managing and distributing the classes of supply

SUBCOURSE EDITIONQM3611 A

MANAGING AND DISTRIBUTINGTHE CLASSES OF SUPPLY

WWW.SURVIVALEBOOKS.COM

MANAGING AND DISTRIBUTING THE CLASSES OF SUPPLY

Subcourse Number QM 3611

EDITION A

United States Army Combined Arms Support CommandFort Lee, Virginia 23801-1809

3 Credit Hours

Edition Date: March 1990

SUBCOURSE OVERVIEW

This subcourse is designed to teach the knowledge necessary forofficers, senior noncommissioned officers (NCOs) , and warrantofficers, to understand and perform tasks related to distributing and accounting for the classes of supply.

There are no prerequisites for this subcourse.

This subcourse reflects the doctrine which was current at the time the subcourse was prepared. In your own work situation, always refer to the latest publications.

The words "he," "him," "his," and "men," when used in thispublication, represent both the masculine and feminine genders unless otherwise stated.

TERMINAL LEARNING OBJECTIVE

TASK: Identify the procedural steps required to account for and distribute the classes of supply by reviewing: forms, status reports and supply requirements for divisional and nondivisional units.

CONDITIONS: You are the accountable officer or property book NCO and you are accountable for the receipt, storage, and issuing of supplies.

STANDARDS: Demonstrate competency of the task skills and knowledge by correctly responding to the multiple-choice test covering the accounting for and the distribution of Classes I, II, III, IV, V, VII, VIII, and IX of supply.

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TABLE OF CONTENTS

Section Page

Subcourse Overview ............................................ i

Lesson: MANAGING AND DISTRIBUTING THE CLASSESOF SUPPLY . ........................................... 1

Part A: General Information ......................... 2

Part B: Class I Supplies. ......................... 3

Part C: Class II, III, IV, and VII Supplies ......... 8

Part D: Class V Supplies . .......................... 35

Part E: Class III Supplies . ........................ 36

Part F: Class VIII Supplies. ........................ 40

Part G: Class IX Supplies. .......................... 41

Practice Exercise ..................................... 45

Answer Key and Feedback . ............................. 46

Appendix: List of Common Acronyms ............................... 52

The passing score for this subcourse is 70%.

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LESSON

MANAGING AND DISTRIBUTING THE CLASSES OF SUPPLY

OVERVIEW

TASK DESCRIPTION:

Accountability and the distribution of the classes of supply issued in a theater of operations (TO) are described in this subcourse. The goal of combat service support (CSS) is to enable the maneuver commander to conduct combat operations. As a result of this lesson, you will be able to understand how supplies are issued and accounted for.

LEARNING OBJECTIVE:

TASKS: Identify the procedural steps required to distribute and account for the classes of supply by reviewing: forms, status reports, and supply requirements for divisional andnondivisional units.

CONDITIONS: Given the proper forms, you will record with accuracy the requesting unit, the items requested, and the amount requested.

STANDARDS: Demonstrate competency of the task skills and knowledge by correctly responding to the multiple-choice test covering the distribution of supplies.

REFERENCES: The material contained in this lesson was derived from the following publications:

Field Manual (FM) 42-7.FM 63-20.FM 100-10.DA Pamphlet 710-2-1.Army Regulation (AR) 710-2.AR 735-5.

INTRODUCTION

The supply and service system exists for one reason--to meet the needs of combat forces. Division units requisition Class I, II, III, IV, V, and VII supplies from supply and distribution points that are set up in division and brigade support areas.

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PART A - GENERAL INFORMATION

The Sustainment System

The Army's system for providing CSS is based on the requirements of the force and affordability. Overhead and unnecessary redundancy are reduced where possible. The CSS system is based on providing adequate support to forces anywhere in the world. The support base for all theaters is the Continental United States (CONUS). Great dependence is placed on the transportation system, both surface and air. Deployed forces are sustained over long lines of communication. Because of the possibility ofinterruptions in materiel delivery, varying levels of stocks are routinely built to overcome any such interruptions.

Our initial go-to-war supply system in an undeveloped theater is a push system. Packages of required supplies are sent to the theater to replenish expended supplies. As the supply system stabilizes, the overall system becomes a pull system. At battalion and brigade level, suppliescontinue to be pushed to the user. The pull system is the normal process for a developed theater with pre-positioned war reserve stocks and is used from the beginning of hostilities. The general flow of requisitions and supplies is depicted in Figure 1. It should be noted that Class VII supplies follow the same requisition and supply flow. However, weapon systems such as tanks and helicopters so critical to battle success are intensively managed and are normally command-controlled.

The Functions of Logistics

The supply function of logistics includes the procurement, distribution, maintenance (while in storage), and salvage of supplies, including the determination of kind and quantity of supplies. The supply system provides for requisitioning, receiving, storing, transporting, and issuing supplies in their movement from manufacturer to user. The optimum system would perform these functions in as nearly a straight line as possiblewith a minimum number of stops.

