain, enhance, formalize, and integrate the various components of the homeland

Increase the ability to effectively provide prompt and accurate public information and alerts

Protect the commonwealth from intentional acts of violence and terrorism Enhance resilience across the commonwealth by preparing for and mitigating against

acts of terrorism, and natural, technological, and intentional hazard Increase capacity across the commonwealth to effectively respond to acts of terrorism,

and natural, technological, and intentional hazards Enhance capacity across the commonwealth to recover from acts of terrorism, and

natural, technological, and intentional hazards.

1.1.2 “COMPREHENSIVE EMERGENCY MANAGEMENT PLAN”The “Comprehensive Emergency Management Plan,” (CEMP) a document by the EOPSS, provides the Commonwealth of Massachusetts with a comprehensive security strategy. The CEMP is “an all hazards plan, developed, with input from stakeholders, to address the natural and man-caused hazards that threaten Massachusetts. The CEMP describes the system that will be used in Massachusetts to prevent, prepare for, respond to, and recover from an emergency or disaster. It also identifies and assigns specific areas of responsibility for coordinating resources to support the response to an emergency or disaster.”5

Within the CEMP, the “Massachusetts Emergency Support Function 13 (MAESF-13) Public Safety and Security” provides a framework for the coordination of state and local law enforcement personnel and equipment to support impacted local law enforcement agenciesin the event of an emergency or disaster.6

1.1.2.1 SPECIFIC INITIATIVES3 “Massachusetts State Homeland Security Strategy,” Massachusetts State, December 2014, http://www.mass.gov/eopss/docs/eops/massachusetts-state-homeland-security-strategy.pdf 4 “The Commonwealth of Massachusetts State Homeland Security Strategy,” Massachusetts Executive Officeof Public Safety and Security, December2014, http://www.mass.gov/eopss/home-sec-emerg-resp/shss/massachusetts-state-homeland-security-strategy.pdf 5 “State Emergency Plans,” Massachusetts State, December 2016, http://www.mass.gov/eopss/agencies/mema/resources/plans/ 6“Massachusetts Emergency Support Function 13 (MAESF-13) Public Safety and Security,” Massachusetts State, December 2016, http://www.mass.gov/eopss/docs/mema/resources/plans/cemp/maesf-13-public-safety-and-security-final-2016.pdf

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In planning for large-scale emergencies, a unified effort has been adopted in various initiatives including: interoperable communications; information sharing; resource management database; chemical, biological, radiological, nuclear, and explosive preparedness; and port security.

1.1.2.2 FUNDING STREAMSSince 2010, the State’s Homeland Security Grant Program (HSGP) funding has decreased significantly, creating a need to refine how grant funding decisions are made, and providing an opportunity to be strategic. The number of priority investments has been narrowed to be able to address a number of issues that can be sustained. 7

To support the state strategy and specific initiatives, Massachusetts has determined five categories to streamline funding in 2008: 8

Enhancement of Chemical, Biological, Radiological, Nuclear, and Explosive (CBRNE) devices and Improvised Explosive Devices (IED) Preparedness

Evacuation, Sheltering and Mass Care Critical Infrastructure Regional Information Sharing and Communications Exercising and Evaluating Plans

Federal Training & Exercise Point of Contact David WoodburyHazard Mitigation Grants CoordinatorExecutive Office of Public Safety and SecurityPhone: (508) 820-2034

Federal Training & Exercise Point of ContactJeffrey D. TimperiProject Management Office ManagerExecutive Office of Public Safety and SecurityPhone (508) 820-2019 https://www.linkedin.com/in/jeff-timperi-806b1b2a

1.1.3 EOPSS DEPARTMENTSEOPSS coordinates and funds, statewide efforts to prevent, protect, respond to, and recover from the consequences of a critical incident.9 EOPSS is comprised of numerous agencies and departments some of which are listed below. These entities are key end-users for DHS 7 “The Commonwealth of Massachusetts State Homeland Security Strategy,” Massachusetts Executive Officeof Public Safety and Security, December2014, http://www.mass.gov/eopss/home-sec-emerg-resp/shss/massachusetts-state-homeland-security-strategy.pdf 8 “The State of Homeland Security in the Commonwealth: Trends and Process,” Kevin M. Burke, Executive Office of Public Safety and Security, Oct. 2008, http://www.mass.gov/eopss/docs/eops/hsd-oct-2-doc-final.pdf 9 “The Commonwealth of Massachusetts State Homeland Security Strategy,” Massachusetts Executive Office

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grant funding; more information can be accessed selecting the link, which will direct you towards that particular homepage.

Department of Fire Services Department of Public Safety Department of State Police Mass Emergency Management Agency State 911 Department

1.1.4 OFFICE OF GRANTS & RESEARCH (OGR)This office is the arm of the EOPSS that serves as the State Administrative Agency for homeland security funds, federal criminal justice, and highway safety. They grant awards based on national and state priorities; foster collaborations by delivering grant monies with a regional approach; and they ensure that the grant awarding process is open, competitive, and compliant. The Office of Grants & Research is made of five divisions including the Homeland Security Division.10

1.1.5 HOMELAND SECURITY PLANNING REGIONSThe Regional Homeland Security planning regions were created in 2004. Five homeland security planning regions were created to receive U.S. Department of Homeland Security grant funds designated to support local governments and first responders. “Each region has a multi-disciplinary and multi-jurisdictional advisory council of first responders to ensure these funds meet the planning, organization, equipment, training, and exercise needs of the region. Funded activities must be regional in scope and must build or enhance capabilities that enable a region to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest risks.”11

There are five councils divided by region across Massachusetts: Northeast, Southeast, Central, Western, and Metro Boston (UASI). The Metro Boston Region has been defined as one of the ten highest risk urban areas and is designated as a Tier 1 Urban Area by the Urban Areas Security Initiative (UASI). The Councils spearhead all grant program expenditures for their region in compliance with the financial and administrative requirements implemented by the Federal Office for Grants and Training and EOPSS. These councils plan and purchase investments for homeland security priorities by creating detailed project plans that are then approved by the EOPSS. Each investment has a state agency ‘driver’ who provides guidance to the councils, and in addition, reviews and gives recommendations for proposed projects.12

of Public Safety and Security, December2014, http://www.mass.gov/eopss/home-sec-emerg-resp/shss/massachusetts-state-homeland-security-strategy.pdf 10 “Welcome – the Office of Grants & Research,” Executive Office of Public Safety and Security (EOPSS), Commonwealth of Massachusetts, http://www.mass.gov/eopss/agencies/ogr/ 11 Massachusetts Homeland Security Planning Regions, Commonwealth of Massachusetts, 2017, http://www.mass.gov/eopss/home-sec-emerg-resp/massachusetts-homeland-security-planning-regions.html 12 “The Commonwealth of Massachusetts State Homeland Security Strategy,” Commonwealth of Massachusetts, 2007, http://www.mass.gov/eopss/docs/helpus-helpyou/state-homeland-security-strategy-092307.pdf

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The main focus for these councils include:

Identification of threats and vulnerabilities within the region Plan regionally to protect critical infrastructure and key assets Training first responders and local officials Improve interoperability Intelligence gathering and information sharing Multi-jurisdiction exercises13

The Metropolitan Area Planning Council is the current fiduciary agent that oversees the expenditure of four of the regional councils; the Metro Boston Area region council receives funding from UASI monies, and thus maintains a separate fiduciary agent to manage and dispense those monies.14 The Massachusetts Homeland Security Planning Regions and Advisory Councils Newsletter of 2011 provides additional information pertaining to each regional council.

