loan no. and project title 3033-ind:project: supporting human … · application, digital content...
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Sl.No RFP Reference Existing Clause Vendors Clarification/Suggestion Response of EA
1
Section 6- List of Goods and
Related Services,
Clause No 6.1.2- Physical
Books, Digital Library
application, Digital Content
and Tablet
Paragraph -5 In case Digital Contents being
License, Bidder must be solely renewal the
license every year. Any updation on the
Digital contents during the project period,
bidder should responsible to renewal the
contents till the end of the project.
Paragraph-6 The bidder may quote a lump
sum price for the digital content for class
IX/X/XI/XII. Government of Meghalaya shall
be free to use the digital content in any
number of computers at the 117 project
schools. Government of Meghalaya shall
reserve all the rights for the copyrights and
the IPR of the application/digital content
developed including source code and
relevant documents.
Generally, publishers own the copyright and IPR of
their own and is not shared with any one else.
However, it can be licensed on the basis of number
of users. Here it is suggested to remove this
particular clause ans also clarify total number of
users or systems which shall access the Digital
Library Application. It shall also help in reducing the
overall cost of procurment
All contents must have licencing period for a minimum of 2 years . Copy
Rigths and IPR will be not be required.
Any numbers of usres can access the application and contents, however only
10 number of devices will be given accessing right.
2
Section 6- List of Goods and
Related Services,
Sl.No B - Other
Requirement, Item No 3
Item No.3.1 Reference Books
Item No.3.2 Dictionaries
Item No.3.3 Encyclopedias
Item No.3.4 Atlas
Clarification on the format of the digital content
needs to be provided
Contents should be provided in any standard E-Pub format
3
Section 6- List of Goods and
Related Services,
Clause No 6.1.3
List of Books for Classes IX,X,XI & XII Clarification required on the physical books set, as
per the list the number of books is 120 for all grades
(9th to 12th) but in the tender document calculation
of books given is confusing
Class 9= 22 books * 5 set each school *117 schools=12870 nos = 585 sets
Class 10=22 books * 5 set each school *117 schools=12870 nos =585 sets
Class 11=38 books * 5 set each school*117 schools=22230 nos= 585 sets
Class 12= 38 books * 5 set each school*117 schools=22230 nos= 585 sets
Total books from Class 9-12=70200 Nos of books=2340 sets
The Bidder shall quote in Number of Sets not in number of books as per
given in the Price Schedule for Goods
Loan No. and Project Title 3033-IND:Project: Supporting Human Capital Development in Meghalaya (SHCDM)
RFP No. and Titke: :Procurement of Digital Library Application,Digital Content and Books for the Schools of Meghalaya
INVITATION FOR BIDS (IFB) No: SHCDM/NCB/01
NCB No: SHCDM/DIGLIB/01
Pre-Bid Queries & Clarifications Dated 01-11-2018
The Bidder shal demonstrate that the
goods offered have
i. been in production/installation for at
least 3 years, and
Request this point to be changed in to
i. These are technology products and if we need to
offer the latest technology the same product cannot
be in production for the last 3 years. So kindly
change to " been in production/installation for at
least 3 years for similar items" and
i) " been in production/installation for at least 3 years for similar or
equivalent items".
ii. Been installed Digital Library Application,
Content and books a minimum of 300
schools over the last three (3) years
ii. As regards the Digital Library application, you have
asked a customised application will be designed
newly for you, as such it is not possible for the same
to be in operation from last 3 years. Regarding
contents and books, these are also new books ( since
syllabus has changed) as such it is also not possible
for the same to be in operation from the last 3 years.
ii. The features for the application as mentioned in Section-3 . cluase 1.1
(Teachnical Criteria , Sl.No A- Digital Library Application) are standard
features for any standard Digital Library.
The number of schools is duced to minimum 200 from 300.
iii. Been in operation for a minimum of 3 years
iii. Also, the operations of the solution cannot be
there for last 3 years iii. The firm should be in operation for a minimum of 3 years
5
Section 4- Price Schdeule for
goods Item.No 4 Digital Contents
Some Bidder have pointed out how to quote on
digital contents, since as per Price Schedule for
Goods in the bid document, digital contents has
been asked to quote on lumpsum.
