maitland city council extraordinary meeting minutes … · 6/10/2003 · an ordinary rate of zero...

MAITLAND CITY COUNCIL

EXTRAORDINARY MEETING MINUTES

10 JUNE 2003

EXTRAORDINARY COUNCIL MEETING MINUTES 10 JUNE, 2003

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TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 INVOCATION.............................................................................................. 1

2 APOLOGIES ............................................................................................... 1

3 DECLARATIONS OF PECUNIARY INTEREST ......................................... 1

4 PUBLIC ACCESS ....................................................................................... 1

5 OFFICERS REPORTS ................................................................................ 2

5.1 MANAGEMENT PLAN 2003/2006............................................... 2

5.2 MAKING OF RATES AND CHARGES 2003/2004 ...................... 5

6 COMMITTEE OF THE WHOLE................................................................. 16

7 CLOSURE................................................................................................. 16


PRESENT Clr Peter Blackmore Clr Brian Burke Clr Graham Dark Clr Ray Fairweather Clr Peter Garnham Clr Bob Geoghegan Clr Arch Humphery Clr Tony Keating Clr Ted Leverence Clr Steve Procter Clr Jennifer Rolls Clr Peter Way Clr Victoria Woods

1 INVOCATION

The Acting General Manager read the customary prayer at the commencement of the meeting.

2 APOLOGIES

Nil

3 DECLARATIONS OF PECUNIARY INTEREST

Nil

4 PUBLIC ACCESS

The Mayor expressed his congratulations to Clr Fairweather on receipt of his Centenary Medal for his contribution to the Maitland community.

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5 OFFICERS REPORTS

5.1 MANAGEMENT PLAN 2003/2006

File No: 35/33/8

Attachments: (1) SUBMISSIONS

Responsible Officer: David Evans General Manager

Author: Henry Wilson Group Manager Projects

EXECUTIVE SUMMARY In accordance with the Council resolution of the 22 April 2003, exhibition of the Draft Management Plan 2003/2006 has been completed. This report discusses further submissions on the draft Plan and recommends Council proceed with adoption of the 2003/2006 Management Plan, taking into consideration matters raised during the exhibition process. The adoption of a Management Plan for 2003/2006 is a mandatory requirement for Council to continue its functionality in providing services to the community for 2003/2004.

OFFICER'S RECOMMENDATION THAT:

1. The following projects be included in the 2003/04 Management Plan:

HV Steamfest Board - Rally Site $20,000 MCC - Thornton Road/Rail Bridge $40,000 MCC - Review of Parking $40,000 MCC - New Year's Eve Group $10,000

2. In accordance with Section 406 of the Local Government Act, 1993, the revised Management Plan, as presented in this report, be adopted by Council;

3. Council adopt the Revenue Policy for the year 2003/2004 which includes a general rate increase of 3.6% as approved by the Minister for Local Government;

4. Council approve the raising of the following loans:

(a) $680,000 for specific capital works, including road, bridge and drainage construction;

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MANAGEMENT PLAN 2003/2006 (Cont.)

(b) $450,000 for special projects - East Maitland Library, Depot Improvements and Melbourne Street - Stage 3;

and authorise the affixing of the Council Seal to all documents relating to the loans.

PROCEEDINGS IN BRIEF A motion was moved to adopt the Officer's Recommendation with the addition to part 4 as follows: That council increase its loan borrowing in the 2003/04 Management Plan by a further $500,000 for Council's drainage program. (Clrs Fairweather/Keating) The motion when put to the meeting was declared lost. A further motion was moved to adopt the Officer's Recommendation (Clrs Burke/Humphery) COUNCIL RESOLUTION

THAT:

1. The following projects be included in the 2003/04 Management Plan:

HV Steamfest Board - Rally Site $20,000 MCC - Thornton Road/Rail Bridge $40,000 MCC - Review of Parking $40,000 MCC - New Year's Eve Group $10,000

2. In accordance with Section 406 of the Local Government Act, 1993, the revised Management Plan, as presented in this report, be adopted by Council;

3. Council adopt the Revenue Policy for the year 2003/2004 which includes a general rate increase of 3.6% as approved by the Minister for Local Government;

4. Council approve the raising of the following loans:

(a) $680,000 for specific capital works, including road, bridge and drainage construction;

(b) $450,000 for special projects - East Maitland Library, Depot Improvements and Melbourne Street - Stage 3;

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MANAGEMENT PLAN 2003/2006 (Cont.)

and authorise the affixing of the Council Seal to all documents relating to the loans.

