LEGAL: UNRESOLVED ISSUES LEGAL: UNRESOLVED ISSUES

Peter S KiwanukaPeter S Kiwanuka

COMMITTEE MEMBERSCOMMITTEE MEMBERS

1.1. Mr. Peter S. Kiwanuka   (Chair)   UVRIMr. Peter S. Kiwanuka   (Chair)   UVRI

2.2. Mr. Francis Karia                       KCMCMr. Francis Karia                       KCMC

3.3. Mr. Chrispin Mmanda                 MUHASMr. Chrispin Mmanda                 MUHAS

4.4. Prof. Mushin Aboud                    MUHSProf. Mushin Aboud                    MUHS

5.5. Mr. Makko Musagara                 UVRIMr. Makko Musagara                 UVRI

6.6. Prof. Nozmo  Mukiibi                  MUST Prof. Nozmo  Mukiibi                  MUST

7.7. Mr. Henry Tumwijukye                MUJHUMr. Henry Tumwijukye                MUJHU

8.8. Mr. John Bernard                       HKMU Mr. John Bernard                       HKMU

TERMS OF REFERENCE (ToR)TERMS OF REFERENCE (ToR)

Registration of ARAARegistration of ARAA

– Recommend country for registrationRecommend country for registration – Recommend timing for registrationRecommend timing for registration – Specify requirements for registrationSpecify requirements for registration

– Progress: Constitution ok, add clause on selection of Progress: Constitution ok, add clause on selection of auditors, Decide on country for registration, approve auditors, Decide on country for registration, approve chartercharter

ToR Cont… ProfessionalizationToR Cont… Professionalization

Research Administration as a ProfessionResearch Administration as a Profession – Who is a Research Administrator?Who is a Research Administrator?

Anyone involved in research admin- career not a Anyone involved in research admin- career not a professionprofession

– Definition & Scope ARAA membership. Who should Definition & Scope ARAA membership. Who should

be involved in ARAA?be involved in ARAA? Confine to admins working in health/related research, Confine to admins working in health/related research,

scientists & academicians.scientists & academicians.

ToR Cont….SecretariatToR Cont….Secretariat

Location of ARAA SecretariatLocation of ARAA Secretariat – Recommend host institution/countryRecommend host institution/country – Recommend best model ( permanent vs. Recommend best model ( permanent vs.

rotational)rotational). . Establish permanent home/address.Establish permanent home/address. Location- still open for discussion.Location- still open for discussion. Consider host institutions submitting proposals/bids Consider host institutions submitting proposals/bids

for evaluation & selection.for evaluation & selection.

ToR Cont….SecretariatToR Cont….Secretariat

– Figure out office space requirementsFigure out office space requirements– Two rooms requiredTwo rooms required

Office administratorOffice administratorAdmin AssistantAdmin Assistant

– Recommend staffing, financial and logistical Recommend staffing, financial and logistical requirements requirements Staff: Administrator, Admin Assistant, Office Staff: Administrator, Admin Assistant, Office

AttendantAttendant

ToR Cont…..BankToR Cont…..Bank

Opening Bank Account for ARAAOpening Bank Account for ARAA – Recommend country, bank & currency, grants Recommend country, bank & currency, grants

of authority.of authority. Open account in international bankOpen account in international bank Hard currency- USD, EURHard currency- USD, EUR Signatories: Administrator, SC member Signatories: Administrator, SC member

( Executive Committee)( Executive Committee)

ToR Cont….Finances needed..ToR Cont….Finances needed..

Salaries for the 3 employeesSalaries for the 3 employees RentRent Utilities ( Water, electricity, telephone)Utilities ( Water, electricity, telephone) Internet servicesInternet services Office Equipment & suppliesOffice Equipment & supplies

ToR Cont….Members rightsToR Cont….Members rights

Specify membership rights in the Specify membership rights in the constitutionconstitution

Members should be given priority when there Members should be given priority when there are training opportunities.are training opportunities.

Members should be given password/access Members should be given password/access to training material from the association to training material from the association website.website.

Members should be able to use association Members should be able to use association goodwill to solicit for grants.goodwill to solicit for grants.

ToR Cont…GovernanceToR Cont…Governance

LeadershipLeadership – Recommend best practice (rotational, staggering of Recommend best practice (rotational, staggering of

Executive Committee) Executive Committee) – Qualifications/requirements for the leadership Qualifications/requirements for the leadership

Continue with the steering committee and evolve Continue with the steering committee and evolve into structured leadership. i.e.into structured leadership. i.e.

1.1.Chairman (or President) Chairman (or President)

2.2.Vice chairman( vice president)Vice chairman( vice president)

3.3.Secretary generalSecretary general

4.4.TreasurerTreasurer

5.5.Chairpersons of the sub committeesChairpersons of the sub committees

ToR Cont…bridging the gapToR Cont…bridging the gap

Translation of ARAA communications Translation of ARAA communications (Website) to attract Francophone (Website) to attract Francophone countries.countries.

Currently Continue with English as the official Currently Continue with English as the official languagelanguage

Later translate the constitutional into other Later translate the constitutional into other languages such as French etclanguages such as French etc

ToR Cont….legal frameworkToR Cont….legal framework

Review & recommend appropriate legal Review & recommend appropriate legal framework  for ARAA framework  for ARAA – Constitution or Articles of Association?Constitution or Articles of Association?

Choice to depend on mode of registration. Choice to depend on mode of registration.

– Consider getting trusteesConsider getting trustees Process of appointing trustees be stated in Process of appointing trustees be stated in

the constitutionthe constitution One of the trustees be Patron of the assoc.One of the trustees be Patron of the assoc.

ApproachApproach

Consult legal experts in each country. Share with other Consult legal experts in each country. Share with other committee members so we can decide on the most committee members so we can decide on the most favorable institution/ country for ARAA activities. favorable institution/ country for ARAA activities.

Consider possibility of getting one legal firm to sort out the Consider possibility of getting one legal firm to sort out the legal status of ARAA in all member countries. legal status of ARAA in all member countries.

Appoint one legal firm to sort out all Appoint one legal firm to sort out all modalities modalities

Discuss options for such a firmDiscuss options for such a firm ..

Key ChallengesKey Challenges

1.1.Harmonization of legal frameworks in Harmonization of legal frameworks in different countriesdifferent countries

2.2.Time, as many are involved in their daily Time, as many are involved in their daily businessbusiness

3.3.Some issues require money yet framework Some issues require money yet framework for funding such not yet establishedfor funding such not yet established

OpportunitiesOpportunities

1.1. Recognition of importance of research Recognition of importance of research administrationadministration

2.2. Funding bodies’ interest???Funding bodies’ interest???

3.3. NetworkingNetworking

4.4. Benchmarking policies and best practicesBenchmarking policies and best practices

5.5. Improving management and accountability Improving management and accountability for resources for resources