maf guidelines & regulations - last updated 15.01.2015

The Malta Council for Culture and the Arts (MCCA) and the Culture Ministry are responsible for the Malta Arts Fund

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Updated 15th January 2015

Latest updates: Ineligibility Criteria Initiatives with a line vote (Strands 1, 2, 3) & Initiatives with a line vote from the Government of Malta (Strand 4) please see p.11, 21, 28, 39. Definitions of Group (p. 3) and Individual (p. 4).

Mandatory Documentation (please see p. 10, 20, 27 clause number 2). Each call for applications (please see updated deadlines on p. 7, 8, 16, 25, 34) closes at12:00hrs (noon),but you may submit your MAF application dossier (4 identical and complete copies as per these Guidelines andRegulations) to the Arts Council before these deadlines,anytime between09:00hrs and 12:00hrs noon, and 13:30hrs and 16:30hrs.Applications for the Malta Arts Fund are to be submitted by hand to the Arts Councils new offices at 16, Casa Scaglia, Triq Mikiel Anton Vassalli, Valletta.

THE MALTA ARTS FUND

INTRODUCTION

This document should help you to:

Familiarise with the structure of the Malta Arts Fund (MAF)

Identify whether your project is eligible for support

Understand the application, assessment and complaints procedure

Identify the different strands of the MAF

OBJECTIVES

The objectives of the MAF are:

To contribute to the goals and priorities of the National Cultural Policy

To support creative and innovative initiatives by artists, cultural operators and arts organisations

To support artistic interaction with all sectors and communities in society

To support multidisciplinarity in artistic practice, including new media and technologies

To strengthen Maltas artistic sector internationally

To invest in artistic development and training of artists and cultural operators, while encouraging professionalism

These objectives are reflected in the evaluation criteria against which submitted applications are assessed.

DEFINITIONS

For the purpose of these guidelines, the following terms are defined as follows:

Applicant

An applicant may be an individual, a group or an organisation. To apply for Strand 2 (Organisation Support Grant), an applicant can only be a registered voluntary organisation or a cooperative. Applicants cannot be employees of the Arts Council or involved in the management of the MAF.

Application

An application is a submission, inclusive of all mandatory documents and any annexes to the MAF application form made by an eligible applicant.

Arts

The arts comprise different creative and expressive disciplines, including performing arts, visual arts and literary arts. This is taken as a general working definition and is not meant to be exhaustive or exclusive.

Beneficiary

The beneficiary is the recipient of the grant. The beneficiary is responsible for the implementation of the proposal supported by the MAF.

Compliance

If mandatory material is missing from the submitted application dossier, the whole application will be deemed incomplete and will be rejected as non-compliant. Non-compliant applications will not be processed further.

Cultural operator

A cultural operator is an individual with an arts and culture background, working in one or more fields in the sector of culture and the arts.Eligibility

Compliant applications will first be screened in terms of eligibility by the appointed evaluators. Proposals which are not considered eligible in terms of the set criteria shall not be processed further and shall not undergo evaluation.

Evaluation

Applications deemed compliant and eligible are then evaluated against the Criteria established in these Guidelines by the appointed evaluators.

Evaluator

The Fund Managers shall appoint an evaluation team for each call under the MAF. The Arts Council may appoint both local and foreign professionals in the sector of culture and the arts.

Grant

The grant is the amount allocated to a successful proposal.

Group

A number of persons with or without legal personality may form a group. One of the persons involved must take the leading role and have the main legal responsibility for managing the project and the grant. This person must be a Maltese citizen or be in possession of a Malta residence permit or of a Maltese citizenship certificate or of a Maltese passport.Individual

Individuals applying for a grant must be Maltese citizens or be in possession of a Malta residence permit or of a Maltese citizenship certificate or of a Maltese passport.Malta Arts Fund

The MAF is an arts incentive funding programme.MAF management and administration

The Arts Council and the Culture and Audiovisual Unit within the Ministry responsible for Culture are jointly responsible for the management of the MAF. The MAF is administered by the Council. All official correspondence, including the submission of applications, must be sent to the address indicated in these Guidelines and Regulations.

Organisation

An organisation legally established and/or publicly registered in Malta, having a statute. Voluntary organisations must be registered with the Commissioner for Voluntary Organisations in accordance with the Voluntary Organisations Act requirements (http://www.maltacvs.org/). The applicant must be a legally authorised representative of the organisation. Cooperatives must be registered with Koperattivi Malta.

Stand-Alone Project

A single project with determinate and specified start and end dates. These are projects which have an artistic process commencing after the MAF result notification date. The artistic process excludes groundwork related to project submission. BEFORE FILLING IN THE APPLICATION FORM

Read these Guidelines and Regulations carefully, they provide all the key information on how to submit an application to apply for a grant.

Develop your ideas and write a proposal. The guidelines in this document highlight the main areas to be presented.

Seek other potential funding from private or public sources. Ensure you submit an application which you have the financial and administrative capacity to implement.

Your project or programme should also be discussed with possible sponsors, Local Councils and other potential contributors. Coordination with local communities and authorities should especially be sought if a project or a programme will take place in a public space and will benefit or engage people living in a particular locality or region.

The MAF may also co-fund projects supported by any EU funded programme.

ArtsTalk is a platform created by the Arts Council which facilitates dialogue across sectors and disciplines in culture and the arts, including conversations with established and emerging artists and information about the MAF.

GUIDELINES FOR FILLING IN THE APPLICATION FORM

The following are guidelines for filling in the different sections of the application form:

Strand

Tick the strand you are applying for.

Applicant

If you are applying as:Individual | Write your name.

Group | Write the name of the group (if any) and the name of the person within the group who is responsible for and leading the project.

Organisation | Write the official publicly registered name of the organisation as it appears on the organisations statute, the relevant registration number of the organisation, the name of the legal representative of the organisation and his/her position within the organisation.

Residential/Official Address

Individual/Group | Write your current residential address.

Organisation | Write the current official address of the organisation.

Contact details

You must provide at least one telephone/mobile number and an email address.

Project/Organisation Name or Working TitleProvide a name or working title for your proposal. In the case of the Organisation Support Grant, write down the name of the organisation applying for funding

Indicative start and end datesWrite down the start and end dates of the project. The project must start after notification of results to applicants and end within the timeframe stipulated for the respective strand.

Total Amount Requested

You may request up to 80% of the total project cost. Have you ever benefited from public funds?

State whether you have/have not received public funding. If you have received public funds, list the dates, specific funds and any other relevant details.

Declaration of compliance

Confirm that you have read and followed the Guidelines and Regulations and submitted all requisite documentation.

Date and signature

Write the date of completion of the application and sign it.

Strand 1 | PROJECT SUPPORT GRANT

The Project Support Grant is divided into two strands:

StrandSession FrequencyMaximum GrantSession Budget

Strand 1.1 - Small ProjectsEvery three months5,00020,000

Strand 1.2 - Large ProjectsEvery six months20,00080,000

SUBMISSION TIME FRAMES

Funds are distributed equally across the stipulated submission deadlines. Projects must start after the date of result notification.

