m and e monitoring form s-a

Elementary Education Sector Performance Monitoring and Evaluation SystemBureau of Elementary EducationDepartment of Education

This form is designed for recording data on the school profile, enrolment, the school physical plant and programs and projects related to “ACCESS”. Accomplishing this form is the responsibility of the School Head. Do not leave any question unanswered, write N.A. when the question is not applicable.

School:__________________________________________________________________________ School ID: __ __ __ __ __ __District:______________________ Division:______________________________________ Region:_____________________

Part I. School ProfileDirection: Accomplish this part by ticking the appropriate option box or writing the information asked for in the spaces provided.

Type of school: Central For Multi-Grade Schools, specify grade combinations. (tick all appropriate combinations)

Non-Central Complete Grades I and II Grades III, IV and V

Mono MG Mono & MG Grades I, II and III Grades IV, V and VI Grades I, II, III and IV Grades V and VI

Incomplete Grades II and III Grades I, II, III, IV, V and VI Mono MG Mono & MG Grades III and IV Grades IV and V

Others, please specify:__________________________________________________

Elementary Education Sector Performance M and E Form S-ABEE-DepED of 19

F O R M

S-A School Level ACCESS

The school is situated….

in an urbanized area (city) in a rural area within or near commercial/business district in an agricultural community

in a residential zone in a fishing community just outside the city in an upland area others, pls describe __________________ others, please describe ___________________ __________________________________ ______________________________________

within the town center (municipality) within or near commercial business district in a residential zone just outside the town others, pls describe __________________

_______________________________

The school serves the children living in check all appropriate options)..

some sitios in the barangay where it is located the entire barangay some sitios in neighboring barangays all neighboring barangays

The school is accessible by (check all applicable options):

walking animal ride tricycle bus boat public utility jeepney others, please specify:

______________________________


Part II. School Physical PlantDirection: Accomplish this part by ticking the appropriate option box or writing the information asked for in the spaces provided.

A. Lot area of the school: How acquired? Status _______ sq.meters Donated Titled

Purchased Untitled Borrowed Others, please specify, USUFRA ______________

The school area is ….

fenced with concrete or other sturdy material bordered by plants/trees fenced with bamboo and /or other light materials not fenced (exposed)

others. Describe ____________________________ B. School Buildings. Read the directions below. (Please refer to your school’s inventory of classrooms and buildings)

1. How many buildings are there in the school? _______ 2. When was each building constructed and of what type (e.g., Marcos type, Gabaldon, TEEP, etc)?

Write the information under column A.3. In what state/condition is each building?

Indicate the state/condition of each building under column B. Specify whether: In Good Condition; Needing Repair; Dilapidated but Repairable or Condemned

4. How many rooms in each building are used as instructional classroom? How many are used for non-instructional purposes?Write the information asked for under column C.

5. Aside from classrooms, what other facilities are in each of the building? Write the information asked for under column D.6. Does each of the buildings have significant features? What are these (ex.: has access ramps, airconditioned, etc.)

Write the information asked for under column E.


Table 1. Building and classroom inventory(A)

(B)State/Condition

(C)(D)

Other Facilities (offices) in the Building

(E)Features of the

Building

Name and TypeOf school building

Year Constructed

Number of instructional classrooms

Number of non-

instructional classrooms

1.

2.

3.

4.

5.

6.

7.

8.

9.

10

11

12

13


7. Are there any classrooms being repaired/constructed? No Yes, If Yes, a. How many classrooms are currently being constructed? __________b. How many classrooms are undergoing repairs? ___________

8. Review the information you provided in the previous table then read the statements below. Check the one most appropriate to your case.

The school has more than enough buildings and classrooms. The school has just enough buildings and classrooms. There will be enough buildings and classroom if the dilapidated ones are repaired. There are insufficient buildings and classrooms. Buildings have to be constructed.

B. Furniture

1. What furniture and how many of each are available in the school? Write the information asked for in the table below. Supply numbers.

Table 2. Inventory of Classroom Furniture


Arm Chairs Desk Teachers’ Table

Preschool ClassroomGrade I ClassroomGrade II ClassroomGrade III ClassroomGrade IV ClassroomGrade V ClassroomGrade VI ClassroomSPED Classroom

Table 3. Inventory of Furniture for Ancillary Services

Ancillary Services Tables Chairs Cabinet Bed Others

Principal’s Office

Library

Guidance Office

Clinic

Home Economics Room

Industrial Arts Room

Science Laboratory

Computer Room

Speech Laboratory

Canteen

2. Review the information you provided in Tables 2 and 3 above, then read the statements below. Check the one most appropriate to your case.

The school has more than enough furniture. The school has just enough furniture. There is not enough furniture for the pupils. There is not enough furniture for the teachers and for other purposes.


Part III. Enrolment

Direction: Fill-in the tables below with the appropriate numerical data. Write N/A across the tables not appropriate to your school.

