manual sis update

7/28/2019 Manual SIS Update

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Student Information System (International Exchange Student Manual)

I. Guide for Searching Subjects

1. Log into the Student Information System (SIS) at https://is.cuni.cz/studium/eng/index.php .

2. Passwords can be set/changed on the Charles University Authentication Service (CAS) website at

http://ldap.cuni.cz .

3. In the applications menu on the SIS home page, click on Subjects.

4. Choose Faculty of Arts in the Faculty drop-down box, and Winter, Summer or Both (= it means that

the subject you are looking for, is taught during both semesters) in the Semester box. Click on Search.


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5. Now choose the particular Exchange class (which you are looking for) in the Class (Subject Area) box.

6. Click on Search.

7. Now you have a list of the Classes taught at our Faculty, though some of them may not be on offer this year.

To get detailed information on any individual class, click on the class code or on the name of the particular

subject.

The offer of Czech language courses (survival, beginners, pre-intermediate) is available at http://www.ff.cuni.cz/FF-

1079.html.


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Online Enrolment of Subjects and Schedule

The online enrolment period is a preliminary enrolment period. The enrolment of subjects is preliminary, which

means that the student can modify or cancel subject choice at any time during the online subject enrolment period. As

long as subjects are enrolled only on a preliminary basis, students cannot sign up online for exam dates, and teachers

cannot enter examination results.

Once electronic enrolment is closed, the SIS Office will transfer the subjects to binding enrolment where no additions

or cancellations are possible. Any changes to the subjects enrolled must be consulted with the exchange programme

coordinator. Once binding subjects are enrolled, students shall be able to sign up online for examination dates, and

teachers shall be able to enter exam marks.

II. Guide to Enrolment of Subjects and Schedule

1. Log into the Student Information System (SIS) at https://is.cuni.cz/studium/eng/index.php .

Passwords can be set/changed on the Charles University Authentication Service (CAS) website at http://ldap.cuni.cz .

2. In the applications menu on the SIS home page, select Subjects and schedule registration.

3. Enrolment (my own)

a) Use the timetable available on the web pages of departments or institutes to select subjects and schedules

you wish to enrol for the semester. To enrol each subject, use its specific code. To search for subjects, you can

also use the SIS application titled Subjects at https://is.cuni.cz/studium/eng/predmety/index.php?KEY=Az1.

b) Fill in the subject code in the box entitled Subject code (a) and press Search (b). If all items of the filter arefilled in and the programme still fails to generate any subject, please fill in fewer items, such as the beginning

of the degree programme code (http://www.ff.cuni.cz/FF-1453.html), teacher's name etc. Make sure the

desired subject has been found; select it by clicking on the radio button next to the code (c) and press Enrol

(d).


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c) Next click on the radio button to select the preferred schedule and press Enrol.

d) Make sure you have enrolled the preferred subject with your preferred schedule and repeat all the steps to

enrol each of the remaining subjects.

4. Validation

When the enrolment is complete, make sure you validate the subjects enrolled by pressing the Validation button on

the top green toolbar.

- This subprogramme checks whether all subjects preliminarily enrolled online comply with the rules (e.g. course X

must be enrolled simultaneously with course Y; some courses cannot be enrolled simultaneously; the capacity limit of

the course has been exceeded etc.).

- Unless you validate your enrolment and if two or more incompatible subjects have been enrolled, neither of these

subjects will be finally enrolled in the binding enrolment process.

- First, make a Validation request(a), next press Refresh result(b).

a

cd

b


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- Do not press Validation requestunless necessary. It only has effect once the enrolment has been changed. Whenwaiting for validation results, you can find out the current state by pressing Refresh result.

Waiting Lists

If the course is full, you may register on the Waiting Listof the subject. Once a vacancy is available and you are next on

the list, you will be enrolled automatically.

To register on the Waiting Listof subjects with no vacancies, please click on the radio button next to the subject code

and confirm by pressing Enrol.

For subjects requiring the schedule item selection, the preferred parallel class must be selected and confirmed by

pressing Enrol.

Next fill in the date by which your registration on the Waiting List will be active, and confirm by pressing Enrol.

ab


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Registrations on Waiting Lists of subjects can be changed or cancelled in the Waiting Listmenu on the green toolbar.

III. Changing for a different parallel class/enrolment cancelling

1. Press Enrolledon the top green toolbar.

2. In the list of subjects enrolled, press the icon of the subject where you wish to change to a different parallel class;

press the icon of the subject for which you wish to cancel enrolment.

3. When making subject enrolment retrospectively, make sure the semester selected is the same for which you wish to

cancel your preliminary enrolment. The icon for enrolment cancelling is only available for the semester for which the

subject has been enrolled.

IV. Enrolment in two-semester subjects first enrolled in the previous semester

Two-semester subjects, first enrolled in the previous semester, must be enrolled again in the second semester; you

need to select the preferred parallel class and enrol for the schedule.

1. In Subjects and schedule registration click on the Schedule menu on the green toolbar (a) or select Schedule

NG directly on the SIS home page (b).

or

2. This opens the timetable with all the schedule items of each subject enrolled, each marked with a different

colour. Blue items have been enrolled, yellow items are open to enrolment, pale yellow items are

alternatives to items enrolled, and white items cannot be enrolled.

3. Click on the schedule item of the subject/parallel class you wish to enrol.

a

b


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4. To select the preferred schedule, click on the corresponding radio button and press Enrol.

5. Make sure you have enrolled the preferred schedule.

Once enrolled, the schedule item changes colour.


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6. Repeat all the steps to enrol all the remaining subjects for the semester.

V. ECTS Grading

You may be entitled to receive an A-F grade even at some courses where the SIS states formally Credit (Zpoet)

termination (on Pass/Fail basis). Such subjects should read the following note in their annotation:

Zahranin vmnn studenti mohou bt v tomto pedmtu klasifikovni dle stupnice ECTS/

International Exchange students may gain an ECTS grade in this course

In case the above quote does not appear within the annotation, please double check the conditions with the instructor

personally.

If the course instructor is able to grade your course final performance, she/he will record it respectively in your book of

academic records and also in the SIS in a special field created for this purpose.

All academic staff of the Faculty of Arts is aware of how to proceed, should any complication despite arise do not

hesitate to contact the International Relations Office by email.

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