Moved Clr Burke, seconded Clr Humphery

CARRIED

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5.2 MAKING OF RATES AND CHARGES 2003/2004

File No: 117/3

Attachments: (2) Map indicating CBD rateable area Map indicating CBD Construction rateable area

Responsible Officer: Graeme Tolhurst Group Manager Finance & Administration

Author: Annette Peel Revenue Accountant

EXECUTIVE SUMMARY This report is for Council to make the Rates and Charges for 2003/2004. The rates set out within the report are to increase the total rate income of Council by 3.6%.

OFFICER'S RECOMMENDATION/COUNCIL RESOLUTION THAT as all conditions relative to Section 532 of the Local Government Act (1993) have been met, Council adopt the rates and charges for the year commencing 1 July 2003 to the 30 June 2004 as follows:

ORDINARY RATES Whereas the Draft Management Plan for the period 1 July 2003 to 30 June 2004 was placed on exhibition from 28 April 2003 to 26 May 2003 not being less than twenty-eight (28) days, in accordance with Section 405 of the Local Government Act (1993), Council on 10 June 2003 after considering submissions that were made concerning the Draft Management Plan adopted the Management Plan for the period 1 July 2003 to 30 June 2004 in accordance with Section 534 and 535 of the Local Government Act (1993). In accordance with Sections 534 and 535 of the Local Government Act 1993 that:

RESIDENTIAL – NON-URBAN An ordinary rate (residential non-urban) of zero point eight zero six eight (0.8068) cents in the dollar with a base amount of one hundred and two dollars and fifty one cents ($102.51) in accordance with Sections 499 and 500 of the Local Government Act (1993), on all rateable land in the City of Maitland categorised as Residential in accordance with Section 516 of the Local Government Act (1993), except all rateable land in the City of Maitland determined to be in the Residential Sub-Categories as listed below be now made for the period 1 July 2003 to 30 June 2004 and in accordance with Section 543(1) of the Local Government Act (1993) this rate be named Residential – Non-Urban.


MAKING OF RATES AND CHARGES 2003/2004 (Cont.)

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In accordance with Section 537 of the Local Government Act (1993), the percentage of the total amount payable by the levying of the rate for the residential non-urban category of the ordinary rate, that the levying of the base amount will produce is ten per cent (10.0%).

RESIDENTIAL – URBAN (A) An ordinary rate of zero point seven seven two six (0.7726) cents in the dollar with a base amount of two hundred and twenty two dollars and seventy seven cents ($222.77) in accordance with Sections 499 and 500 of the Local Government Act (1993), to apply to all rateable land in the City of Maitland, used or zoned for residential purposes determined to be a centre of population and categorised as sub-category Residential Urban (A) Woodberry in accordance with Section 529 (1) of the Local Government Act (1993) be now made for the period 1 July 2003 to 30 June 2004 and in accordance with Section 543 (1) of the Local Government Act (1993), this rate be named Residential Urban (A) Woodberry. In accordance with Section 537 of the Local Government Act, (1993), the percentage of the total amount payable by the levying of the rate for the residential urban (A) sub-category of the Ordinary Rate that the levying of the base amount will produce is thirty five per cent (35%).

RESIDENTIAL – URBAN (B) An ordinary rate of zero point seven seven two six (0.7726) cents in the dollar with a base amount of two hundred and twenty two dollars and seventy seven cents ($222.77) in accordance with Sections 499 and 500 of the Local Government Act (1993), to apply to all rateable land in the City of Maitland, used or zoned for residential purposes determined to be a centre of population and categorised as sub-category Residential Urban (B) Avalon Estate Thornton in accordance with Section 529 (1) of the Local Government Act (1993) be now made for the period 1 July 2003 to 30 June 2004 and in accordance with Section 543 (1) of the Local Government Act (1993), this rate be named Residential Urban (B) Avalon Estate Thornton. In accordance with Section 537 of the Local Government Act (1993), the percentage of the total amount payable by the levying of the rate for the residential urban (B) sub-category of the Ordinary Rate, that the levying of the base amount will produce is thirty five per cent (35%).

RESIDENTIAL – URBAN (C) An ordinary rate of zero point seven seven two six (0.7726) cents in the dollar with a base amount of two hundred and twenty two dollars and seventy seven cents ($222.77) in accordance with Sections 499 and 500 of the Local Government Act (1993), to apply to all rateable land in the City of Maitland, used or zoned for residential purposes determined to be a centre of population



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and categorised as sub-category Residential Urban (C) Timberlane Estate Thornton in accordance with Section 529 (1) of the Local Government Act (1993) be now made for the period 1 July 2003 to 30 June 2004 and in accordance with Section 543 (1) of the Local Government Act (1993), this rate be named Residential Urban (C) Timberlane Estate Thornton. In accordance with Section 537 of the Local Government Act (1993), the percentage of the total amount payable by the levying of the rate for the residential urban (C) sub-category of the Ordinary Rate, that the levying of the base amount will produce is thirty five per cent (35%).

