lafayette parish

LAFAYETTE PARISH WATERWORKS DISTRICT NORTH

307 Rue Scholastique Lafayette, LA 70507

Thursday, March 23, 2017 5:30 p.m.

AGENDA

REGULAR BOARD MEETING

COMMENCEMENT 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Recognize Guest(s) Bill Neef (Neef Engineering) Byron Guillory (Legal Counsel) Mary S. Dwyer (Minute Clerk/Administrative Assistant) MINUTES: 5. Adoption of Minutes of the Board Meetings held on February 16, 2017 PUBLIC HEARING 6. Public hearing regarding Budget Amendment

• Open discussion on Budget Amendment • Close discussion on Budget Amendment

NEW/OLD BUSINESS: 7. Discussion of New Business

• Election of Officers 8. Discussion of Old Business COMMITTEE REPORTS: 9. Policies and Procedures Committee (Martin Mouton - Chair, Anna Racca, Toby

Domingue) 10. Construction Committee (Robert Marceaux - Chair, Tony Boudreaux, Harold Hebert) 11. Review/Finance/Administrative Committee (Paul Champagne - Chair, Kenny Suire,

Jared Richard)

ENGINEERING/CONSTRUCTION: 12. Bill Neef (Neef Engineering)

• Change order for Cameron Street Project • Cortez Road award contract • Quotes from Layne/Griner on pump replacement • Ice pigging

REVIEW/LEGAL: 13. Byron P. Guillory (District Legal Counsel)

• Executive Session pursuant to La. Revised Statute 42:17(A)(1) to discuss revisions and to renew Neef contract and Employment Contract of Guillory as Chief Administrative Officer

• Approval of Amendment #1 to Contract for Services with Neef Engineering Corporation and renewal of contract

• Approval of Employment Contract of Guillory as Chief Administrative • Approve revisions to Personnel Guidebook • Approve budget amendment • Insurance renewal • Creation of new field employee position • Provide Board President the authority to expend up to $10,000.00 related to plant repairs

without Board approval but with notice to the Board.

ADJOURNMENT

LPWDN Minutes

Thursday, March 23, 2017 Page 1 of 7

Lafayette Parish Waterworks District North 307 Rue Scholastique Road Lafayette, Louisiana 70507

Thursday, March 23, 2017 at 5:30 p.m.

MINUTES Regular Board Meeting

COMMENCEMENT Agenda Item No. 1: Call to Order (0:00:5.2)

Part I The Lafayette Parish Waterworks District North (hereinafter sometimes referred to as LPWDN”) meeting of March 23, 2017, was called to order by District President, Harold Hebert

Agenda Item No. 2: Pledge of Allegiance Agenda Item No. 3: Roll Call (0:00:36.4)

Part I Members Present:

Anna Racca, Harold Hebert, Paul Champagne, Toby

Domingue, Anthony Boudreaux, Jr. and Robert Marceaux Members Absent: Kenny Suire, Jared Richard and Martin Mouton Agenda Item No. 4: Recognized Guest(s) (0:00:56.5)

Part I Bill Neef with Neef Engineering

Byron Guillory, Legal Counsel Mary S. Dwyer (Minute Clerk/Admin. Asst.)

LPWDN Minutes


Agenda Item No. 5: Adoption of the Minutes of the Board meeting held on February 16, 2017

(0:01:13.0)

Part I A Motion was offered by Anthony Boudreaux, Jr., seconded by Robert Marceaux, to adopt the Minutes of the Regular Board Meeting held on February 16, 2017. The Motion was unanimously approved with the exception of Anna Racca who abstained.

Agenda Item No. 6: Public Hearing on Budget Amendment (0:01:43.9)

Part I Guillory informed the Board that the budget has been amended due to clerical error and a change in Guillory’s status with LPWDN from a contractor to an employee is open for discussion. Guillory further indicated that since no one from the public is present, this agenda item can be closed and/or adjourned.