Bidders must Quote Digital content on a lumpsum price for a minimum of
600 contents, Atlases,Dictionaries,Encyclopedias.Bidders are free to provide
additional contents without incurring any extra cost.
6
Section 3-
Clause No 1.1- Technical
Criteria
Sl.No B- Other requirements
Item No.3- Digital Contents
Items No -3.5
At least minimum 10 devices should be
configured to
access the application including the digital
contents.
Request to provide the number of devices on each
school that can access the digital library. Provide
specific number of devices to be connected.
Any numbers of users should access the application and contents, however
only 10 number of devices per school will be given right to access
7Section 4- Price Schdeule for
related servicesPrice Schedule for Related Services
Request to include Transportation cost in the price
schedule.
Transportation cost will be included in the price schedule for related services
.
8
Section 3-
Clause No 1.1- Technical
Criteria
Sl.No B- Other requirements
Items No -1.1
Tablets for schoolsDo we need to provide Tablet that has specification
with HDMI port HDMI port will not be required
9
Section 3-
Clause No 1.1- Technical
Criteria
Sl.No B- Other requirements
Items No -1.2
Wi-fi RouterRequest to specify the range of radius that wi-fi
router can be connected and captured. The effective radius of wi-fi should be a minimum of 50 metres coverage.
Section 3- Sl. No 2
Qualification Criteria
Clasue No 2.2.2 - Teachnical
Experience
4
10Section2–Bid Data Sheet
ITB 24.1
The deadline for bid submission is:
Date: 05th November 2018
Time: 12:00hrs
Request for Extension of submission of contract.The deadline for bid submission is extended to :
Date: 5th December 2018 Time: 12:00 hrs.
11
Section 3-
Clause No 1.1- Technical
Criteria,
Sl.No B- Other requirements,
Items No -3.2,3.3 and 3.4Dictionaries, Encyclopedias and Atlas
Whether Dictionaries/Encyclopaedias/Atlas will be
provided in the main content or as separate itemsThese contents shall be provided as seperated items in the application
12
Section 6- List of Goods and
Related Services,
Clause No 6.1.1- Testing and
Inspection
Testing and InspectionPescribed Quality certification/standard quality
certification is required to be mentioned
Any industrail standard certification or ISO standard or any other certification
that this type of application/contents should be met.
13
Section 3- Technical
Evaluation,
Cluase No 1.1-1.1 Technical
Criteria,
Sl. No A-Digital Library
Application
Minimum Functionalities/Features To include the Digital right management module
Data Rights Management (DRM) module will be required to help the Digital
Library to keep a check on various copyright related issues and to keep rights of
usage intact.
Sl.No Clause Existing Cluase Revised Cluase
1Section2–Bid Data Sheet
ITB 24.1
The deadline for bid submission is:
Date: 05th November 2018
Time: 12:00hrs
The deadline for bid submission is extended to :
Date: 5th December 2018 Time: 12:00 hrs.
2
Section 3-
Clause No 1.1- Technical Criteria
Sl.No B- Other requirements
Items No -1.1- Tablet for Schools
• Inbuilt Android Latest version
• CPU: 1.7 GHz Dual Core RAM : 2GB
• In-built Memory : 16GB Expandable Memory : 32GB
Screen Resolution: 1280x800 Screen Size: 10 inch
• Network Connectivity : Wi-Fi 802.11n USB Ports : 2 Ports
• HDMI Port
8hrs Battery Backup pluggable QWERTY Keyboard
Amended
• Inbuilt Android Latest version
• CPU: 1.7 GHz Dual Core RAM : 2GB
• In-built Memory : 16GB Expandable Memory : 32GB
Screen Resolution: 1280x800 Screen Size: 10 inch
• Network Connectivity : Wi-Fi 802.11n USB Ports : 1 Ports
• 8hrs Battery Backup pluggable QWERTY Keyboard
3
Section 3-
Clause No 1.1- Technical Criteria
Sl.No B- Other requirements
Items No -1.2 -Wifi Router
• 802.11ac support, dual band, should be able to allow
multiple simultaneous access over WiFi without loss of
performance or loss of significant speed.