Five Homeland Security Regions [Map]

Source: Northeast Homeland Security Regional Advisory Council15

13 “Central Region Homeland Security Advisory Council (CRHSAC),” Central Massachusetts Regional Planning Commission, http://www.cmrpc.org/central-region-homeland-security-advisory-council-crhsac 14 “Massachusetts Homeland Security Planning Regions,” Executive Office of Public Safety and Security, State of Massachusetts, http://www.mass.gov/eopss/home-sec-emerg-resp/massachusetts-homeland-security-planning-regions.html 15 “NERAC Connect,” Northeast Homeland Security Regional Advisory Council, 2008, http://www.nerac.us/default.aspx

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1.1.5.1 WESTERN REGIONAL HOMELAND SECURITY ADVISORY COUNCIL (WRHSAC)

“The Western Massachusetts Region Homeland Security Advisory Council (WRHSAC) is a fifteen member, volunteer Council charged by the Executive Office of Public Safety and Security to administer and coordinate the State Homeland Security Grant for the four counties of Western Massachusetts: Berkshire, Franklin, Hampshire and Hampden. Funded activities are regional in scope and build and enhance capabilities that enable the region to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest risks.”16

More information can be accessed here: http://wrhsac.org/

Western Homeland Security Planning RegionSusan Brown Raine, Homeland Security Program ManagerFranklin Regional Council of Governments425 Main Street, Ste. 20Greenfield, MA 01301Phone: (413) 774-3138raine@frcog.org

1.1.5.2 CENTRAL REGION HOMELAND SECURITY ADVISORY COUNCIL (CRHSAC)The central region of Massachusetts encompasses the southern two-thirds of Worcester County. The Regional Advisory Council includes representatives from these areas: Law Enforcement, Fire Services, Public Safety Communications, Emergency Management, Emergency Medical Services, Public Health, Hospitals, Public Works, Regional Transit Authority, Correctional Services, Local Government Administration, Executive Office of Public Safety, Massachusetts Emergency Management Agency.17

More information can be accessed here: http://www.cmrpc.org/

Central Homeland Security Planning RegionJohn Mauro, Homeland Security LiaisonCentral Massachusetts Regional Planning Commission2 Washington Square – Union StationWorcester, MA 01604 (508) 459-3317

1.1.5.3 NORTHEAST HOMELAND SECURITY REGIONAL ADVISORY COUNCIL (NERAC)

The Northeast Homeland Security Planning Region contains 85 communities stretching from Ashby in the Northwest to Salisbury on the Northeastern coastal border with New Hampshire and Holliston in the Southwest. The region skirts the immediate urban, inner core of metro-Boston but also includes communities such as Arlington, Malden, Medford,

16 “Western Massachusetts Region Homeland Security Advisory Council, about,” http://wrhsac.org/about/ 17“Central Region Homeland Security Advisory Council,” http://www.cmrpc.org/homeland-security

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Melrose, Saugus, and Watertown, which are immediately outside of the urban inner core. In the Northeast Region, there are 1,971,945 people (747,313 households) in 1,310 square miles for an average population density of 1,505 people per square mile.18

More information can be accessed here: http://www.nerac.us/

Northeast Homeland Security Planning Region (POC)Amy Reilly, Homeland Security ManagerMetropolitan Area Planning Council60 Temple Place, 6th FloorBoston, MA 02111Phone: (617) 933-0700 x765areilly@mapc.org

1.1.5.4 SOUTHEAST REGIONAL ADVISORY COUNCIL HOMELAND SECURITY (SRAC)

The Southeast Regional Advisory Council Homeland Security (SRAC) is located under the Southeastern Regional Planning and Economic Development District (SRPEDD). SRAC encompasses 96 communities in the southeastern portion of Massachusetts.

“The Homeland Security Department offers administrative and fiduciary support to the Southeast Regional Advisory Council (SRAC). The SRAC assists the region, comprised of 96 municipalities and the Wampanoag Nation contained within six (6) counties, Barnstable, Bristol, Dukes, Nantucket, Norfolk and Plymouth, in meeting the core capabilities of homeland security and emergency preparedness set forth by the U.S. Department of Homeland Security (DHS).”19 More information can be accessed here: http://www.srpedd.org/homeland-security

Southeast Homeland Security Planning RegionSuzanne Dagesse, Director of Homeland Security & Municipal ManagementSoutheast Regional Planning and Economic Development District88 BroadwayTaunton, MA 02780(508) 824-1367, x216sdagesse@srpedd.org

1.1.5.5 METRO BOSTON HOMELAND SECURITY REGION (MBHSR) The Metro Boston Homeland Security Region (MBHSR) is spearheaded by the Mayor’s Office of Emergency Preparedness (MOEP). MOEP’s initiatives focus on enhancing the City of Boston and MBHSR’s capabilities by preventing, protecting against, responding to, and

18 “About NERAC,” Northeast Homeland Security Regional Advisory Council, 2008 http://www.nerac.us/About/about.aspx 19 “Homeland Security,” Southeast Regional Advisory Council Homeland Security, 2017, http://www.srpedd.org/homeland-security

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recovering from major emergencies. MBHSR seeks and is responsible for grant funding to enhance preparedness programs.

More information can be accessed here: http://www.cityofboston.gov/oem/

Boston Metro Homeland Security RegionRene Fielding, Director Office of Emergency ManagementOffice of Emergency ManagementCity of BostonOne City Hall Square, Rm. 204Boston, MA 02201(617) 635-1400

1.1.6 MASSACHUSETTS EMERGENCY MANAGEMENT AGENCY (MEMA)

The Massachusetts Emergency Management Agency (MEMA) is responsible for coordinating federal, state, local, voluntary and private entities during emergencies. MEMA provides leadership by developing plans in response to hazards, threats or disasters; training emergency personnel; informing the public about situations; and assist the public in preparing and responding to emergencies.20

MEMA’s roles in accordance with the DHS focus on:

Perform statewide emergency management planning Advise councils on status of ongoing MEMA operational plans/projects relative to

homeland security Report on specific emergency management projects and provide resources, as

necessary, to support homeland security efforts; and Link Council homeland security goals and activities with MEMA efforts21

Hazard CategoriesMassachusetts has defined eight major categories for types of natural and technological hazards that could potentially affect the Commonwealth. These include:

Hazard Categories

Flood Related HazardsHeavy rain, dam failure, riverine, coastal, basement/roadway/storm water

Wind Related Hazards Hurricane, tornado, Nor’easter, severe thunderstormsWinter Related Hazards

Heavy snow, ice damage, blizzard conditions, extreme cold, ice jams

Fire Related Hazards Wildfire, structure fires, conflagrations, drought

20 MEMA Mission, Massachusetts Emergency Management Agency, http://www.mass.gov/eopss/agencies/mema/mema-mission.html 21 “Statewide Communications Interoperability Plan for The Commonwealth of Massachusetts,” Commonwealth of Massachusetts, 2007, http://www.mass.gov/Eeops/docs/eops/ma_scip_public.pdf

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Geologic Hazards Earthquakes, landslides

Man-made Hazards Hazardous materials, nuclear power, energy shortages, transportation accidents, infrastructure disruption, civil disturbance/riot

TerrorismWeapons of mass destruction / biological, nuclear, incendiary, explosive

HealthDisease outbreak, mass casualty, mass fatality, contamination, foreign animal disease

Source: Commonwealth of Massachusetts22

Name/Email Title Telephone#Kurt Schwartz Director 508-820-2010Christine Packard Deputy Director 508-820-2056Katy Bellemare Executive Assistant 508-820-2014Marybeth Groff Chief of Staff 508-820-1435Paul Holloway Senior Advisor, External

Initiatives and Partnerships508-820-1421

22 “Statewide Communications Interoperability Plan for The Commonwealth of Massachusetts,” Commonwealth of Massachusetts, 2007, http://www.mass.gov/eopss/docs/eops/ma-scip-public.pdf

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1.2 FUNDING

The following table highlights several key DHS grants. The reason that we are providing state allocation amounts for FY 2016 and not the most recent fiscal year (FY 2017) is because the most recent data available appears to be for FY 2016. A synopsis of each grant has been provided, including references to eligible applicants and facilitators, overall grant program funding, as well as detailed state-specific information. Please note that this is by no means an exhaustive listing of available grants, but is intended to provide a representative snapshot of those types of grants that may be available. For more information about the Department of Homeland Security’s preparedness grants, please refer to the following website:https://www.fema.gov/preparedness-non-disaster-grants