Strand 1.1 | Small Projects

The application deadlines and respective result notification dates of this strand are listed in the table below. Each call for applications (please see left column below) closes at 12:00hrs (noon), but you may submit your MAF application dossier to the Arts Council (see address below the table) before these deadlines, anytime between 09:00hrs and 12:00hrs noon, and 13:30hrs and 16:30hrs. Applications must be delivered by hand (either by the applicant or a representative of). Applicants are to ensure that application dossiers are submitted in four (4) separate collated packages. You will receive a written acknowledgement of receipt, which you need to retain.Late applications will not be accepted.

Application packages are not returned at the end of the selection procedure.APPLICATION

SUBMISSION DEADLINES

FOR SMALL PROJECTSRESULT NOTIFICATION

5th January 201526th January 2015

16th March 201515th April 2015

26th June 201515th July 2015

Strand 1.2 | Large Projects

APPLICATION

SUBMISSION DEADLINES

FOR LARGE PROJECTSRESULT NOTIFICATION

27th March 201515th May 2015

The Malta Arts Fund

16, Casa Scaglia

Triq Mikiel Anton Vassalli, Valletta

COMPILING YOUR APPLICATIONYour proposal must include a budget and a detailed project description. Your project description gives you the opportunity to demonstrate in detail how the proposal satisfies the MAFs assessment criteria. A decision on funding will be made on the strength of the information submitted.The project description

You must provide a detailed breakdown of the following:

General description

The context of the project

The aims and objectives of the project

A detailed and concise description of what the project entails, including all specific activities related to the project

Project time-frames

Provide a breakdown (with indicative dates) of the projects main phases/activities.

Project location

Specify in which country or locality will the project take place and, which venues/buildings/public spaces will be used during the projects implementation. Details regarding the use of the various spaces should also be provided.

Art forms addressed by the project

Specify the art forms and genres that will be primarily addressed in the project. Provide details regarding individual art forms and genres addressed by multidisciplinary or interdisciplinary projects.

Audience category and participation

Specify the target audience(s) of the project. Provide details on the projects level of interaction with the public, including the targeting of new audiences.

Anticipated project outcome

Describe the projects concrete and realistic expected outcomes (such as: publication, exhibition, performance, social interaction and awareness). Provide details regarding these outcomes and how the project plans to achieve them.

Anticipated benefitsDescribe how you expect your artistic/cultural work, skill and contribution to the sector to benefit from the project. How will the project help you and/or your organisation meet your goals/ambitions and develop your creative practice?

Project marketing plan

You should provide your projects promotional, marketing and/or distribution plan.

The project budget*

You should provide a detailed breakdown of the following:

A detailed expenditure budget

This must include a breakdown of eligible project-related costs, including both services and third-party costs** (e.g. rental of venues, etc.)

**All artists and individuals involved in the project are entitled to a fee for their relevant services

A detailed budget income

The proposal must include amounts relating to secured, unsecured and other planned revenues for the project. The unsecured amount requested from the MAF must be quantified and allocated as the Amount Requested from the Malta Arts Fund. This must not exceed 80% of the projects expenditure.

Official documentation in support of the budget

Expenditure must be supported by relevant quotations. Other sources of funding, sponsorships (also in-kind sponsorships) must be supported by relevant documentation.

*Please see the Annex for budget samples.

MANDATORY DOCUMENTATIONThe documents stipulated in items 1 to 5 below are mandatory and required for the pre-evaluation assessment. Omission to present any of these documents will render the application non-compliant.1. A complete, signed and dated application form | One (1) original and Three (3) copies

2. A copy of your Maltese ID card or your Maltese residence permit or your Maltese citizenship certificate or your Maltese passport| Four (4) copies

3. The project proposal: The proposal must include a project description and a project budget | Four (4) copies

4. Your CV(s) (if applying as an individual or a group) or organisation profile (if applying as an organisation) | Four (4) copies

5. The organisations statute or partnership deed (or relevant parts thereof). If you are a company, voluntary organisation or cooperative, a copy of the relevant certificate of registration must also be submitted | Four (4) copiesProjects are also non-compliant if:6. The application is handed in after 12 pm (noon) of the respective deadline

The documents stipulated in items 7 to 9 below are also mandatory and required for assessment during evaluation. Any missing documents will render the application incomplete and ineligible. Applications are assessed on the basis of the complete dossier, including the quality of the supporting material.

7. Portfolio(s) of all the collaborating artist(s) and all cultural operator(s) | Four (4) copies and

Where applicable:

Links to online portfolio(s)

Audiovisual material of the artists work on CD/DVD

References to published work(s)

Bio-note of the artist(s) involved

8. Documentation in support of the budget | Four (4) copies

9. All quotations and correspondence relevant to the budget| Four (4) copiesPROJECT ELIGIBILITY AND EVALUATION

Projects will first be screened in terms of eligibility. Proposals ineligible in terms of the criteria below shall not be processed further and shall not undergo evaluation.

Eligible

Stand-alone projects which engage the public through the arts

Research and development in the arts

Ineligible

Project(s) not directly related to the arts

Projects of an intrinsically commercial, self-sustainable or self-promotional nature Activities having fundraising or political party propaganda as a main objective

Events held on a regular basis, including annual projects, annual festivals, school/annual shows, regular training programmes

Costs for traditional activities and festivities

Projects which are eligible under the other strands of the Malta Arts Fund (Organisation Support Grant, Mobility Fund, Spreading Words)

Operational costs required for the day-to-day running of an organisation, including premises or equipment, unless it is a necessary requirement of the project

Projects which are eligible under the Malta Arts Scholarships Funding for the creation or upholding of bursaries, prizes or scholarships

Individual modules credited as part of an educational course

Projects which are eligible under the Malta Film Fund Production of documentaries, short films, feature films, television and radio programmes

Projects eligible under the Cultural Diplomacy Fund

Projects eligible under the Malta Digital Games Fund

Projects submitted by public entities with or without a line vote

Initiatives with a line vote

Projects with a duration of more than eighteen (18) months from the date of notification Projects which have already started. This includes projects which have already been made public (this includes promotion and teasers published on personal websites, project websites, blogs, social media networks and other virtual or physical platforms)

Projects that would have already taken place before the result is notified to applicant(s)

Retrospective costs

Projects with budgets exceeding 80% of the project expenditure or the amount requested is invalid

Incomplete applications as explained under Mandatory Documentation

Projects which are not stand-alone

Each eligible application is then evaluated against the criteria established in these Guidelines and Regulations.

Evaluation criteriaEach eligible application is assessed against the following evaluation criteria:

The artistic quality of the project, and the expected quality of the audience experience

The artistic development potential for the applicant, the audience and the sector(s) addressed in the project

The increase in opportunities for a larger portion of the public to engage, discover, and learn more about arts and culture The development of the artistic core through creativity and innovation, multidisciplinarity, interactivity and experimentation

The professional and financial management and delivery of the project

All five (5) criteria carry equal weight in terms of the project assessment.

The following are some questions directly related to these criteria which will be used by the evaluators to arrive at their final assessment. You are advised to use these questions to tackle issues relevant to the project proposal.

Quality

How strong is the artistic concept promoted in your project?

Is this a project of excellence?

Does your proposal show evidence of thorough thought, commitment and preparation?

Based on the projects development so far, what is the likelihood for the project to achieve its ambition and meet its targets?

