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Liberty Band Boosters General Membership Meeting Tuesday, May 1 st 2012

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Liberty HS Band Mission The mission of the Liberty High School Band Program is to provide a quality instrumental music education for all students. Numerous course offerings (Wind Ensemble, Symphonic Band, Concert Band, Jazz Band I and II, Marching Band, Small Ensembles, Solo Experiences, Pit Orchestra, Pep Band, etc.) give every student a place to be successful when striving to achieve high-level musical expectations. In addition to increased musicianship and performance skills, the band program will serve to develop overall character, self discipline, a sense of belonging, teamwork, time management, dedication, individual and group leadership skills, cooperation and responsibility.

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Liberty Band Boosters: Purpose The purpose of the Liberty Band Boosters is to provide support to the Liberty High School Band and any such related auxiliary. The Liberty Band Boosters (LBB) support shall consist of providing operating funds, volunteer services and organizational coordination as requested by the Band Director.

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Who is a member of the LBB? Parents/Guardians of all Band members Grandparents of Band members Liberty Band Alumni Band Director Other Band Staff Others interested in the progress and development of the Band program

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Agenda Call to Order / Approval of March Minutes Band Board General Election (3 seats) End-of-Year Banquet Update (May 11 th ) Treasurers Report Grant Update Fundraising Activities Concessions (ASD20 & USAFA) Spirit Wear Communications Calendar (Next 90 Days) Directors Remarks Adjourn / 2012 Marching Band (After Meeting)

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President (currently held by Michelle Van Wijk) Nominee: Pam Bower First Vice President Administration (currently Pam Bower) Nominee: Lee MacKay Communications Liaison (currently Shane Deichman) Nominee: Shane Deichman Board General Election

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End of Year Band Banquet Friday 11 May USAFA Falcon Club $16 per person Agenda 6:30pm-7:00pm: Arrive at the Falcon Club 7:00pm: Welcome / Dinner Served 8:15pm: Slide Show 8:30pm: Remarks by The Matzke 8:45pm: Presentations 9:30pm: Dancing / Parent Games (tentative) 11:30pm: End of Banquet Menu Buffet Tossed salad, Rolls & Butter Roast Beef w/ Gravy & Turkey w/ Dressing Mashed Potatoes & Vegetables Chocolate Cake, Coffee, Iced Tea & Water Committee Karen Barness / Pam Bower / Dean Hullings Brenda Leftwich / Nico Mason / Amy Ward Michelle Van Wijk

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AccountBalance 4120.01 Student Accounts746.28 5120.03 Marching Band3,218.74 5120.05 Band Boosters2,864.12 5120.08 Band Activities4,198.10 *** **72 LBB (Integrity Bank)39,202.53 Total50,229.77 Treasurer: Account Balances As of April 2012 6,294.46 is Students 43,935.31 Adjusted Income $225,513.03 Expense $217,011.04

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Reminder Student Account Use Any band activity (EOY Banquet, States, shoes, etc) Senior leftovers go to sibling or to general account 2012-2013 Band Course Fees Band Student Enrichment Fee: $35 for all Band Students Marching Band: $450 (details in Marching Band packet) All payments via on-line payments using PayForIt Treasurer: Information

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Things we need Storage Wing / New Band Room Marching Band Uniforms Concert Band Uniforms Percussion Equipment / Instruments Truck(s) or Trailer Portable Lights Changing Fundraising Landscape Loss of USAFA Concessions -- $10K loss of revenue 2013 Golf Tournament -- $15K potential revenue Treasurer: Future Budget

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Grant Opportunities Building Expansion Equipment Personnel Sponsorships

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Building Expansion Grants State Funding Sources Available Focused on Facilities Expansion and Retrofit Yearly Grant Application (Due in March) More work to do Contacted LKA Architects Designed Liberty High School Have located original construction plans Scoping Meeting Planned May 9 th at 2:30 Needs Identification Concept Development

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Equipment & Personnel Grants Opportunities for Small and Medium Grants Small < $5,000 Medium $10,000 to $25,000 Potential Sources El Pomar US Department of Education State of Colorado (Not available right now) Goal Orientated Funding Equipment & Personnel usually separated for Grant Applications Quarterly and Yearly Application Cycles

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Sponsorships Opportunities focused on Smaller Items Usually donation of supplies or materials LHS already doing this (Panda Express, etc) Recruiting effort to gain Sponsors Potential Sources (those that support the Arts or Education) Stores (Department, Grocery) Restaurants Other Businesses Very Specific Donations Business is advertising or committing to community Examples (Food & Water)

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Grant Team Needs Information Story of Band Program Development LHS Band Growth LHS Band Student Success LHS Band Program Success Problems Specific Issues Quantification of Magnitude of Issues Risks and Ramifications to Students/Quality of Education Need a Specific List of Funding Targets and Needs!

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Grants: Next Steps 1.Obtain Information 2.Development of Problems List 3.Creation of Specific Target/Wish List 4.Building Expansion Scoping Meeting (May 9 th at 2:30) - School Representatives (Matzke & Thimmig) - LKA Architects - Grant Team Member 5.Grant Writing Team Meeting (May 10 th ) 6.Provide Grant Team Information, Problems and Wish List 7.Develop Grant Pursuit Strategy If assistance would be helpful to create the information from the Band Boosters Board or Mrs. Matzke, the Grant Team can schedule interviews and/or work sessions. Please let us know tonight.