An Introduction to DHS Grants—With a Focus on MassachusettsGrant Program Eligible Applicants FY 2015 & FY

2016Grant ProgramAllocations

Massachusetts’FY 2016 Allocations

Additional Notes – Specific to Massachusetts’ FY 2016 Grant Allocations

State Homeland Security Program (SHSP) – Embedded within the Homeland Security Grant Program (HSGP)

About Grant Program: “The SHSP assists state, tribal and local preparedness activities that address high-priority preparedness gaps across all core capabilities and mission areas where a nexus to terrorism exists. SHSP supports the implementation of risk driven, capabilities-based approaches to address capability targets set in urban area, state, and regional Threat and Hazard Identification and Risk Assessments (THIRAs). The capability targets are established during the THIRA process, and assessed in the State Preparedness Report (SPR) and inform planning, organization, equipment, training, and exercise needs to

“The State Administrative Agency (SAA) is the only entity eligible to apply to FEMA for SHSP funds. Eligible applicants include all 50 states, the District of Columbia, Puerto Rico, American Samoa, Guam, the Northern Mariana Islands, and the U.S. Virgin Islands.”24

2015: $402,000,00025

2016: $402,000,00026

$5,645,00027

prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events.”23

Urban Area Security Initiative (UASI) – Embedded within the Homeland Security Grant Program

About Grant Program: “The UASI program funds addressed the unique risk driven and capabilities-based planning, organization, equipment, training, and exercise needs of high-threat, high-density urban areas based on the capability targets identified during the THIRA process and associated assessment efforts; and assists them in building an enhanced and sustainable capacity to prevent, protect against, mitigate, respond to, and recover from acts of terrorism.”28

The SAA is the only entity eligible to apply to FEMA for UASI funds.29 As of FY 2013, there were a total of 25 high-threat, high-density urban areas eligible for funding under the UASI program.30 Eligible candidates for the FY 2016 UASI program are “determined through an analysis of relative risk of terrorism faced by the 100 most populous metropolitan statistical areas in the United States, in accordance with the 9/11 Act.”31

2015: $587,000,00032

2016: $580,000,00033

$17,770,00034 These are funds for the Boston area

Operation Stonegarden – Embedded within the Homeland Security Grant Program

About Grant Program: “The OPSG program supports enhanced cooperation and coordination among Customs and Border Protection (CBP), United States

“The SAA is the only entity eligible to apply to FEMA for OPSG funds. Local units of government at the county level and federally-recognized tribal governments in the states bordering Canada, southern states bordering Mexico,

2015: $55,000,00037

2016: $55,000,00038

NA39 The Commonwealth of Massachusetts is eligible for the grant.

23 “Fiscal Year 2015 Homeland Security Grant Program,” FEMA, 3/15/17.https://www.fema.gov/fiscal-year-2015-homeland-security-grant-program 24 “Fiscal Year 2015 Homeland Security Grant Program,” FEMA, 3/15/17.https://www.fema.gov/fiscal-year-2015-homeland-security-grant-program25 “Fiscal Year 2016 Homeland Security Grant Program,” FEMA, 3/15/17.https://www.fema.gov/fiscal-year-2015-homeland-security-grant-program26 “Fiscal Year 2016 Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-homeland-security-grant-program 27 FY 2016 Homeland Security Grant Program (HSGP),” Department of Homeland Security, 2016, http://www.fema.gov/media-library-data/1406300389096-4a90f0348040a8210de9854d8f597edf/HSGP_Fact_Sheet_Final.pdf

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Border Patrol (USBP), and local, tribal, territorial, state, and Federal law enforcement agencies.  The OPSG Program funds investments in joint efforts to secure the United States’ borders along routes of ingress from international borders to include travel corridors in states bordering Mexico and Canada, as well as states and territories with International water borders.”35

and states and territories with International water borders are eligible to apply for FY 2016 OPSG funds through their SAA. All applicants must have active ongoing USBP operations coordinated through a CBP sector office to be eligible for OPSG funding.”36

Tribal Homeland Security Grant Program

About Grant Program: “The FY 2016 THSGP is one tool among a comprehensive set of initiatives authorized by Congress and implemented by the Administration to help strengthen the Nation against risks associated with potential terrorist attacks.  THSGP supports the building, sustainment and delivery of core

Per 6 U.S.C. § 601(4), see the definition of "directly eligible tribe" detailed within the referenced source (see footnote).41

2015: $10,000,00042

2016: $10,000,00043

$ NA44

28 “Fiscal Year 2016 Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-homeland-security-grant-program29 “Fiscal Year 2016 Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-homeland-security-grant-program 30 “FY 2013 Homeland Security Grant Program,” FEMA, 9/14/16.https://www.fema.gov/fy-2013-homeland-security-grant-program 31 “Fiscal Year 2016 Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-homeland-security-grant-program32 “Fiscal Year 2015 Homeland Security Grant Program,” FEMA, 3/15/17.https://www.fema.gov/fiscal-year-2015-homeland-security-grant-program 33 “Fiscal Year 2016 Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-homeland-security-grant-program34 FY 2016 Homeland Security Grant Program (HSGP),” Department of Homeland Security, 2016, http://www.fema.gov/media-library-data/1406300389096-4a90f0348040a8210de9854d8f597edf/HSGP_Fact_Sheet_Final.pdf 35 “Fiscal Year 2016 Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-homeland-security-grant-program 36 “Fiscal Year 2016 Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-homeland-security-grant-program

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capabilities to enable tribes to strengthen their capacity to prevent, protect against, mitigate, respond to, and recover from potential terrorist attacks and other hazards.”40

Nonprofit Security Grant Program

About Grant Program: “The FY 2016 NSGP provides support for target hardening and other physical security enhancements to nonprofit organizations that are at high risk of terrorist attack and located within one of the specific FY 2016 Urban Area Security Initiative (UASI)-designated eligible urban areas. The program is also designed to promote coordination and collaboration in emergency preparedness activities among public and private community representatives, as well as state and local government agencies.”45

“The State Administrative Agency (SAA) is the only entity eligible to apply to FEMA for NSGP funds on behalf of eligible nonprofit organizations. Eligible nonprofit organizations are those organizations described under section 501(c)(3) of the Internal Revenue Code of 1986 which have been determined by the Secretary of Homeland Security to be at high risk of terrorist attack.  Eligible nonprofits must be located within one of the FY 2016 Urban Area Security Initiative (UASI) designated urban areas.”46

2015: $13,000,00047

2016: $20,000,00048

$425,00049 Allocated to the Boston area

Emergency Management Performance “All 56 States and territories, as 2015: $7,011,66454

39 FY 2016 Homeland Security Grant Program (HSGP),” Department of Homeland Security, 2016, http://www.fema.gov/media-library-data/1406300389096-4a90f0348040a8210de9854d8f597edf/HSGP_Fact_Sheet_Final.pdf 38 “Fiscal Year 2016 Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-homeland-security-grant-program37 “Fiscal Year 2015 Homeland Security Grant Program,” FEMA, 3/15/17.https://www.fema.gov/fiscal-year-2015-homeland-security-grant-program 40 “Fiscal Year 2016 Tribal Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-tribal-homeland-security-grant-program 44 “Fiscal Year (FY) 2016) Tribal Homeland Security Grant Program (THSGP) Fact Sheet,” Department of Homeland Security, 2016, https://www.fema.gov/media-library-data/1467230939915-0fd9be75ebaa139535540126d08f4403/FY_2016_THSGP_Fact_Sheet_Final.pdf 43 “Fiscal Year 2016 Tribal Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-tribal-homeland-security-grant-program42 “Fiscal Year 2015 Tribal Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fy-2015-tribal-homeland-security-grant-program 41 “Fiscal Year 2016 Tribal Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-tribal-homeland-security-grant-program

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Grants (EMPG)

