management system for pg education
DESCRIPTION
Developed By :- Dr. Sudeep Marwaha Mr. Pal Singh. Management System For PG Education. Home Page. Courses Management Module. Courses Management Module. Courses Action: Add / Update / Delete Courses Accessibility: Professor - PowerPoint PPT PresentationTRANSCRIPT
MANAGEMENT SYSTEM FOR
PG EDUCATION
Developed By :-Dr. Sudeep MarwahaMr. Pal Singh
Home Page
Courses Management Module
Courses Management Module
• CoursesAction: Add / Update / Delete CoursesAccessibility: ProfessorWork Done: All courses for 25 disciplines, old as well as new
are entered
• Offering of CoursesAction: Add / DeleteAccessibility : ProfessorWork Done: Courses are being offered in each trimester starting
from I trimester, 2009-10
Cont…
Courses Management Module
• Allocation of CoursesAction: Add / Delete / ModifyAccessibility: ProfessorWork Done: Offered courses are allocated to faculty in
each trimester starting from I trimester, 2009-10
Facility: Facility exists for faculty selection from within the discipline as well as from other disciplines
• Allotment of GuidesAction: Add / Delete Accessibility: ProfessorWork Done: Students from 2009-10 onwards are being
allotted guidesFacility: Extra facility exists for allotment of professor
as a guide for newly admitted students.Cont…
Courses Management Module
• Registration of CoursesAction: Approve / Disapprove of students in courses as
course leader /associateApprove / Disapprove of students in courses as guideApprove / Disapprove of students in courses as course leader by professorApprove / Disapprove of students in courses as guide by professorApprove / Disapprove of students in courses as professor
Accessibility : Faculty member / Guide / Professor Work Done: About 250 students in I,II,III trimester of
2009-10, 2011-12 about 753 students in I, II of 2010-11 registered and approved by various faculty members / guides / professors.
Cont…
Courses Management Module
• Course Examination SchemeAction: Add / Update Accessibility : Course Leader / AssociateWork Done: All courses of II, III 2009-10 and I, II, III of
2010-11
• Course Examination DatesAction: Add / Update Accessibility : Course Leader / AssociateWork Done: All courses of II, III 2009-10 and I, II, III of 2010-
11
Cont…
Courses Management Module• Course Result
Action: Add / Modify (till result submission)Accessibility : Course Leader Features: Separate formats for General and Seminar coursesWork Done: All courses of II, III 2009-10 and I, II, III of 2010-11Workflow Implemented: Course Leader - Professor – Dean
• Course Class ScheduleAction: Add / Modify Accessibility: Course Leader / AssociatesFeatures: Topic wise class schedule
Two additional utilities for uploading schedule from Excel as well as CSV filesStudents can view class schedule for their registered courses
Utility: A large number of courses of I, II, III of 2010-11 have used this
Cont…
Courses Management Module
• E-learningAction: Add / DeleteAccessibility : Course Leader / AssociatesFeatures: For every topic in class schedule five files
can be attached under headings Topic Lecture Notes, Topic Slides, Topic Assignment, Topic References, and Other Resources.
View: Students can view these material for their registered courses
Utility: Few courses of I, II,III of 2010-11 have used this
Cont…
Student Management Module
Student Management Module
• Student EnrollmentAction: Add Name, Roll Number, Address (local &
ermanent), Phone number, Email etc.Accessibility : StudentsNote: Students enrollment has been made a part of
admission processUtility: Over 500 students registered in 2009 and 2010
• Student PPW - CoursesAction: Add/ Delete/Modify courses till PPW submission
to guideAccessibility: StudentsUtility: Over 500 students registered in 2009 and 2010
Cont…
Student Management Module
• Student PPW – Advisory CommitteeAction: Add / Delete/ Modify Advisory Committee
members till PPW submission to guideAccessibility: StudentsUtility: Over 3300 records for about 500 students
enrolled in 2009 and 2010
• Student PPW – Thesis Problem Action: Add / Modify Thesis Problem title and abstract
file till PPW submission to guideAccessibility: StudentsUtility: About 500 students uploaded their files.
