FEDERATION OF INDIAN EXPORT ORGANISATIONSEASTERN REGION

Southern Region States:Andra PradeshKarnatakaTamil NaduKeralaPondecherry

Membership Strength: Renewed and New Members

Andhra Pradesh Karnataka Kerala T Nadu Total

409 384 210 819 1822

Composition of Members

Status HoldersMulti Product GroupService ProvidersOrdiners Mem

New Members joinedTarget : 10% Achieved: 09-10 : 20%; 10-11 : Expected 15% growth

2008-09 2009-10 2010-11 (Ap-Oct )0

50

100

150

200

250

300

350

400

450

Status HoldersMPGssOrd. MemTotal

Status Holders MPG ss Ord. Mem Total

2008-09 21 229 73 0 3232009-10 14 290 84 4 392

2010-11 4 223 41 0 268(Ap-Oct ) Expect 310

Membership Growth Projection

YearAndra

Pradesh Karnataka Kerala Tamilnadu Total

2010-11 510 460 260 11302360

(15%Growth)

2011-12 575 525 330 14002830

(20% Growth)

Membership Target and Achievement

Subscription wise Membership wise

Target Subs. Recd

% of collection

As on 31st March of Previous

year

Existing members

paid

% of Collectio

n

Rs Rs from existing

members2005-2006

10,000,000

10,387,500

104% 1564 1279 81.78%

2006-2007

11,000,000

11,357,000

103% 1671 1389 83.12%

2007-2008

11,300,000

11,432,500

101% 1843 1518 82.37%

2008-2009

12,000,000

12,236,500

102% 1877 1702 90.68%

2009-2010[apprvd ]

12,800,000

13,350,300

104% 2028 1658 81.76%

2009-2010[revsd]

13,200,000

13,350,300

101%

2010-11[Oct 2010]

14,000,000

12,098,658

86% 2,050 1,528 74.54%

INCOME AND EXPENDITURE

YEAR REVENUE EXPENDITURE

Budget Actuals Earned Budget Actuals Incurred

` ` ` `[excl.salary,PF ex gratia]

[excl.salary,PF ex gratia]

FINANCIAL YEAR 2006-07 10,617,000 12,646,241 119.1% 7,734,700 7,748,405 100.2%

FINANCIAL YEAR 2007-08 13,311,000 13,327,589 100.1% 8,128,000 9,033,442 111.1%

FINANCIAL YEAR 2008-09 13,802,577 13,855,514 100.4% 9,691,057 9,643,257 99.5%

Financial year 2009-10 13,500,000 16,158,093 119.7% 2,444,200 2,301,798 94.2%

Financial year 2010-2011 14,285,000 11,833,568 82.8% 2,867,400 922,758 62.2%

Addl. Income generated

YEAR SPONSORSHIP RECD

FOR MEETINGS

`

FINANCIAL YEAR 2007-08 591,500

FINANCIAL YEAR 2008-09 614,824

FINANCIAL YEAR 2009-10 817,158

FINANCIAL YEAR 2010-11 694,594

[upto Sept 2011

Issuance of Certificate of Origin

YEAR Preferential Non Preferential

TOTAL Income earned

`

2007-2008 4 7 11 2,760

2008-2009 91 9 100 12,800

2009-2010 339 36 375 40,200

2010-2011 494 52 546 48,550

[upto sept]

CONFERENCE HALL INCOME

FINANCIYAL YEAR INCOME

2008-2009 27,500

2009-2010 44,250

2010-2011(UP TO OCTOBER) 20,000

Issuance of Visa Recommendation letters

YEAR GCC Countries

Africian USA EU Asian TOTAL

2007-2008 26 7 5 4 1 43

2008-2009 16 11 7 8 5 47

2009-2010 12 6 0 4 5 27

2010-2011 11 8 0 0 4 23[upto sept]

TOTAL 65 32 12 17 15 141

Proposed activitiesSECTORAL MEETINGS - In association with State Government Industries Department & HSBC

No Name of the Event Place Month

Textiles & Leather Chennai,Tamilnadu April

Agro Products Cochin, Kerala April

Agro Products Hyderabad, AP April

Engineering Products Hyderabad,AP August

Engineering and Spices Chennai,Tamilnadu August

Services Chennai October

Spices Cochin, Kerala December

Pharmaceuticals & Chemicals Hyderabad,AP December

Seminar for New Members registered with FIEO to help them in: – Identifying markets, Potential products, participating in Trade Fair/Exhibitons, etc.

No Place Month

Chennai,Tamilnadu July 2011

Hyderabad, Andhra Pradesh September 2011

Chennai,Tamilnadu November 2011

Chennai,Tamilnadu March 2011

Cochin, Kerala March 2011

Hyderabad, Andhra Pradesh March 2011

District level Training Programme on International Trade for new entrepreneurs at Remote areas of Tamilnadu, Andhra Pradesh & Kerala in association with District Industries Centre and State Bank of Travencore

No Place Month

Sivakasi, Tuticorin .Tamilnadu May 2011

Kurnool, Andhra Pradesh May 2011

Kannur, Kerala May 2011

Trichy,Thanjavur,Tamilnadu August 2011

Chittor, Andhra Pradesh August 2011

Thiruvananthapuram August 2011

Karur, Tamilnadu December 2011

Karimnagar, Andhra Pradesh December 2011

Alappuzha, Kerala December 2011

Salem,Dharmapuri,Nammakal & Erode February 2012

MARKET FOCUS EVENTSDOING BUSINESS WITH GCC COUNTRIES

No Place Month

Chennai, Tamilnadu June 2011

Cochin, Kerala June 2011

Hyderabad, Andhra Pradesh June 2011

DOING BUSINESS WITH WANA COUNTRIES

No Place Month

Chennai, Tamilnadu Sept 2011

Cochin, Kerala Sept 2011

Hyderabad, Andhra Pradesh Sept 2011

DOING BUSINESS WITH WESTERN AND EASTERN EUROPE

No Place Month

Chennai, Tamilnadu Feb 2012

Cochin,Kerala Feb 2012

Hyderabad, Andhra Pradesh Feb 2012

SEMINAR ON PROMOTING AGRO EXPORTS,: With financial support from Exim Bank, ECGC and State Bank of India

No Place Month

Madurai, Tamilnadu Jan 2012

Cochin, Kerala Dec 2011

Hyderabad, Andhra Pradesh Feb. 2011

Project for revival of sick units in Cannanore, Kerala

Funded by Govt. of Kerala and State Bank of Travancore

Project starts stages of raw-material procurements to exports.