About Grant Program: “The purpose of the EMPG Program is to provide federal grants to states to assist state, local, territorial, and tribal governments in preparing for all hazards, as authorized by the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended (42 U.S.C. §§ 5121 et seq.) and Section 662 of the Post Katrina Emergency Management Reform Act of 2006, as amended (6 U.S.C. § 762). Title VI of the Stafford Act authorizes FEMA to make grants for the purpose of providing a system of emergency preparedness for the protection of life and property in the United States from hazards and to vest responsibility for emergency preparedness jointly in the federal government and the states and their political subdivisions.  The Federal Government, through the EMPG Program, provides necessary direction, coordination, and guidance, and provides necessary assistance, as authorized in this title, to support a comprehensive all hazards emergency preparedness system.”50

well as the Republic of the Marshall Islands and the Federated States of Micronesia, are eligible to apply for FY 2016 EMPG Program funds.  Either the SAA or the state’s Emergency Management Agency (EMA) is eligible to apply directly to FEMA for EMPG Program funds on behalf of each state or territory, however, only one application will be accepted from each state or territory.”51

$350,100,00052

2016: $350,100,00053

45 “Fiscal Year 2016 Nonprofit Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-nonprofit-security-grant-program 46 “Fiscal Year 2016 Nonprofit Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-nonprofit-security-grant-program 47 “Fiscal Year 2015 Nonprofit Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2015-nonprofit-security-grant-program 48 “Fiscal Year 2016 Nonprofit Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-nonprofit-security-grant-program49 “FY 2016 NSGP Fact Sheet,” FEMA, 2016, https://www.fema.gov/media-library-data/1467230762547-5a732f3cd7277c501f7b66e7fbd87f3a/FY_2016_NSGP_Fact_Sheet_Final.pdf 50 “Fiscal Year 2016 Emergency Management Performance Grant Program,” FEMA, 3/29/17.

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The Port Security Grant Program (PSGP)

About Program Grant: “The FY 2015 PSGP is one of the Department’s grant programs that directly support maritime transportation infrastructure security activities.  PSGP is one tool in the comprehensive set of measures authorized by Congress and implemented by the Administration to strengthen the Nation’s critical infrastructure against risks associated with potential terrorist attacks. The vast majority of U.S. maritime critical infrastructure is owned and operated by state, local, and private sector maritime industry partners.  PSGP funds available to these entities are intended to improve port-wide maritime security risk management; enhance maritime domain awareness; support maritime security training and exercises; and to maintain or reestablish maritime security mitigation protocols that support port recovery and resiliency capabilities.  PSGP investments must address Coast Guard and Area Maritime Security Committee identified vulnerabilities in port security and support the prevention, detection, response, and/or recovery from attacks involving improvised explosive devices

“Pursuant to the Maritime Transportation Security Act of 2002, as amended (MTSA), DHS established a risk based grant program to support maritime security risk management. Funding is directed towards the implementation of Area Maritime Security Plans (AMSP) and Facility Security Plans (FSP) among port authorities, facility operators, and state and local government agencies that are required to provide port security services.  In administering the grant program, national, economic, energy, and strategic defense concerns based upon the most current risk assessments available were considered. Ferry systems are eligible to participate in the FY 2016 PSGP and receive funds.  However, any ferry systems that participate and accept awards under the FY 2016 PSGP are not eligible for the FY 2016 Transit Security Grant Program (TSGP).  Likewise, any

2015: $100,000,00057

2016: $100,000,00058

$1,900,07459 Amounts awarded to various groups in MA60

https://www.fema.gov/fiscal-year-2016-emergency-management-performance-grant-program 51 “Fiscal Year 2016 Emergency Management Performance Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-emergency-management-performance-grant-program52 “Fiscal Year 2015 Emergency Management Performance Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2015-emergency-management-performance-grant-program 53 “Fiscal Year 2016 Emergency Management Performance Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-emergency-management-performance-grant-program54 “FY 2016 Emergency Management Performance Grants (EMPG) Program Factsheet,” FEMA, https://www.fema.gov/media-library-data/1467832646176-42bb5896c89053a7f7aa3f5100684c6c/FY_2016_EMPG_Fact_Sheet_Final.pdf

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(IED) and other non-conventional weapons.”55

ferry systems that apply for funding under TSGP will not be considered for funding under the PSGP. By law, DHS must direct these funds to the Nation’s highest risk ports.  Eligible entities within other Port Areas covered by an AMSP are also able to apply for PSGP funds.”56

55 “Fiscal Year 2016 Port Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-port-security-grant-program 56 “Fiscal Year 2016 Port Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-port-security-grant-program 57 “Fiscal Year 2015 Port Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2015-port-security-grant-program 58 “Fiscal Year 2016 Port Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-port-security-grant-program 59 “Fiscal Year (FY) 2016 Port Security Grant Program (PSGP) Fact Sheet,” FEMA, 2016, https://www.fema.gov/media-library-data/1467237017233-ba181560021a43339f4c3e0253212671/FY_2016_PSGP_Fact_Sheet_Final.pdf 60 “Fiscal Year (FY) 2016 Port Security Grant Program (PSGP) Fact Sheet,” FEMA, 2016, https://www.fema.gov/media-library-data/1467237017233-ba181560021a43339f4c3e0253212671/FY_2016_PSGP_Fact_Sheet_Final.pdf

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Intercity Passenger Rail

About Grant Program: “The IPR Program provides funds to the National Passenger Railroad Corporation (Amtrak) to protect critical surface transportation infrastructure and the traveling public from acts of terrorism and to increase the resilience of the Amtrak rail system.”61

“The National Passenger Railroad Corporation (Amtrak) is the only entity eligible to apply for funding under the FY 2016 IPR Program.”62

2015: $10,000,00063

2016: $10,000,00064

NA65 NA66

Intercity Bus Security Grant Program

About Grant Program: “The FY 2016 IBSGP provides funding to create a sustainable program for the protection of intercity bus systems and the traveling public from terrorism. The program seeks to assist operators of fixed-route intercity and charter bus services in obtaining the resources required to support security measures such as enhanced planning, facility security upgrades and vehicle ad driver protection.”67

“Eligible applicants under the FY 2016 IBSGP are owners and operators of fixed route intercity and charter buses that serve urban areas designated to receive Urban Area Security Initiative (UASI) funding under the FY 2016 Homeland Security Grant Program.  Charter companies must make a minimum of 50 trips annually to one or more UASI jurisdictions to be eligible. All owner/operators that meet the basic eligibility criteria were eligible to apply. In order to be

2015: $3,000,00069

2016: $3,000,00070

NA71 NA72

61 “Fiscal Year 2016 Intercity Passenger Rail Program – Amtrak,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-intercity-passenger-rail-program-amtrak 62 “Fiscal Year 2016 Intercity Passenger Rail Program – Amtrak,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-intercity-passenger-rail-program-amtrak63 “Fiscal Year 2015 Intercity Passenger Rail – Amtrak,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2015-intercity-passenger-rail-program-amtrak 64 “Fiscal Year 2016 Intercity Passenger Rail Program – Amtrak,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-intercity-passenger-rail-program-amtrak65 “Fiscal Year (FY) 2016 Intercity Passenger Rail (IPR) - Amtrak Program Fact Sheet,” FEMA, 2016, https://www.fema.gov/media-library-data/1467227123796-e880b59a9bf0419f2c79eb7c6bf05964/FY_2016_IPR_Fact_Sheet.pdf 66 Amtrak was the only agency eligible to apply for the FY 2016IPR-Amtrak Program funds. https://www.fema.gov/media-library-data/1467227123796-e880b59a9bf0419f2c79eb7c6bf05964/FY_2016_IPR_Fact_Sheet.pdf 67 “Fiscal Year 2016 Intercity Bus Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-intercity-bus-security-grant-program

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eligible to receive FY 2016 IBSGP grant funding, all operators must have completed a vulnerability assessment and developed a security plan as required by Section 1531 of the 9/11 Act (6 U.S.C. § 181).”68