(0:02:28.7)

Part I Present Harold Hebert declares Agenda Item No. 6 adjourned.

Agenda Item No. 7: Discussion of New Business (0:02:48.5)

Part I A Motion was offered by Anna Racca, seconded by Robert Marceaux, authorizing current elected officers to maintain their current positions and/or titles. The Motion was unanimously approved.

Agenda Item No. 8: Discussion of Old Business (0:03:16.8)

Part I None.

Agenda Item No. 9: Policies and Procedure Committee (0:03:23.3)

Part I Anna Racca informed the Board that the Policies and Procedure Committee has not met but that there is a Resolution on the Agenda relating to the Policy and Procedures Manual that is contingent upon passage of an additional agenda item. Ms. Racca requested that her

LPWDN Minutes


report be deferred until that time. Agenda Item No. 10: Construction Committee (0:03:52.6)

Part I None.

Agenda Item No. 11: Review/Finance/Administrative Committee (0:03:56.7)

Part I Paul Champagne informed the Board that the invoices have been reviewed and he recommends that the invoices for the month be paid.

(0:04:11.5)

Part I A Motion was offered by Toby Domingue, seconded by Robert Marceaux to pay invoices for the month. The Motion was unanimously approved.

Agenda Item No. 12: Bill Neef (Neef Engineering) (0:04:34.2)

Part I Neef informed the Board that interest on the bond payment in the amount of $59,796.50 is due to Iberia Bank on or before April 1, 2017.

(0:05:03.0)

Part I Neef informed the Board as to the status of the LPWDN Production Facility.

(0:05:28.4)

Part I Neef informed the Board as to the status of the Smith-Reed Road Project.

(0:06:23.5)

Part I Neef informed the Board as to the status of the Cameron Street Project. Neef further indicated that a change order in the amount of $1,500.00 with regard to this project was necessary in order to proceed with the project. Neef recommends that the Board approve the change order.

(0:06:23.5)

Part I A Motion was offered by Robert Marceaux, seconded by Anthony Boudreaux, Jr. approving of the change order in the amount of $1,500.00 regarding the Cameron Street Project. The Motion was unanimously approved.

LPWDN Minutes


(0:08:10.7) Part I Neef informed the Board as to the status of the Cortez Road

Project. (0:08:44.4)

Part I Guillory informed the Board that the LPWDN Board initially awarded the Cortez Road Project to Bihm Construction. However, Bihm Construction did not submit the required documentation to LPWDN by the stipulated deadline identified in the plans and specs and, therefore, Bihm Construction’s bid was declared unresponsive. In that event, the project is awarded to the next lowest bidder which would be Teche Construction. Neef and Guillory recommend that the Board consider awarding the Cortez Road Project to Teche Construction.

(0:12:06.6)

Part I A Motion was offered by Robert Marceaux, seconded by Toby Domingue to award the Cortez Road Project to Teche Construction.

(0:12:30.0)

Part I Neef provided the board with proposals for a spare pump for the well at the LPWDN Production Facility. Griner’s submitted a proposal in the amount of $4,285.00 and Layne submitted a proposal in the amount of $5,082.00. Neef recommended that the Board approve the proposal from Griner in the amount of $4,285.00

(0:13:15.1)

Part I A Motion was offered by Anthony Boudreaux, Jr., seconded by Paul Champagne, approving the proposal from Griner in the amount of $4,285.00. The Motion was unanimously approved.

(0:13:40.5)

Part I Neef informed the Board that he is reviewing information on ice pigging and the possibility of LPWDN utilizing this type of method to remove the scaling in LPWDN main lines. Discussion was had amongst all.

Agenda Item No. 13: Byron Guillory (Legal Counsel) (0:17:05.9)

Part I Executive Session pursuant to La. Revised Statute 42:17(A)(1) to discuss revisions to Neef’s contract and

LPWDN Minutes


renewal of same and to discuss the Employment Contract of Guillory as Chief Administrative Officer.