RESIDENTIAL – URBAN (D) An ordinary rate of zero point seven seven two six (0.7726) cents in the dollar with a base amount of two hundred and twenty two dollars and seventy seven cents ($222.77) in accordance with Sections 499 and 500 of the Local Government Act (1993), to apply to all rateable land in the City of Maitland, used or zoned for residential purposes determined to be a centre of population and categorised as sub-category Residential Urban (D) Thornton in accordance with Section 529 (1) of the Local Government Act (1993) be now made for the period 1 July 2003 to 30 June 2004 and in accordance with Section 543 (1) of the Local Government Act (1993), this rate be named Residential Urban (D) Thornton. In accordance with Section 537 of the Local Government Act (1993), the percentage of the total amount payable by the levying of the rate for the residential urban (D) sub-category of the Ordinary Rate that the levying of the base amount will produce is thirty five per cent (35%).

RESIDENTIAL – URBAN (E) An ordinary rate of zero point seven seven two six (0.7726) cents in the dollar with a base amount of two hundred and twenty two dollars and seventy seven cents ($222.77) in accordance with Sections 499 and 500 of the Local Government Act (1993), to apply to all rateable land in the City of Maitland, used or zoned for residential purposes determined to be a centre of population and categorised as sub-category Residential Urban (E) Gillieston Heights in accordance with Section 529 (1) of the Local Government Act (1993) be now made for the period 1 July 2003 to 30 June 2004 and in accordance with Section 543 (1) of the Local Government Act (1993), this rate be named Residential Urban (E) Gillieston Heights. In accordance with Section 537 of the Local Government Act (1993), the percentage of the total amount payable by the levying of the rate for the residential urban (E) sub-category of the Ordinary Rate, that the levying of the base amount will produce is thirty five per cent (35.0%).



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RESIDENTIAL – URBAN (F) An ordinary rate of zero point seven seven two six (0.7726) cents in the dollar with a base amount of two hundred and twenty two dollars and seventy seven cents ($222.77) in accordance with Sections 499 and 500 of the Local Government Act (1993), to apply to all rateable land in the City of Maitland, used or zoned for residential purposes determined to be a centre of population and categorised as sub-category Residential Urban (F) Windella in accordance with Section 529 (1) of the Local Government Act (1993) be now made for the period 1 July 2003 to 30 June 2004 and in accordance with Section 543 (1) of the Local Government Act (1993), this rate be named Residential Urban (F) Windella. In accordance with Section 537 of the Local Government Act (1993), the percentage of the total amount payable by the levying of the rate for the residential urban (F) sub-category of the Ordinary Rate, that the levying of the base amount will produce is thirty five per cent (35%).

RESIDENTIAL – URBAN (G) An ordinary rate of zero point seven seven two six (0.7726) cents in the dollar with a base amount of two hundred and twenty two dollars and seventy seven cents ($222.77) in accordance with Sections 499 and 500 of the Local Government Act (1993), to apply to all rateable land in the City of Maitland, used or zoned for residential purposes determined to be a centre of population and categorised as sub-category Residential Urban (G) Lochinvar in accordance with Section 529 (1) of the Local Government Act (1993) be now made for the period 1 July 2003 to 30 June 2004 and in accordance with Section 543 (1) of the Local Government Act (1993), this rate be named Residential Urban (G) Lochinvar. In accordance with Section 537 of the Local Government Act (1993), the percentage of the total amount payable by the levying of the rate for the residential urban (G) sub-category of the Ordinary Rate, that the levying of the base amount will produce is thirty five per cent (35%).

RESIDENTIAL – URBAN (H) An ordinary rate of zero point seven seven two six (0.7726) cents in the dollar with a base amount of two hundred and twenty two dollars and seventy seven cents ($222.77) in accordance with Sections 499 and 500 of the Local Government Act (1993), to apply to all rateable land in the City of Maitland, used or zoned for residential purposes determined to be a centre of population and categorised as sub-category Residential Urban (H) in accordance with Section 529 (1) of the Local Government Act (1993) be now made for the period 1 July 2003 to 30 June 2004 and in accordance with Section 543 (1) of the Local Government Act (1993), this rate be named Residential Urban (H) Aberglasslyn, Telarah, Rutherford, Maitland, Lorn, Bolwarra, Bolwarra Heights, Largs, East Maitland, Metford, Ashtonfield, Tenambit, Raworth, Morpeth, Horseshoe Bend, South Maitland.



