Mary Ward CSS Parent Council Meeting Agenda Page 1 of 1

Mary Ward C.S.S. Parent Council (CSPC)Inaugural Meeting Agenda

Wednesday September 20, 2017 ~ Mary Ward Catholic Secondary School Library ~ 7:00 P.M.

AGENDA ITEMS OWNER TIME

1 Welcome, Introductions and Opening RemarksCall to Order, Roll Call, Declaration of Quorum ‡ and Prayer Chair 3 min.

2 Adoption of Inaugural Meeting Agenda † Chair 3 min.3 Report from the School Council Chairperson

3.1 Report of the Chairperson on the Council`s activities in previous year3.2 Confirmation of Teacher Representative on Council for next year3.3 Confirmation of Non-Teacher Representative on Council for next year3.4 Confirmation of Student Representative on Council for next year

Chair 10 min.

4 Report from the Treasurer4.1 Presentation & Acceptance of the Annual Financial Report † Treasurer 5 min.

5 Election of Parent members to the New School CouncilConducted by Elections Committee Chair or Past ChairNote: Parent Council has a maximum of 12 Parent Members

ElectionsComm. Chair /Past Chair

15 min.

6 Report of the Elections Committee Chair or Principal on the Results ofParent Member Elections

ElectionsComm. Chair /Past Chair

2 min.

7 Community Representative Appointments7.1 Appoint Community Representatives as Members of Council per § 4.4

ElectionsComm. Chair /Past Chair

4 min.

8 Election of Executive Officers of the new School Council8.1 Chairperson (must be a Parent Member. Conducted by Past Chair)8.2 Vice-Chairperson (must be a Parent Member. Conducted by Past Chair)8.3 Council Treasurer & Asst. Treasurer (any Member. Conducted by Chair)8.4 Council Secretary & Asst. Secretary (any Member. Conducted by Chair)

Past Chair /Chair

7 min.

9 Other Appointments Council May Make9.1 A Member to act as Parish Liaison per § 4.5 (iii) and § 9.4 (i)9.2 A Member to act as Ontario Association of Parents in Catholic Education(OAPCE) or OAPCE-Toronto Liaison per § 4.5 (ii) and § 9.4 (ii)9.3 A Member to act as Liaison to the Safe Schools Committee per § 9.4 (iii)9.4 Appointment of Standing Committees per § 10.19.5 Appointment of the Audit Committee per § 11.5

Chair 4 min.

10 Amendments to the School Council's Constitution & Bylaws10.1 Provided all the requirements of § 14.1 have been satisfied Chair 3 min.

11 Announcements & Date, Time & Location of Regular Meetings #1 ― Wednesday September 20, 2017 #2 ― Wednesday October 25, 2017 #3 ― Wednesday November 22, 2017 #4 ― Wednesday January 24, 2018 #5 ― Wednesday March 7, 2018 #6 ― Wednesday April 25, 2018 #7 ― Wednesday May 23, 2018 Parent Council Celebration Dinner ― Thursday June 14, 2018

Chair 2 min.

12 Adjournment † Chair 2 min.

1 hr. 00 m

‡ a declaration by the Chair that the meeting is quorate is required † a motion duly moved and seconded is needed