Cont…
Student Management Module• Student PPW –Submit PPW and View PPW Report
Action: View PPW report and submit PPW Accessibility: StudentsUtility: About 500 students submitted their PPWFeatures: Display disapprove reason in PPW at Guide, Professor, Head
and Dean LevelAuto email triggered to Guide when a student submits his PPW for approval.Auto email triggered to Professor when Guide approves the PPW and triggered to the student when Guide disapproves itAuto email triggered to Head when Professor approves the PPW and triggered to the student and the Guide when Professor disapproves itAuto email triggered to Dean when Head approves the PPW and triggered to the student, Guide and Professor when Head disapproves it
Cont…
Student Management Module• Student ORW
Action: Fill the ORW and submit ORWAccessibility: StudentsStarted: Operational for students enrolled in 2009 onwardsUtility: About 250 students submitted their ORWFeatures: Student uploads the ORW file
Display disapprove reason in ORW at Guide, Professor, Head and Dean LevelAuto email triggered to Guide when a student submits his ORW for approval.Auto email triggered to Professor when Guide approves the ORW and triggered to the student when Guide disapproves itAuto email triggered to Head when Professor approves the ORW and triggered to the student and the Guide when Professor disapproves itAuto email triggered to Dean when Head approves the ORW and triggered to the student, Guide and Professor when Head disapproves it
Cont…
Student Management Module• Student Trimester Registration
Action: Register courses and research work to be undertaken for each trimester
Accessibility: StudentsStarted: Registration process is operational from I
trimester 2009-10 Utility: About 500 students registered for 8000 courses
in various disciplines in various trimesters
• Student Trimester FeesAction: Fill the details of submitted feesAccessibility: StudentsStarted: Operational from I trimester 2010-11 Utility: About 1800 records are present
Cont…
Student Management Module
• Student Progress ReportAction: Fill the progress report trimester wiseAccessibility: StudentsStarted: Operational from I trimester 2010-11Work Flow Implemented: Student-Guide- Professor for
this functionality
Faculty Module
Faculty• The Faculty Types
TeacherFacultyResearch GuidesProfessors HeadsDean
• Faculty InformationAction: Fill/Update Name, Address, Phone, Email etc.Accessibility: All Faculty Types & Others
• Offered CoursesAction: Roster Registration & Cross Check with PPWAccessibility: All Faculty Types & Others
Cont…
Faculty• Class Schedule
Action: Enter Topic Wise Class Schedule One by One Download Template, Fill Entire Schedule
and Upload Excel File or Comma Separated Excel File
Accessibility: Course Leader and Instructors
• ExaminationAction: Marks Distribution, Examination Dates,
ResultAccessibility: Course Leader
• Courses taught earlierAccessibility: All Faculty Types & Others
• Current and Passed Out StudentsAccessibility: All Faculty Types & Others
Cont…
Administrator Module
Administrator Module: New Requests• Class Schedule
Action: Enter Topic Wise Class Schedule One by One Download Template, Fill Entire Schedule
and Upload Excel File or Comma Separated Excel File
Accessibility: Course Leader and Instructors
• New DisciplineAction: Add New DisciplineAccessibility: Administrator
• New User AccountAction: CreateAccessibility: Administrator
– Cont…
Administrator Module: New Requests• New Student Requests
Action: Grant/RefuseAccessibility: AdministratorBasis: Requests are granted/refused after validating
student’s detail of Roll No, Discipline, Degree and Enrollment Date
• New Student Requests Discipline and Degree WiseAction: View and Grant/RefuseAccessibility: AdministratorBasis: Requests are granted/refused after validating
student’s detail of Roll No, Discipline, Degree and Enrollment Date
• New Teacher, Faculty Or Guide RequestsAction: Grant/RefuseAccessibility: AdministratorBasis: Requests are granted/refused after validating detail
of Parent Discipline, Discipline, and Posting Place etc.
Cont…
Administrator Module: New Requests• New Head
Action: Add New HeadAccessibility: Administrator
• New Professor & HeadAction: Add New Professor & HeadAccessibility: Administrator
• New DeanAction: Add New DeanAccessibility: Administrator
Cont…
Administrator Module: Induction• Requests for Induction from Teacher To Faculty
Action: Add to Faculty or Remove from FacultyAccessibility: Administrator
• Requests for Induction from Faculty To GuideAction: Add to Guide or Remove from GuideAccessibility: Administrator
• Induction from Guide To ProfessorAction: Add to Professor or Remove from ProfessorAccessibility: Administrator
Administrator Module: Grades• Course Wise Grades
Action: View Report/Enter Grades/View Course DropsAccessibility: Administrator/Course Leader
Features: Grades of a course may be entered directly through form or by Downloading Template, Fill Entire Grades and Upload Excel File or Comma Separated Excel Grade File
List of students who Dropped the Course in a trimester may be viewed.
Course Grade Report may be viewed for the students registered for the course.
• Grade SheetAction: View Any Student Grade sheet Accessibility: AdministratorFeatures: Grade Sheet contains the grades of all the
courses in which the student has appeared in the examination so far.