Depots in CONUS accept supplies from manufacturers, and some orient their outgoing shipments and support to particular areas of the world. For example, New, Cumberland Army Depot, Pennsylvania, supports Europe. In some instances there are no depots. For example, petroleum essentially moves from the supplier to the user. The national inventory control points (NICPs) direct shipments from CONUS depots based on requisitions from units needing supplies. The spot’s job is to receive, store, maintain, and issue stocks as directed by the NICP.

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Figure 1. General Requisition and SupplyFlow (Except Class V)

The amount of supplies stocked at any one location is based on the history of user demands and upon a forecast of demands based on operational plans or contingencies. In addition, amounts are stocked as a safety level to protect against stock depletion caused by unexpected demands from users or delays in delivery from suppliers. Special stocks are maintained in some oversea areas as war reserves.

PART B - CLASS I SUPPLIES

Class I is subsistence. It includes gratuitous health and welfare items. Personnel in the Class I section receive, store, break down, and issue Class I supplies to units in the division support area, and to forward support battalions.

Subsistence stocks are accounted for by the total amount of line items issued. Rations issued are considered rations consumed when issued from a direct support unit (DSU). Figure 1 traces the movement of rations in a TO and the paperwork used to account for these rations. The Class I manager recommends to the TA commander the date and way in which wartime subsistence accounting procedures revert to the peacetime proceduresdescribed in AR 30-1 and AR 30-18.

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Receiving Operations

Rations are delivered daily to a unit's supply point. The Division Materiel Management Center (DMMC) notifies the supply point of the scheduled delivery. DD Form 1348-1 (DOD Single Line Item Release/Receipt Document) is sent with each shipment. The form describes the type, number, and condition of the supplies. Personnel should check the shipment against the form to be sure that the form is correct. DD Form 1384 (Transportation Control and Movement Document) is also used as a shipping document. It contains a description of the items shipped. Corps transportation personnel use this form to document delivery of rations toa supply point.

NOTE: DD Form 1384 is signed after unit personnel check the DD Form 1348-1. However, personnel should check all shipped items to ensure that they are in acceptable condition before they sign the form.

Property Accountability for Discrepancies in Shipment

a. The consignor is responsible for material that is short. He will report the shortages on SF 361 (Transportation Discrepancy Report) or SF 364 (Report of Discrepancy (ROD)) and coordinate with the supporting FAO to start any necessary billing adjustments. Only the amount actually received is posted to the consignee's stock record or sales account.

b. Accountability for items over (including those shipped in error) and damaged items is established by the consignee.

c. The consignee also assumes property responsibility for any over or damaged materiel (in the condition described). He retains the materiel until final disposition. The consignee reports the over or damaged materiel on SF 361 or SF 364 under AR 55-38 and AR 735-11-2. Disposition of the materiel is under instructions provided by the consignor.

d. Shortages of classified communications security (COMSEC) and controlled cryptographic items (CCI) require the submission of an insecurity report according to TB 380-41-3 and TB 380-40-22, respectively.

Supply Point Issues

Units in the division support area will submit DA Form 2058-R (Ration Request for Theaters of Operations), DA Form 2970 (Subsistence Report and Field Ration Request), or any other approved form to the Class I point. This form serves as a work sheet for consolidated requests and a

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record of your unit's requests. Platoon personnel then forward a consolidated request to the DMMC. Personnel are also required to take the following actions:

a. Check In -Unit representatives must check in at the control point. Soldiers at the point must make sure the unit is an authorized customer and that the representative is authorized to draw rations for that unit.

b. Monitor Issues -Assigned personnel accompany the unitrepresentative to ensure that the correct items are issued.

c. Check Quit -The checker and the unit representative recheck all items in the truck against the issue slip. If the count is correct, the checker and the unit representative sign the issue slip. Then they turn the slip in to the office.

d. Keep Count -Keep an accurate count of all items issued. Figure 2 charts the flow of Class I supplies. Planning is the key to the efficient handling of supplies. Planning includes knowing how much stock is on hand, estimating how long it will take to issue items, and setting up the Class I distribution point to best accommodate issue to supported units. Figure 3 lists the steps in the request and delivery of Class Isupplies.

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Figure 2. Flow of Class I Supplies.

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Figure 3. Request and Delivery of Class I Supplies.

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Ration Requests

Supply point personnel use information collected from individual unit requests to prepare a consolidated ration request form, which Is sent through supply channels. The accuracy of the consolidated ration request form is determined by the accurate number of--

a. The type of meal specified.

b. Meals stated as evidenced by the total from unit requests in the suspense file.

PART C - CLASS II, I II, IV, AND VII SUPPLIES

Receiving Operations

The distribution point receives supplies from GS units. The DMMC informs the supply point of the type and quantity of supplies due in and the shipment arrival time. Start planning for the receipt of materials as soon as you receive notice of the shipment. Personnel should be on hand for the receiving operation. If the requested supplies are to fill a request from a using unit, platoon headquarters may ask the unit to havesoldiers available at the distribution point to assist in the receiving operation.

NOTE: Supplies should be inspected when they are received to ensure that they are in usable condition. Figure 4 shows a layout for a Class II, III, IV, and VII distribution point.