(0:00:08.9)

Part II LPWDN Board is out of executive session and the regular board meeting is called back to Order by District President, Harold Hebert. Hebert indicated that no action was taken in executive session.

(0:00:23.19)

Part II A Motion was offered by Toby Domingue, seconded by Anna Racca approving Amendment #1 to Contract for Services with Neef Engineering Corporation and renewal of contract. The Motion was unanimously approved.

(0:00:54.6)

Part II A Motion was offered by Robert Marceaux, seconded by Anna Racca approving the Employment Contract of Guillory as Chief Administrative Officer. The Motion was unanimously approved.

(0:01:28.3)

Part II A Motion was offered by Robert Marceaux, seconded by Paul Champagne approving revisions to the Personnel Guidebook incorporating duties of the Chief Administrative Officer. The Motion was unanimously approved.

(0:02:36.8)

Part II Guillory informed the Board as to details in budget amendment regarding the change in operations wherein Guillory’s status was changed from independent contractor to an LPWDN employee along with calculation errors.

(0:03:29.6)

Part II Neef provided the Board with an outline identifying specifics regarding the budget amendments. Discussion was had amongst all.

(0:08:06.9)

Part II A Motion was offered by Anthony Boudreaux, Jr., seconded by Robert Marceaux approving budget amendments as outlined and identified in the print out provided by Neef. The Motion was unanimously approved.

(0:13:09.0)

Part II Guillory provided the Board with an outline of Coverage and Cost Comparison with regard to insurance. Discussion

LPWDN Minutes


was had amongst all. (0:13:25.0)

Part II Guillory further outlined and identified insurance coverage and costs. Guillory recommended the Board consider renewing the insurance coverage in the amount of $56,911.00.

(0:20:32.9)

Part II A Motion was offered by Toby Domingue, seconded by Anthony Boudreaux, Jr. approving renewal of insurance in the amount of $56,911.00

(0:21:09.7)

Part II Guillory informed the Board that he has been in contact with a potential hire that has specific certifications required by DHH with regard to water production and/or distribution. Guillory recommends that the Board consider creating a new field position so that he may hire this particular candidate.

(0:25:52.8)

Part II A Motion was offered by Anthony Boudreaux, Jr., seconded by Paul Champagne to create a new field personnel position within LPWDN. The Motion was unanimously approved.

(0:26:06.7)

Part II Guillory recommended that the Board consider providing the Board President authority to expend up to $10,000.00 regarding repairs made at the LPWDN Production Facility.

(0:26:57.2)

Part II A Motion was offered by Paul Champagne, seconded by Toby Domingue authorizing LPWDN President, Harold Hebert, to expend up to $10,000.00 for repairs made at the LPWDN Production Facility. The Motion was unanimously approved.

(0:27:41.1)

Part II Guillory advised the Board that should any of the Commissioners receive complaints with regard to construction projects in the area to please refer those complaints to either Guillory or Neef for handling.

(0:27:54.2)

Part II Guillory informed the Board of a break in a main line

LPWDN Minutes


which necessitated a Boil Advisory. This break in the line affected customers in Potpourri Village only.

There being no further business, President, Harold Hebert, declared that the Lafayette Parish Waterworks District North meeting of March 23, 2016 be adjourned. The foregoing is an accurate and true representation of the Minutes of the Lafayette Parish Waterworks District North meeting of March 23, 2017.

_____________________________ PAUL CHAMPAGNE Secretary/Treasure s/ Mary S. Dwyer ____________________________ MARY S. DWYER Administrative Assistant/Minutes Transcriber

307 RUE SCHOLASTIQUE

LAFAYETTE, LOUISIANA 70507

COMMISSIONER ATTENDANCE RECORD REGULAR BOARD MEETING THURSDAY, MARCH 23, 2017

5:30 P.M.

