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David Redman, Director Facilities and Administrative Services Division

March 7, 2013

HQ Renovation All HandsRelocation From 7th Floor to 5th Floor

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Welcome— David Redman, Director, Facilities and Administrative Services Division

HQ Relocation Reminders

Arnold Rotruck, Paxton Van Lines Packing Guidelines Proper Crate Lifting/Stacking

Paul Raudenbush, Chief, Headquarters Security Information Security

Classified and SBU Information Safe Relocation

Agenda

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Tonya Brown, Gloria Camp (Alternate)

Organization POCs

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Moving materials will be delivered two weeks prior to move Crates will be provided on Wednesday, March 20th Cardboard boxes have been delivered to organizations for early packing

Organization Cabinets File and Supply Cabinets

Completely emptied Securely tape key to top of cabinet Paxton label must be applied

File pedestals File pedestals do not have to be emptied and will be moved by Paxton movers Paxton label must be applied Key kept by employee

Move Information

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Overhead Cabinets Completely emptied Key left in overhead lock

Employees MUST be packed & ready to move by 5:00 pm the day before the scheduled move date - ITCD will pack computer equipment

Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information.

Move Information

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Office keys Employees will return keys to the POC in the provided key envelope and

complete key issue request card Key envelope (office keys used on 7th floor)

Must be turned into the locksmith the day before the organization telework day

Key request cards for office keys used on the 5th floor swing space must be turned into the locksmith by Monday, March 18th (or sooner)

Office key distribution will occur within the organization office space and coordinated through the organization POC beginning Monday, April 8th.

Move Information

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Move Guide Provided to POCs in Move Kit

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Delivery of moving crates Wednesday, March 20th

Individual packing beginning Wednesday, March 20th (or sooner)

Vending/Ice Machine removed Wednesday, April 3rd

Move/Telework Day Monday, April 8th

Exploration Systems Development Front Office HEOMD Embeds Mission Support Services Resources Management Office

Key Dates

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Move/Telework Day (Cont’d) Tuesday, April 9th

Space Communications & Navigation Advanced Exploration Systems Human Spaceflight Capabilities Strategic Analysis & Integration

Wednesday, April 10th International Space Station Commercial Spaceflight Development Launch Services Space Life

Key Dates

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5th Floor Internal Swing Space

Green: Human Exploration and Operation Mission Directorate

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New Galley Areas 3 per floor (West, Center, East)

Keurig Coffee Maker (2) Microwave (2) Refrigerator (2) Ice Maker Seating Area Toasters (Coming Soon)

HQ Renovation Update

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New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Council’s LEED Energy

& Atmosphere Prerequisite 2

HQ Renovation Update

HQ Renovation Update

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Office Lighting Individually controlled

Dimmer Switch Adjust to personal preference Programmed by office

Infra red Sensor Activate lighting upon entering Automatically turn off 15 minutes after exiting

HQ Renovation Update Lighting Override Switch Core lease hours 6am – 6:30pm

Lights blink 10 minutes prior to shut off After 6:30 pm override switch must be turned on

Luminescent signage above override switch Lights will remain on for 30 minutes

30 minute timeframe is a LEED requirement Locations (north and south)

West Center East

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New sound masking and PA system Sound masking provided throughout the building Zone controlled and adjustable Sound masking also functions as the PA system

GS 15 Employees 1 row of overheads (1) 2 drawer Lateral File Cabinet 2 Pedestals

HQ Renovation Update

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Typical Floor Layout

Typical Floor Layout

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Design Advantages HVAC wall units will be used properly and help

balance the building HVAC system Reduced “hot” and “cold” spots Improved air circulation/quality Increased natural lighting has been proven to

increase productivity Reduce overall energy usage

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LEED Certification Piedmont is required to achieve Leadership in

Energy and Environmental Design (LEED) Certification

Construction Interiors Goal is Silver

Requires a partnership between landlord and NASA

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LEED Certification NASA can receive LEED points toward

certification through the following actions: Reuse of existing furniture Provide a thermally comfortable environment that supports the

productivity and well-being of occupants Achieve increasing levels of energy conservation for HVAC

beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use

Change ManagementSpace Modification Requirements

Space Modification Requests Now Include Reengineering of Existing Mechanical & Electrical and

Data Systems Reengineering of Existing Life Safety Systems

HVAC system cannot be modified as easily Additional VAV boxes may need to be installed

Development of Construction Documents District of Columbia Permitting Application Review and

Approval Process

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Evacuation Procedures HQ Evacuation procedures remain as they have been, despite

renovation work and personnel relocations. If you are moved to a new area of the building for the

renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds.

Verify your evacuation routes and staging area, regardless of where you are in the building.

If an alarm sounds listen, then act quickly

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Evacuation Procedures If you need assistance evacuating, report to the freight elevator

galley area on whatever floor you are on. Once out of the building, do not return until the “all-clear” is

given. Follow directions given by the ICP, Emergency Management,

Security, and Building Monitors.

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Evacuation Staging Areas

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Packing Guidelines Packing with the Pax Box System

Build and stack Legal/Letter/Hanging Files

Stack and pack Label Placement and Removal

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Information Security Classified Information Sensitive But Unclassified Information

Identifiable markings to indicate sensitive information SBU Cover Sheet

Burn Bags Securing Burn Bags Storage and Pick Up Locations

Safe Relocation

Protect Information that Warrants it!

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Next Steps Continued POC meetings with renovation team Pack and move to the 5th floor Targeted All Hands for occupants returning to the

renovated 7th floor Four weeks prior to leaving the 5th floor

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Project Manager Brian Smith: brian.s.smith-1@nasa.gov

Assistant Project Manager John Ferri: john.a.ferri@nasa.gov

Move Coordinator Malicha Day: malicha.a.day@nasa.gov Stacey Brock-Watkins: stacey.brock-watkins@nasa.gov

Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html

HQ Renovation Facilities Points of Contact

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Questions