REPORT

REPORT TO: Chair and Members of the Community and Corporate Affairs Committee

REPORT FROM: Margaret Taylor – Community Development Supervisor

DATE: December 18, 2017

REPORT NO.: RP-2018-0002

RE: Lions Club of Georgetown Memorandum of Understanding L04 LI

RECOMMENDATION: THAT Report RP-2018-0002 dated December 18, 2017 regarding the Memorandum of

Understanding between the Lions Club of Georgetown and the Town of Halton Hills be

received;

AND FURTHER THAT the Mayor and Clerk be authorized to execute the Memorandum

of Understanding with the Lions Club of Georgetown per the terms outlined in Report

RP-2018-0002;

AND FURTHER THAT funds secured through Report RP-2018-0002 for use of facility

space be allocated to the Recreation and Parks annual operating budget;

AND FURTHER THAT Council approve the name “Lions Club Park” for the parkette

redevelopment at 42 Mill Street, Georgetown, in accordance with the Park Naming

Policy CL-2012-0001.

BACKGROUND: The Lions Club of Georgetown (Club) has been a proud member of the Halton Hills

community since 1931. The Club hosts a variety of fundraising events in support of

numerous community initiatives and organizations. All clubs have as their primary

mandate the delivery of activities which must serve to alleviate a need in their

respective communities, which is financed through fundraising efforts. In the 2016/2017

year alone, the Club raised over $76,000.00 which was directed towards twenty-five

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(25) different community organizations and initiatives, including $29,000.00 to the

Georgetown Hospital Foundation.

In 1975, the Club purchased and paid for the land and building located at 42 Mill Street

(Georgetown) Halton Hills, Ontario, not including Memorial Arena lands and building.

The Club sold the lands (Lions Club Park) and the building (Lions Hall) to the Town and

entered into a lease agreement in 1975. The Club and the Town enjoyed a mutually

beneficial lease agreement from 1975 to 2012. The Dick Licata Pool which was also

located at the 42 Mill Street next to the Lions Club Park, was also a Lions Club project,

and was operated from the 1956 until 2007.

In 2012 Council approved Resolution No. 2012-0281, declaring the property at 42 Mill

Street as surplus to the Town’s needs with the intent to have the property redeveloped

for other uses. Subsequently the buildings were demolished and the property was sold

through an RFP process and the site is currently being developed by Amico Properties

Inc. as mixed use high density residential including condos, as well as supported and

independent seniors housing units. As part of the development, a parkette will be

required to be deeded back to the Town.

In 2013 staff worked with the Lions Club to establish an interim Memorandum of

Understanding and moved the Club to the Gordon Alcott Hall in Mold-Masters

SportsPlex. In lieu of providing facility rent which is contrary to the Club’s Charter, the

Club agreed to provide $5,000 per year in sponsorship of a Town operated Recreation

and Parks program, such as Family Day.

COMMENTS: The purpose of this report is to request that the Town formalize the rental arrangement

and enter into a formal Memorandum of Understanding (MOU) with the Lions Club of

Georgetown for the use of Town facilities to hold their monthly Club meetings and

special events, and to request Council’s consideration in retaining the “Lions Club Park”

name when the parkette at 42 Mill Street is redeveloped.

Memorandum of Understanding

The MOU aligns with the Department’s role of supporting community groups and

organizations to deliver required programs and services and represents an acceptable

mechanism to secure the arrangement with the Town and the Lions Club.

The key terms of the MOU are as follows:

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The term of the MOU is 5 (five) years. It may be terminated by either party at any

time provided six (6) months written notification is provided to the other Party;

The Town will provide the equivalent of 200 facility rental hours annually for the

Club to host their weekly meetings and special events;

The Town will provide the Club with display space, promotional opportunities

through the Town’s advertising screen, and identification on the Mold-Masters

SportsPlex marquee;

The Club will submit an annual facility request for the upcoming year’s activities;

The Club will provide $5,000 per year in sponsorship of a Town operated

Recreation and Parks program;

Clarifies specific storage space provided by the Town, and requires the Lions

Club to secure any other additional storage required independently.

Staff feel that the MOU shown in Appendix A (page 6) reflects the historic use of a

Town property by the Lions, and the shared mandate to offer programs that benefit the

community and improve the overall quality of life.

Parkette Naming

The Lions Club of Georgetown has requested that Council approve the name “Lions

Club Park” for the future parkette slated to be developed on the former site of the Lions

Club Hall, Dick Licata Pool and Lions Club Park in recognition of contributions the Lions

Club of Georgetown has made to the Halton Hills community. The Park Naming Policy

CL-2012-0001 includes the following criteria for special naming of parks:

Recognize a person, organization or corporation that has made a substantial

financial or property donation to the Town relative to parks and open spaces.

In light of the history of the 42 Mill Street site as the former Lions Hall, Lions Club Park

and Dick Licata Pool, staff are in agreement with naming the new parkette as “Lions

Club Park”. Staff will work with the Lions Club to install an interpretive sign which

celebrates the history of the site.

RELATIONSHIP TO STRATEGIC PLAN:

This report aligns with the Corporate Strategic Plan’s top eight priorities through Municipal Service Delivery – effective, efficient and economical delivery of the Town’s existing services. It also aligns with the following Strategic Directives: A.10 To encourage and promote community volunteerism.

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C.11 To pursue partnerships across the Town's public and private sectors that

enhance the community's economic wellbeing.

FINANCIAL IMPACT:

The Town will receive sponsorship revenue from the Lions Club of Georgetown as per

conditions of the Memorandum of Understanding for use of space at Mold-Masters

SportsPlex which will be reflected in the Recreation and Parks operating revenue. Staff

do not expect any additional operating expense impacts as a result of the Lions Club’s

use of the facilities.

COMMUNICATIONS IMPACT:

Staff will advise the Lions Club of Georgetown on the outcome of this Report.

SUSTAINABILITY IMPLICATIONS: The Town is committed to implementing our Community Sustainability Strategy, Imagine Halton Hills. Doing so will lead to a higher quality of life. The relationship between this report and the Strategy is summarized below: Do the report’s recommendations advance the Strategy’s implementation? Yes Which pillar(s) of sustainability does this report support? Cultural Vibrancy Social Well-Being

In Summary, the Sustainability Implications of this report are as follows:

Overall, the alignment of this report with the Community Sustainability Strategy is: Good

CONSULTATION: Facility Staff were consulted during the preparation of the MOU and this Report. Staff have also consulted with the Lions Club of Georgetown on the content of the MOU.

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CONCLUSION: Staff recommends that the five (5) year Memorandum of Understanding with the Lions

Club of Georgetown be approved as outlined and that funds received be allocated to

the Recreation and Parks annual operating budget to cover administrative,

programming and operational costs associated with use of Mold-Masters SportsPlex.

Respectfully submitted,

Margaret Taylor Community Development Supervisor

Reviewed and Approved by,

Kevin Okimi, OALA, CSLA Warren Harris, OALA, PMP Manager of Parks and Open Space Commissioner of Recreation and

Parks

Brent Marshall Chief Administrative Officer

R&P-2018-0002 Appendix A

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R&P-2018-0002 Appendix A

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R&P-2018-0002 Appendix A

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R&P-2018-0002 Appendix A

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