Page 1

Member Name Present Absent Arrived Late If late, time of

arrival on recorder

Anna Racca X Harold Hebert X Paul Champagne X Kenny Suire X Toby Domingue X Anthony Boudreaux, Jr. X Robert Marceaux X Jared Richard X Martin Mouton X



VOTING RECORD REGULAR BOARD MEETING THURSDAY, MARCH 23, 2017

5:30 P.M.

Page 1

MOTION NO. 1

Motion to adopt the Minutes of the Regular Board Meeting held on February 16, 2017.

OFFERED BY

Anna Racca Harold Hebert Paul Champagne Kenny Suire Toby Domingue Anthony Boudreaux, Jr. X Robert Marceaux Jared Richard Martin Mouton

SECONDED BY Anna Racca Harold Hebert Paul Champagne Kenny Suire Toby Domingue Anthony Boudreaux, Jr. Robert Marceaux X Jared Richard Martin Mouton

Member Name Ye Nay Abstain Late Absent





5:30 P.M.

Page 2

MOTION NO. 2

Motion authorizing current elected officers to maintain their current positions and/or titles.

OFFERED BY

Anna Racca X Harold Hebert Paul Champagne Kenny Suire Toby Domingue Anthony Boudreaux, Jr. Robert Marceaux Jared Richard Martin Mouton



Harold Hebert X Paul Champagne X Kenny Suire X Toby Domingue X Anthony Boudreaux, Jr. X Robert Marceaux X Jared Richard X Martin Mouton X Anna Racca X




5:30 P.M.

Page 3

MOTION NO. 3

Motion to pay invoices for the month.

OFFERED BY

Anna Racca Harold Hebert Paul Champagne Kenny Suire Toby Domingue X Anthony Boudreaux, Jr. Robert Marceaux Jared Richard Martin Mouton



Paul Champagne X Kenny Suire X Toby Domingue X Anthony Boudreaux, Jr. X Robert Marceaux X Jared Richard X Martin Mouton X Anna Racca X Harold Hebert




5:30 P.M.

Page 4

MOTION NO. 4

Motion approving the change order in the amount of $1,500.00 regarding the Cameron Street Project.

OFFERED BY

Anna Racca Harold Hebert Paul Champagne Kenny Suire Toby Domingue Anthony Boudreaux, Jr. Robert Marceaux X Jared Richard Martin Mouton

SECONDED BY Anna Racca Harold Hebert Paul Champagne Kenny Suire Toby Domingue Anthony Boudreaux, Jr. X Robert Marceaux Jared Richard Martin Mouton


Kenny Suire X Toby Domingue X Anthony Boudreaux, Jr. X Robert Marceaux X Jared Richard X Martin Mouton X Anna Racca X Harold Hebert X Paul Champagne X




5:30 P.M.

Page 5

MOTION NO. 5

Motion awarding the Cortez Road Project to Teche Construction.

OFFERED BY


SECONDED BY Anna Racca Harold Hebert Paul Champagne Kenny Suire Toby Domingue X Anthony Boudreaux, Jr. Robert Marceaux Jared Richard Martin Mouton


Toby Domingue X Anthony Boudreaux, Jr. X Robert Marceaux X Jared Richard X Martin Mouton X Anna Racca X Harold Hebert X Paul Champagne X Kenny Suire X




5:30 P.M.

Page 6

MOTION NO. 6

Motion approving the proposal from Griner in the amount of $4,285.00.

OFFERED BY


SECONDED BY Anna Racca Harold Hebert Paul Champagne X Kenny Suire Toby Domingue Anthony Boudreaux, Jr. Robert Marceaux Jared Richard Martin Mouton


Anthony Boudreaux, Jr. X Robert Marceaux X Jared Richard X Martin Mouton X Anna Racca X Harold Hebert X Paul Champagne X Kenny Suire X Toby Domingue X




5:30 P.M.

Page 7

MOTION NO. 7

Motion approving Amendment #1 to Contract for Services with Neef Engineering Corporation and renewal of contract.