Selective Stockage

Class II and IV items are authorized for selective stockage only if a certain number of requests are received within a given period of time. The DMMC picks the type and the amount of frequently demanded items to be selectively stocked at an SSA. Limited Class VII stockage is based on operating plans, equipment density, and estimates of equipment losses by the DMMC.

Command Control

Items on regulated-items and command-controlled items lists can be issued only with command approval. Examples of items that might be on these lists are lumber and cement (Class IV) and tanks (Class VII).

a. Regulated-Items Lists. The Department of the Army makes lists of regulated items. These items are costly, highly technical, or sometimes scarce or critical throughout the theater. The theater Army commander determines when regulated items can be released. He cannot remove items from the list. Removing items from the list is a DA function.

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b. Basic Loads of Class II, (durable and expendable), III, IV, and VIII (except medical repair parts) supplies.

(1) MACOMs designate the units which must keep basic loads of Class II, (durable and expendable), III, IV, and VIII (except medical repair parts) supplies. Health care activities manage medical equipment repair parts according to AR 40-61, Chapter 6. MACOMs also prescribe the method of establishing the loads and stockage levels.

(2) The loads are managed by the element of the unit that keeps the expendable or durable document register.

(3) Items authorized for stockage must be on hand or on request. DA Pam 710-2-1 gives request procedures.

(4) Records required for the loads are the DA Form 2063-R (Prescribed Load List)(Figure 5) and the DA Form 3318 (Record of Demands-Title Insert). DA Form 2063-R can be reproduced locally on 8 1/2 by 11-inch paper. Use the blank copy of DA Form 2063-R in the back of the Unit UPDATE. Keep one set of records for the Class II and IV load. Keep another set of records for the Class VIII load. Do not consolidate the records.

(5) Use hand receipts if durable items in the load are issued. DA Pam 710-2-1 gives hand receipt procedures.

(6) The loads must be inventoried when DA Forms 3318 are reviewed.

(7) The commander keeping the load is the approving authority for the load.

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NOTES: The salvage collection area may be located near the maintenance company and not in this distribution point. The maintenance company will usually be located within walking distance of this distribution point.

Greases and other packaged Class III products which are used in small quantities are handled the same way as Classes II, IV, and VII. Therefore, these products are placed here sometimes.

Figure 4. Layout for a Class : I, III, IV, and VIIDistribution Point.

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Figure 5. Entries on DA Form 2053-R (Prescribed Load List),Used as a basic load list.

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Supply Issues

Issue operations begin when a materiel release order (MRO) is received from the DMMC. (The DMMC manages the supplies that are handled at the supply point.) The MRO lists the type and quantity of supplies.

Class III (Packaged)

Class III supplies are provided by the main support battalion (MSE) S&S company in the division support area and by forward support battalion (FSB) supply companies in BSAs. Accountable officers for these supplies are in the DMMC.

Requisitions

Division units submit requests for Class II, III (packaged) and IV items through the appropriate support units to the DMMC (Figure 6). The DMMC either issues from division assets or forwards the requirements to the COSCOM MMC. Requisitions for all Class IV supplies generated in the brigade area are consolidated by the FSB supply companies and forwarded to the DMMC .

Figure 6. Flow of Class II, III (packaged)and IV Supply.

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Distribution

Supporting COSCOM activities deliver Class II, III (packaged) and IV supplies directly to a division's distribution point in the DSA or, where appropriate, directly to the forward distribution point in the BSA or to the requesting unit. The corps activity may ask the MLA to make distribution directly to the requesting unit when most of the capacity of the transportation is for a specific unit (throughput).

Large items are delivered to specific destinations within the division as requested by the DISCOM. Unit distribution of fast-moving items is normally made directly to requesting units or to the forward distribution point of the appropriate division supply element operating in the BSA. Items are then issued to the requesting units.

NOTE: Construction and fortification materials are delivered by DISCOM or COSCOM transportation assets. They are carried as far possible without transshipment. Oversize loads (for example: bridge timbers) may be carried directly to the construction site.

Class III (Bulk) Supplies

Within the division there are four battalions and a brigade that receive, temporarily store, issue, and distribute Class III bulk fuel supplies (Figure 7). There are the CAB, MSB, and the three FSBs (located in the BSAs) . The petroleum storage and issue section, S&S company, and MSR operate the Class III distribution points in the DSA. The petroleum section of the FSB supply company operates the Class III distribution points in the BSA.

Requisition's

The supply of bulk fuel is based on forecasts of the requirementsdeveloped at the using unit (company and battalion) level. The requests are received and consolidated at the brigade level and forwarded to the DMMC. The DMMC forwards a consolidated report to the COSCOM MMC. In order to ensure adequate turnaround time and availability of fuel, forecasts should cover the 72-hour period beyond the next day. For example: the forecast sent to the DMMC on the seventh day should be the projected requirements for the ninth, tenth, and eleventh days.

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Figure 7. Class III (Bulk) System Concept.