Identified 24 units.Benefit to FIEO: Membership; income

generation; gain experience in product specific industry

s

Audit: Non-conformity and corrective actionObservations Action Point Emerged Target Date Responsibility

Visa Recommendation Letters – Delay of One day – Reason for delay - Signing authorities were on leave.

Time norms to be followed strictly.

Immediate Mrs P Vijayalakshmi

MDA – Delay in replying to the party to the tune of 5 days – Reason for delay – Concerned officials were on tour, hence MDA application was processed after they returned from the tour. Other officials may also get trained for processing the MDA applications/MDA claims enable to issue the MDA approval as per time norms.

As suggested MDA processing sytems was explained to Mrs Selvanayagi. In case the officials dealing with MDA is on tour / on leave pending papers/ dak received during that period related to MDA may be handed Mrs Selvanayagi who may process the MDA application form/claims.

Immediate Mrs Santhi will monitor. Apart fromMr A K Vijay Kumar, necessary training has been given toMrs Selvanayagi, who will process the documents in the absence of other official

Pending cases for deficiency even for more than 1 year – Reminders issued but no proper systems followed.List of pending cases to be taken from the E Admin – Reminder to be issued to be issued to all the concerned and file has to be maintained.

Report of pending cases has to be submitted to the Regional Director once in 15 days

Immediate Mr N Viswanathan & Mr A K Vijay Kumar has cleared around 25% as on now. Instruction has been given to complete all cases with proper documentation within a week.

Process for organizing Open House/Seminar/Workshop – Information to Publicity Department for Press Coverage not given.

Since many of the meetings/seminars organised by SR are regional related, information to publicity department at HO for press coverage may not be necessary. Information to Publicity department for Press Coverage may be given for the seminar/workshop related to National level/international conference. We may suggest to make necessary amendments in the work instructions

To be included in the next MR meeting at Delhi

For the major activities where Press publicity is required, this system is being followed. It is requested that amendment may be made in the work instructions where smaller events which do not need any Press publicity this instruction may be exempted.

Payment gateway not aware ofTo get the guidelines related to Payment gateway system from Mr C Som, HO

Immediate Mrs Santhi: Mr. Som has been requested to provide a brief write up on this.

Process of Handling Queries – Delay in responding to the querry raised by exporter upto 10 daysPending List not forwarded to DG fortnightly.Followup with the exporter/authority not done.To follow the systems as per Time norms/guidelines and report to be submitted to Regional Director

Pending list was prepared and sent to DG. Report of pending list to be forwarded to DG once in 15 days.Follow up with the exporters and get the feedback from the exporters whether their issue was solved and the feedback may be filed in the concerned file

Immediate Mrs P VijayalakshmiIt has been noted that the system is being followed up strictly now.

Procedure for maintenance of office equipment – No proper evaluation doneProcedure for purchase[Goods and services]- Services evaluated very highly rated was changed.Evaluvation sheet was not approved by Regional head

The AMCs for all equipments were already done, Hence whenever we have to renew the AMC, procedure may be followed strictly as per the guidelines.Since evaluation has to be done every financial year, the procedure will be followed when we are doing the evaluation for the next financial year.

Concerned official has been instructed to follow the system strictly.

Staff Training RequirementsS.No.

Programme Month

1. Increase Effectiveness of Trade Promotion OrganisationS – One day programme

December 2010

2. Effective Marketing of Events– Weekend Training Programme – One day programme

February 2011

3. Updation of Knowledge of SR Officials related to Foreign Trade Policy, Customs and other related issues – weekly one hour class

Starts from March 2011

4. How to guide new Exporters to identify the products and market – Weekly one hour class

May 2011

5. Computer Skills Updation – Mr. A.K. Vijaykumar, Mr. N. Viswanathan

July 2011

6. Motivation Workshop – Weekend Training Programme to SR officials

September 2011

7. Effective Communication Skills December 2011

Area of Concern Non Paid Members

YearStatus

Holders Multi ProductService Provider Ordinary Total

2007-08 40 223 62 0 325

2008-09 25 102 47 1 175

2009-10 32 221 113 1 367

2010-11[Sept 2010] 27 356 150 5 538

Total 1414

State wise Membership Strength

YearAndra

Pradesh Karnataka Kerala Tamilnadu Total

2005-06 176 312 302 881 1671

2006-07 248 379 311 905 1843

2007-08 280 413 283 904 1880

2008-09 372 449 281 923 2025

2009-10 476 429 250 895 2050

2010-11[Oct 2010]

409 384 210 819 1822

DIR

AD CORDI CORDI CORDI.

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AP ChapterBLRChapter

JD

Sr. Driver Driver

Driver/Peon

Human Resources

DD

Ex. Asst.

JD FOA

Ex.AsstDriver

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RequirementDD/ADEx.Asst

Thank you!

FEDERATION OF INDIAN EXPORT ORGANISATIONSEASTERN REGION