Cont…
Administrator Module• Trimester Registration
Action: Start/StopAccessibility: Administrator
• New QualificationsAction: Add New QualificationsAccessibility: Administrator, All Faculty Types
• Change Student StatusAction: Change Status to Passout / Current /Left OutAccessibility: Administrator
• Student FeesAction: View Discipline, Academic Year and
Trimester Wise Fee Detail
Administrator Module• Batch Result Upload from Excel Files -Trimester
wiseAction: Upload Excel file containing Trimester
Results Accessibility: AdministratorUtility: Uploaded the old results for trimesters I, II
and III of 2009-10 as well as trimester I of 2010-2011
Reports Module
Reports Module• Discipline Wise Reports
Action: View a List of Faculty, Guides, Professors and Students, courses with syllabus
Accessibility: Administrator
• Discipline and Enrollment Year wise ReportsAction: View a List of Students, Status of PPW and
ORW Submitted by students, Comprehensive Examination and Status of Thesis Submitted by Students
Accessibility: Administrator
Reports Module• Discipline, Enrollment Year, Item and Status wise
ReportsAction: View Discipline, Enrollment Year, Item and
Status wise ReportsAccessibility: AdministratorItem: PPW, ORW, Comprehensive Exam or ThesisStatus: ‘All Status’, ‘Student Submitted’, ‘Student
Not Submitted’, ‘Pending at Guide Level’, ‘Pending at Professor Level’, ‘Pending at Head Level’. ‘Pending at AAO Level’, ‘Pending at IAMC Level’, ‘Pending at Dean Level’, and ‘Approved at Dean Level’.
• Student Registration Report -Courses Action: View Degree, Academic Year and Trimester
wise Student Courses Registration ReportAccessibility: Administrator
Reports Module
• Student Registration Report -Roaster FormAction: View Degree, Academic Year And Trimester
Wise a List of Students Who Have Submitted Their Roaster Forms
Accessibility: Administrator
• Student Registration Report - Roaster Form (List of Not Registered Students)
Action: View Degree, Academic Year and Trimester Wise a List of Students Who Have Not Submitted Their Roaster Forms
Accessibility: Administrator
Reports Module• Course Registration Report -Academic Year,
Trimester and Discipline wise.Action: View for all courses, a list of students
registered with faculty, guide and professor approval status for selected Discipline, Academic Year and Trimester
Accessibility: Administrator • Faculty Allocation Report -Academic Year and
Discipline wiseAction: View for all courses, allocated course
leader and course associates for selected Discipline and Academic Year
Accessibility: Administrator
Reports Module• Student Roaster Report-Academic Year, Trimester,
Discipline and Degree wiseAction: View/Approve/SubmitAccessibility: Administrator, Student, Guide,
Professor, RegistrarFeatures: Student may submit the roaster form for
current trimesterSubmitted roaster form may be approved / disapproved/viewed in order by concerned Guide, Professor and Registrar Administrator may view a student roaster cum registration form for selected Year, Trimester, Discipline and Degree.
• View UsersAction: View users according to selected typeAccessibility: AdministratorType: Administrator, PG School Official, Dean,
Faculty, Guide, Head, Professor, Professor & Head, Registrar, Student and Teacher
Reports Module• Student Course Remark -Academic Year, Trimester and
Discipline wise Action: View the remarks for each course taken by the
student academic year, trimester and discipline wise
Accessibility: Administrator
• Change Student Enrollment Date –Enrollment Year, Discipline and Degree wise
Action: View/Change the student Enrollment Date based on his enrollment year, discipline and degree.
Accessibility: Administrator
• Change Student Discipline –Enrollment Year, Discipline and Degree wise
Action: View/Change the student Discipline based on his enrollment year, discipline and degree.
Accessibility: Administrator– .
Reports Module• Class Schedules Uploaded by Faculty Members
Action: View the class schedules of various courses uploaded by faculty members
Accessibility: Administrator
• Present Status of PPW and ORW Action: View present status of PPW and ORW at
student, Guide, Professor and Head and Guide Level
Accessibility: Administrator
• PPW and ORW not approved by DeanAction: View PPW and ORW not approved by DeanAccessibility: Administrator
Functionality CreatedApril 1 to June 25, 2011
Functionality Created: April 1 to June 25, 2011
• Uploading class schedules from CSV files generated through Excel as well as from Excel files.
• Uploading result from CSV files generated through Excel as well as from Excel files.
• Display disapprove reason in PPW and ORW at Guide, Professor, Head and Dean level.
• Auto email triggered to Guide when a student submits his PPW and ORW for approval.
• Auto email triggered to Professor when Guide approves the PPW and ORW and triggered to the student when Guide disapproves it.
• Auto email triggered to Head when Professor approves the PPW and ORW and triggered to the student and the Guide when Professor disapproves it.
• Auto email triggered to Dean when Head approves the PPW and ORW and triggered to the student, Guide and Professor when Head disapproves it.