Distribution

The division is routinely resupplied with bulk fuel by the COSCOM by 5,000-gallon tank trucks or rail cars, pipelines, and hoses, if available. Bulk fuel is normally delivered to the division main fuel distribution point located in the DSA. The point is operated by the S&S company of the MSB. Fuel is stored in collapsible tanks or transferred to MSB 5,000-gallon fuel-servicing tank trucks. The MSB tank trucks distribute to the forward fuel distribution points operated by the FSBs in the BSAs.

Tactical units pick up fuel in the BSA with organic tank trucks and deliver directly to combat vehicles. Unit tank trucks (depending upon the terrain and tactical situation) refuel weapon systems in their combat positions, or the systems may be moved to defilade. Whenever possible, COSCOM will deliver bulk fuel as far forward as a forward fuel distribution section in a BSA.

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Requests

As a rule, the using unit picks up supplies at the supply point.

When a unit representative comes to the supply point for supplies, the supply clerk should check the DA Form 1687 (Notice of Delegation of Authority --Receipt for Supplies) on file. As the accountable officer you must make sure that your personnel are authorized to pick up supplies. You initial the issue document, and the unit representative signs it. A copy of the issue document is filed in the unit, and other copies aredistributed according to local SOP. A copy of the issue document is also forwarded to the DMMC. Figure 8 shows the request for and delivery of Class II, III (packaged), IV, and VII supplies.

Uniform Materiel Movement and Issue Priority System (UMMIPS)

The UMMIPS provides the means for expressing the importance of a supply request. A 2-digit numeric code, ranging from 01 through 15, is assigned to the supply request. This numeric code Is referred to as a priority designator (PD). The PD is based on two factors. They are the unit's Force/Activity Designator (FAD) and the Urgency of Need Designator (UND) of the supply request.

a. The Force/Activity Designator. FADs are expressed by Roman numerals I, II, III, IV, and V. The permanent orders activating the unit usually include the assigned FAD. A unit has only one FAD.

b. The Urgency of Need Designator. The UND is determined by the using commander. The UND is used to express how urgently the unit needs the requested supplies. UNDs are identified by the letters A, B, and C. Select UNDs using the following guidelines:

(1) UND A is used to request materiel meeting one or more of the following criteria:

(a) Immediate end-use and without which the force or activity is unable to perform assigned operational missions, or such condition will occur within 15 days in the CONUS and 20 days overseas.

(b) Required for immediate installation on or repair of mission-essential materiel. Without this materiel, the unit or activity is unable to perform assigned missions.

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Figure 8. Request and Delivery of Class II, III (Packaged),IV, and VII Supplies.

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(c) Required for immediate use for installation on or repair of direct support equipment (that is, ground support, fire fighting) needed for the operation of mission-essential materiel.

(d) Required for immediate use in replacement or repair of mission-essential training materiel. Without this materiel, the unit or activity is unable to perform its assigned training mission.

(e) Required for immediate use in replacement or repair of essential physical facilities of an industrial or production activity. Without these supplies, the activity is unable to perform its assigned missions.

(f) Required for immediate use to end an existing work stoppage at industrial or production activities that manufacture, modify, or maintain mission-essential materiel.

(g) Required for immediate use to end an existing work stoppage on a direct support (DS) or general support (GS) production line performing maintenance and repair of unserviceable, intensive management, or critical items.

(2) UND B is used to request materiel meeting one or more of the following criteria:

(a) Immediate end-use and without which the capability of the force or activity to perform assigned operational missions is impaired.

(b) Required for immediate installation on or repair of mission-essential materiel and without which the ability of the unit or activity to perform assigned operational missions is impaired.

(c) Required for immediate use for installation on or repair of auxiliary equipment.

(d) Required for immediate use in replacement or repair of mission-essential or auxiliary training equipment. Without this materiel, the ability of the unit or activity to perform assigned mission would be impaired.

(e) Required for immediate use in replacement or repair of essential physical facilities of an industrial or production activity. Without this materiel, the ability of the activity to perform assigned missions is impaired.

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(f) Required to prevent an expected work stoppage at industrial or production activities that manufacture, modify, or maintain mission-essential materiel.

(g) Required to prevent an expected work stoppage on a DS or GS production line performing maintenance and repair of unserviceable, intensive management, or critical items.

(h) Required for replenishment of the quantity issued that brings a line to zero balance on the prescribed load list (PLL) or combat PLL.

(3) UND C is used to request materiel meeting one or more of the following criteria:

(a) Required for on-schedule repair, maintenance,manufacture, or replacement of all equipment.

(b) Required for initial issue and replenishment of stock to meet authorized stockage quantities on the PLL or combat PLL (including MPL quantities).

(c) Required for initial stockage of operational load quantities.

(d) Required for purposes not covered by any other UND.

c. Priority Designator. The PD for a supply request is determined by relating the FAD to the UND of the needed item. Select the PD for a supply request as follows:

(1) Determine the UND of the needed item.

(2) Use Table 2-1 in DA Pamphlet 710-2-1 to select the PD on the line that relates the unit FAD and UND.

d. Special Use of Priority Designators. Under the specialconditions in this paragraph, stated PDs may be used by all requesters, regardless of FAD. Do not use these PDs for resupply of stocks to meet authorized stockage objectives.

