Learning Microsoft Word 2007By Greg Bowden

Guided Computer Tutorialswww.gct.com.au

Drawing ToolsChapter 10

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© Greg Bowden

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First published 2008

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Chapter

10Drawing Tools

Microsoft Word has DRAWING TOOLS that allow you to add lines, shapes, shadings, etc. to documents. You can use these tools to assist in the creation of detailed publications, newsletters, company logos, etc.

Drawing a Rectangle

The DRAWING TOOLS are contained in the ILLUSTRATIONS group of the INSERT tab of the RIBBON. Let’s start by drawing a rectangle.

1 Load Microsoft Word or close the current file and start a new BLANK DOCUMENT.

2 Open the INSERT tab of the RIBBON, click on the SHAPES icon and select the RECTANGLE shape from BASIC SHAPES section.

3 Drag a rectangle near the top left of the screen and the RIBBON changes to show the drawing tool commands.

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Resizing Shapes

Notice that the rectangle has ‘handles’ (small solid bars) around it. These allow the rectangle to be resized. The blue ‘handles’ at the corners allow for diagonal resizing. The blue ‘handles’ at the centre of the lines allow for either vertical or horizontal resizing. The green ‘handle’ allows you to rotate the shape.

Drawing Other Shapes

You can select other shapes from the INSERT SHAPES group of the DRAWING TOOLS - FORMAT tab of the RIBBON or return to the INSERT tab of the RIBBON and use the SHAPES icon.

Move the pointer over the bottom right corner ‘handle’ until the pointer changes to a diagonal line with arrows at each end then drag the corner ‘handle’ towards the centre of the rectangle to reduce its size.

1 Draw some ovals, lines and Arrowed Lines by choosing the OVAL tool, the LINE tool then the ARROW tool in turn from the from the INSERT SHAPES group.

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NOTE: i The SHIFT key causes all sides of an object to be the same size.

ii All objects created using the DRAWING TOOLS can be resized using their ‘handles’.

Objects

Each shape drawn in Microsoft Word is said to be an OBJECT or separate entity. You select an OBJECT by placing the pointer over the OBJECT and clicking the mouse button. ‘Handles’ around the OBJECT tell you that it has been selected. The OBJECT can then be deleted, resized, copied or moved. (You’ve just seen how to resize.)

A Deleting Objects

1 You should have a number of OBJECTS on the screen at the moment.

2 Hold down the SHIFT key as you draw an oval then a triangle. Only perfect circles or perfect triangles will be possible.

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NOTE: If an object is filled you can click on the centre of the object to select it. If the object is not filled you need to click on the border of the object away from a ‘handle’.

3 Press the BACKSPACE key and the OBJECT will be removed.

NOTE: i If you select more steps from the UNDO icon, more steps will be removed. Pressing CTRL+Z will also undo previous steps.

ii The CUT icon from the EDIT group of the HOME tab can also be used to delete OBJECTS.

2 Click the mouse button with the pointer over an OBJECT to receive its ‘handles’.

4 Click on the arrow next to the UNDO <step> icon in the QUICK ACCESS TOOLBAR.

5 A list of the steps you have done is provided with the last one listed first down to the first object you drew. Select CLEAR to remove that step and return t he object to the screen.

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B Copying Objects

1 Delete all the objects apart from the RECTANGLE then click on the RECTANGLE to display its ‘handles’.

NOTE: i You can also hold down the CTRL key and drag a copy.

ii CUT works the same way as COPY except that the original OBJECT is removed from the screen.

iii An OBJECT can be PASTED as many times as required.

2 Click on the COPY icon in the HOME tab of the RIBBON to copy the rectangle or press CTRL+C.

3 Click on the PASTE icon in the CLIPBOARD group of the HOME tab (or press CTRL+V) and a copy of the rectangle should be placed on the screen.

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C Moving Objects

NOTE: i When the pointer has a cross-hair with arrows next to it, it indicates that the object can be moved in any direction.

ii When moving objects the pointer must not be positioned over a ‘handle’.

iii The ARROW keys can be used to nudge objects over small distances.

D Filling Objects

An OBJECT can be filled using the SHAPE FILL icon.

Move the pointer over the rectangle (not near a ‘handle’) until cross-hair lines are added to the pointer. The object then be moved. Position the pasted rectangle just below and to the right of the first.

1 Open the FORMAT tab of the RIBBON, click on the SHAPE FILL icon and select a colour other than white to fill the rectangle.

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10Drawing Tools

2 A shadowed box can be created by simply sending the coloured rectangle behind the first white rectangle.

3 Click on the SEND TO BACK icon in the FORMAT tab to send the pasted rectangle behind the first rectangle.

4 Click on the first rectangle and ensure that its SHAPE FILL is set to WHITE.

5 Try changing the SHAPE FILL of the rectangle at the back to a different colour by ensuring that the rectangle has its ‘handles’ displayed and selecting another colour from the SHAPE FILL icon.

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E Removing Fill Colours

An object does not have to have a SHAPE FILL. It can be made transparent (clear).

Shape Outlines

A Line Colour

A line’s colour can easily be changed using the LINE COLOUR palette.

1 At the moment your rectangles have borders the colour of the last user (it is probably black at the moment). Sometimes it is preferable to have the border (or outline) the same colour as the inside of the shape.

1 Click the pointer over the white rectangle and you should have ‘handles’ around that rectangle and select the SHAPE FILL icon.

2 Select NO FILL to make the rectangle transparent.

3 Set the front rectangle to a light FILL COLOUR.

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B Line Weight

The thickness of the border (or outline) can be adjusted using the WEIGHT section out the SHAPE OUTLINE icon.

1 The light shaded rectangle should still be selected.

3 Experiment with other LINE weights.

2 Select the front rectangle and click on the SHAPE OUTLINE icon in the FORMAT tab of the RIBBON.

3 Select the same colour at the back rectangle.

2 Click on the SHAPE OUTLINE icon in the RIBBON, highlight WEIGHT and select 3 pt to make the outline thicker.

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C Dash Styles

The style of a line can be changed to a variety of dotted or dashed lines.

2 Experiment with other dash styles.

Changing Shapes

You can change a shape into another.

1 The top rectangle should be selected.

3 Experiment with changing the shape to other shapes.

1 Click on the SHAPE OUTLINE icon in the RIBBON, highlight DASHES and select a dash style.

2 Click on the CHANGE SHAPE icon in the RIBBON and select a shape to replace the top rectangle.

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10Drawing Tools

Shape Styles

There are pre-prepared styles that can be applied to shapes.

1 Delete the top shape so that just the rectangle is on the screen and select it.

3 Experiment with other shape styles then delete the rectangle.

Shadow Effects

You can add a variety of shadow effects to shapes.

2 Click on the scroll arrow next to the SHAPE STYLES in the RIBBON to scroll through the styles and select one to format the rectangle.

1 In the INSERT tab of the RIBBON click on the SHAPES icon and select the PLAGUE shape in the BASIC SHAPES section.