68 “Fiscal Year 2016 Intercity Bus Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-intercity-bus-security-grant-program72 Amtrak was the only agency eligible to apply for the FY 2016 IPR-Amtrak Program funds, https://www.fema.gov/media-library-data/1467227123796-e880b59a9bf0419f2c79eb7c6bf05964/FY_2016_IPR_Fact_Sheet.pdf 71 “Fiscal Year (FY) 2016 Intercity Passenger Rail (IPR) - Amtrak Program Fact Sheet,” FEMA, 2016, http://www.fema.gov/media-library-data/1406301756822-adc433e01a473ce8723134155017cde8/IPR_Fact_Sheet_Final.pdf 70 “Fiscal Year 2016 Intercity Bus Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-intercity-bus-security-grant-program69 “Fiscal Year 2015 Intercity Bus Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2015-intercity-bus-security-grant-program

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Transit Security Grant Program

About Grant Program: “The FY 2016 TSGP is one of the Department’s grant programs that directly support transportation infrastructure security activities.  TSGP is one tool in the comprehensive set of measures authorized by Congress and implemented by the Administration to strengthen the Nation’s critical infrastructure against risks associated with potential terrorist attacks.  TSGP provides funds to owners and operators of transit systems (which include intra-city bus, commuter bus, ferries, and all forms of passenger rail) to protect critical surface transportation infrastructure and the traveling public from acts of terrorism and to increase the resilience of transit infrastructure.”73

“Eligible transit agencies were determined based on daily unlinked passenger trips (ridership) and transit systems that serve historically Urban Areas Security Initiative (UASI)-designated urban areas.  Ferry systems are eligible to participate in the FY 2016 TSGP and receive funds.  However, any ferry system that participated and accepted awards under the FY 2016 TSGP are not eligible for the FY 2016 Port Security Grant Program (PSGP). Likewise, any ferry systems that applied for funding under the PSGP are not considered for funding under the TSGP.”74

2015: $87,000,00075

2016: $87,000,00076

$2,550,76377 Award made to Massachusetts Bay Transportation78

TOTAL (FY 2016) $1,617,100,000 $35,302,501[Please note that this is the total amount of funding for FY 2016, only]

73 “Fiscal Year 2016 Transit Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-transit-security-grant-program 74 “Fiscal Year 2016 Transit Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-transit-security-grant-program 75 “Fiscal Year 2015 Transit Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2015-transit-security-grant-program 76 “Fiscal Year 2016 Transit Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-transit-security-grant-program 77 “(FY) 2014 Transit Security Grant Program (TSGP) Fact Sheet,” FEMA, 2014, http://www.fema.gov/media-library-data/1406300760709-29153bd2ac037867bec548534a8d5f94/TSGP_Fact_Sheet_Final.pdf 78 “(FY) 2014 Transit Security Grant Program (TSGP) Fact Sheet,” FEMA, 2014, http://www.fema.gov/media-library-data/1406300760709-29153bd2ac037867bec548534a8d5f94/TSGP_Fact_Sheet_Final.pdf

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Additional DHS-FEMA grants with potential application to various states may include:

Fire Management Assistance Grant ProgramThe Fire Management Assistance Grant Program (FMAGP) supports states, local governments, and tribal governments in the mitigation, management, and control of fires on public or private forests or grasslands. Eligible firefighting costs may include “expenses for field camps; equipment use, repair, and replacement; tools, materials, and supplies; and mobilization and demobilization activities.”79

Hazard Mitigation Grant ProgramThe purpose of the Hazard Mitigation Grant Program (HMGP) is to “help communities implement hazard mitigation measures following a Presidential major disaster declaration.”80 Hazard mitigation refers to “any action taken to reduce or eliminate long term risk to people and property from natural hazards.”81 State, tribal, and local governments engage in hazard mitigation planning in order to identify risks associated with natural disasters and to develop “long-term strategies for protecting people and property from future hazard events.”82

Flood Mitigation Assistance Grant ProgramThe Flood Mitigation Assistance (FMA) program provides funding to states, territories, federally-recognized tribes, and local communities for “projects and planning that reduces or eliminates long-term risk of flood damage to structures insured under the NFIP [National Flood Insurance Program].”83

Pre-Disaster Mitigation Grant ProgramThe Pre-Disaster Mitigation (PDM) program is “designed to assist states, U.S. territories, federally-recognized tribes, and local communities in implementing a sustained pre-disaster natural hazard mitigation program. The goal is to reduce overall risk to the population and structures from future hazard events, while also reducing reliance on Federal funding in future disasters.”84

Repetitive Flood Claims Grant Program

79 “Fire Management Assistance Grant Program,” FEMA, 10/26/15.https://www.fema.gov/fire-management-assistance-grant-program 80 “Hazard Mitigation Grant Program,” FEMA, 4/27/17.https://www.fema.gov/hazard-mitigation-grant-program 81 “Hazard Mitigation Grant Program,” FEMA, 4/27/17.https://www.fema.gov/hazard-mitigation-grant-program82 “Hazard Mitigation Grant Program,” FEMA, 4/27/17.https://www.fema.gov/hazard-mitigation-grant-program83 “Flood Mitigation Assistance Grant Program,” FEMA, 8/30/16.https://www.fema.gov/flood-mitigation-assistance-grant-program 84 “Pre-Disaster Mitigation Grant Program,” FEMA, 11/9/16.https://www.fema.gov/pre-disaster-mitigation-grant-program

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The Repetitive Flood Claims (RFC) grant program “provides funding to reduce or eliminate the long-term risk of flood damage to structures insured under the National Flood Insurance Program (NFIP) that have had one or more claim payments for flood damages.” 85 The “long-term goal of the RFC grant program is to reduce or eliminate the number of reoccurring flood insurance claims, through mitigation activities that are in the best interest of the National Flood Insurance Fund (NFIF).”86

Reimbursement for Firefighting on Federal PropertyThis program provides reimbursement to fire departments that have responded to fires on federal property.87

Public Assistance (PA) Grant ProgramThe Public Assistance program provides grants to state, tribal, territorial, and local governments, as well as certain types of private nonprofit organizations, so that communities can respond to and recover from major disasters or emergencies.88

Emergency Food and Shelter National Board ProgramThe Emergency Food and Shelter Program (EFSP) provides funding for emergency assistance in the event of a disaster situation.89

85 “Repetitive Flood Claims Grant Program Fact Sheet,” FEMA, 4/15/15.https://www.fema.gov/repetitive-flood-claims-grant-program-fact-sheet 86 “Repetitive Flood Claims Grant Program Fact Sheet,” FEMA, 4/15/15.https://www.fema.gov/repetitive-flood-claims-grant-program-fact-sheet87 “Fire Service Grants and Funding,” U.S. Fire Administration, 4/17/17.https://www.usfa.fema.gov/grants/ 88 “Public Assistance: Local, State, Tribal and Private Non-Profit,” FEMA, 4/20/17.https://www.fema.gov/public-assistance-local-state-tribal-and-non-profit 89 “Emergency Food and Shelter National Board Program,” FEMA, 6/7/16.https://www.fema.gov/media-library/assets/documents/24422

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The table above highlights several preparedness grant programs offered by the federal Department of Homeland Security and FEMA. Based on our research, it appears that the Commonwealth of Massachusetts at least $35,302,501 in federal grant funding (for FY 2016) due to awards connected with these DHS/FEMA preparedness grants. The Executive Office of Public Safety and Security may have also received federal funding from other grant programs.

In addition to the preparedness grants listed in the previous table, the Assistance to Firefighters Grant is another grant that can provide funding to states for the procurement of goods and services for first responders (firefighters). The following table briefly outlines this DHS grant program.