(1) Use PD 03 for medical or disaster supplies or equipment required for the following:

(a) To prolong life, relieve suffering, or expedite recovery in case of injury, illness, or disease.

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(b) To avoid or reduce the impact of epidemics or similar potential mass illness or diseases.

(2) Use PD 03 for emergency supplies or equipment needed immediately for controlling civil disturbances, disorder, or rioting.

(3) Use PD 06 for emergency supply of individual andorganizational clothing.

e. Control of Priority Designator Use. Commanders are responsible for assigning PDs accurately. Unit commanders personally review or delegate, in writing, on a memorandum form orders or a DA Form 1687, specific personnel who also have the authority to review all requirements based on UND A to certify an inability to perform mission and all requirements based on UND B to certify that the urgency has been accurately determined.

(1) Make the reviews described above before sending requests to the supply source. The following checks should be made before certification:

(a) Make sure the item requested is authorized.

(b) Make sure the quantity requested is the amount needed.

(c) Verify that the need for the item corresponds to the PD assigned.

(2) Persons certifying UND A and B requests will initial in Column h of LA Form 2064 (Document Register for Supply Actions) for each request submitted, prior to sending the request to the SSA.

(3) Supply requests that are required by a maintenance request submitted by a supported unit do. not have to be recertifled. Instead, enter the maintenance job order number in Column f of DA Form 2064.

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Table 1. Request and Turn-In Forms.

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Figure 9. DA Form 581 (Request for Issue and Turn-In of Ammunition).

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Figure 10. DA Form 2062 Prepared as a Hand orSubhand – Receipt.

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(4) In the ARNG, the chiefs of TDA activities and state maintenance officers are responsible for the accurate assignment of PDs. They will review or delegate in writing the authority to review PDs.

Issues

Property is issued to the user or to the user's supervisor, who will then hand receipt the item to the user. Responsibility is recorded on a DA Form 2062 (Hand Receipt/Annex Number) , using the following steps:

a. Complete a DA Form 2062 (record the issue of property(supplies)(Figure 10)).

b. Post changes to hand and subhand receipts as changes occur, or use change documents.

c. Use DA Form 3161 (Request for Issue or Turn-In), DD Form 1150 (Request for Issue or Turn-In), and DD Form 1348-1 (DoD Single Line Item Release/Receipt Document) for issue and turn-in transactions (change documents) between the PBO and the hand receipt holder.

d. Post change documents to hand or subhand-receipts at least every six months.

Classifications

All Army property, except real property, will be classified for property accountability. The classifications are expendable, durable, or nonexpendable.

a. Nonexpendable. This will require formal property bookaccounting at the user level.

b. Expendable or Durable. These require no formal accounting after issue to the user level.

c. Durable. This will be controlled at the user level using handreceipt procedures.

The accountable officer will establish accountability for any property not accounted for as soon as the loss is discovered.

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Figure 11. DD Form 1348-6 (Non-NSN Requisition(Manual Long-Form)).

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Property Book Items

Items that require property book accountability are listed in DA Pamphlet 710-2-1, paragraph 4-1. The forms used to record the issuing of property book items are DA Form 2062, DA Form 3161, DA Form 3749 (Equipment Receipt) , DD Form 1150, or DD Form 1348-6. They are signed for by the hand receipt holder (Figure 11).

Weapons

A DA Form 3749 (Figure 12) is turned in to the armorer each time a soldier draws his weapon. The armorer must maintain a control log of weapons issued or in storage and a master authorization list.

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NOTE: All entries, except signatures, will be either printed in ink or typewritten. The signatures will be handwritten in ink.

Figure 12. Completed DA Form 3749 (Equipment Receipt).

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Receiving Supplies and Handling and Processing Receipts

The company commander signs for supplies in the unit, but he has the authority to delegate that authority to someone else in the unit. The following steps are followed when receiving supplies, handling receipt documents, and processing receipts:

a. On appointment, accountable or responsible officers will send a copy of assumption of command orders or appointing memorandum form (MF) to each supply support activity (SSA) from which supplies are drawn. This authorizes the accountable or responsible officer to request and receipt for supplies.

b. DA Form 1687 (Notice of Delegation of Authority -Receipt for Supplies)(Figure 13) is used when an accountable or responsible person wants to designate authorized representatives to request and sign for supplies. Some examples are given below.

(1) The PBO may designate persons to request or receipt for items from the SSA. Normally two sets of cards are prepared and sent to the SSA. One set is sent to the Editing Branch and the other is sent to the Issue/Receiving Branch. If possible, designate the individual to issue and a different one to receive to reduce the chance of fraud, waste, and abuse.

(2) The responsible officer may designate personnel to request and receipt for items from the self-service supply center (SSSC), facility engineers, or similar activities.

(3) The responsible officer may designate personnel to sign for expendable and durable items from the SSA.

NOTE: The responsible officer or PBO may also delegate the responsibility to sign for nonexpendable items from the SSA. This decision should be based on local conditions, such as the geographical distance to and from the SSA. It should be made only when no other viable alternative exists.

