lovcc phase-1 scope of services (2)_2011

8/11/2019 LovCC Phase-1 Scope of Services (2)_2011

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QQ-01577

ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR

THE LOVETTSVILLE COMMUNITY CENTER RENOVATION

SCOPE OF SERVICES (PHASE-1) Revised 8-24-11

In reference with attached proposed project information sheet

A TASKING

FEASIBILITY STUDY & PRELIMINARY PROGRAMMING (PHASE-1):

Architect shall at a minimum perform following tasks,

a. Preliminary Code analysis of existing building and site and other code requirementsas applicable that may impact on future building and site design.

b. Site visit to perform preliminary assessment of existing building and site conditions inconjunction with impact on proposed project.

c. Identify site and building constraints that may impact future building and site design.

d. Identify conditions of all existing infrastructures and Building systems (all trades) andimpact on the future design/renovation of building and site.

e. Identify any hazardous conditions that may impact future building and site design.

f. Identify/verify any other information on field as required to fully execute above saidtask.

g. Identify minimum three different preliminary/outlined design concepts and costoptions.

h. Recommend the best viable preliminary design concept and cost option to meetallowable construction budget and program requirements.

i. Presentation of preliminary design concepts options to users for review and finalapproval.

j. Review and develop preliminary Pre-design program on the basis of approvedfeasibility option. Coordinate with DCWM, Loudoun County team as required.

k. Submit preliminary Pre-design program to DCWM, Loudoun County team for furtherreview and comments. Coordinate further as required with Loudoun County asrequired.

l. Arrange/conduct meetings with DCWM, Loudoun County team as required to fullyexecute above said task.


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Note: Architect to comply with all terms and conditions in reference with LoudounCounty contract/agreement QQ-01577.

Deliverable:- Project schedule- Feasibility study Report (Number of hard copies 2)-Drawings/sketches, photographs, meeting minutes and other supporteddocuments (Number of hard copies 2)-Presentation board (number of copies 2)-Preliminary Pre-design Program (Number of hard copies 2)- 2 CDs with electronic files of all of the above in approved format.

B. CORRESPONDENCE:

Address all correspondence to the County Project Manager:

Department of Construction and Waste Management

211 Gibson Street, N.W.Suite 123, MS #64Leesburg, Virginia 20176ATTN: Kiran Parikh

C. PROFESSIONAL SERVICES:

a. STANDARD OF CARE: The Design and plans of the project shall incorporate therequirements of the Virginia Uniform Statewide Building Code as well as therequirements of all other applicable codes and regulations pertaining to the design andconstruction of the project. The Architectural and engineering services performed underthis contract shall conform to that degree of care and skill ordinarily exercised by

reputable members of its profession in the Northern Virginia area.

b. DOCUMENTATION: Document all meetings, conferences, and information obtained bytelephone and personal visits. Accurate notes and minutes shall be typed, reproduced,and mailed to the County Project Manager within 5 working days.

c. REIMBURSABLE EXPENSES: A/E is fully responsible for any and/or all reimbursableexpenses for phase-1 scope of services. All miscellaneous expenses and servicesincluding but not limited to travel, gas, Mileage, food, Stay over, printing, presentationmaterial, Courier services etc is a part of basic lump sum fees.

d. CONTRACT DRAWINGS: As applicable per task requirements, provide drawings inelectronic CAD file format, including all addenda, specifically AutoCAD 2005 .dwg files.

Include all support files, i.e., fonts, xrefs, etc. necessary to load files not included in thestock AutoCAD application. Drawing files should conform to the current National CADstandards as published by The National Institute of Building Sciences of Washington,DC. Include with the submission of drawing files a Statement of SubstantialConformance as published in the National CAD Standards. Describe any variationsfrom proscribed CAD Standard format with the Statement of Substantial Conformance.Deliver drawing files either electronically and coordinate with County Project Managerfor delivery methods and/or requirements. The County Project Manager may alsorequest contract drawings in TIF, PDF or other electronic formats.


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e. A/E PAYMENT: Feasibility study and/or Design phase: Invoices for each milestoneactivity/task shall be submitted to county for payment only after each task is fullycompleted and accepted to meet all scope services, tasks requirements and/or designcriteria/guidelines, county requirements and parameters of contract agreement as acomplete task at each feasibility study and/or all design phases.

f. MEETINGS: A/E shall organize/conduct/schedule project coordination/project progressmeetings and /or site visits, with Loudoun County, town and other agencies as requiredthroughout the Feasibility study and/or all design phases of the project. Include all suchmeetings in to project design schedule.

g. COORDINATION: A/E shall be responsible to coordinate with owner and owners hiredcontractor as required without additional fee.

D. SUBMITTAL FORMAT REQUIREMENTS

a. WRITTEN DOCUMENTS including correspondence and reports shall include thesubmittal title, project name, contract number, and date. Include an opening summaryor overview.

b. QUANTITY: See specific quantities listed for each deliverable.

c. DELIVERY: Deliver submittals by overnight mail or in person to the County ProjectManager.

d. REJECTION: If a task submittal fails to meet the requirements specified, it will berejected by the Project Manager and the reasons therefore explained. The Architectshall revise and resubmit rejected submittals, at no additional cost to the County andwith no additional time added to the feasibility study and/or design schedule.

lovcc phase-1 scope of services (2)_2011

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