Making the most of your supervision meetings

Alyson WilliamsonEducation Services Manager

Content

Role of ES Planning for your meeting Content of meetings Personal Development Plans Top tips for busy people

Who is in the driving seat?

Defined responsibilities of ES role

Meet on regular basis and keep proper records

Review trainee’s learning portfolio Help to define learning needs and

personal development plan Feedback on areas of strength Provide career guidance and support,

or know how to access it

Role of the Clinical Supervisor

Every trainee should have an identified clinical supervisor working within the Trust

Clinical responsibility for patients

A trainee may work with and be trained by several consultants in a team, all of whom may act as clinical supervisors

Clinical supervision focuses on the everyday performance of a trainee and provision of on the job learning

Dual role

The ES has a dual role to support personal development but also monitor and judge performance

PerformanceDevelopment

Key elements of good supervision

“An exchange between practising professionals to enable development of professional skills” Butterworth 2001

Specific aim of protecting and improving patient care

Help trainee become self sufficient in the acquisition of skills and knowledge

Flag up any concerns at an early point

Good supervision improves trainee job satisfaction and provides an opportunity for early action to address any difficulties.

What do trainees want from supervisors?

Guidance in identifying areas to improve Knowledge of the educational process Time to have a worthwhile discussion Constructive feedback Enthusiasm about the training process

Trainees need to communicate their strengths, areas of improvement and aspirations to supervisors

Be specific about what support you need

Frequency of meetings

Informal introduction on first day Initial meeting within first fortnight Mid point review meeting Final review

Preparation

Arrange a suitable time and place – minimum of 45 minutes

Remind your supervisor A minimum of 30 minutes preparation will

ensure your meeting is effective Remind yourself what curriculum

requirements you need to meet in this placement

Jot down some rough notes on points to cover in your meeting

Preparation

Give your supervisor an idea of what you plan to discuss at the meeting

This avoids wasting time at your meeting and provides the best chance of focussing your discussion effectively

An efficient meeting requires mutual clarity on expectations and some thought prior to the event on both sides

Initial Meeting

Be explicit about the support you would like Outline your previous experience Discuss your expectations of the attachment

and be open to help to adjust this Trainees can become very disappointed if the

attachment doesn’t live up to their expectations - so be realistic

Review last ARCP outcome and any learning objectives from last attachment

Initial Meeting

Ask your supervisor to highlight learning opportunities that you may have overlooked

Create a Personal Development Plan (PDP)

Record meeting in portfolio

Complete Education Induction Meeting Record and send to the Trust Education Centre

Set a date for next meeting – its easier to re-arrange an existing appointment then remember to make one

Mid point meeting

Prepare in similar way

Review your portfolio and refresh your memory on requirements for this placement

Jot down a rough guide to meeting

Consider using the time to complete an assessment e.g. CbD and send a ticket

Remind your supervisor

Mid point meeting

Similar outline to initial meeting Ask specifically about your welfare Review and update PDP Check you are up-to-date with your portfolio Complete assessment if appropriate Crucial meeting to spot any problems and get

back on track Record meeting in portfolio Arrange a date for next meeting

Final meeting

Prepare in a similar way

Consider if coming up to ARCP

Review PDP and agree objectives to be carried over to next attachment

Remind your supervisor to complete supervisor report

Ask them to include specific brief comments

Review preparation for ARCP and seek advice

Pastoral support

Implicit part of Educational Supervisor role

Be prepared to discuss your progression

Lack of engagement or small issues can be

the first sign of a bigger problem

Issues tackled quickly are resolved more

effectively

Personal Development Plans - PDP

Documented process to help trainee to: focus ideas identify specific learning need identify steps required to achieve

learning need identify method to assess outcome

A clearly defined PDP will drive the discussion for future meetings and makes it easier to measure progress

Key steps

Agree each clear objective – be specific Break the objective down into achievable

steps Arrange the steps in order and set a date Set timescale for review of plan Refresh plan regularly with new timescales

and/or objectives

A PDP will change over time in response to circumstances and trainee needs

Objectives

Objectives are often skill based and aligned to curriculum outcomes

Objectives should include personal development e.g. communication skills, team working or career goals

Skill based objectives tend to be shorter term whereas personal goals are often longer term

Creating a PDP

What .. How .. When .. Evidence Review

do you want to achieve?

will you achieve?

will you achieve it?

how will you know?

next meeting

PDP Framework

What How EvidenceType

Timescale

Curriculum based objectives

CompetentSkilledPractice

AssessmentsSupervisor reportReflection

Short to medium

Personal or career objectives

ImproveDevelopExpandIncrease

ReflectionSupervisor reportTABCareer goals

Medium to long term

Cycle of supervision

Review learning

needs and create PDP

Undertake identified actions

Review progress

and amend PDP

Top Tips Be organised and take the process seriously Your portfolio demonstrates competency, clinical skills

and professionalism To get the most from the programme you need to

understand its aims and objectives Familiarise yourself with the curriculum, portfolio and

sources of help available in the Education Centre Ask for help at an early point Think about what you want to achieve during the

whole programme, each year, and each placement Be specific about what support you require and

expectations of ES

Who is in the driving seat?

You are – but there is lots of help available