Has the artist(s)/cultural operator(s) previous work been relevant to the development of the art sector?

Will your project provide an outstanding experience that effects people who engage with it?

Development

Does your project promote innovative concepts and help the public experience the arts in alternative contexts, formats, or places?

Does your project support placing culture and the arts at the heart of learning, education and community development?

Are artistic development opportunities maximised through the project?

Does your project help develop the skills of the artist(s) / cultural operator(s) involved?

Does your project help in the development of the applicants artistic work?

Will opportunities be created to support or develop wider artistic practice and understanding, and increase participation in the arts?

Public engagement

Will your project provide the public with opportunities for creative participation and contribution during its development phase?

Does your project involve and respond to the needs of various communities?

Will your project use spaces and locations which are accessible and encourage public interaction?

Does the project increase opportunities for people who do not usually engage in arts activities?

Is there evident potential for the project to effect the public and the arts scene? Will it encourage wider understanding or debate?

Creativity and Innovation Does the concept within the application show creativity and innovation?

Does your project promise artistic challenges and push boundaries? Does it bring together new or pre-existing media or components in an innovative manner?

Does your project propose to re-interpret the functions of existing spaces?

Are different disciplines and people from different backgrounds involved in the projects development and presentation?

Management

Does your application show evidence of careful marketing and development plans?

Is the projects business plan/budget realistic?

Does your application provide sufficient evidence of the applicants ability to manage the activity (including financial management) responsibly and successfully?

Has the applicant made efforts to secure funds from other sources?

Evaluation process

While mandatory material must be submitted by the stipulated deadlines, the Evaluation Board retains the right to request additional material during the assessment phase. The Evaluators may ask you to attend a meeting.

The results of each respective call (successful, unsuccessful, ineligible and non-compliant) will be issued on the dates indicated in the submission timeframes. No information on the evaluation process will be released before the official result notification. Any form of soliciting will automatically disqualify an application.

All information received by the Fund Administrator, Fund Managers and Evaluators will be considered confidential, both during and after the evaluation process. Provisions on data protection and confidentiality will be included in the Grant agreement, as applicable.

PROJECT IMPLEMENTATION AND MONITORING

When accepting the grant, applicants accept that their name, project title and a brief overview of the project together with the amount awarded will be published by the Arts Council.

You will be formally notified with the result, the amount of funding granted for the realisation of the project, and any other conditions and / or recommendations related to the grant.

If your project is successful, a legally-binding project support agreement, between you and the Arts Council will detail the conditions and amount of funding.Large Projects have a six (6)-month extension facility, subject to notification and justification. Project extensions are not automatic. For an extension you must submit a written justification for consideration by the Fund Managers. The Fund Managers have the sole discretion whether or not to grant the extension.

In all cases, payments will be processed after the signing of the contract. You must use the MAF logo on all material and specify that the project was supported by the Malta Arts Fund in all your marketing, PR and printed material.

You must use the grant received solely for the purpose for which it was awarded, in line with your submitted proposal, the approval correspondence and project support agreement. You must advise the Fund Managers immediately if changes affecting the nature of the project take place during implementation.

The Fund Managers may alter or withdraw a grant if the change in the project is not considered reasonable in relation to the initial proposal or if they are not informed within reasonable time of the changes. Any changes to the original application must be approved in writing by the Fund Managers. The Fund Managers retain the right to change or add new conditions to the agreement during its implementation, if this is deemed necessary for the proper management of the grant and the sound administration of the project.

Project Report

At the end of each project, you will be asked to submit a detailed report highlighting the work carried out and the achievements of the project

You will also be asked to submit copies of any relevant marketing, publicity or information material (catalogues, programmes, publications, brochures, albums etc.) developed for the funded project, including photographic or audiovisual evidence and press releases

You must provide a short (200 words max.) testimonial with accompanying project images that could be used for promotional purposesYou must submit this material within one (1) month of project closure. The Fund Managers retain the right to make use of the submitted project material.

Project StrandValid Amount RequestedValid Maximum Project Duration

Small ProjectsMaximum | 5,000*

Must not exceed 80% of the project expenditureEighteen (18) months from the result notification date

Large ProjectsMinimum | 5,001*

Maximum | 20,000*


Strand 2 | ORGANISATION SUPPORT GRANTStrandSession FrequencyMaximum GrantSession Budget

Strand 2 Organisation Support GrantYearly20,000100,000


The Organisation Support Grant is evaluated and awarded once a year

The application deadlines and respective result notification dates of this strand are listed in the table below. Each call for applications (please see left column below) closes at 12:00hrs (noon), but you may submit your MAF application dossier to the Arts Council (see address below the table) before these deadlines, anytime between 09:00hrs and 12:00hrs noon, and 13:30hrs and 16:30hrs. Applications must be delivered by hand (either by the applicant or a representative of). Applicants are to ensure that application dossiers are submitted in four (4) separate collated packages. You will receive a written acknowledgement of receipt, which you need to retain.

Late applications will not be accepted.


SUBMISSION DEADLINESRESULT NOTIFICATION

27th February 201515th April 2015

The Malta Arts Fund

16, Casa ScagliaTriq Mikiel Anton VassalliVallettaGUIDELINES FOR THE ORGANISATIONS PROPOSAL

Your proposal must include a three-year organisation plan and the organisations artistic programme.

Your proposal gives your organisation the opportunity to demonstrate, in more detail, how its work satisfies the Malta Arts Funds assessment criteria. A decision on funding will be made on the strength of the information you submit.

The three (3)-year organisation plan

You should provide a detailed breakdown of the following points (where relevant):

Mission Statement

A brief description of your organisations fundamental purpose.

Aims and Objectives

The organisations short- and long-term vision.

Organisations Organigram

A diagram outlining the structure of the organisation.

Audience Development

An analysis of the organisations target audiences. The development of possible new audiences and markets should be studied and addressed in this section of the proposal. What other audiences would the organisation like to target? How can your organisation develop, to reach these new audiences?

Artistic Development

The organisations plans related to artistic research and artistic development in terms of quality, excellence and professionalism. How is the organisation developing in terms of the objectives of the National Cultural Policy?

Management accounts for the last three financial years

All the relevant accounts for the last three financial years of your organisation (this is not applicable for recently founded or start-up organisations).Sustainability Plans

These constitute the long-term plans to help the organisation sustain its operation and reach its objectives. These plans should not only be limited to obtaining financial assistance, but should also cater for other types of support, such as in-kind sponsorship, volunteer staff or shared resources. Your sustainability plans should take into consideration the organisations long-term financial stability.

A Budget of the Yearly Administration Costs for the Organisation.

Projected Expenditure | This must include a breakdown of eligible administrative costs, including services and third-party costs.

Projected Income | The proposal must include amounts relating to secured, unsecured and other planned revenues for the year. The unsecured amount requested from the MAF must be quantified and allocated as the Amount Requested from the Malta Arts Fund. This must not exceed 60% of the organisations total yearly expenditure.

The organisations artistic programme

A detailed breakdown of the following points should be provided (where relevant):

General Description

The context of the programme

The aims and objectives of the programme

A detailed and concise description of what your programme entails, including participants and all specific activities related to the programme.

Programme Time-Frames

Provide a breakdown (with indicative start and end dates) of the programmes landmark phases and activities.

