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MANAGER JOB AID CREATE REQUISITION (for a new position)

Booz Allen utilizes Position Management to support effective workforce planning. Every job requisition

requires an open position before it can be approved and posted. Unless you are filling a vacant position,

a new position will need to be created. Create Position is a sub-process within the Create Job Requisition

process.

1. From the homepage, click the Recruiting worklet. Under Actions, click on Create Job Requisition.

2. Validate or enter the Supervisory Organization for the req. You will only be able to create a req on

behalf of someone whom you are their Career Manager and they are within your management chain.

NOTE: If you want to copy details from an existing Job Requisition in your Supervisory Organization,

you can click on that menu first.

NOTE: Supervisory Org is referring to who the Career Manager will be. If this needs to be modified

once the req has been posted, contact the recruiter.

3. Check Create New Position.

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4. Under Worker Type, select Employee and click OK.

NOTE: All Requisitions should have a Worker Type of Employee. Contingent Workers are handled

outside of Workday. If a req is created with a Worker Type of Contingent Worker, the req will need to

be closed and re-created with the Worker Type of Employee.

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5. The next page is where you will enter the Recruiting information. Click the pencil icon to edit.

6. Click the drop down under Reason and select a reason.

NOTE: If you choose Backfill as your Reason, you must enter the name of the worker you are replacing.

You will not be able to hire or transfer anyone into that role until the incumbent has left the position. If

someone is transferring out of the position, please confirm that the position is not moving with them.

NOTE: Your new hire cannot start until your Backfill has moved out of the position

7. Recruiting Instruction is referring to job posting instruction. We recommend choosing Internally and

Externally. Externally Only is for Intern and Evergreen requisitions. Any other use must have prior

approval.

8. Enter the Recruiting Start Date. We recommend choosing todays date as this will also default to the

Positions availability date and is unable to be modified once the requisition is created.

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NOTE: No recruiting activities (posting, sourcing, interviewing, hiring) can start until the Recruiting

Start Date is met.

9. Enter Target Hire Date. When complete, click Next.

NOTE: Target Hire Date is the earliest date a candidate can be hired.

10. Click Job from the menu on the left and click the pencil icon to enter Job Details.

11. Enter the Job Posting Title. This title should be how you want this position marketed so internals and

externals can search on the career page.

12. Under Job Profile, click the dropdown menu to find titles within your organization, by job family

(previously tracks), by profile or by country. The Job Profile is what we have previously called the

"Functional Title". Ensure that the Job Profile chosen has the appropriate non-exempt or exempt level

for the type of work being performed (certain job profiles will require additional review for correct

exemption status).

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Job Profile Name Management Level Job Profile Name Management Level

Job Profile Assistant Entry Admin Professional 1 Job Profile Consultant

Job Profile Assistant Jr Admin Professional 2 Job Profile Mid Senior Consultant

Job Profile Assistant Mid Admin Professional 3 Job Profile Sr Associate

Job Profile Assistant Sr Admin Professional 4 Job Profile Lead Lead Associate

Job Profile Sr Mgr Senior Associate

Job Profile Dir Principal/Director

• For a listing of Internal Professional Job Profiles please reference Internal Professional Job

Profiles listing

• For a listing of Non-Internal Professional Job Profiles please reference Non Internal Job Profiles

listing

13. The Job Description will pre-populate based on the selected Job Profile. You will be required to enter

the Key Role or edit the Key Role, and add the Basic Qualifications and Additional Qualifications. (See

posting guidelines for more information.)

NOTE: Job Description Summary is our compensation template; do not edit this.

NOTE: The Key Role must be at least 3 sentences and no more than 7 sentences. In the Basic

Qualifications section, there must be at least 4 basic qualifications, including one for education.

The Additional Qualifications section should include the preferred requirements.

14. Enter Justification (if necessary).

15. Fill in Worker Sub-Type. Choose the type of employee: Regular, Intern Paid, Intern Unpaid, Long-

Term Assignee, etc.