(4) Hand or subhand-receipt holders may designate personnel to sign a "change document" in their absence. The use of "change documents" is explained in DA Pamphlet 710-2-1, paragraph 5-3.

(5) DA Form 1687 may be used to delegate authority to a designated representative to sign or initial forms and records described in this pamphlet. An example is the requirement to review and initial the document register outlined in DA Pamphlet 710-2-1, paragraph 2-3.

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Figure 13. completed DA Form 1687 (Notice of Delegation of Authority).

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c. Prepare DA Form 1687 in enough copies to meet local needs.

d. The preparing unit or activity will keep a copy of completed DA Forms 1687. Send the other copies to the proper SSA, PBO, commander, or other activity, as appropriate.

e. Only the responsible officer or those authorized by DA Form 1687 will sign for supplies. They must have a US Government identification card with the signature and a picture of the person to whom it was issued.

f. You must keep DA Forms 1687 current. Use the followingprocedures:

(1) Prepare a DA Form 1687 to add personnel as authorized representatives. Enter the statement "Added, previous editions remain in effect" in the remarks block.

(2) To delete personnel, prepare a DA Form 1687 as shown in Figure 13 listing the names of the persons of those you wish to delete. They do not sign or initial the card. Enter an "X" in the 'withdraws from" block. Circle this block using colored pencil or ink. Enter the words "Deleted." Other personnel whose names are listed in the remarks block remain in effect.

(3) DA Forms 1687 expire on the date entered in the "expiration date" block. When the forms expire, prepare new forms.

Receipt Documents

Supplies issued from an SSA are normally received with DD Form 1348-1. (Figure 14 shows an example of a completed DD Form 1348-1.) The customer acknowledges receipt of the supplies by signing his name, and entering his rank and the Julian date in Block 7.

a. Items in stock at the SSA are received on DA Form 2765-1. (Figure 15 shows an example of a completed DA Form 2765-1 as a receipt document.) The customer acknowledges receipt of the supplies by entering the quantity received in Block S, and the Julian date, his signature and rank in Block V.

b. When items are requested on DA Form 3161, the issue is made on that form. (Figure 16 shows an example of a completed DA Form 3161 as a receipt document.) The customer acknowledges receipt of the supplies by completing the "Supply Action" column and entering the date, his signature, and rank in Block 15.

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Figure 14. DD Form 1348-1 (DOD Single Line Item Release/Receipt Document).

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Figure 15. DA Form 2765-1 (Request for Issue or Turn-In).

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Figure 16. DA Form 3151 (Request for Issue or Turn-In).

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c. When supplies are received directly from a contractor or vendor, they are accompanied by a commercial invoice, DD Form 250 (Materiel Inspection and Receiving Report), or DD Form 1155 (Order for Supplies or Services/Request for Quotations). The customer acknowledges receipt of supplies by signing and dating Block 22 on DD Form 250 (Figure 17), or Block 26 on DD Form 1155. Send a copy of the receipt document to the SSAwithin three working days of receipt of supplies.

d. When supplies are received directly from a contractor or vendor and are not accompanied by any documentation, prepare DD Form 250 in four copies. Complete Blocks 7, 11, 13, 15, 16 (include document number for each request that pertains to items received), 17, 18, and 22. Complete other blocks only if correct information is readily available, for example, data listed on the shipping container. Do not sign Block 21B unless technically qualified to certify that items meet contract specifications. Keep one copy of the DD Form 250 and process the receipt as listed in paragraphs a through f below. After processing, send the remaining copies to the supporting SSA.

Processing Receipts

On receipt of supplies, process them according to the steps below:

a. Conduct a receipt of property inventory. Post the document register to show the receipt.

b. Post the receipt document to the property book, if appropriate. (Three working days from the date of receipt are allowed.)

c. Place the receipt document for items recorded on nonexpendable document register in the supporting document. Destroy the receipt document for items recorded on the expendable/durable document register. For all items shipped directly from depot, Army National Guard (ARNG) and United States Army Reserve (USAR) units will forward a copy of all documents to the supporting SSA within 24 hours of the receipt copies ofGovernment Bills of Lading (GBL), and will send TK4 intransit data cards to the United States Property and Fiscal Officer (USPFO).

d. If the receipt is for the total quantity requested, remove and destroy all status cards from the due-in status file that apply to request.

e. Use the procedures in AR 55-38, AR 710-2, AR 735-5, and AR 735-11-2 to report and document discrepancies.

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Figure 17. Sample DD Form 250 (Material Inspection andReceiving Report)

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f. Upon receipt of some property book items, you must submit DA Form 2408-9 (Equipment Control Record).

PART D - CLASS V SUPPLIES

Class V supply is based on a continuous refill system. Stocks issued to the user are replaced by stocks moved up from the rear area. The division ammunition officer (DAO) monitors divisional expenditures and forwards summary data to the corps support command (COSCOM) material management center (MMC) for replenishing the issue and for maintaining authorized levels. The COSCOM MMC reviews the summary data and provides shippinginstructions to the corps storage area or ammunition supply point. Corps transportation is used to ship ammunition to the ammunition transfer point (ATP). The ATP in the BSA provides for transloading selected high-usage ammunition from corps transportation assets to supported unit supply vehicles. Tactical units pick up all other ammunition at a corps ASP. The ASP is usually located near the division rear boundary.