OFFERED BY


SECONDED BY Anna Racca X Harold Hebert Paul Champagne Kenny Suire Toby Domingue Anthony Boudreaux, Jr. Robert Marceaux Jared Richard Martin Mouton


Robert Marceaux X Jared Richard X Martin Mouton X Anna Racca X Harold Hebert X Paul Champagne X Kenny Suire X Toby Domingue X Anthony Boudreaux, Jr. X




5:30 P.M.

Page 8

MOTION NO. 8

Motion approving the Employment Contract of Guillory as Chief Administrative Officer.

OFFERED BY


SECONDED BY Anna Racca X Harold Hebert Paul Champagne Kenny Suire Toby Domingue Anthony Boudreaux, Jr. Robert Marceaux Jared Richard Martin Mouton


Jared Richard X Martin Mouton X Anna Racca X Harold Hebert X Paul Champagne X Kenny Suire X Toby Domingue X Anthony Boudreaux, Jr. X Robert Marceaux X




5:30 P.M.

Page 9

MOTION NO. 9

Motion approving revisions to the Personnel Guidebook incorporating duties of the Chief Administrative Officer.

OFFERED BY




Martin Mouton X Anna Racca X Harold Hebert X Paul Champagne X Kenny Suire X Toby Domingue X Anthony Boudreaux, Jr. X Robert Marceaux X Jared Richard X




5:30 P.M.

Page 10

MOTION NO. 10

Motion approving budget amendments as outlined and identified in print out provided by Neef.

OFFERED BY








5:30 P.M.

Page 11

MOTION NO. 11

Motion approving renewal of insurance in the amount of $56,911.00

OFFERED BY


SECONDED BY Anna Racca Harold Hebert Paul Champagne Kenny Suire Toby Domingue Anthony Boudreaux, Jr. X Robert Marceaux Jared Richard Martin Mouton


Harold Hebert X Paul Champagne X Kenny Suire X Toby Domingue X Anthony Boudreaux, Jr. X Robert Marceaux X Jared Richard X Martin Mouton X Anna Racca X




5:30 P.M.

Page 12

MOTION NO. 12

Motion creating a new field personnel position within LPWDN.

OFFERED BY




Paul Champagne X Kenny Suire X Toby Domingue X Anthony Boudreaux, Jr. X Robert Marceaux X Jared Richard X Martin Mouton X Anna Racca X Harold Hebert X




5:30 P.M.

Page 13

MOTION NO. 13

Motion authorizing LPWDN President, Harold Hebert, to expend up to $10,000.00 for repairs made at the LPWDN Production Facility.

OFFERED BY

Anna Racca Harold Hebert Paul Champagne X Kenny Suire Toby Domingue Anthony Boudreaux, Jr. Robert Marceaux Jared Richard Martin Mouton

SECONDED BY Anna Racca Harold Hebert Paul Champagne Kenny Suire Toby Domingue X Anthony Boudreaux, Jr. Robert Marceaux Jared Richard Martin Mouton


Kenny Suire X Toby Domingue X Anthony Boudreaux, Jr. X Robert Marceaux X Jared Richard X Martin Mouton X Anna Racca X Harold Hebert X Paul Champagne X

LPWDN Minutes

Thursday, February 16, 2017 Page 1 of 4

Lafayette Parish Waterworks District North 307 Rue Scholastique Road Lafayette, Louisiana 70507

Thursday, February 16, 2017 at 5:30 p.m.