A. Enrolment in the Regular and Multigrade Classes

Age

Grade level TotalGrand Total

1 2 3 4 5 6 MGM Fw/ ECE w/o ECE

M F T M F T M F T M F T M F T M F T M F T M F T

6789

101112

12 & aboveTotal

B. Enrolment in the Alternative Delivery Mode of Education

ADMGRADE Total

GRADE 3 GRADE 4 GRADE 5 GRADE 6M F Grand Total

M F T M F T M F T M F T9 yr old10 yr old11 yr old

12 yr old & aboveTotal


C. SPED Enrolment and CSNs mainstreamed

Type of Exceptionality

GRADE LEVELTotal Grand

TotalPreschool GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 GRADE 6M F

M F T M F T M F T M F T M F T M F T M F TMental RetardationVisual ImpairmentHearing Impairment

AutismFast Learners/ Gifted/Talented

Learning Disability Multiple Handicapped

Behavioral problemOrthopedically HandicappedSpeech DefectiveCerebral PalsyChildren with Special Health Problems

D. Children in Need of Special Protection Enrolment


Grade

CNSP Total Grand TotalChildren in armed

conflictStreet children Child laborers Abused &

exploited childrenIndigent children M F

M F T M F T M F T M F T M F TIIIIIIIVVVI Total

E. Indigenous People (IP) Enrolment

Age AGE TotalGrand TotalGrade I Grade II Grade III Grade IV Grade V Grade VI M FM F T M F T M F T M F T M F T M F T

6789101112Above 12Total

F. Pre-school Enrolment by Type of Program


Type of ProgramAge Total

Grand Total

4 years old and below

5 years old 6 years old 7 years old 8 years oldM F

M F T M F T M F T M F T M F THeadstartPre-school for children with disabilitiesDepED regular (with Nationally-paid teachers)PTCA OrganizedLGU-financedSchool-basedService Contracting Scheme

G. Muslim enrolment data

Age AGEGrade I Grade II Grade III Grade IV Grade V Grade VI Total Grand

TotalM F T M F T M F T M F T M F T M F T M F T M FWith ECD experience

Without ECD experience

6789101112Above 12Total

Part IV. Access Indicators for the last 3 years Direction: Accomplish the table below by filling-in the data asked for. For your reference see formula for computing indicators on the last page of this form


Access Indicators SY 2005-06 SY 2006-07 SY 2007-08M F Overall M F Overall M F Overall

Apparent Intake RateNet Intake RateGross Enrolment RateNet Enrolment RatePre-school Enrolment Rate

Accounting for the School’s Access IndicatorsReview the school’s Access Indicators above, then answer the following questions:

1. The Apparent Intake Rate for the last 3 years is… constant (almost the same across the years) slightly increasing (increase of ___ or lower) significantly increasing (increase of __ or higher)

slightly decreasing (decrease of __ or lower) considerably decreasing (decrease of __ or higher) erratic (no observable pattern)

How do you account for this? What factors do you think affect your school’s Apparent Intake Rate?__________________________________________________________________________________________________________________________________________________________________________________________________________________________

2. The Gross Intake Rate for the last 3 years is… constant (almost the same across the years) slightly increasing (increase of ___ or lower) significantly increasing (increase of __ or higher)

slightly decreasing (decrease of __ or lower) considerably decreasing (decrease of __ or higher) erratic (no observable pattern)

How do you account for this? What factors do you think affect your school’s Gross Intake Rate?________________________________________________________________________________________________________________________________________________________________________________________________________________________

3. The Gross Enrolment Rate for the last 3 years is… constant (almost the same across the years) slightly increasing (increase of ___ or lower)


significantly increasing (increase of __ or higher) slightly decreasing (decrease of __ or lower)

considerably decreasing (decrease of __ or higher) erratic (no observable pattern)

How do you account for this? What factors do you think affect your school’s Gross Enrolment Rate?______________________________________________________________________________________________________________________________________________________________________________________________________________________

4. The Net Enrolment Rate for the last 3 years is… constant (almost the same across the years) slightly increasing (increase of ___ or lower) significantly increasing (increase of __ or higher)

slightly decreasing (decrease of __ or lower) considerably decreasing (decrease of ___ or higher) erratic (no observable pattern)

How do you account for this? What factors do you think affect your school’s Net Enrolment Rate?____________________________________________________________________________________________________________________________________________________________________________________________________________________

5. The Preschool Enrolment Rate for the last 3 years is… constant (almost the same across the years) slightly increasing (increase of ___ or lower) significantly increasing (increase of __ or higher)

slightly decreasing (decrease of __ or lower) considerably decreasing (decrease of ___ or higher) erratic (no observable pattern)

How do you account for this? What factors do you think affect your school’s Net Enrolment Rate?____________________________________________________________________________________________________________________________________________________________________________________________________________________

Part V. On Programs, Projects and Policies Related to “ACCESS” Implemented in SchoolDirection: Kindly answer each of the questions below and write your answers on the appropriate cells.

1. What programs/projects/policies that have significant impact on access indicators are being implemented in your school?