16. Enter the Time Type using the chart below:

Time Type: Standard Weekly Hours (FTE):

Full Time 40 Hours (100%)

Part Time Anything below 40 Hours (95% and below)

17. Select the Primary Location from the drop-down menus and click the checkmark to save. You can

also type in the name of the primary location and the selection list will accommodate. If your location

is not listed in the drop-down menu, please contact the Help Desk to have your location added to the

system.

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• Reference BAH Locations for all Booz Allen Office Locations

• For all Client Site Locations, please reference the attached listing Client Site Locations

NOTE: Due to post government employment restrictions, if this position is for a US Government

Job OCONUS, please enter a US based location first as a primary location and the OCONUS location

should be added in the additional locations field.

NOTE: Attachments are not required to submit a new position.

18. Next, enter the Standard Weekly Hours for the requisition. Please reference the chart below to

determine the accurate amount:

FTE: Scheduled Weekly Hours

100% 40

95% 38

90% 36

85% 34

80% 32

75% 30

70% 28

65% 26

60% 24

55% 22

50% 20

20%(Hourly) 8

19. Review this page and if complete, enter any comments desired and click Next. If you need more

information, click Save for Later.

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20. By clicking next, you will be connected to a summary page for you to review all of the job requisition

information and enter a comment if desired. If all information is correct, click Submit.

UP NEXT: You’ll receive a notification in your inbox to Change Org Assignments for the requisition.

21. From your inbox, open the action Change Orginization Assignments and complete the required

fields.

22. Select the Company from the drop down menu. To select the United States as the Country, type 631.

NOTE: If creating a position in a different country, please contact

global_mobility_immigration@bah.com for assistance on company codes.

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23. Select the Cost Center using the prompts to select the appropriate Cost Center.

NOTE: : If you are not sure which Cost Center to select, reference the below chart, or click Save for

Later and check with your SBS POC

CC Office Location Cost Band Cost Band Descrption

03 BAH Office A Management Pool

04 BAH Office A ESG Team

12 BAH Office 2 Leading Edge Application Booz Allen Site

13 BAH Office 3 Change Technology Booz Allen Site

14 BAH Office 4 Risk Assessment Booz Allen Site

15 BAH Office 5 Development & Implementation Booz Allen Site

16 BAH Office 6 Operations Services & Analysis Booz Allen Site

17 BAH Office 7 Systems Management Booz Allen Site

18 BAH Office 8 Applied Research Technical Services Booz Allen Site

22 Client Site Location 2 Leading Edge Application Client Site

23 Client Site Location 3 Change Technology Client Site

24 Client Site Location 4 Risk Assessment Client Site

25 Client Site Location 5 Development & Implementation Client Site

26 Client Site Location 6 Operations Services & Analysis Client Site

27 Client Site Location 7 Systems Management Client Site

28 Client Site Location 8 Applied Research Technical Services Client Site

38 BAH Office F Aquilent - Non-Client Site

48 Client Site Location F Aquilent - Client Site

63 Client Site Location C BTS

24. Select the appropriate IMT under the Other section.

NOTE: Generally speaking, the req’s IMT should match your IMT. To identify which IMT you align

to, go to your Workday Profile > Job (left panel) > Organization (center) > IMT

25. Click Submit.

NOTE: This will go to the Principal in your supervisory org for approval.

26. The approver will receive a notification in Workday to take action.

27. After the principal approves the requisition it will come back to you to enter Edit Additional Data. You

must enter Clearance Level, Clearance Agency, and Req type (Ad Code is not required).

NOTE: As of 9/28/2017, changes have been made to Clearance information within Workday.

Eligibility Determination Timeline has been added to the drop-down menu. This value does not

require a Program Manager to be selected when a job requisition is created. In addition, NRO has

been deactivated from the Clearance Agency List. If the Clearance Agency you are looking for is not

listed from the drop-down menu, please select ‘Other’.

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28. Once Edit Additional Data has been submitted, the Recruiter will pick up the Req and will fill in

additional information before it is sent to the Requisition Mgmt team to approve and post the req.

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