Amended
• 802.11ac support, dual band, should be able to allow
multiple simultaneous access over WiFi without loss of performance
or loss of significant speed.
• The effective radius of wi-fi should be a minimum of 50 metres
coverage.
4
Section 3- Sl. No 2 Qualification
Criteria
Clasue No 2.2.2 - Teachnical
Experience
The Bidder shal demonstrate that the goods offered have
i. been in production/installation for at least 3 years, and ii. Been
installed Digital Library Application, Content and books a
minimum of 300 schools over the last three (3) years
iii. Been in operation for a minimum of 3 years
Amended
The Bidder shal demonstrate that the goods offered have
i. " been in production/installation for at least 3 years for similar or
equivalent items".
ii. Been installed Digital Library Application, Content and books a
minimum of 200 schools over the last three (3) years
iii.Been in operation for a minimum of 3 years
Further to Bid Document [Ref No.: NCB No: SHCDM/DIGLIB/01 Dated 20th September, 2018 amendments are notified as below. All other requirements / specifications / information
/ Terms and Conditions remain unchanged except as given below
NCB No: SHCDM/DIGLIB/01
CORRIGENDUM-01 Dated 01-11-2018
Loan No. and Project Title 3033-IND: Project: Supporting Human Capital Development in Meghalaya (SHCDM)
RFP No. and Title: Procurement of Digital Library Application, Digital Content and Books for the Schools of Meghalaya
INVITATION FOR BIDS (IFB) No: SHCDM/NCB/01
Section 4 - Bidding Forms 4-6
Bidding Document for Procurement of Digital Library for the Schools of Meghalaya
Single-Stage: Two-Envelope
Price Schedule for Goods to be offered from Within the Purchaser’s Country
Name of Bidder IFB Number Page of
Sl.
Items
Description
(As described
in sub- section 6.1 of
Section 6)
Countr
y of Origin
Domestic Value
Added in Percent
Quantity
Un
it o
f
Me
as
ure
me
nt
Unit Price EXW
Total EXW Price per
item
Sales and Other Taxes
Per Item
Total Price per Item
including Taxes
1 2 3 4 5 6 7 = 5 x 6 8 9 = 7 + 8
1 Physical book for Classes IX, X, XI and XII (5 set for each class)
--Do--
2340 Set
2 Tablet --Do--
351 number
3 Wifi Router --Do--
117 number
4 Digital Contents
--Do--
Lumpsum
Section 4 - Bidding Forms 4-7
Bidding Document for Procurement of Digital Library for the Schools of Meghalaya
Single-Stage: Two-Envelope
Amended as
Sl.
Items
Description
(As described
in sub- section 6.1 of
Section 6)
Countr
y of Origin
Domestic Value
Added in Percent
Quantity
Un
it o
f
Me
as
ure
me
nt
Unit Price EXW
Total EXW Price per
item
Sales and Other Taxes
Per Item
Total Price per Item
including Taxes
1 2 3 4 5 6 7 = 5 x 6 8 9 = 7 + 8
1 Physical book for Classes IX, X, XI and XII (5 set for each class)
--Do--
2340 Set
2 Tablet --Do--
351 number
3 Wi-fi Router --Do--
117 number
4 Digital Contents (Minimum 600 Contents, Atlases, Dictionaries, Encyclopedias. Bidders are free to provide additional contents without incurring any extra cost)
--Do--
Lumpsum
Bidding Document for Procurement of Digital Library for the Schools of Meghalaya
Single-Stage: Two-Envelope
Section 4 - Bidding Forms 4-1
Price Schedule for Goods to be offered from Outside the Purchaser’s Country
Name of Bidder IFB Number Page of
Sl.