• View report on the class schedules of various courses uploaded by faculty members
• View report on present status of PPW and ORW at student, Guide, Professor and Head and Guide level
• View report on PPW and ORW not approved by Dean• View Grade Sheet report at student level as well as
administrative and PG school levels.• Report of Course Registration has been modified with
more fields• PPW and ORW forms have been enhanced with academic
years along with trimesters at all levels
Functionality Created: April 1 to June 25, 2011
• Developed workflows for request of holding the qualifying viva for M. Sc. and Ph. D. students and it is in testing phase. The workflow includes student request submission, Guide approval and nomination of examiners, Professor approval and nomination of examiners, Head approval and nomination of examiners, disapprove reason at all levels(Guide, Professor, Head and Dean). Generation of letter to be sent to final examiner.
• Developed workflows for thesis submission request and it is in testing phase. The workflow includes student request submission, Guide approval and nomination of examiners, Professor approval and nomination of examiners, Head approval and nomination of examiners, disapprove reason at all levels (Guide, Professor, Head and Dean). Generation of letter to be sent to final examiner.
• Tackled all issues related to registration of students for the III Trimester of 2010-11
• Updated PPW and Advisory committee changes as approved by Dean from time to time.
Functionality Created: April 1 to June 25, 2011
Work In Progress
• Feedback form and suggestion form.• Implementation of Workflow for Qualifying viva examiner selection.• Implementation of Workflow for Thesis examiner selection.• Hit counter.• Addition and Deletion in advisory committee of student at administrator level.• Adding and dropping of course in PPW and in a trimester at administrator level.• Workflow for changing the PPW including adding and dropping of course in PPW,
change of advisory committee member, guide etc. It requires student change request, its verification till dean level.
• Registration of repeat courses by students in a trimester• Strengthening of e-learni ng module.• Addition of two new levels i.e. AAO and Incharge AME (Dr. Manjiaha). This is a
tremendous work as it has to be implemented across all functionalities.
Work In Progress
• Tracking of user movement over web pages
• Auto emails for pending work after elapse of fix period say 3 days.
• Transcript generation and degree printing.
• Admission of new students for academic year 2011-12.
• Change of format of Roll Nos for M.Sc. and PH.D. students
• Functionality for allowing one faculty member to be in multiple disciplines as with
introduction of Bioinformatics this is required.
• Implementation of Results module.
• New reports as demanded by PG School IARI from time to time.
• Creation of a repository of seminars given by students.
Work In Progress
User Registration (1-4)
User Registration 1
User Registration 2
User Registration 3
User Registration 4
ADMINISTRATOR MODULE
New Student Request (1-3)
New Student Request 1
New Student Request 2
New Student Request 3
Faculty Removal (1)
Faculty Removal 1
Report for class schedule - Pending
Report for class schedule - Not Pending
Report for M.Sc. Examination
Report for M.Sc. Examination – Thesis Submission Order
Report for Ph.D. Examination
Report for Ph.D. Examination - Nominate one Examiner out of two (1)
Report for Ph.D. Examination - Nominate one Examiner out of two 1
Search – Student Search (1-2)
Search – Student Search 1
Search – Student Search 2
Search – User Search (1-2)
Search – User Search 1
Search – User Search 2
Search – Course Search (1-2)
Search – Course Search 1
Search – Course Search 2
Search – Thesis Search (1-2)
Search – Thesis Search 1
Search – Thesis Search 2
Student Repeat Course (1-2)
Student Repeat Course 1
Student Repeat Course 2
STUDENT MODULE
Student Home Page
Student Qualifications
Student Edit Profile
Student PPW – Minor Discipline
Student PPW – Courses
Student PPW – Advisory Committee
Student PPW – Thesis Abstract
Student PPW – Submit PPW
Student PPW – Submit PPW 1
Student PPW – Submit PPW 2
Student ORW
Student ORW – Upload ORW File
Student ORW – Submission Message
Student ORW – After Submission
Student ORW After Submission 1
GUIDE MODULE
Guide – Home Page
Guide – Home Page 1
Courses - Guide Approval of Students (1-2)
Courses - Guide Approval of Students 1
Courses - Guide Approval of Students 2
PPW – Guide Approval of PPW
PPW – Guide Approval of PPW 1
ORW – Guide Approval of ORW
ORW – Guide Approval of ORW 1
ORW – Guide Approval of ORW 2
Change Major Field
Change Major Field 1
PROFESSOR MODULE
Professor Home Page
Professor Home Page 1
PPW – Professor Approval of PPW
PPW – Professor Approval of PPW 1
ORW – Professor Approval of ORW
ORW – Professor Approval of ORW 1
BOS – Add Courses
BOS – Add Courses 1
BOS – Offer Courses
BOS – Offer Courses 1
BOS – Allocate Faculty
BOS – Allocate Faculty 1
BOS – Allocate Guide
BOS – Allocate Guide 1
E-LEARNING MODULE
Courses Allocated to the Faculty
Upload Through CSV File
Upload Topic Lecture Notes
Upload Topic Slides
How Student see this Class Schedule
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