libraries in knowledge society – strategies for the future the project libraries in knowledge...

„Libraries in Knowledge Society – Strategies for the Future”

The project „Libraries in Knowledge Society – Strategies for the Future” is funded by the Cultural Exchange Fund within the EEA Financial Mechanism and Norwegian Financial

Mechanism.

Day 2: Session 1

Presentation of participants and workshops’ program


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Suggestion for presentations of each library’s team

Please write characteristics common for

all team members

Please write characteristics

that only person B has


that only person A has


that only person C has

Please draw on a big piece of paper. All team should take

part in the presentation.

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Examples of some characteristics

Regarding one’s professional work – education, obtained degrees, years of work, position, membership in different organisations, number of work places, the topic of one’s dissertation, etc.

Regarding one’s interests and hobbies – favorite season of the year, music, cuisine, dish, ice-cream flavor, favorite sport, favorite color, the way one spends Friday nights, favorite holiday, time of the day, favorite car

Inne – special skills, hobby, pets

These are only examples, we encourage you to think of your own ideas

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Workshops’ Framework

April 28th – 30th – SWOT analysis, definition of strategic and detailed goals

July 7th – 9th – projects’ definitions for years 2011 – 2012, timeline and budget, needs assesments regarding a study visit in Norway

October 20th – 22nd – monitoring and evaluation, strategy implementation, rules of introducing changes, analysis of necessary changes in libraries while implementing strategies, social consultations, forming project teams, PR, fundrising, ICT tools needed in strategy development

In between workshops groups will be required to work individually and collect data necessary for work at next stages of the project.

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March 10-12

April 28 – 30

July 7 – 9

October 20 – 22

Workshops’ Framework

Individual work:Strategies’ reviews for regional libraries, collection of documents required for the next meeting, a report regarding the conditions of regional libraries – data collected for analysis

Individual work:Formulating the list of projects for each detailed goal

Individual work:Formulating the list of projects for activities in the years 2011 – 2012Working on a strategy draft

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Deadline for strategies’ submission

December 31, 2010

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Fixed hours of the beginning and of the end of each three- day workshops 3 – dniowych warsztatów

Day One : 12.00 – 18.00

Day Two: 9.00 – 18.00

Day Three: 9.00 – 14.00

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Additional information (1)

The participants will receive a full support from trainers who will be running the workshops. In between workshops, the participants will be able to send questions and drafts for consultations

Final drafts of strategies will be consulted with trainers

During the workshops, there will be teams of three people working on strategies, however it is important, to have more employees involved in this process. We suggest that each library have a steering committee that would work on development, consultations and data collection.

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Additional information (2)

Three day workshops will be our method of work on strategies. Each team consisting of three members from the library will collaborate with a trainer who will guide them through the process. All solutions will be developed by the whole team.

Each group should choose a coordinator who will be supervising the team’s work in between workshops, he will be responsible for contacts with the trainer and the collection of all information regarding the project (taking notes and keeping flipcharts).

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Product or Process?

It is important to have a product while building a strategy; in this case a final document will be our product.

Team’s work on this document, so called process of building a strategy, is equally important. It allows us to analyze together the situation our library is in and what the librarians would like the library to be like in the future.

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Rules of Work

What rules do we want to follow while working together?

Day 2: Session 2

My Library’s Vision


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How will our library look like

in five,

in ten,

in fifteen, in twenty years?

Please prepare three descriptions. It can be a written description or graphic one.The key is not to limit your creativity!

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What is a vision?

Vision is a picture of our institution in 15-20 years

Some examples of vision: The Polish Librarians Association provides partner space in the

library development in knowledge society Library as an accessible and comfortable place to work, relax, self-

develop and promote long-life education (Adam Mickiewicz County Public Library in Vilnius)

Samsung company executes one vision: to lead changes in digital convergence

Where are we coming from? Who are we? Where are we going to? Paul Gauguin

Day 2: Session 3

My Library’s Vision

„Libraries in Knowledge Society – Strategies for the Future ”

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Which values do we choose?

In your own words, please say:

What is the main goal for which a regional library exists?

What are the most important values that guide us in our library?

It’s important not to cite any written laws

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What is the institution’s mission?

Mission is a goal exercised by an institution.

The mission of an organization is shaped by the vaules we believe in, the institution’s history, management,

environment, resources and competence.

My life is my mission. I must observe how I live my life, how I eat, I sit, I speak and how I behave. The sum of all my actions constitute my mission.

Mahatma Gandhi

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What is the institution’s mission?

The mission should:

define the meaning of institution’s existence and presence,

express values and challenges that the employees identify with,

it is general and able to sustain the passage of time and changes that occur in our environment,

employees should know the mission and the process of its development should be visible in everyday work,

the text of the mission should be simple and short,

a mission full of sentimental generalization demonstrates that the organisation doesn’t have a clear goal and doesn’t know its strengths

A good mission motivates employees to act and lets them view the organisation’s vision as

their own.

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Examples of a Mission

How to formulate a mission - examples:

Work on libraries development, building librarian’s identity, community integration and promoting a positive image of libraries and librarians’ profession (Polish Librarians Association).

Supporting information society development, providing access to information, freedom of expression and services offered by the library to all citizens of Vilnius in order to help public libraries in East Lithuania to integrate multinaltional communities in this region. (Adam Mickiewicz County Public Library in Vilnius).

In Samsung all activities are based on our mission: to be the best „digital e-company”.

Both library’s vision and mission can be an element used for its promotion

Day 3: Session 2

The Structure of the StrategyThe Team Working on Strategy


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Document’s Structure

vision and mission

short description and analysis of the current situation of your library;

analysis of the library’s strengths and weaknesses, as well as opportunities and threats caused by library’s surroundings (SWOT analysis)

strategic and detailed goal

activities and strategic development projects

implementation plan (timeline and budget)

monitoring and evaluation

A good example of the strategy’s structure is the Strategy of The Polish Librarians Association for years 2010 – 2021

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Who else should we invite to collaborate with us?

In your groups, please think who else from your library could join you in your work on strategy

Please suggest who should be in the team that will work on strategy in between workshops (15 – 20 people)

Please choose one person who would be responsible for work coordination and collection of the reports regarding the group’s progress

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Individual work before the next workshop

Please form of group of people willing to work on the strategy

Read other regional strategies which may refer to a regional library; collect data and documents regarding your library and bring them to the next meeting

A report about the condition of the regional library – data collected as requested and described in SWOT analysis

See you onApril 28 in Cracow


libraries in knowledge society – strategies for the future the project libraries in knowledge...

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