making meetings meet outcomes
DESCRIPTION
A training from 2003 helping community groups engage in better meeting planning and executionTRANSCRIPT
Serving the Entrée: Making Meetings Meet Outcomes
Gordon Dymowski - NCADALeadership & Organization
Development03/25/2003
Goals of this Presentation
Basic meeting management
Use meetings as way to move teams forward
Plan meetings that lead to outcomes
What makes a good meeting?
Members know well in advance the time, place, and location
Furniture is arranged so everyone looks at each other
People are generally comfortable Everyone participates; no one dominates Participants encouraged to share hidden
agendas Decision making procedures clear ahead of
time
Good meeting leaders...
Show no bias and is perceived as neutral where appropriate
Involves and encourages everyone to participate
Five Ingredients for a Successful Meeting
There must be a common focus on content There must be a common focus on process Someone must be responsible for
maintaining an open & balanced conversational flow
Someone must be responsible for protecting individuals from personal attacks
For the duration of the meeting, everyone’s role & responsibility is clearly defined & agreed upon
How do you plan meetings for outcomes?
The key is the agenda - when determining topics:
Clarify the desired outcome for each topic (where do you want to go?)
Design a process to reach each outcome (how will you get there?)
Placing the mission statement on the agenda
Good questions to ask yourself:
What is the essence of what I’m trying to achieve
Before a meeting? During a meeting? After a meeting?
See Meeting Mechanics Handouts
How do you avoid overcrowding the agenda?
List all topics & potential goals
Determine what can be handled before/after meeting
Cut down list Specify outcome -
“What does success look like?”
Example - This Training
C2000 Teams Assessed last summer w/ACT MO tool
Identified three key areas - advocacy, leadership development, & resource development
Outlined in Support Center Plan to DADA Met and determined appropriate outcomes for
trainings Planning sessions - identified speakers for
appropriate “match” Continually reassessed & determined outcomes
based on observation of C2000 teams
Getting the Most Out of Meetings: Tips for Leaders Stick to your agenda Start and end on time Build momentum for problem solving Create an atmosphere that encourages
people to express their ideas Encourage and balance participation Eliminate Distractions Take Your Time
Getting the Most Out of Meetings: Tips for Participants
Come prepared Concentrate Check Your Ego At the Door Participate Be Open Minded - Don’t Censor
Ideas Be Flexible
In Your Packet...
Copy of this presentation
How to Create a Pathetic Agenda
Meeting Checklist Group Dynamics
Thanks For Coming This Morning!
Gordon DymowskiNCADA8790 ManchesterSt Louis MO 63144(314) 962-3456 x/320gdymowski@ncada-
stl.org