Programme Location

Specify in which locality, and also if applicable, in which venues/buildings/public or private spaces the project is to be implemented. You should also provide details and specifications concerning the use of the various spaces (if applicable).

Art Forms addressed by the Programme

Specify the art forms that will be primarily addressed through the project.

Audience Category and Participation

Specify the target audience(s) of the events being proposed in your artistic programme. Provide details on levels of interaction with the public, including the targeting of new audiences.

Anticipated Outcome

Give an account of the anticipated tangible and intangible artistic programme outcomes. Explain how the programme plans to achieve said outcomes.

Anticipated Benefits to the Organisation

Describe how the organisation and the sector are to benefit from the artistic programme. How will the programme help your organisation meet its goals/ambitions and develop its creative practice?

Programme Marketing Plan

Provide the artistic programmes promotional, marketing and/or distribution plan.

Programme Budget

A detailed Expenditure Budget | Include a breakdown of eligible programme-related costs, including both services as well as third-party costs (e.g. rental of venues, etc.).

A detailed Income Budget | Include amounts relating to secured, unsecured and other planned revenues for the programme. The unsecured amount requested from the MAF must be quantified and allocated as the Amount Requested from the Malta Arts Fund. This must not exceed 60% of total expenditure.

Official documentation in support of the budget | Expenditure must be supported by relevant quotations and other sources of funding must be supported by relevant documentation.

The Total Amount Requested from the Malta Arts Fund*

The following should be provided:

The total unsecured amounts of the yearly administration costs of the organisation (if any) and the artistic programme budget (if any) requested from the Malta Arts Fund should be allocated as the Total Amount Requested from the Malta Arts Fund. This must not exceed 20,000.

*Please see the Annex for Budget Samples.

MANDATORY DOCUMENTATION

The documents stipulated in items 1 to 5 below are mandatory and required for the pre-evaluation assessment. Omission to present any of these documents will render the application non-compliant.Your Compliance Check-List

1. Complete, signed and dated application form | One (1) original and Three (3) copies

2. Copy of ID Card of the legal representative of the organisation or his/her Maltese residence permit or his/her Maltese citizenship certificate or his/her Maltese passport | Four (4) copies

3. Three Year Organisation Plan | Four (4) copies

4. Organisations Artistic Programme | Four (4) copies

5. CVs of the Organisations Committee | Four (4) copies

6. Certificate of enrolment with the Commissioner for Voluntary Organisations as per Voluntary Organisations Act requirements or Certificate of enrolment with Kooperattivi Malta | Four (4) copies

7. The organisations statute or partnership deed (or relevant parts thereof) | Four (4) copies

Projects are also non-compliant if:8. The application is handed in after 12.00 (noon) of the respective deadline.The documents stipulated in items 9 to 11 below are mandatory and required for assessment during evaluation. Any missing documents will render the application incomplete and ineligible. Applications are assessed on the basis of the complete dossier, including the quality of the supporting material.

9. Relevant Supporting Evidence | Four (4) copies

Where Applicable:

All quotations and correspondence relevant to the budget

Relevant audiovisual evidence on CD/DVD

Links to online material


References to published work/s

Bio note(s) of the artist(s) / cultural operators involved

Links to online portfolio/s


11. All quotations and correspondence relevant to the budget | Four (4) copiesELIGIBILITY AND EVALUATION

Your proposal will first be screened in terms of eligibility. Proposals which are not considered eligible in terms of the set criteria shall not be processed further and shall not undergo evaluation.

Eligibility

Eligible

An organisation must be a registered voluntary organisation or a cooperative with proposals to engage audiences through the arts in Malta and/or providing benefit to Maltese / Malta-based artists

Ineligible

Applying for activities that are not related to the arts and do not mainly benefit artists or arts audiences in Malta

Organisations whose objective is fundraising or political propaganda

Costs related to traditional activities and festivities

The applicant is an individual or not a legally recognised voluntary organisation or cooperative.

The applicant organisation is based outside Malta.

The applicant organisation is an organisation with a line vote


Proposals with budgets exceeding 60% of the expenditure or the amount requested is invalid


Evaluation criteria

Each eligible application is assessed against the following evaluation criteria:

Contribution to the goals and priorities of the National Cultural Policy

Governance, leadership and management

Financial sustainability

All three (3) criteria carry equal weight in terms of the project assessment.

Contribution to the goals and priorities of the National Cultural Policy

To what extent does your organisations programme contribute to the goals and priorities of the National Cultural Policy?

If applicable, has your organisations previous work been effective?

Does your Organisation plan to stretch the present boundaries of the arts in Malta?

Is there evidence of your organisations drive towards excellence?

Is there evidence of the quality of the audience or participant experience?

Has your organisation effectively identified its risks and their management?

Governance, leadership and management

Are the statute, business plan and financial documents in order?

Does the board/managing committee have the appropriate skills to govern the organisation? Is it balanced in terms of experience and expertise?

Is the organisations programme based on a well thought out plan that gives detail of resources needed, delivery, desired outcomes, risk management, monitoring and evaluation?

Is the management structure appropriate to deliver the programme effectively?

Financial sustainability

Has your organisation submitted all the required financial information covering all aspects of its activity?

Does your organisation maximise on other resources?

What is the organisations financial position? Does it breakeven?

Is the budget together with the amount applied for appropriate and suitable for the scale and type of activity? Are income sources balanced?

Is there a realistic plan for achieving additional income to support or improve the organisations activity?

Does your organisation have any long-term loans? How does it plan to repay them?

Evaluation process

While mandatory material must be submitted by the stipulated deadlines, the Evaluation Board retains the right to request additional material during the assessment phase. The Evaluators may ask you to attend a meeting.


All information received by the Fund Administrator, Fund Managers and Evaluators will be considered confidential, both during and after the evaluation process. Provisions on data protection and confidentiality will be included in the Grant agreement, as applicable.


When accepting the grant, you also accept that the applicant / organisation name, a brief project description together with the amount awarded will be published by the Arts Council.

Beneficiaries will be formally notified with the result, the level of funding granted for the project, and any other conditions / recommendations related to the Grant.

Payments will be processed after the signing of the contract. The beneficiaries must use the Malta Arts Fund logo on all material and specify that the organisation is supported by the Malta Arts Fund in all their marketing and public relations.

The Grant received must be used solely for the purpose for which it was awarded, in line with the submitted plans, programmes and budgets. Beneficiaries must advise the Fund Managers immediately if changes affecting the nature of the proposal take place during implementation. The Fund Managers may alter or withdraw a Grant:

if the change in the plans is not considered reasonable in relation to the initial proposal if they are not informed within reasonable time of the changes. Any changes to the original application must be approved in writing by the Fund Managers. The Fund Managers retain the right to change or add new conditions to the agreement during its implementation, if this is deemed necessary for the proper management of the Grant and the sound administration of the organisations plans.

The funding agreement

The recommendation to fund must be finalised through the signing of the contract. A legally binding project support agreement, detailing the conditions and level of funding for the project, will then be entered into between the Fund Managers and the Organisation.

Artistic Assessment

Artistic assessment is a useful tool for arts organisations to achieve excellence. It also sets out to provide a context for conversations about excellence and artistic quality. Artistic assessments will contain a fair and balanced evaluation about artistic quality based on sound evidence.