Write your answers in column A of the table below.2. For each project listed under column A, indicate the specific “Access Performance Indicators” you intend to improve on.

Write your answers in column B of the table below.3. What activities have you conducted in relation to each of the projects listed under column A? Write your answers in column C of the table below.4. What is the status of each of the projects listed under column A? Write your answers in column D of the table below.5. What impact, gains or benefits have resulted from each of the projects listed under column A? Write your answers in column E of the table below.6. What problems/difficulties/challenges have you encountered in the implementation of the programs/projects? Write your answers in column F of the table below.

The first row had been filled-up as an example.

(A)Program/Project

Policies

(B)Access Performance

Indicators(Enrolment, Drop-out, Completion, Cohort

Survival)

(C)Activities

Undertaken

(D)Status of the

Project

(E)Impact, Gains, Benefits of the

Project (Attached supporting evidence)

(F)Problems/ Difficulties/

Challenges encountered in

implementing the programs/projects

e.g. MISOSA, Multigrade, Preschool,Madrasah,

Drop-out RateCompletion RateSurvival Rate

3 classes each in Grades IV, V and VI organized

Ongoing, lacks materials Drop-out rate was reduced from 8% to 5%


(A)Program/Project

Policies

(B)Access Performance

Indicators(Enrolment, Drop-out, Completion, Cohort

Survival)

(C)Activities

Undertaken

(D)Status of the

Project

(E)Impact, Gains, Benefits of the

Project (Attached supporting evidence)

(F)Problems/ Difficulties/

Challenges encountered in

implementing the programs/projects

(Use additional sheet/s if necessary)

7. After reviewing your answers to the table above, identify top 3 programs/projects which can be sustained and replicated?8. After reviewing your answers to the table above, identify top 3 programs/projects you have difficulty implementing?


Rank(7)

Top 3 programs/projects that can be sustained(8)

Top 3 programs/projects difficult to implement

1

2

3

9. Who were the stakeholders involved in each of the projects listed in column A?Write your answers in column G of the table below.

10. What forms of assistance were provided by each of the stakeholders? Write your answers in column H of the table below.11. How were you able to solicit/enlist the support of each of these stakeholders? Write your answers in column I of the table below12. What other support or assistance do you think are needed for this program/project? Write your answers in column J of the table below.

The first row had been filled-up as an example.

(A)Program/Project

Policies(same as column A in the

previous table)

(G)Stakeholders Involved in the

Program/Project

(H)Assistance from

Stakeholders

(I)How Stakeholder Support

is Solicited/Enlisted

(J)Other Assistance

Needed

e.g. MISOSA, Barangay officials Provided venue and security for off-school group

Through kagawad for education

Better venue


(A)Program/Project


previous table)


Program/Project

(H)Assistance from

Stakeholders



(J)Other Assistance

Needed

Multigrade, Preschool,Madrasah,

More materials PTCA Funds for reproduction of materials

Introduced project through PTCA assembly

Division CPC Coordinator Technical assistance Constant coordination


(A)Program/Project


previous table)


Program/Project

(H)Assistance from

Stakeholders



(J)Other Assistance

Needed

(Use additional sheet/s if necessary)

This form is accomplished by: The data supplied in this form is true as of:

____________________________, ________________ _______________________ (Signature over Printed Name) (Designation) (month / year)


Formulae for Computing ACCESS Indicators

1. Apparent/Gross Intake Rate

The Apparent Intake Rate reflects the general level of access to primary education. It also indicates the capacity of the education system to provide access to grade 1 for the official school-entrance age population. It is used as a substitute for Net Intake Rate in the absence of data on new entrants by single years of age.

A simplified formula for computing Apparent/Gross Intake Rate is:

Enrolment in Grade I in any given school year

Gross/Apparent Intake Rate = ------------------------------------------------------------------------------------------- x 100

(projected) Population of children age 6 during the same school year

2. Net Intake Rate

This indicator gives a more precise measurement of access to primary education of the eligible, primary school-entrance age population than the Apparent Intake Rate.

Enrolment of Age 6 children in Grade I in any given school year

Net Intake Rate = --------------------------------------------------------------------------------------- x 100

(projected) Population of children age 6 during the same school year


3. Gross Enrolment Ratio

The indicator is used to show the general level of participation in primary education. It is used in place of the Net Enrolment Ratio when data on enrolment by single years of age is not available. It can also be used together with the Net Enrolment Ratio to measure the extent of over-aged and under-aged enrolment.

Enrolment of children all ages in any given school year

Gross Enrolment Rate = --------------------------------------------------------------------------------------- x 100

(projected) Population of children age 6 to 11 during the same school year

4. Net Enrolment Ratio

The indicator provides a more precise measurement of the extent of participation in primary education of children belonging to the official primary school age.

Enrolment of children ages 6 to 11 in any given school year

Net Enrolment Rate = --------------------------------------------------------------------------------------- x 100

(projected) Population of children age 6 to 11 during the same school year


m and e monitoring form s-a

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