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In accordance with Section 537 of the Local Government Act (1993), the percentage of the total amount payable by the levying of the rate for the residential urban (H) sub-category of the Ordinary Rate, that the levying of the base amount will produce is thirty five per cent (35%).

FARMLAND – HIGH INTENSITY An ordinary rate of zero point six two eight two (0.6282) cents in the dollar with a base amount of one hundred and eighty six dollars and twenty eight cents ($186.28) in accordance with Sections 499 and 500 of the Local Government Act (1993), to apply to all rateable land in the City of Maitland categorised as farmland in accordance with Section 515 of the Local Government Act (1993) except all land in the City of Maitland determined to be on the farmland sub-category Farmland – Low Intensity be now made for the period 1 July 2003 to 30 June 2004 and in accordance with Section 543 (1) of the Local Government Act (1993) this rate be named Farmland – High Intensity. In accordance with Section 537 of the Local Government Act (1993) the percentage of the total amount payable by the levying of the rate for the farmland high intensity category of the ordinary rate, that the levying of the base amount will produce is ten per cent (10%.)

FARMLAND – LOW INTENSITY An ordinary rate of zero point seven five one six (0.7516) cents in the dollar with a base amount of one hundred and thirty three dollars and forty nine cents ($133.49) in accordance with Sections 499 and 500 of the Local Government Act (1993), to apply to all rateable land in the City of Maitland, used as farmland and categorised as Farmland - Low Intensity in accordance with Section 529(1) of the Local Government Act (1993) be now made for the period 1 July 2003 to 30 June 2004 and in accordance with Section 543 (1) of the Local Government Act (1993) this rate be named Farmland – Low Intensity. In accordance with Section 537 of the Local Government Act (1993), the percentage of the total amount payable by the levying of the rate for the Farmland – Low Intensity sub-category of the Ordinary Rate, that the levying of the base amount will produce is ten per cent (10.0%).

MINING An ordinary rate of six point three seven zero six (6.3706) cents in the dollar with a nil base amount in accordance with Sections 499 and 500 of the Local Government Act (1993), to apply to all rateable land in the City of Maitland categorised as mining in accordance with Section 517 of the Local Government Act (1993) be now made for the period 1 July 2003 to 30 June 2004 and in accordance with Section 543 (1) of the Local Government Act (1993), this rate be named mining.



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BUSINESS – ORDINARY (COMMERCIAL) An ordinary rate of two point nine one six nine (2.9169) cents in the dollar with a nil base amount in accordance with Sections 499 and 500 of the Local Government Act (1993), to apply to all rateable land in the City of Maitland categorised as Business in accordance with Section 518 of the Local Government Act (1993) except all land in the City of Maitland determined to be on the business sub categories be now made for the period 1 July 2003 to 30 June 2004 and in accordance with Section 543 (1) of the Local Government Act (1993), this rate be named Business Ordinary (Commercial).

BUSINESS - INDUSTRIAL An ordinary rate of one point seven zero three zero (1.7030) cents in the dollar with a base amount of two hundred and forty one dollars and three cents ($241.03) in accordance with Sections 499 and 500 of the Local Government Act (1993), to apply to all rateable land in the City of Maitland, used or zoned for industrial purposes determined to be a centre of activity and categorised as sub-category Business Industrial in accordance with Section 529 (1) of the Local Government Act (1993) be now made for the period 1 July 2003 to 30 June 2004 and in accordance with Section 543 (1) of the Local Government Act (1993), this rate be named Business Industrial. In accordance with Section 537 of the Local Government Act (1993), the percentage of the total amount payable by the levying of the rate for the Business Industrial sub-category of the Ordinary Rate, that the levying of the base amount will produce is ten per cent (10.0%).

BUSINESS – DUAL USE An ordinary rate of one point two nine five five (1.2955) cents in the dollar with a nil base amount in accordance with Sections 499 and 500 of the Local Government Act (1993), to apply to all rateable land in the City of Maitland, used or zoned for mixed development, (residential-commercial) determined to be a centre of activity and categorised as sub-category Business – Dual Use in accordance with Section 529 (1) of the Local Government Act (1993) be now made for the period 1 July 2003 to 30 June 2004 and in accordance with Section 543 (1) of the Local Government Act (1993), this rate be named Business – Dual Use.

