Mang Cha-a Billing System

CHAPTER 1

THE PROBLEM AND REVIEW OF RELATED LITERATURE

Introduction

Most of the food stall businesses like Mang Cha-a, a beverage food stall, are still using a manual operation especially when it comes to financial monitoring and records of the business.

The gest of technology has changed the way we live, work and spends leisure time. Technology improves and changes at a rapid pace where society have coped with it because as the technology improves the standard of people grows.

Mang Cha-a billing system is an application to automate the process of ordering and billing of the said beverage food stall. It administrates its user and customers. This system also benefits the employer, employees and the management itself.

Background of the Study

Mang Cha-a is a unique food stall concept providing healthy and delectable Milk Tea, Iced Tea and Coffee to our clients. We have developed and patented this products and take advantage of the growing demand for healthy, fast, and delectable food and drinks. Mang Cha-a can provide a beginning for Tea entrepreneur with real plans, real profits, and real growth.

Review of Related Literature

•Foreign Literature

According to Okafor Chidubem Kelvin

According to George Epstein

According to Marina Orsini-Jones and Laura Pibworth

•Local Literature

According to Sharon Oviatt

Based on a Web Article

According to Zane L. Berge

Conceptual Framework of the Proposed System

Statement of the Problem

General Problem

The Mang Cha-a uses manual system in their transaction and record keeping. This kind of system leads to slow processing of data loss and unorganized record.

Specific Problem

• The Mang Cha-a spend more time in writing the record manually.

• The Mang Cha-a are more prone to loss of record due to the traditional cabinet record keeping.

• The Mang Cha-a are more prone of human errors due to manually calculation of bills.

• The Mang Cha-a do not have their own receipts.

• The Mang Cha-a takes a lot of time in the computation of the bills.

Objective of the Study

General Objective

The general objective of the study is to create a computerized billing system for Mang Cha-a, Bacolor Franchise, that will give a well-organized consumer records and convenience to both parties.

Specific Objectives

• To present and accurate computation on the bill charged to the customers.

• To secure and produce a copy of the summary of record transactions on a daily, weekly, and monthly basis on the database.

• To obtain a more accurate orders eliminating errors done manually.

• To facilitate a faster transactions in billing the customers.

• Make an easy to use environment for users and customers.

Assumptions

• By using the proposed system, all the information and transactions are assumed to be compiled and organized.

• By using the proposed system, the proponents assumes that it will make a faster access, retrieval of information and will make the work much easier and faster.

• By using the proposed system, it will lessen the effort done with the transactions of the business.

• By using the proposed system, the proponents assumes that all transactions of the business will have a corresponding report.

• By using the proposed system, the bills are computed automatically.

Significance of the Study

• Economic Significance

This study was abstracted to minimize the consumed effort in generating report and lessen paper works. By developing the proposed system, the Mang Cha-a can save money and would be able to perform more productive tasks.

•Educational Significance

The future proponents can have this study as a reference with their thesis study. They can view this study as a stepping stone for a more improved and efficient study in the future. Students can also be guided with this study by how it was conducted and the things to be considered.

•Social Significance

The social significance of the study mainly talks about how the proposed system contributes and helps the society in its own ways. The employees and the customers of Mang Cha-a will benefit in this Billing system. They will have a good relationship with the customer and this can also boost the interest to improve the service of Mang Cha-a.

•Technological Significance

In the proposed system, the technology will be enormous use. The system would not be possible without the use of technology. Implementing the system can lead locale into higher proficiency when it comes to technology usage.

One of the implication of this proposed system is the elimination of different problem in acquiring information manually. It will reduce human errors and confidential records will be kept safe from invalid users. Technology is very important, because it serves as a ladder of improvement which gives adequate facts and information needed to the extent of the scope.

Scope and Delimitation

Scope

The main feature of the proposed system is using a computer as the server where the database is stored. The menu and the computer at the counter should work together as one. The computer server should save and store all the data transferred. It is use to monitor all the activities inside the food stall.

Delimitation

Though the proposed system is made to give comfort for the customers the system cannot give all the wants of the customer. Its still has a limitation to provide total comfort for the locale. The system cannot be connected through the internet for any reasons. It was design for the privilege of the administrator only.

Operational Definition of Terms

• Billing System – combination of software and hardware that receives call detail and service usage information, groups this information for specific accounts or customers, produces invoices creates reports for management and records payments made to customer account.

• Beneficiaries- a recipient of funds (payee) or securities. Depending on the context, a beneficiary can be a direct participant in a payment system and/or a final recipient.

• Record keeping- is the maintenance of a history of one’s activities, as a financial dealings, by entering data in ledgers, journals or in files.

• Administrator- a person who manages and supports a computer system or network, as in a business.

• Information Management- it concerns the cycle of organizational/business activity.

Data Flow

Diagram

Gantt Chart