Assistance to Firefighters Grant

Grant: Assistance to Firefighters Grant

Objective: “The primary goal of the Assistance to Firefighters Grant (AFG) is to enhance the safety of the public and firefighters with respect to fire-related hazards by providing direct financial assistance to eligible fire departments, nonaffiliated Emergency Medical Services (EMS) organizations, and State Fire Training Academies (SFTA). This funding is for critically needed resources to equip and train emergency personnel to recognize standards, enhance operations efficiencies, foster interoperability, and support community resilience.”90

Uses and Restrictions: “Competitive grants for the AFG program are awarded to support firefighting and EMS operations and safety, vehicle acquisition, and regional projects. Specific activities funded include professional training, wellness and fitness programs, equipment, personal protective equipment, modifications to facilities for first responder safety, other equipment and supplies that support firefighting and EMS operations and safety; firefighting vehicles, and emergency vehicles. Grants also are awarded for the Fire Prevention and Safety (FP&S) program which supports activities to protect the public from fire and fire-related hazards. Specific activities funded include general public education and awareness; code enforcement and awareness; fire and arson investigation; national, state, and regional programs and studies; and firefighter safety and research and development. Grants for the Staffing for Adequate Fire and Emergency Response (SAFER) grant program are awarded to help fire departments and

90 “Assistance to Firefighters Grant,” FEMA, 11/21/16.https://www.fema.gov/assistance-firefighters-grant

volunteer firefighter interest organizations to increase the number of frontline firefighters in their community and to enhance the capabilities of local fire departments to comply with staffing, response, and operational standards established by the NFPA and OSHA (NFPA 1710 and/or NFPA 1720 and OSHA 1910.134). Grantees must adhere to the restrictions stated in the guidance and application kit for the program and fiscal year in which they receive the award. Furthermore, as a condition of receiving an award, grantees also must agree to adhere to the award articles of agreement that require grantees to use the funds for the purpose stated in the awarded grant applications, and to meet the special conditions specified in the articles of agreement.”91

Could the Commonwealth of Massachusetts Qualify? Yes. Eligible applicants include fire departments and nonaffiliated EMS organizations operating in the 50 States, Washington D.C., the Commonwealth of the Northern Mariana Islands, the Virgin Islands, Guam, American Samoa, and Puerto Rico.92

Award Data: As reported by FEMA on September 9, 2016, over [X number] of organizations within the State of [State] claimed FY 2015 Assistance to Firefighters grants, which were awarded in 2016. 93 See details at: https://www.fema.gov/assistance-firefighters-grants-award-year-2015

Current FEMA records (dated April 21, 2017 at the time this report was written) report that 91 grants have been awarded nationally, to date, for the AFG grant program (FY 2016 funds). FEMA anticipates approximately 2,500 awards through this grant program and the period of performance is listed as March 2017 through March 2018.94

As of April 2017, organizations within the Commonwealth of Massachusetts claimed 65 AFG grants in Award Year 2016, totaling $11,629,175.00.95

Website:http://www.fema.gov/welcome-assistance-firefighters-grant-program

There are additional grant programs that are related to the Assistance to Firefighters Grant, including the Staffing for Adequate Fire and Emergency Response Grant Program and the Fire Prevention & Safety Grant Program.

Staffing for Adequate Fire and Emergency Response Grants“The Staffing for Adequate Fire and Emergency Response (SAFER) Grants was created to provide

91 “Assistance to Firefighters Grant,” Catalog of Federal Domestic Assistance, [n.d.].https://www.cfda.gov/?s=program&mode=form&tab=step1&id=c9b2b7f11fd9182b8eae9af28ffd975792 “Assistance to Firefighters Grant,” Catalog of Federal Domestic Assistance, [n.d.].https://www.cfda.gov/?s=program&mode=form&tab=step1&id=c9b2b7f11fd9182b8eae9af28ffd975793 “Assistance to Firefighters Grants – Award Year 2015,” FEMA, 4/28/17.https://www.fema.gov/assistance-firefighters-grants-award-year-2015 94 “FY 2016 AFG Notice of Funding Opportunity,” FEMA, 10/11/16https://www.fema.gov/media-library/assets/documents/119095 95 “Assistance to Firefighters Grants - Award Year 2016,” FEMA, 4/21/17.https://www.fema.gov/assistance-firefighters-grants-grantee-award-year-2016

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funding directly to fire departments and volunteer firefighter interest organizations to help them increase the number of trained, “front line” firefighters available in their communities.”96

Fire Prevention & Safety Grants“The Fire Prevention & Safety (FP&S) Grants are part of the Assistance to Firefighters Grants (AFG) and support projects that enhance the safety of the public and firefighters from fire and related hazards.”97

Organizations, agencies, or entities operating within the state of Commonwealth of Massachusetts are eligible to apply for these federal grant programs. Most of these grants can be used to procure goods and services for DHS end users. The Department of Homeland Security has released an Authorized Equipment List that details the types of equipment that can be procured using grant money from various federal DHS/FEMA preparedness grant programs. For example, grant money that is associated with the State Homeland Security Program may be used to procure only certain types of equipment.

Historically, the Authorized Equipment List has been set up in a hierarchical list format. Users can navigate through the list in order to find a specific type of equipment. Each equipment record includes an Authorized Equipment List (AEL) identification number, a title, a description of the item, and a list of grants that allow for the procurement of the item. There are many different types of equipment procured by homeland security agencies and entities. Though the equipment list is quite extensive, the various commodities/equipment generally fall into the following product categories:

Personal Protective Equipment Explosive Device Mitigation and Remediation Equipment CBRNE Operational and Search and Rescue Equipment Information Technology Cyber Security Enhancement Equipment Interoperable Communications Equipment Detection Decontamination Medical Power CBRNE Reference Materials CBRNE Incident Response Vehicles Terrorism Incident Prevention Equipment Physical Security Enhancement Equipment Inspection and Screening Systems Animal and Plants

96 “Welcome to the Assistance to Firefighters Grant Program,” FEMA, 4/17/17.https://www.fema.gov/welcome-assistance-firefighters-grant-program 97 “Welcome to the Assistance to Firefighters Grant Program,” FEMA, 4/17/17.https://www.fema.gov/welcome-assistance-firefighters-grant-program

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CBRNE Prevention and Response Watercraft CBRNE Aviation Equipment CBRNE Logistical Support Equipment Intervention Equipment Other Authorized Equipment98

To view the complete Authorized Equipment List, please visit the following link:https://www.fema.gov/authorized-equipment-list

DHS STATE FUNDING SUB-GRANTEESThis section will discuss the pass-through requirements, relative to federal homeland security grants. In addition, sub-grantees within the state will also be addressed.

PASS-THROUGH REQUIREMENTSThe governor of each state designates a State Administrative Agency (SAA). This SAA takes on the role of a “middleman” by working with the U.S. Department of Homeland Security in order to get federal DHS grant funding to the appropriate local governments and organizations within the state. Many of the DHS grants have specialized pass-through requirements. Pass-through is defined as “an obligation on the part of the SAA to make funds available to local units of government, combinations of local units, tribal governments, or other specific groups or organizations.”99 For many of the grant programs that fall within the scope of the Homeland Security Grant Program (State Homeland Security Program, Urban Area Security Initiative, Operation Stonegarden), the state must pass-through funds within 45 days of the receipt of funds. In addition to this time constraint, each SAA must pass-through at least 80% of the grant award funding associated with the State Homeland Security Program and the Urban Area Security Initiative to local units of government. This rule applies to all states, but it does not apply to the District of Columbia, Guam, American Samoa, the U.S. Virgin Islands, and the Commonwealth of the Northern Mariana Islands.100

In addition to the Homeland Security Grant Program, there are other federal homeland security grant programs that exercise pass-through requirements, as well. This information varies from grant to grant, but these are just a few examples of pass-through requirements for well-known DHS grants. The Nonprofit Security Grant Program requires the SAA to pass-through 100% of grant funding to successful non-profit applicants within 45 days of receipt of the funds.101 With the Emergency Management Performance Grant (EMPG)

98 “DHS Authorized Equipment List,” FEMA, 3/7/12. http://www.fema.gov/media-library-data/20130726-1825-25045-7138/fema_preparedness_grants_authorized_equipment_list.pdf99 “Fiscal Year 2016 Homeland Security Grant Program (Notice of Funding Opportunity),” FEMA, 2016.https://www.fema.gov/media-library/assets/documents/114411 100 “Fiscal Year 2016 Homeland Security Grant Program (Notice of Funding Opportunity),” FEMA, 2016.https://www.fema.gov/media-library/assets/documents/114411101 “Fiscal Year 2016 Non-Profit Security Grant Program (Notice of Funding Opportunity),” FEMA, 2016.