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How you can help raise money for our Bands Scrip Program - Put your regular household shopping dollars to work by using King Soopers and other gift cards for your everyday expenses...and the Bands get a percent back automatically.Scrip Program An order will be placed tonight fill your form out before you leave! Or: order online at http://www.shopwithscrip.com/ code 48831D8B2L858http://www.shopwithscrip.com/ Save 10-50% on Computers & Electronics at TechForLess - The band gets 7% percent of each sale.Save 10-50% on Computers & Electronics at TechForLess Pizza Kits: On sale starting this week! Panda Express Flyer (pdf) The first of every month, from 11:00 AM - 9:30 PM. Panda Express #687 Woodmen Rd. You must present the flyer for the band to get 20% of your purchase price, even when you buy gift cards on these days!Panda Express Flyer The LBB Board is seeking a volunteer to complete monthly requests Five Guys Tuesday, May 15 th Fundraising Night! (Academy Bl) Noodles & Co. (pdf) Planning for June (Powers & Barnes) Petrie's Family Games - 2nd Saturday of ea. month, 10% of your purchase price will be donated to LHS Band Boosters! Print & Bring flyerPrint & Bring flyer

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Concession Sign-Ups 1 st time shown is Coordinator report time; 2 nd time shown is for all others (90 min prior to event): Wednesday, May 16 th : 7:00am/8:30am Pine Creek H.S. (Clune Arena) 3:00pm/4:30pm Rampart H.S. (Clune Arena) Thursday, May 17 th : 7:00am/8:30am Air Academy H.S. (Clune Arena) 11:00am/12:30pm Liberty H.S. (Clune Arena) 3:00pm/4:30pm Discovery Canyon Campus (Clune Arena) Wednesday, May 23 rd : USAFA Graduation with President Obama (Falcon Stadium) (Early 6:00am/7:30am report times; need 24 volunteers) Thursday, May 24 th : 12:00 Noon/2:00pmD38 (Part 1) 3:30pm/6:00pmD38 (Part 2)

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End of USAFA Concessions USAFA Concessions: Our last hurrah! NCAA will not allow high school students OR any organization representing high school students to do any sort of fundraising at a University because it gives them a recruiting opportunity Therefore, we will no longer be able to work USAFA Concessions as the Liberty Band Boosters Organization, meaning: Loss of over $10,000 per year One final chance to raise potentially raise over $4,000 (at USAFA Graduation)

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Other Event Sign-Ups Friday, May 18 th : 2012 Marching Band Meet & Greet (2-7pm) June 4 th to June 6 th : Mini-Band Camp (Mornings / Early Afternoons) July 30 th to August 3 rd : Band Camp (Early AM to Late PM)

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Spirit Wear Short sleeve t shirt/red or blue, $10 Long sleeve t shirt/ red or blue, $15 Crew sweatshirt, embroidered design/red or blue, $20 Hoodie sweatshirt/pullover, red blue or heather grey (new color), $20 Zip up Hoodie sweatshirt/red or blue, $25 Polo short sleeve, embroidered (men's cut) / red or blue, $20 Hat-baseball style-velcro back-embroidered / red or blue, $10 NEW ITEMS Sweatpants, relaxed bottom, side pockets, elastic waist with drawstring / red, blue, or heather grey, $20 Ladies fit mid scoop neck, cap sleeved t shirt / antique red or blue, $10 Ladies fit V-neck, short sleeved t shirt / red or blue, $12 Ladies fit V-neck, 3/4 sleeve t shirt / red, $15 Jacket, softshell, Teflon wind and water repellent polyester, mid-length, stand- up collar, open hem with drawcord, embroidered at neck on back and "LL" on one sleeve. Black with red collar and trim, $90 (Special Order Only)

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Communications Seeking Videographers & Photographers Provide contact info to shane@deichman.net Future Plans (2012-2013): Increased content on libertybandboosters.org Social networking access More local coverage (Fresh Ink, Woodmen Edition, local news / radio coverage)

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Calendar: Next 90 Days May 3 rd -5 th : Musical May 8 th : Concert: Red & Blue Concert Bands (7pm) May 9 th : Wind Ensemble & Symphonic Band (7pm) May 11 th : End-of-Year Band Banquet (6:30pm) U.S. Air Force Academy Falcon Club signup deadline May 2 nd ! May 14 th : Jazz Bands Concert (7pm) May 17 th : LHS Graduation! (2pm) Symphonic Band & Wind Ensemble to perform May 18 th : Meet & Greet 2012 Marching Band (3pm) May 19 th : Elitch Gardens Trip (8:30am departure) June 2 nd : Band Boosters Board Retreat / Planning Meeting June 4 th -6 th : Mini-Band Camp July 30 th -Aug 3 rd : Band Camp

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Directors Comments

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BACKUP May 2012 Slides

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Golf Tournament Postponed to Summer 2013 Need members to serve on committee to work on developing a first-rate golf tourney Responsibilities include: Setting date Reserving course Securing hole sponsors Acquiring prizes from merchants Advertising