Experts in the respective field will be selected to attend and experience projects and events produced by the organisations and funded through this strand. In turn, they will produce a report assessing the artistic quality of the work viewed. This report will be retained by the Arts Council.

End of Funding Year Review Meeting

All funded organisations will have at least one review meeting with the Arts Council at the end of the year. During this meeting, each organisation will be required to provide a short summary of the outcomes of its previous year and a copy of its plan for the coming year. The Arts Council will collate and interpret evidence from a range of sources, including board minutes and management accounts. The meeting will also draw on the organisations annual report and accounts, as well as evidence from the Arts Councils artistic assessments.

The end of funding year review meeting will look back at the previous year and will discuss how well the organisation achieved the outcomes set out in its funding agreement. However, annual review meetings will focus on development plans for the coming years. Following the end of funding year review meeting, the organisation will be sent a copy of the Arts Councils Assessment Report focusing on the evaluation of the organisations ability to deliver the outcomes for which it was funded.

Yearly Report

At the end of each project, beneficiaries will be asked to submit a report highlighting the work carried out and the achievements of the organisation and the programme.

Beneficiaries will also be asked to submit copies of any relevant marketing, publicity or information material developed for the funded organisation, including photographic evidence.

An end of year press release underlining the organisations outcomes, making clear reference to the contribution of the Malta Arts Fund, must also be carried out by the beneficiary. Published copies of this press release must be presented in the report.

Submission of this material should be completed within one month of programme/year closure. The Fund Managers retain the right to make use of submitted material.StrandTotal Eligible

RequestTime-Frame for next session

Organisation Support GrantMaximum | 20,000

Must not exceed 60% of yearly expenditure

Artistic Programmes from 16th April 2015 to 15th April 2016

Strand 3 | MOBILITY SUPPORT GRANT

StrandSession FrequencyMaximum GrantSession Budget

Strand 3 - Mobility Support GrantEvery two (2) months3,0008,000*

*Funds are not distributed equally across the stipulated submission deadlines. Due to the high concentration of outgoing artistic mobility during the summer period, these sessions are allocated a higher budget (14,000). These sessions are marked (*) below.


The application deadlines and respective result notification dates of this strand are listed in the table below. Each call for applications (please see left column below) closes at 12:00hrs (noon), but you may submit your MAF application dossier to the Arts Council (see address below the table) before these deadlines, anytime between 09:00hrs and 12:00hrs noon, and 13:30hrs and 16:30hrs. Applications must be delivered by hand (either by the applicant or a representative of). Applicants are to ensure that application dossiers are submitted in four (4) separate collated packages. You will receive a written acknowledgement of receipt, which you need to retain.

Late applications will not be accepted.



28th November 201417th December 2014

30th January 201516th February 2015

20th March 201515th April 2015*

22nd May 201515th June 2015*

The Malta Arts Fund16, Casa ScagliaTriq Mikiel Anton VassalliValletta

GUIDELINES FOR THE MOBILITY SUPPORT GRANT PROPOSAL

Your proposal must include a description of the mobility and a supporting budget.

Your project description gives you the opportunity to demonstrate in detail how the mobility project satisfies the MAFs assessment criteria. A decision on funding will be made on the strength of the information submitted.

The project description

You must provide a detailed breakdown of the following::

General description

The purpose and context of mobility

The aims and objectives of mobility

A detailed and concise description of what the mobility entails, including all specific and related activities

Project time-frames

Provide a breakdown (with indicative dates) of the projects main phases/activities. Projects must not be longer than eight (8) months,Location

Specify in which country, city or locality, and (if applicable), which venues/buildings/public spaces the mobility project will take place. Details regarding the use of the various spaces, (if applicable), must be provided.

Art forms addressed Specify the art forms and genres that will be primarily addressed during mobility.

Anticipated benefits to the applicant

Describe how you expect your artistic/cultural work, skill and contribution to the sector to benefit through cultural mobility. Describe how the experience will help you or your organisation meet goals/ambitions and develop your creative practice. Describe the expected concrete and realistic outcomes derived through cultural mobility.

The budget*

You should provide a detailed breakdown of the following:

A detailed expenditure budget

This must include a breakdown of eligible mobility-related costs.

A detailed budget income

The proposal must include amounts relating to secured, unsecured and other planned revenues derived through cultural mobility. The unsecured amount requested from the MAF must be quantified and allocated as the Amount Requested from the Malta Arts Fund. This must not exceed 80% of the total expenditure.

NB Every budget must include both income and expenditure.Official documentation in support of the budget

Expenditure must be supported by relevant quotations. Other sources of funding, sponsorships (also in-kind sponsorships) must be supported by relevant documentation.

*Please see the Annex for budget samples.MANDATORY DOCUMENTATION

The documents stipulated in items 1 to 5 are mandatory and required for the pre-evaluation assessment. Omission to present any of these documents will render the application non-compliant.

1. A complete, signed and dated application form | One (1) original and Three (3) copies

2. A copy of your Maltese ID card or your Maltese residence permit or your Maltese citizenship certificate or your Maltese passport | Four (4) copies

3. The proposal: The proposal must include a description and a budget | Four (4) copies

4. Your CV(s)s (if applying as an individual or a group) or organisation profile (if applying as an organisation) | Four (4) copies

5. The organisations statute or partnership deed (or relevant parts thereof). If you are a company, voluntary organisation or cooperative, a copy of the relevant certificate of registration must also be submitted | Four (4) copies

Projects are also non-compliant if:6. The application is handed in after 12.00 (noon) of the respective deadline.

The documents stipulated in items 7 to 9 below are mandatory and required for assessment during evaluation. Any missing documents will render the application incomplete and ineligible. Applications are assessed on the basis of the complete dossier, including the quality of the supporting material.

7. Portfolio(s) of all the collaborating artist(s) and all cultural operator(s) | Four (4) copies and

Where applicable:

Links to online portfolio(s)


References to published work(s)

Bio-note of the artist(s) involved


9. All quotations and correspondence relevant to the budget | Four (4) copiesPROJECT ELIGIBILITY AND EVALUATION

Projects will first be screened in terms of eligibility. Proposals ineligible in terms of the criteria below shall not be processed further and shall not undergo evaluation.

Eligible

Mobility

Outgoing international artistic mobility including international inter-regional mobility for research, development and training in the arts and opportunities relating to international arts projects. Times

Artistic mobility up to a maximum of eight (8) months

Costs

Eligible costs include flights, participation fees, directly related production fees, accommodation and per diem (boarding and transport)

Ineligible

Mobility which is not directly related to the arts

Mobility of an intrinsically commercial, self-sustainable or self-promotional nature

Projects held regularly,

Per diem costs outside boarding and transport

Mobility costs for non-compulsory chaperones

Incoming mobility

Mobility around the Maltese archipelago

Mobility eligible under the Malta Arts Scholarships

Individual modules within a course which, taken as a whole, has a duration longer than eight (8) months Mobility eligible under the Malta Film Fund

Mobility eligible under the Cultural Diplomacy Fund

Mobility eligible under the Malta Digital Games Fund

Mobility coordinated by entities with a line vote


Mobility which has already started. This includes information related to the mobility which has already been made public (including promotion and teasers published on personal websites, project websites, blogs, social media networks and other virtual or physical platforms).