The FSB supply company Class V (ATP) distribution point receives and transfers ammunition from corps transportation to supported unit vehicles. It can transload 300 short tons per day of selected high-usage ammunition (such as artillery, tank main guns, and attack helicopter munitions). The brigade ammunition NCO at the ATP authenticates ammunition requests from supported units, maintains records of requested ammunition, and controlsthe issue of regulated ammunition items.

Requests

Using units request their ammunition on DA Form 581 (Request for Issue and Turn-in of Ammunition). Requests for selected high-usage ammunition are presented to the brigade ammunition NCO at the ATP for authentication. Requests for other ammunition to be drawn from the ASP are presented to the DAO for authentication. The DAO or his representative validates all information requests before requests are filled at an ATP or an ASP.

Operational Load of Class V Supplies

All units are authorized an operational load of Class V supplies. In the ARNG, the State Adjutant General designates units authorized to maintain operational loads of Class V supplies.

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a. Ammunition authorized by CTA 50-909 that is not expected to be expended (such as supplies for security guards, emergency signals and site security) will be maintained on the property book. it will be controlled through hand receipt procedures. (CG, USACIDC, will specify proceduresfor inventory of weapons and ammunition at the US Army CriminalInvestigation Laboratories.)

b. Ammunition authorized by CTA 50-909 that is expected to be expended, (such as supplies for qualification for civilian guards, rock quarry operations, and dud disposal ammunition) is not maintained on the property book. It is controlled through the use of hand receipts.

c. Because Class V items are sensitive, keep stockage to a minimum. Stockage levels are based on allowances in DA training ammunition on letters.

d. Accounting records are not required, but responsibility must be assigned when Items are issued to individuals.

e. When there is a shortage between the quantity of unexpended ammunition turned in and the quantity issued less expended, the using unit's commander takes action under AR 190-11, Chapter 7, to account for the shortages. He signs a statement on the turn-in document verifying theaction to account for shortages.

PART E - CLASS III SUPPLIES

Receiving operations

The DMMC informs the unit of the type and quantities of fuel a unit will be receiving. The DMMC also tells you the date and the time the fuel will arrive at your supply point. Advance notice gives you time to plan your receipt and storage operations. Table 2 has planning tips on receiving bulk shipments.

Table 2. Planning Tips on Receiving Bulk Shipments.

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Issues

Bulk Class III supplies are issued to supported units on a demand basis. All units in a division are required to submit their daily forecasts to the Class III section of the DMMC. Your unit's supply of bulk fuel is based on these forecasts. Use these forecasts to prepare an issue schedule and to tell customers how much and what type of product you have on hand.

Accounting for Bulk Petroleum

SSA supply points establish and maintain stock record accounting for all bulk petroleum products. They maintain accountability from the time of receipt until an issue is made. This includes the times that the activity is engaged in field operations or training exercises.

a. SSA supply points establish a DA Form 1296 (Stock Accounting Record) for each type or grade of bulk petroleum (see Figure 18) . Use DA Form 272 (Register of Vouchers to Stock Record Account) to post and control accountable documents.

(1) Receipts. Assign a voucher number to all petroleum receipts, except defuels, and post them to the applicable accountable record as of the date received. Post defuels on DA Form 3643 (Daily Issues of Petroleum Products) in the receipt column and abstract daily to the DA Form 3644. Defuels are identifiable by vehicle, equipment, or USA tail number.

(2) Issues. For bulk issues, use DA Form 2765 (Request for Issue or Turn In) or DD Form 1348 (DOD Single Line Item Requisition System Document (Manual)). Post the issues to the appropriate accountable record as of the day of the issue. Record retail issues in ink on DA Form 3643. Initial and line through errors and enter corrections on the next available line. Abstract the combined total by product daily from all DA Forms 3643 to DA Form 3644. At the end of each month, total DA Form 3644. Assign a voucher number and post to the appropriate accountable record.

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Figure 18. DA Form 1296 (Stock Accounting Record).

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b. Use DA Form 4702-R (Monthly Bulk Petroleum AccountingSummary)(MBPAS) to adjust the stock record account. (Make normal inventory adjustments to ensure book balance is in line with inventory records.) The MBPAS is the document used when posting inventory losses and gains.

c. Use DA Form 272 (Register of Vouchers to Stock Record Account) for posting and controlling documents.

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PART F - CLASS VIII SUPPLIES

Medical material, including medical peculiar repair parts, make up Class VIII supply. The medical supply battalion medical company normally establishes the division medical supply point at a site that is accessible to the ambulance providing support to the majority of forward medical facilities. Requests are sent to the rear by vehicles (trucks, ambulances, or aircraft), radio, or telephone (Figure 19).

Figure 19. Flow of Class VIII Items.