CBD RATE A special rate of zero point six nine three one (0.6931) cents in the dollar to be the City Centre Promotion Special Rate on the land value of all rateable land within the promotion of Council’s area as submitted on Attachment 1 be made for the period 1 July 2003 to 30 June 2004 and for the purpose of defraying the expenses of promoting the City Centre, being the manufacture, purchase, obtaining and supply of promotional and souvenir material relating to the Council’s area, where such work or service in the opinion of Council would be



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of special benefit to the portion of Council’s area so defined, and in accordance with Section 543(2) of the Local Government Act (1993), this rate be named City Promotion Rate.

HERITAGE MALL PROMOTION RATE A special rate of one point three four six nine (1.3469) cents in the dollar to be the Heritage Mall Promotion Special Rate on the land value of all rateable land within the promotion of Council’s area described by metes and bounds and adopted by Council on 27 October 1987, and advertised in the Government Gazette on 6 November 1987 be made for the period 1 July 2003 to 30 June 2004 and for the purpose of defraying the expenses of executing the work or service, being the care, control and management of the High Street Heritage Mall, being the manufacture, purchase, obtaining and supply of promotional and souvenir material relating to the Council’s area, where such work or service in the opinion of Council would be of special benefit to the portion of Council’s area so defined, and in accordance with Section 543(2) of the Local Government Act (1993), this rate be named Mall Rate.

HUNTER VALLEY CATCHMENT MANAGEMENT Council has been advised that the rate for the 2003/2004 Hunter Valley Catchment Management is still to be determined by the Minister for Local Government. This rate is to be applied to all rateable land in the Trust District as referred to in Section 39 of the Catchment Management Trust Act (1989) having a land value in excess of three hundred dollars ($300.00) and rateable under the provisions of the Local Government Act (1993).

CBD CONSTRUCTION RATE A special rate of zero point seven seven nine seven (0.7797) cents in the dollar to be the CBD Rate on the land value of all rateable land within the promotion of Council’s area as submitted on Attachment 2 be made for the period 1 July 2003 to 30 June 2004 and for the purpose of providing infrastructure within the City Centre and in accordance with Section 543(2) of the Local Government Act (1993), this rate be named CBD Construction Rate. 1. Charges Domestic Waste Management Service

1.1. That Council provide a weekly domestic waste management service and a bi-weekly recycle service.

1.2. That Council make an annual charge for that service under Section 496

of the Local Government Act, (1993).



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1.3. That the amount of that charge during the year commencing 1 July 2003

to 30 June 2004 for each parcel of rateable land for which the service is available be: Vacant Land - $20.00 (2002/03- $20.00) Occupied Land - $167.35 for each dwelling on that land (2002/03 – $162.40)

1.4. That under Section 543(3) of the Local Government Act 1993 the charge

be named the “Domestic Waste Management Service Charge”. 2. Commercial Waste Management Service 2.1 That Council provide a weekly commercial waste management service to

all occupied rateable properties categorised as Business and who have not entered into a contractual agreement for a trade waste collection service from a private contractor.

2.2 That Council make an annual charge for the use of that service under

Section 502 of the Local Government Act (1993). 2.3 That the amount of that charge during the year commencing 1 July 2003

to the 30 June 2004 be twenty three dollars and ten cents ($23.10) per bin per month for that year. (2002/03 - $22.00)

2.4 That under Section 543(3) of the Local Government Act (1993) the charge

be named the “Commercial Waste Management Service”. 3. Waste Management Services to Non Rateable Properties 3.1 Council provide a service comprising of the removal of garbage, stored

in Maitland City Council’s 240 litre mobile garbage bin, on occupied lands that are exempt from rates under the Local Government Act 1993.

3.2 That Council make a charge for that service under Section 502 of the

Local Government Act, 1993. 3.3 That the amount of that charge during the year commencing 1 July 2003

to 30 June 2004 be four dollars ($4.00) per service for each removal. (2002/03 - $4.00)

3.4 That under Section 543(3) of the Local Government Act (1993), the

charge be named the “Non-Rateable Waste Management Service Charge”.

4. Interest Charges on Overdue Rates Council are required to fix by resolution the rate of interest that will apply to our arrears of rates for the 2003/2004 rating period.



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In accordance with Section 566(3) of the Local Government Act (1993) this rate be 9% being the maximum allowed by the Department of Local Government.

Moved Clr Dark, seconded Clr Burke

CARRIED


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ATTACHMENT 1



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ATTACHMENT 2



6 COMMITTEE OF THE WHOLE

No reports

7 CLOSURE

The meeting was declared closed at 8.04pm.

....................……............ ......……......................... Acting General Manager Chairperson

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maitland city council extraordinary meeting minutes … · 6/10/2003 · an ordinary rate of zero...

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