Projects that would have already taken place before the result is notified to applicants

Retrospective costs Mobility proposalswith budgets exceeding 80% of the total expenditure or with an invalid amount requested

Incomplete applications as explained under Mandatory Documentation

Projects which are not stand-alone


Evaluation criteria

Each eligible application is assessed against the following evaluation criteria:

The artistic quality of the mobility project and the artistic relevance of the course or opportunity.

Artistic development for the artist(s) / cultural operator(s) and the sector(s) through the mobility project

The increased opportunities for international engagement

The professional and financial management of the mobility project

All four (4) criteria carry equal weight in terms of the project assessment.

The following are some questions directly related to these criteria which will be used by the evaluators to arrive to their final assessment. You are advised to use these questions, to tackle issues relevant to your project proposal.

Quality

How strong is the artistic opportunity in the project?


Does the proposal show evidence of thorough thought, commitment and preparation?

Based on the artists / cultural operator(s) development so far, what is the likelihood for the artist / cultural operator(s) to achieve his/her ambition?

Has the artists / cultural operator(s) previous work been effective?

Will the mobility project provide the artist (s) / cultural operator(s) with an outstanding artistic experience?

Development

Are artistic development opportunities maximised through the mobility?

Does the mobility help further develop the skills of the artist(s) / cultural operator(s) involved? Does the mobility promise artistic challenges?

Does the mobility help in the development of the applicants artistic / cultural work?

Is the mobility especially relevant at this time in the artists / cultural operators career?

Is there evident potential for the artist(s) / cultural operator(s) to effect the public and the arts scene?

International Engagement

Does the mobility involve opportunities for participation in a recognised international arts project?

Does the mobility undertake research, establish contacts and partnerships, and explore opportunities relating to international arts projects?

Does the mobility encourage networking and collaboration?

Management and Finance

Is the proposed budget realistic?

Does the application provide sufficient evidence of the applicants ability to manage the activity (including financial management) responsibly and successfully?


Is the mobility project financially feasible in terms of public funds?

Evaluation process

While mandatory material must be submitted by the stipulated deadlines, the Evaluation Board retains the right to request additional material from the applicants during the assessment phase. The Evaluators may ask you to attend a meeting.


All information received by the Fund Administrator, Fund Managers and Evaluators will be considered confidential, both during and after the evaluation process. Provisions on data protection and confidentiality for successful projects will be included in the Grant agreement.


When accepting the grant, applicants accept that their name, the title of their proposal and the amount awarded will be published by the Arts Council.

You will be formally notified with the result, the amount of funding granted for the realisation of the project, and any other conditions and / or recommendations related to the grant.

If your project is successful, a legally-binding project support agreement, between you and the Arts Council will detail the conditions and amount of funding.

In all cases, payments will be processed after the signing of the contract. You must use the MAF logo on all material and specify that the mobility project was supported by the Malta Arts Fund in all your marketing, PR and printed material.

You must use the grant received solely for the purpose for which it was awarded, in line with your submitted proposal, the approval correspondence and project support agreement. You must advise the Fund Managers immediately if changes affecting the nature of the project take place during implementation.

The Fund Managers may alter or withdraw a grant if the change in the project is not considered reasonable in relation to the initial proposal or if they are not informed within reasonable time of the changes. Any changes to the original application must be approved in writing by the Fund Managers. The Fund Managers retain the right to change or add new conditions to the agreement during its implementation, if this is deemed necessary for the proper management of the grant and the sound administration of the project.

Mobility Support Grant report

Following the end of the mobility project, you will be asked to submit a detailed report highlighting the work carried out and the achievements of the project.

You will also be asked to submit copies of any relevant marketing, publicity or information material (catalogues, programmes, publications, brochures, albums etc) developed in relation to the mobility, including photographic or audiovisual evidence and press releases.

You must provide a short (200 words max.) testimonial with accompanying project images that could be used on the maltaculture.com website.

Submission of this material should be completed within one (1) month of the mobility project closure. The Fund Managers retain the right to make use of submitted material.

Project StrandValid Amount RequestedValid Maximum Project Duration

Mobility Support GrantMaximum | 3,000

Must not exceed 80% of the project expenditure

Twelve (12) months from the result notification date

Strand 4 |Spreading WordsMalta has a young and vigorously developing literary tradition. Maltese literature is primarily written in Maltese, the only language of Semitic roots using Latin script and which is effectively a melting pot of Arabic, Romance and English elements. Spoken by the islands population of around 420,000 people, as well as the Maltese diaspora, Maltese is the smallest official language of the EU in terms of speakers.

Spreading Words helps bring outstanding works written in Maltese closer to new and wider audiences, both locally and around the Mediterranean, Europe and beyond. It has a total allocation of 20,000. The fund offers Translation Grants and Sample Translation Grants.

StrandFrequencyMaximum GrantSession Budgets

Strand 4

Spreading WordsEvery 6 Months5,00010,000


Funds are distributed equally across the stipulated submission deadlines. Projects must commence after the date of result notification to applicant.Strand 4 | Spreading WordsThe application deadlines and respective result notification dates of this strand are listed in the table below. Each call for applications (please see left column below) closes at 12:00hrs (noon), but you may submit your MAF application dossier to the Arts Council (see address below the table) before these deadlines, anytime between 09:00hrs and 12:00hrs noon, and 13:30hrs and 16:30hrs. Applications must be delivered by hand (either by the applicant or a representative of). Applicants are to ensure that application dossiers are submitted in four (4) separate collated packages. You will receive a written acknowledgement of receipt, which you need to retain.Late applications will not be accepted.



2nd March 201515th June 2015

The table above provides an overview of the submission, evaluation and result notification time frames.

The Malta Arts Fund 16, Casa ScagliaTriq Mikiel Anton VassalliVallettaGUIDELINES FOR THE PROJECT PROPOSAL

The proposal should include a project description and a budget.

The proposal gives you the opportunity to demonstrate in detail how the Project satisfies the Malta Arts Funds assessment criteria of this Strand 4. A decision on funding will be made on the strength of the information submitted.

Project description

A detailed breakdown of the following should be provided:

General description

The importance of the project

The relevance of the work to the target sales audience

An explanation why financial support is required

Applications are assessed on the basis of the complete dossier, including the quality of the supporting material.COMPLIANCE

Please note that, if mandatory material is missing from the submitted application dossier, the whole application will be deemed incomplete and will be rejected. Applications are assessed on the basis of the complete dossier, including the quality of the supporting material. Non-compliant applications will not be processed further.

Your application compliance checklist

1. Completed, signed and dated application form | One (1) original and Three (3) copies

2. Project proposal, which must include: a project description and a project budget | Four (4) copies

3. Authors bio-note | Four (4) copies

4. Translators CV | Four (4) copies

5. The original Maltese work in print form and soft copies accompanied by relevant reviews | Four (4) copies

6. Relevant Supporting Evidence | Four (4) copies

A binding quotation of the rate and amount payable to the specific translator, stating the date by which the translator agrees to finish the translation; as well as correspondence relevant to the budget (as applicable)

Authors consent for the work to be translated. Declaration by the author that the work is original to him/her and is not in violation of an existing copyright or licence or of any other right of any other person or party whatsoever. (As applicable)

Links to online material (as applicable)

Proposals and application packages must be presented in Maltese or in English.

