~lq~'~~'~~(!T9~r;'1~~~'?~'~~'~~lROYAL GOVERNMENT OF BHUTAN

MINISTRY OFWORKS & HUMAN SETILEMENT

MoWHSjH-RD-10j2013j =r 6:S September 5, 2013

1. Director General, CDB,Thimphu2. Director, Department of Human Settlement - with request to inform Field Offices3. Director, Department of Roads - with request to inform Field Offices4. Director, Department of Engineering Services - with request to inform Field Offices5. Executive Secretaries, (Gelephu, Thimphu, Pjling, SjJongkhar) Thromdes6. Chiefs (AFD,HRD, PPD)Officer

Sub: Final reminder - Updating of correct CV's in the Civil Service InformationSystem (CSIS)

Sir(s)jMadam(s),

In continuation to the earlier letter MoWHSjHRD-10j2013j83 dated June 10, 2013this letter is a follow up and a reminder on the above subject. For your kindinformation, the undersigned have been personally liaising with MISD, RCSC oncorrecting and ensuring that the Bio-data and CV's of our officials under the purview ofMoWHSare correct and updated. Whilst doing so, we have learnt that some personalinformation and qualifications are reflected incorrectly, which may eventually lead toimpede all-important HR decisions ~d actions at RCSC and Ministerial Level.

In the view this, we once again like to request if you can direct all your officials to checkand confirm their CV's by logging in on the CSIS on RCSC's website (www.rcsc.gov.bt)and clicking "View CV for individual employee". The login code thereafter is theirrespective 'EID number' and the password is their 'Date of Birth'. In case ofdiscrepancies and further clarification please feel free to contact the undersigned at Tel- (02)322182 Ext - 126 or e-mail -hro.mowhS@gmail.com.

Further directivesj guidelines and CV amendment forms is attached herewith for yourkind information and perusal. For any corrections to be incorporated the officialsshould fill out the form and attach the necessary supporting documents as per thechecklist. Please note that upon attesting by the concerned HR personnel, the samemay be forwarded to the MISD,RCSC directly or the undersigned for rectification.

We are confident that once we have accurate personnel information system in place, theHRD would be able to provide any information instantly and also aid the HRD to makeimportant decisions.

Your continued support and consideration is highly solicited.

..•

Cc:l. Honble Secretary, MoWHS- for kind information2. Chief ICT,Officer,MISD,RCSC- for information.-

l~I1J·~~·q~~'~~~·1~'~'!Jj~~'~'1Jl1~~'~~'~~"l1

ROYAL GOVERNlVIE T OF RHUTAROYAL C[VIL SERVICE COMMISSION

MISD /RCSC/1/2013/ 3 J S,NOTIFICATION

May 29,2013

Subject: Civil Servants to ensure correct CV in the CSIS

The Royal Civil Service Commission would like to urge all the Civil Servants toabide by Section 21.5 of the BCSR 2012 and ensure the bio-data maintained inthe CSIS is correct and up-to-date.

Incorrect information in the CSIS may impede important HR action.

A checklist for CV correction is provided to reinforce the requirements for CVcorrection.

L

(P" thi an Pradhan)for the R yal Civil Service Commission

THIMPHU BHUTAN, Post Box No.163, Tel. No. P,£l,BX 00975·2-322491,322954,322956 Fax No 00975-2-32.3086,325930Emai!' rcsc@tCSC go'l ot

Checklist:

Sn. Particulars Evidence required for Mode To whomcorrection

1 Is your photo Passport size photograph Email / Send a RCSCdisplayed? passport size

photo throughpost

2 Is your name spelled Copy of Service Book Record Postal service/ RCSCcorrectly? attested by HRO (If name is Hand delivery in

changed, the original court the Annexure 21/1affidavit need to be of the BCSR2012submitted to the RCSC)

3 Is your designation/ Supporting office order Fax/Email/Postal in RCSCPosition title the Annexure 21/1correct? of the BCSR2012

4 Is your new CID Email EID and New CID No. Email RCSCreflected?

5 Parent agency and Supporting office order Fax/Email/Postal HR OfficerWorking agency concernedcorrect?

6 Is your Date of Birth Copy of Service Book Record Postal service/ RCSCcorrect? attested by HRO and Hand delivery in

supporting academic the Annexure 21/1tra nscri pts of the BCSR2012

7 Check Date of Copy of Service Book Record Postal service/ RCSCAppointment attested by HRO and Hand delivery in

Appointment order the Annexure 21/1of the BCSR2012

8 Permanent address Change by individual Civil In CSISafter IndividualServant logging in Civil

Servant9 Qualifications RCSCAward letter, Email/Fax/Postal RCSC

Certificate and academic service in thetranscripts Annexure 21/1 of

the BCSR201210 Transfer details Supporting office order both Fax/Email/Postal HR Officer

transfer and joining order concernedContact for clarification: rcsc@rcsc.gov.btFax: 332473

Please quote EIDs in all correspondences

ANNEXURE21/1

Dated: .

Royal Civil Service Commission,Thimphu.

Subject: Change in Sensitive information in CSIS

I, holding Employee ID presently working in...................................................... (MoWHS)request change in the following information:

Sl Change Currently reflected Request Supporting documents/# Requested in: in CSIS as: Change to: Evidences*

1

2

3

4

*Checklist:

1. Mandatory: Copy of Service Book Record and Employment Application Form (attestedwith Sign and Seal of HR Officer)

2. Other Supporting Documents:a. For Correction in Date of Birth: Documents that reflect Date of Birth such as

Academic transcripts, Birth Certificate and Citizen ID Cardb. For Correction in Name Spelling: Documents that reflect Name such as Academic

transcripts, Citizen ID Card and Original Court Affidavit in cases where the evidencesdo not support the Name change.

c. For Correction in Appointment/Promotion/Position Levels or Titles/ MajorOccupation Groups - Appointment/ Promotion/ or Relevant OfficeOrders

d. For Correction in Training and Qualification details - RCSC Award letter and relevantTraining Certificates (Long Term Training Only)

(Signature of Applicant /Hk Officer on behalf of the civil servant)

Signature and SealHR Officer

To be filled by the EmployerI certify that the information here by furnished in respect of .is correct,verified and attested from the original copies of his/her record maintained in this office.

To be filled by RCSCMIS Committee Meeting No. and Date: .

Decision: Approved I I Not Approved I IRemarks: : .