MINUTES Regular Board Meeting

COMMENCEMENT Agenda Item No. 1: Call to Order (0:00:23.7) The Lafayette Parish Waterworks District North

(hereinafter sometimes referred to as LPWDN”) meeting of February 16, 2017, was called to Order by District President, Harold Hebert

Agenda Item No. 2: Pledge of Allegiance Agenda Item No. 3: Roll Call (0:00:49.3) Members Present: Harold Hebert, Paul Champagne, Kenny Suire, Tony

Boudreaux, Robert Marceaux, Jared Richard Members Absent: Anna Racca, Toby Domingue, Martin Mouton Agenda Item No. 4: Recognized Guest(s) (0:01:09.7) Bill Neef with Neef Engineering Byron Guillory, Legal Counsel Mary S. Dwyer (Minute Clerk/Admin. Asst.)

LPWDN Minutes


Agenda Item No. 5: Adoption of the Minutes of the Board meeting held on January 19, 2017

(0:01:33.0) A Motion was offered by Robert Marcueax, seconded by

Paul Champagne, to adopt the Minutes of the Regular Board Meeting held on January 19, 2017. The Motion was unanimously approved with the exception of Tony Boudreaux who stepped out of the room at the time the vote was had.

Agenda Item No. 6: Discussion of New Business (0:02:24.9) None. Agenda Item No. 7: Discussion of Old Business (0:02:27.8) None. Agenda Item No. 8: Policies and Procedure Committee (0:02:33.9) None. Agenda Item No. 9: Construction Committee (0:02:41.0) None. Agenda Item No. 10: Review/Finance/Administrative Committee (0:02:46.9) Paul Champagne informed the Board that the invoices have

been reviewed and he recommends that the invoices for the month be paid.

(0:02:56.8) A Motion was offered by Paul Champagne, seconded by

Robert Marceaux to pay invoices for the month. The Motion was unanimously approved.

Agenda Item No. 11: Bill Neef (Neef Engineering) (0:03:26.5) Neef played a video for the board of the well both before

LPWDN Minutes


and after it was cleaned by Griner. Discussion was had amongst all at conclusion of video.

(0:15:44.9) Neef provided the Board with a copy of the following

proposals from Griner: • Well No. 1 in the amount of $11,340.00 • Well No. 1 in the amount of $12,690.00 • Well No. 2 in the amount of $12,690.00 • Well No. 2 in the amount of $3,755.00

Neef further indicated that Griner needs to be paid for their services. Neef recommended that the Board grant authority to Harold Hebert to sign off on said proposals in so that same can be processed for payment.

(0:17:07.7) A Motion was offered by Kenny Suire, seconded by Robert

Marceaux, granting authority to LPWDN Board President, Harold Hebert to sign off on the following proposals and payment processed:

• Well No. 1 in the amount of $11,340.00 • Well No. 1 in the amount of $12,690.00 • Well No. 2 in the amount of $12,690.00 • Well No. 2 in the amount of $3,755.00

The Motion was unanimously approved. (0:17:27.1) Neef informed the Board as to the status of the Cortez Road

Project. Neef also provided a Bid Tabulation regarding said project.

(0:18:28.1) Neef informed the Board as to the status of the Moss

Street/Smith Reed Road Project. (0:20:36.1) Neef informed the Board as to the status of the Cameron

Street Project. (0:22:30.4) Neef requested that the regular board meeting for March

2017 be moved from March 16th to March 23rd. The Board agreed by general assent.

LPWDN Minutes


Agenda Item No. 12: Byron Guillory (Legal Counsel) (0:23:10.4) Guillory informed the Board that the LPWDN employees

have not received a merit payroll increase since 2014 and recommended that the LPWDN employees be given a 3% merit payroll increase.

(0:22:30.4) A Motion was offered by Kenny Suire, seconded by Tony

Boudreaux granting a 3% merit payroll increase to LPWDN employees.

There being no further business, President, Harold Hebert, declared that the Lafayette Parish Waterworks District North meeting of February 16, 2017 be adjourned. The foregoing is an accurate and true representation of the Minutes of the Lafayette Parish Waterworks District North meeting of February 16, 2017.

_____________________________ PAUL CHAMPAGNE Secretary/Treasure ____________________________ MARY S. DWYER Administrative Assistant/Minutes Transcriber

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