Items
Description
(As described
in sub- section 6.1 of Section
6)
Country
of Origin
Quantity
and Unit of Measurement
Unit Price CIP (as per
the destinations mentioned in Delivery and Completion Schedule of the Section
6)
Unit Price FCA (as per
the destinations mentioned in Delivery and Completion Schedule of
the Section 6)
Total Price CIP per Item
Total Price
FCA per Item
1 2 3 4 5 6 7 = 4 x 5 8 = 4 x 6
1. Physical book for Classes IX,X,XI and XII (5 set for each class)
--Do--
2340 Set
2. Tablet --Do--
351 Number
3 Wifi Router --Do-- 117 Number
3.
Digital Contents
--Do--
Lump sum
Bidding Document for Procurement of Digital Library for the Schools of Meghalaya
Single-Stage: Two-Envelope
Section 4 - Bidding Forms 4-2
Amended as
Sl.
Items
Description
(As described
in sub- section 6.1 of Section
6)
Country
of Origin
Quantity
and Unit of Measurement
Unit Price CIP (as per
the destinations mentioned in Delivery and Completion Schedule of the Section
6)
Unit Price FCA (as per
the destinations mentioned in Delivery and Completion Schedule of
the Section 6)
Total Price CIP per Item
Total Price
FCA per Item
1 2 3 4 5 6 7 = 4 x 5 8 = 4 x 6
1. Physical book for Classes IX,X,XI and XII (5 set for each class)
--Do--
2340 Set
2. Tablet --Do--
351 Number
3. Wi-fi Router --Do-- 117 Number
4.
Digital Contents (Minimum 600 Contents, Atlases, Dictionaries, Encyclopedias. Bidders are free to provide additional contents without incurring any extra cost)
--Do--
Lump sum
Bidding Document for Procurement of Digital Library for the Schools of Meghalaya
Single-Stage: Two-Envelope
Section 4 - Bidding Forms 4-4
Price Schedule for Related Services to be offered from Outside and Within the Purchaser’s Country
Name of Bidder IFB Number Page of
Item No.
Description
Country of Origin
Quantity
Unit of
Measurement
Unit Price Total Price per Item
(a) (b) (a) (b)
Foreign Currency
Local Currency
Foreign Currency
Local Currency
1 2 3 4 5(a) 5(b) 6(a) = 4 x 5(a) 6(b) = 4 x 5(b)
1.
Installation of Digital Library Application and Capacity Building
117 Schools
Total Amount
Amended as
Item No.
Description
Country of Origin
Quantity
Unit of
Measurement
Unit Price Total Price per Item
(a) (b) (a) (b)
Foreign Currency
Local Currency
Foreign Currency
Local Currency
1 2 3 4 5(a) 5(b) 6(a) = 4 x 5(a) 6(b) = 4 x 5(b)
1.
Delivery & Installation including Capacity Building of the Digital Library and Items in the schools and Transportation.
117 Schools
Total Amount
Bidding Document for Procurement of Digital Library for the Schools of Meghalaya
Single-Stage: Two-Envelope
Section 6- Schedule of Supply 6-22
1. List of Goods and Related Services
Amended As
Sd/-
(Shri A.Ch Marak, MCS)
Director of School Education & Literacy &
Member Secretary,PIU-1,SHCDM
Sl. Items Minimum Specification No. of School
Total Qty.
C. Installation & Capacity Building
1
Installation of Digital Library Application and Capacity Building at schools
Includes installation of digital library application including mapping of contents in the
existing localize server at school.
Includes training of students/teachers /SMC members on the Digital Library application at school.
117
C. Delivery and Installation & Capacity Building
1
Delivery & Installation including Capacity Building of the Digital Library and Items in the schools and Transportation.
Includes supply installation of digital library application including contents in the existing localize server at school.
Includes training of students/teachers /SMC members on the Digital Library application at school.
Supply and installation of the, Wi-fi routers and Tablets including supply of Physical books.
Site Preparation include all the necessary task such as Transportation cost, status of the existing IT infrastructure in the schools etc.
117