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program, each state needs to obligate 100% of its total EMPG program allocation amount to the designated state-level EMA. If the SAA is also the EMA, this requirement is automatically met. If the SAA is not the EMA, then EMPG funds must be obligated to the EMA within 15 days of the grant award date.102 The Port Security Grant Program mandates that a maximum of 5% of the total award may be retained by the applicant for M&A purposes (the remaining 95% of funds is passed through to local sub-grantees).103 The same policy goes for the Transit Security Grant Program104 and the Tribal Homeland Security Grant Program105, as well.

Some federal homeland security grant programs are awarded directly to local jurisdictions, tribal organizations, and municipalities, while others are first awarded to the state and then passed down to these local entities. For those grants that are first awarded to the state (SAA) and then passed down to local sub-grantees, there are often pass-through requirements that have been established by the U.S. Department of Homeland Security to ensure that the funding gets to the right place.

1.3 PROCUREMENT INFORMATION

This section highlights Massachusetts’ process for procuring homeland security-related goods and services.

1.3.1 OPERATIONAL SERVICES DIVISION (OSD)

The Operational Services Division (OSD) is an oversight agency responsible for the procurement process for goods and services within the Commonwealth of Massachusetts. Its primary responsibilities include establishing statewide contracts on the behalf of Commonwealth public purchasers; and providing technical assistance and compliance auditing to departments in their procurement process. OSD works collaboratively with departments on Procurement Management Teams (PMTs) in sharing the responsibility for developing best value contracts for equipment and services. 106

OSD procurement groups, Procurement Team Leaders and their PMTs, manage these procurement groups through the procurement’s life cycle. This includes: initiation, RFR development, evaluation and award and monitoring contract performance. 107 Further

https://www.fema.gov/media-library/assets/documents/114442 102 “Fiscal Year 2016 Emergency Management Performance Grant Program,” FEMA, 2016.https://www.fema.gov/media-library/assets/documents/114436 103 “Fiscal Year 2016 Port Security Grant Program (PSGP) (Notice of Funding Opportunity),” FEMA, 2016.https://www.fema.gov/media-library/assets/documents/114444 104 “Fiscal Year 2016 Transit Security Grant Program (Notice of Funding Opportunity),” FEMA, 2016. https://www.fema.gov/media-library/assets/documents/114446 105 “Fiscal Year 2016 Tribal Homeland Security Grant Program (Notice of Funding Opportunity),” FEMA, 2016. https://www.fema.gov/media-library/assets/documents/114448 106 Procurement Introduction, Operational Service Division, Commonwealth of Massachusetts, rev. 11/9/12, http://www.mass.gov/anf/docs/osd/pic/procurement-intro.doc 107 Procurement Introduction, Operational Service Division, Commonwealth of Massachusetts, rev. 11/9/12, http://www.mass.gov/anf/docs/osd/pic/procurement-intro.doc

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information pertaining to procurement activities can be accessed here: http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/sell-to-the-state/

1.3.1.1 SMALL BUSINESS PURCHASING PROGRAM (SBPP)The SBPP’s mission is to oversee the management and acquisition for non-construction goods and services to eligible businesses. The SBPP of the Commonwealth of Massachusetts is administered by the Operational Services Division (OSD) with the support of the Executive Office for Administration and Finance.108 The OSD implements SBPP policies which direct Executive Departments to supply special consideration for the Small Business Purchasing Program’s (SBPP) development and implementation including policies, training, and annual benchmarks.109

The OSD implements SBPP guides to Executive Departments in directing notifications and awards of non-construction procurements that are valued between $5,000-$150,000 to businesses in Comm-PASS that are identified as small business program participants. 110

An SBPP-eligible business is defined as a business that:

Currently employs a combined total of 50 or fewer full-time equivalents (FTEs) Has gross revenues of$15 million or less, based on a three-year average Is independently owned and operated Has been in business for at least one year Is organized/registered to do business in Massachusetts Has its principal place of business in Massachusetts111

1.3.1.2 SUPPLIER DIVERSITY PROGRAM (SDP)The Supplier Diversity Program (SDP) is a program that was created in 2010 to promote supplier diversity in public contracting. It is housed under the Massachusetts Supplier Diversity Office (SDO) within the OSD. The program’s mission is to increase business opportunities for minority-owned (MBE), women-owned (WBE), and minority-women-owned (M/WBE), including minority-controlled (M/NPO). The SDP accomplishes this by facilitating their participation in business and economic opportunities such as certification, enforcement, business assistance and advocacy.112

108 “Overview of the Small Business Purchasing Program for Vendors,” Commonwealth of Massachusetts, 2017: http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/sell-to-the-state/sbpp/welcome-to-the-small-business-purchasing-program.html 109 “Welcome to the Small Business Purchasing Program,” Small Business Purchasing Program, Commonwealth of Massachusetts, http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/sell-to-the-state/sbpp/welcome-to-the-small-business-purchasing-program.html 110 “Welcome to the Small Business Purchasing Program,” Small Business Purchasing Program, Commonwealth of Massachusetts, http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/sell-to-the-state/sbpp/111 “Welcome to the Small Business Purchasing Program,” Small Business Purchasing Program, Commonwealth of Massachusetts, http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/sell-to-the-state/sbpp/welcome-to-the-small-business-purchasing-program.html

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1.3.2 OFFICE OF THE COMPTROLLER (CTR)The Office of the Comptroller (CTR) is an oversight department that is responsible for various aspects of the Commonwealth’s fiscal operations. CTR works collaboratively with OSD, the Executive Office for Administration and Finance, and other oversight departments to identify how financial and contractual operations are conducted between contractors and the respective departments. CTR also establishes guidelines on funds and payments for the procurement of commodities and services. 113

Grants and Subsidies: The Office of the Comptroller is the oversight department for grants and subsidies; 815 CMR 2.00 is the governing regulation. If the federal grant will result in a named partner, other than the Commonwealth, then the process for selecting the named partner must be subject to competitive procurement regulations. 114

1.3.3 PROCUREMENT MANAGEMENT TEAMS (PMTS)A Procurement Manager Team (PMT) is a team formed around broad procurement groupings. These PMTs determine how a procurement will be accomplished by conducting research, developing the procurement scope and specifications, conducting the solicitation, developing evaluation criteria, and negotiating the contract. Most members of PMTs come from departments that have an interest in those specific commodities or services. 115

1.3.4 PROCUREMENTSProcurement is the process in which the Executive Departments use to purchase commodities, equipment or services through an outright purchase, license, lease-purchase, lease, rental, fee-for-service or other method authorized by law or approved by OSD. 116

1.3.4.1 COMPETITIVE PROCUREMENTSCompetitive procurements are required for the acquisition of any commodity or service or both unless it qualifies as a competitive procurement exception under 801 CMR 21.05. 117 Authorized exceptions include emergency contracts. 118

112 Supplier Diversity Program Overview, Supplier Diversity Program, Commonwealth of Massachusetts, http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/procurement-prog-and-serv/sdo/sdp/supplier-diversity-program-overview.html 113 “Procurement Information & Resources,” Commonwealth of Massachusetts, http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/ 114 “Procurement Information & Resources,” Commonwealth of Massachusetts, http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/ 115 “Procurement Information & Resources,” Commonwealth of Massachusetts, http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/ 116 “Procurement Information & Resources,” Commonwealth of Massachusetts, http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/conduct-a-procurement/ 117 “Best Value Procurement Handbook,” Operational Services Division, Commonwealth of Massachusetts, July 14, 2016, http://www.mass.gov/anf/docs/osd/policy/best-value-procurement-handbook-7-14-2106.pdf 118 Operational Service Division, Commonwealth of Massachusetts, http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/conduct-a-procurement/