Projects are non-compliant if

The original work to be translated is not written in the Maltese language

The translation project has already started (including PR and marketing) or will have already started before the result is notified to applicants

The application is handed in after 12:00hrs noon of the respective deadline

The proposal and application package is not presented in Maltese or in English

StrandValid Amount RequestedValid Maximum Project Duration

Spreading Words|Maximum | 5,000


PROJECT ELIGIBILITY AND EVALUATION

Proposals will first be screened in terms of eligibility. Proposals which are not eligible in terms of the set criteria will not be processed further and will not undergo evaluation.

Eligibility

Who Is Eligible

An application for support for the translation of works written in Maltese may be presented by an author, translator, publisher or a legally recognised organisation. This enables challenging fiction, including literature for children and young adults and literary non-fiction works, to be made accessible to non-Maltese-speaking readers. In cases where an application for a translation grant is successful, Strand 4: Spreading Words contributes part of the translation costs to the author, translator or publisher, payable after the signing of the contract. This fund is not aimed at covering the full costs of the translation, printing and editorial costs.

Works eligible for support

An application for support for the translation of works written in the Maltese language may be presented for works in the following areas:

Prose, poetry, plays, including literature for children and young adults, as well as literary non-fiction

In all cases, the work in question must be of excellence. An application may only cover translation costs. Production and copyright costs are not eligible.

Priority is given to outstanding works of contemporary literature

An author, translator, publisher or a legally recognised organisation may apply for support under Strand 4: Spreading Words for funding of sample translations

Works that would have already received support for translation of samples are eligible

Ineligibility

Applications for translation grants in the following areas will not be considered:

Textbooks, instruction manuals

Reference books, handbooks, yearbooks

Hobby literature, travel guides

Works whose prime objective is political party propaganda

Projects which are not stand-alone Initiatives with a line vote from the Government of MaltaEach eligible application is then evaluated against the criteria established in these guidelines:

Evaluation Criteria

The artistic quality of the project, and the expected quality of the audience experience

The likely artistic development for the applicant, audience and relative sector

The development of the artistic core through creativity and innovation, multi-disciplinarity, interactivity and experimentation

The professional and financial management and delivery of the project

All four (4) criteria carry equal weight in terms of the project assessment.

The following are some questions directly related to these four criteria which will be used by the evaluators to arrive to their final assessment. You are advised to use these questions to tackle issues relevant to your projects in the project proposal.

Quality

How strong is the artistic idea promoted by the project?


Does the proposal show evidence of thorough thought, commitment and preparation?

Based on the projects development so far, what is the likelihood for the project to achieve its ambition and meet its targets?

Has the previous work of the author and of the translator been effective?

Will the project provide an outstanding experience that effects people who engage with it?

Development

Does the project promote new ideas and help the public encounter the arts in new contexts and formats?

Are artistic development opportunities maximised through the project?

Does the project help develop the skills of the artist/s involved? Will opportunities be created to support or develop wider artistic practice and understanding, and increase participation in the arts?

Is there evident potential for the project to effect the public and the arts scene? Will it encourage wider understanding or debate?

Is the project likely to appeal to the international market, in terms of its exportability and potential of the translated work to be sold to foreign editors and publishers?

Creativity

Does the idea behind the application show innovation, creativity and excellence?

Does the project promise artistic challenges? Does it experiment and push boundaries?

Management

Is the projects business plan/budget realistic?

Does the application provide sufficient evidence of the applicants ability to manage the project (including financial management) responsibly and successfully?


Evaluation process

While mandatory material must be submitted by the stipulated deadlines, the Fund Managers retain the right to request additional material from the applicants during the assessment phase. The evaluators may ask the applicant to attend a meeting.

The results of each respective call (successful, unsuccessful, ineligible and non-compliant) will be issued on the dates indicated in the submission time frames. No information on the evaluation process will be released before the official result notification. Any form of soliciting will automatically disqualify an application.All information received by the Fund Managers, Fund Administrator and Evaluators will be considered confidential, both during and after the evaluation process. Provisions on data protection and confidentiality will be included in the grant agreement for successful applications.


When accepting the grant, applicants accept that their name, the project title and the amount awarded will be published by the Arts Council.You will be formally notified with the result, the amount of funding granted for the project, and any other conditions and recommendations related to the grant.

A legally binding project support agreement, detailing the conditions and amount of funding for the project, will be entered into between the Fund Managers and the Beneficiary.

Payments will be processed after the signing of the contract. The beneficiaries must use the MAF logo on the published translation and on all related material and specify that the project was supported by the Malta Arts Fund in all their marketing, PR and printed material.

The grant received must be used solely for the purpose for which it was awarded, in line with the submitted proposal, the approval correspondence and the project support agreement. Beneficiaries must notify the Fund Managers immediately if changes affecting the nature of the project take place during implementation.

The Fund Managers may alter or withdraw a grant if the change in the project is not considered reasonable in relation to the initial proposal, or if they are not informed within reasonable time of the changes. Any changes to the original application must be notified for approval in writing by the Fund Managers. The Fund Managers retain the right to change or add new conditions to the agreement during its implementation, if this is deemed necessary for the proper management of the grant and the sound administration of the project.

Project report

At the end of each project, beneficiaries will be asked to submit a detailed report highlighting the work carried out and the achievements of the project.

Together with this report, beneficiaries must submit copies of any relevant marketing, publicity or information material developed for the funded project, including visual evidence.

A press release after the translation projects completion underlining the projects outcomes, making clear reference to the contribution of the Malta Arts Fund, must be issued by the beneficiary. Published copies of this press release must be presented in the report.

Submission of the report together with the material stipulated above must be completed within one month of project closure. The Fund Managers retain the right to make use of submitted project material.

COMPLAINTS

1. Introduction

This section explains how applicants can make a complaint.Making a complaint will not affect your chances of receiving support from the MAF in the future. All complaints will be treated confidentially.

2. Grounds for complaints

a. Applicants can make a complaint regarding:

Procedural anomalies and irregularities during the submission and evaluation process in terms of the procedures stipulated in these Guidelines and Regulations.b. Complaints cannot be made concerning:

A decision made in relation to any third partys application;

The Arts Councils or Governments policies and procedures;

The merits of the application in terms of the criteria stipulated in these Guidelines and Regulations.

3. Making a complaint

Stage 1

Complaints must be made in writing and be as clear as possible.The complaint must state the grounds and the reasons for the appeal, providing a detailed explanation and justification supported by relevant documentation or testimonials as to why the appellant deems that irregularities were committed in the procedure/s stipulated in these Guidelines and Regulations and in standard good governance rules and regulations governing the public sector. The decision at the end of the complaint process shall be final.

Complaints need to be made to the Chairman. You must do this within five (5) working days of receiving your funding decision. You will normally receive a reply to your complaint within ten (10) working days.

You may be asked to meet an Arts Council representative to discuss your complaint in more detail. This meeting would normally be held within ten (10) working days after a complaint has been received.

By using our complaints procedure, you agree that we may use and disclose such information for purposes strictly connected to your complaint.