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PART G - CLASS IX SUPPLIES

Class IX supplies consist of those repair parts (less medical peculiar repair parts) and components (including kits, assemblies and subassemblies) reparable and nonreparable, that are required for maintenance support of all equipment. Figure 20 shows the flow of Class IX items.

Stockage

The division authorized stockage list (ASL) for Class IX supplies is determined on the basis of the days of supply. In terms of the days of supply, the quantities of a specific item within the ASL may range from a 30 to 365-day level or more. The division Class IX ASL is computed by the repair parts branch of the DMMC.

The DOS method will be used by all direct support MTOE SSAs to compute the RO for all demand supported items maintained on their ASL.

NOTE: Requirements and stockage for Class IX in a division is based on the aggregate demand recorded in the DMMC. Class IX in the forward stockage points will be limited to DOS as follows; operating level, three DOS; SL, two DOS; and OST level, five DOS.

Figure 20. Flow of Class IX Items.

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Requisitions

Using units request Class IX supply support, less DX; quick supply store (QSS); aircraft intensively managed items; and major assemblies, such as engines and transmissions; by submitting DA Form 2765 (Request for Issue or Turn-In) to their maintenance support activity. They obtain low-dollar-value, high-demand parts (light bulbs, wiperblades, common bolts, and nuts) from the repair parts QSS without formal requests.

Exchange of selected reparable items (to include components and major assemblies) is accomplished by exchanging the unserviceable item for a serviceable item.

A DA Form 2402 (Exchange Tag) is attached to the unserviceable item. The unit must submit a single line item request on DA Form 2765-1 (Request for Issue or Turn-In) in two documents (request for issue and a separate request for turn-in.)

In some cases, units are required to use controlled exchange andsubstitution to obtain Class IX supplies.

Receipts

On receipt of materiel, conduct a receipt of property inventory as outlined below. Post the document register to show the receipt.

a. Make sure the items are for your unit. Do this by checking the document number and the unit name on the receipt document. Do not sign for property unless it is for your unit.

b. Check the item to make sure it matches the description on the receipt document. Report problems to the SSA issue clerk for correction.

c. Count all items. Make sure the quantity received agrees with the quantity recorded on the receipt document. Report any differences to the SSA issue clerk for correction.

(4) Checks items to make sure they are complete. Use the proper TM or SC to identify components. Make a list of any component shortages. Report shortages to the SSA issue clerk.

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e. Check the serial numbers when you receive items with serial numbers. Check the number on the item with the number recorded on the receipt document. If there is no serial number listed on the receipt document, but one is required (AIMI items, for example), enter the serial number on the document. Report any problems to the SSA issue clerk for correction.

f. Make a visual check of the condition of the items. If they are damaged, tell the SSA issue clerk. The issue clerk will take action according to DA Pamphlet 710-2-2.

g. Post the receipt document to DA Form 3318, Figure 21. (You are allowed three working days from the date of receipt.)

h. Destroy the receipt document for items recorded on theexpendable and durable document register. For all items shipped directly from a depot, ARNG units will forward a copy of all receipt documents to the supporting SSA within 24 hours of the receipt. Copies of GBL and TK4 intransit data cards will be sent to the USPFO.

i. If the receipt is for total quantity requested, remove from the due-in status file all status cards that apply to the request, and destroy them.

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Figure 21. DA Form 3318 (Record of Demands - Title insert)

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LESSON

PRACTICE EXERCISE

The following items will test your knowledge of the material covered in this lesson. There is only one correct answer for each item. When you have completed the exercise, check your answers with the answer key that follows. If you answered any item incorrectly, study again that part of the lesson which contains the portion involved.

1. What is the basis of the CSS system?

A. To ensure that forward support is provided to divisional units.B. To deploy troops (within 24 hours) where needed.C. To provide adequate support to forces anywhere in the world.D. To monitor war reserve stocks.

2. What form is used at an SSA supply point to record the type or grade of the bulk petroleum?

A. DA Form 581.B. DA Form 1296.C. DA Form 1687.D. DA Form 3644.

3. What is the key to the efficient handling of supplies?

A. Planning.B. Prior requests.C. Inventory results.D. Priority designators.

4. Which form is used as a ration request in a theater of operations?

A. DD Form 1348-1.B. DD Form 3294-R.C. DD Form 2765-1.D. DA Form 2058-R.

5. How are bulk Class III supplies issued?

A. By initial request.B. On demand.C. When the safety level reaches -3.D. On a quarterly basis.

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LESSON

PRACTICE EXERCISE

ANSWER KEY AND FEEDBACK

Item Correct answer and Feedback

1. C. The CSS system is based on providing adequate support to forces anywhere in the world. (Page 2, Part A, Para 1)

2. B. The SSA supply point establishes a DA Form 1296 for each type or grade of bulk petroleum. (Page 37, Part E, Para a)

3. A. The key to the efficient handling of supplies is planning. (Page 5, Part B, Para d)

4. D. DA Form 2058-R is used to request ration items in a theater of operations. (Page 4, Part B, Para 7)

5. B Bulk Class III supplies are issued on a demand basis. (Page 37, Part E, Para 1)

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