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The Commonwealth of Massachusetts does not recognize sole source procurements as they are found to be counterproductive due to the elimination of potential competitors, as well as preventing small business or minority contractors from competing. Departments must post an RFR (Request for Response) unless a procurement meets the requirements for an authorized competitive procurement exception. If the RFR elicits only one response, the department may go ahead with the contract. If more than one qualified bidder responds, then a foundation for a competitive procurement has been established. 119

1.3.4.1.1 COMMONWEALTH PROCUREMENT ACCESS AND SOLICITATION SYSTEM (COMM-PASS)

The Commonwealth Procurement Access and Solicitation System, known as Comm-PASS, is the sole vehicle through which all-public purchasers within eligible public entities and executive agencies in Massachusetts carry out transactions against statewide contracts.120 This system provides constant access to public solicitations and contract documents. In doing so, Comm-PASS has increased the amount and quality of competition for state procurements. This system expanded the number of opportunities to bid by offering all eligible public organizations access to the site’s document creation, posting and management tools for free.121

Departments are required to post the following records on Comm-PASS: 122

Announcements which are created using the Solicitation Intent to Publish (ITP) template to advise bidders of the department’s intention to bid 40 days prior to the deadline/close date for any Request for Response (RFR) for commodities and services for amounts subject to the World Trade Organization/ Government Procurement Agreement (WTO/GPA) signed by the United States and applicable to all public entities. This 40 day period can be covered by any combination of the time periods that the ITP and the RFR are posted. OSD also encourages departments to use the ITP template to publish Requests for Information (RFI).

Requests for Responses (RFRs) , which are created using the Universal template or Line-Item template to seek bids from vendors for commodities and services, including human and social services, with a total value of over $50,000 (large procurements). OSD encourages departments to publish RFRs with total values of $50,000 or less (small procurements) in order to benefit from increased competition and data management capabilities.

Contracts, which are created using the Contract template to announce awards issued by departments that result from any RFR posted on Comm-PASS.

119 “Conduct a Procurement,” Operational Service Division, Commonwealth of Massachusetts, http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/conduct-a-procurement/ 120 COMMBUYS User Tips for Buyers, Commonwealth of Massachusetts, 2016, http://www.mass.gov/anf/docs/osd/commbuys/buyer-user-tips.pdf 121 “COMMBUYS,” State of Massachusetts, https://www.commbuys.com/bso/ 122 “Best Value Procurement Handbook,” Operational Services Division, Commonwealth of Massachusetts, July 14, 2016, http://www.mass.gov/anf/docs/osd/policy/best-value-procurement-handbook-7-14-2106.pdf

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1.3.4.1.2 COMM-PASS RESOURCE CENTERListed below are links available through Comm-PASS’s Resource Center that will enable a business to navigate through Massachusetts’s purchasing and procurement.

Massachusetts Small Business Purchasing Program (SBPP) Select this link to access information about this program announced by Governor Deval L. Patrick. Comm-PASS Resource Center One-stop shopping for Frequently Asked Questions, policy documents, user guides, Purchasing Community Membership forms and more. Comm-PASS Policy OSD’s policy for all executive departments and Massachusetts public purchasing organizations to ensure compliance for managing procurements and grants with Commonwealth distributed ARRA Funds in accordance with OSD Update 10-03.

OSD Procurement Information Center This site is the successor to and replaces the Procurement Policies and Procedures Handbook.

MASSbuys EXPOSTAR has been rebranded and is now the MASSbuys EXPO. This annual Massachusetts trade show is designed exclusively for Commonwealth Statewide Contractors and individuals in public procurement. This once a year event provides exhibitors and attendees the opportunity to engage and network with others in public procurement and the supplier community.

Supplier Diversity Program (SDP) Promotes equality in the state contract market by ensuring full participation of minority- and woman-owned business enterprises (M/WBE’s) in all areas of state contracting including construction, design, and goods and services.

Environmentally Preferable Products (EPP) Promotes products that do less harm and contribute to the overall well-being of public health and the environment.

1.3.4.2 PROCUREMENT INFORMATION CENTERThe OSD’s Procurement Information Center is a website devoted entirely to Massachusetts procurement information. Each major component of the procurement process including major topics, their associated policies and expanded guidance can be found here.

1.3.5 CONTRACTSThe Commonwealth of Massachusetts does not have a bid list for vendors. When potential customers ask if you are on a list, they are referring to an active Statewide Contract which:123

a) Covers a wide range of commodities and servicesb) Is awarded to multiple vendors

123 “Best Value Procurement Handbook,” Operational Services Division, Commonwealth of Massachusetts, July 14, 2016, http://www.mass.gov/anf/docs/osd/policy/best-value-procurement-handbook-7-14-2106.pdf

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c) Has a three-year duration

The process is as follows: OSD issues solicitations, a vendor may bid for the contract, and then those vendors who are awarded the contract, will get listed on the Contract records Vendor(s) tab.

1.3.5.1 STATEWIDE CONTRACTSThe Operational Services Division (OSD) has developed a standard guide for how to use each statewide contract. 124

Statewide Contracts are written agreements between the Commonwealth of Massachusetts and contractor awardees to supply various commodities and services to departments and other eligible entities. Statewide contracts are developed to meet the needs of public purchasers, which include but are not limited to: Executive and Non-Executive Branch departments, municipalities, counties, public colleges and universities, local schools, state facilities, public purchasing cooperatives, public hospitals, certain non-profit organizations, independent authorities, political sub-divisions and other states. 125

1.3.5.2 EMERGENCY CONTRACTSUnforeseen circumstances as cited in regulation 801 CMR 21.05(3) may require departments to purchase commodities or services on an emergency basis. Some reasons include the avoidance of harm to the government as well as providing provisions for the health, welfare, or safety of persons.126

1.3.5.2.1 EMERGENCY RESPONSE SUPPLIES, SERVICES AND EQUIPMENTOSD has compiled a reference guide that could be used in an emergency situation called the Emergency Response Supplies, Services and Equipment: A Reference Guide to Statewide Contracts for Emergencies. It is to be utilized by departments and eligible entities to obtain supplies, services or equipment for emergency or non-emergency situations from existing statewide contracts or multi-department contracts. 127

1.3.5.3 GRANTSA grant is defined as financial assistance for a public purpose to benefit the public. Grantees are usually public, quasi-public or private non-profit entities established for the public. Grants can be used to allow departments to use resources to achieve mandates without

124 “Statewide Contract User Guides,” Operational Services Division, Commonwealth of Massachusetts, 2017, http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/buy-from-a-state-contract/statewide-contract-user-guides.html 125 “Statewide Contract User Guides,” Operational Services Division, Commonwealth of Massachusetts, 2017, http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/buy-from-a-state-contract/statewide-contract-user-guides.html 126 “Best Value Procurement Handbook,” Operational Services Division, Commonwealth of Massachusetts, July 14, 2016, http://www.mass.gov/anf/docs/osd/policy/best-value-procurement-handbook-7-14-2106.pdf 127 “Emergency Response Supplies, Services and Equipment: A Reference Guide to Statewide Contracts for Emergencies,” Operational Services Division, Commonwealth of Massachusetts, 11/29/12, http://archives.lib.state.ma.us/bitstream/handle/2452/214189/ocn890655816.pdf?sequence=1&isAllowed=y

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additional costs. They may enable partnerships or joint ventures with the commonwealth to fulfill legislative mandates. Further information on grants and their policies and guidelines can be accessed here.128

128 “State Grants and Federal Sub-Grants,” Office of the Comptroller, Commonwealth of Massachusetts, issued July 2004, revised September 8, 2014, http://www.mass.gov/comptroller/docs/policies-procedures/contracts/po-procon-state-grants-fed-sub.doc.

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