Stage 2

If the issue has not been resolved through Stage 1, you can refer your complaint to the Ombudsman.

The Ombudsman provides an independent and unbiased service between Government and its institutions and people. He or she has the power to decide whether or not to investigate a complaint.

If the Ombudsman investigates your complaint and finds that it is justified, he or she will recommend ways for the Arts Council to put things right, and how to prevent a similar situation in the future.

The Ombudsman works according to his or her own guidelines and procedures, and we recommend that you familiarise yourself with these. They can be found at:http://www.ombudsman.org.mt.

The Ombudsman cannot reverse funding decisions or make changes to our legal responsibilities and policies on awarding grants.

Other sources of funding

The Malta Arts Fund is one of a number of funding programmes available. Culture and creative industries and organisations are also supported through other funds and opportunities as listed in the Demazing ebook. This ebook is a digital guidebook published by Media Desk Malta and the Cultural Contact Point within the Culture and Audiovisual Unit, and provides information on funding opportunities for culture, arts and audiovisual sector.

www.culture.org.mtFurther Information

Equal opportunities

The Arts Council is seriously committed to providing equal opportunities. We take discrimination seriously.

Freedom of information

Further information on the Freedom of Information Act can be obtained from the Arts Council website.

Feedback

We appreciate your feedback to help us improve our services.

Application Forms

Copies of the Application Forms are available from the Arts Council offices at 16, Casa Scaglia, Triq Mikiel Anton Vassalli, Valletta or may be downloaded from the Funds and Opportunities Section of the Arts Council website on: www.maltaculture.comFor any clarifications please contact the Fund Administrator:Ms Annalise Buttigieg

[email protected], Casa Scaglia, Triq Mikiel Anton Vassalli, Valletta

2339 7001Contribute and benefit from the MAF

You can also support the Malta Arts Fund and benefit by investing in Maltese artists whilst claiming tax deductions and/or reaching your Corporate Social Responsibility objectives! With a contribution to the Malta Arts Fund, you can help augment the Malta Arts Fund budget, increasing possibilities for artistic projects, programmes and artist mobility whilst claiming tax deductions for your organisation.

Legal Notice 429 of 2010

This legal notice establishes that if during year of assessment, a company proves to the satisfaction of the Commissioner that it has made a cash donation to the Arts Fund such donation may be claimed as a deduction against income for the year of assessment in which it was made, provided that a certificate is issued in this respect by the MAF. The total deduction that can be claimed by a company in any year of assessment shall be the lesser of the expense actually incurred or 50,000 euro.

If you or your organisation is interested in contributing towards the MAF please contact the Fund Administrator at the Arts Council.

ANNEX Budget Samples

Please note these budgets are only meant as guidance. The Structure of the budgets and the amounts can vary according to the nature of your project.

Sample Budget A (Small Project Project Support Grant)

ExpenditureExampleExample ()

Artist FeesArtistic Director1,000

Rental of EquipmentLight1,000

Logistics CostsVenue Rental1,000

PR and MarketingPrinting of Flyers1,000

Administration Costs Administrator Fee and overheads1,000

Total Expenditure5,000

The Applicant may in principle apply for up to 80% of total expenditure i.e. 4,000. The amount requested may in no case exceed the 5,000 limit, which is the maximum support that can be provided under the Small Projects Strand.

IncomeExample Example ()

Sponsors in KindVenue Rental1,000

SponsorsLocal Bank250

Other Public FundsLocal Council contribution250

Revenue from the ProjectTicket Sales1,000

Total Amount Requested from the Malta Arts FundMalta Arts Fund Grant2,500

Total Income5,000

In this case, the Applicant may apply for 50% of the total expenditure since all the remaining 50% of costs will come from other sources of revenue. 50% of the total expenditure is 2,500 i.e. less than the 5,000 limit. The project is therefore eligible for funding.

Balance(Expenditure Income)0

Sample Budget B (Large Project Project Support Grant)


Artists FeesOrchestra fee10,000

Rental of EquipmentSound2,500


PR and MarketingPrinting of Flyers2,500

Administration CostsAdmin fees and overheads2,500


The Applicant may in principle apply for up to 80% of total expenditure i.e. 16,000. The amount requested may in no case exceed the 20, 000 limit which is the maximum support than can be provided under the Large Projects Strand


Planned RevenueTickets4,000


Total Income20,000

In this case, the Applicant may apply for 80% (maximum) of the total expenditure, with the remaining 20% coming from tickets. 80% of the total expenditure is 16,000 i.e. less than the 20,000 limit. The project is therefore eligible for funding.

Balance (Expenditure Income)0

Sample Budget C (Organisation Support Grant)

Budget of the Yearly Administration Costs for the Organisation


Rental of VenueArtistic Training 5,000

Administration PersonnelPart-time Secretary10,000


The Applicant may in principle apply for up to 60% of 15,000 i.e. 9,000


Organisations SourcesMembership fees5,000

In Kind SupportVenue Partial Sponsorship1,000

Amount Requested from the Malta Arts FundMalta Arts Fund Grant9,000

Total Income15,000

In this case, the Applicant may apply for 60% of the total expenditure i.e. 9,000, with the remaining 40% coming from the organisations own sources and other in kind support, since no further income is projected.


Budget of the Artistic Programme


Artist FeesArtistic Director2,000

Artist FeesActor1,000

Artist FeesSinger1,000

Artist FeesDancer1,000

Artist FeesVisual Artist1,000

Printing CostsFlyers and Posters4,000

Rental of EquipmentSound and Light5,000

Logistics CostsTransportation2,500


Marketing and PromotionAdverts2,500

Project Management Administration fees 2,500


The Applicant may in principle apply for up to 60% of total expenditure i.e. 15,000


Sponsors in KindSound and Light5,000

SponsorsLocal Bank2,500

Other Public FundsLocal Council Contribution2,500

Revenue from the ProjectPublication Sales5,000

Amount Requested from the Malta ArtsMalta Arts Fund Grant10,000

Total Income25,000

In this case, the Applicant may apply for 40% of the total expenditure, with the remaining 60% coming from the sponsors and other in kind support.


Total Amount Requested from the Malta Arts Fund

Total Amount Requested from the Malta Arts Fund10,000 + 9,00019,000

This must not exceed 20,000

Sample Budget D (Mobility Support Grant)


TravelReturn flights to Italy1,000

AccommodationHotel1,000

Course FeeFine Art Course1,200


The Applicant may in principle apply for up to 80% of total expenditure i.e. 2,560. The amount requested may in no case exceed the 3,000 limit which is the maximum support than can be provided under the Mobility Support Grant.


Own ContributionApplicants Own Sources640


Total Income3,200

In this case, the Applicant may apply for 80% (maximum) of the total expenditure, with the remaining 20% coming from the applicants own sources, since no further income is projected. 80% of the total expenditure is 2,560 i.e. less than the 3,000 limit. The project is therefore eligible for funding.


Malta Arts Fund

Strand 1

Project Support Grant

Strand 2 Organisation Support Grant

Strand 3

Mobility Support Grant

Strand 1.1

Small Projects

Strand 1.2

Large Projects

Strand 4

Spreading Words

maf guidelines & regulations - last updated 15.01.2015

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