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Getting Ready for the ACT®ACT Administration Training

Louisiana

Livi LenihanProject Coordinator - Louisiana

ACT Operation Contract Fulfillment

Katie WollanProject Coordinator – Trainer

ACT Operational Contract Fulfillment

Agenda

Guiding Question: How do I successfully manage the administration of the ACT?

• What’s New• Important Dates• ACT Systems Review• Pre-test Activities• Test-day Activities• Post-test Activities• WorkKeys

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What’s New?

New This Cycle

ACT Approved Accommodation Timing Code 6

Examinees with the ACT-approved accommodation of time and a half in a single session (timing code 6) will have 50% extended time for each subject test of the ACT® test, with a hard stop after each test.

• Test 1 English – 70 minutes• Test 2 mathematics – 90 minutes• Break – 15 minutes• Test 3 reading – 55 minutes • Test 4 science – 55 minutes

New This Cycle

Accommodations and Supports

Accommodations and Supports Roster

• Still identifies the examinees and their approved accommodations and/or English learner supports

• The report is still accessed through PearsonAccessnextTM

Pre-Recorded Audio Format• USB only

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New This Cycle

Key for Test Booklet Covers

New This Cycle

Calculator Policy Update• Examinees are fully responsible for making sure any

calculator they bring to the test is an allowed model.

• Staff will continue to check for use of a prohibited calculator or improper use of the calculator.

• If your school provides calculators to examinees for testing, the school is responsible for making sure those calculators are acceptable.

Link to the calculator policy:https://www.act.org/content/dam/act/unsecured/documents/ACT-calculator-policy.pdf

What dates do I need to remember?

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Important Dates

January 25

• Manage Participation in PearsonAccessnextTM

• Request ACT-approved accommodations through the TAA System

• Upload your student information loaded into PearsonAccessnextTM

• Order WorkKeys test materials

January 28 –March 8

• Request ACT-approved accommodations using the Late Consideration Form

Week of February 11 or Week of February 18

• Receive test materials

Your complete Schedule of Events is posted on the ACT-hosted testing website in the Orientation stage

March 12 Initial Standard Time test date ACT

March 12 – March 26Accommodations Testing Window ACT

March 12 – 14March 19 - 21 Online Testing Window ACT

April 2 Makeup Test date ACT

ACTTestDates

Your complete Schedule of Events is posted on the ACT-hosted testing website in the Orientation stage

March 13 – March 27Accommodations Testing Window WorkKeys

October 2, 2018 – April 12, 2019 Online Testing Window WorkKeys

WorkKeysTestDates

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ACT Systems

PearsonAccessnextTM

Web application used by testing staff to manage participation, verify and register students, order materials, and online testing.

Test Accessibility and Accommodations System (TAA)

ACT test accommodations and English learner supports management system used by testing staff to submit requests.

Link is provided on the ACT-hosted testing website in the Configuration stage.

ACT Systems

TestNav Online student testing

platform Download app to testing

computers

Validus ACT WorkKeys test

administration platform Access Reports Portal

How do I Order Materials?

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WorkKeys Materials

• WorkKeys Test Instance

• Organization

• Select Test Administration

WorkKeysMaterials

• Edit Enrollment Counts tab

• Enter quantity of accommodations formats needed

ACTMaterials

• Edit Enrollment Counts tab

• Students loaded into PANext determine the enrollment counts

• Accommodations Formats determined by TAA PIN

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What are my Pre-test activities?

Pre-test Activities

Select Qualified Staff & Complete Mandatory Training • School Test Coordinator

• Substitute School Test Coordinator

• Technical Coordinator (online testing only)

• Room Supervisor

• Proctor(s)

Use the guidelines in the Test Coordinator Information Manual

Pre-test Activities

• Within 24 hours of delivery, the School Test Coordinator must open and verify the receipt of all test materials using the packing list

• After counting materials, reseal cartons with the tape provided

• Sign your name across the seal• Store in a secure location• Retain cartons for return shipment

Verify Receipt of Test Materials

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Pre-test Activities

• Order additional test materials if necessary

• Only the School Test Coordinator can access secure test materials before test day

Verify Receipt of Test Materials

Call ACT immediately at 800.553.6244 ext. 2800if there is a security breach at any time

Pre-test Activities

• Must complete before test day

• One-hour session (approx.)

• Apply barcode labels to the back, lower right corner of the answer documents

Non-test Portion ACT – Paper testing

Pre-test Activities

Complete: Blocks A, B, D, N, O, P, and R Name, DOB, and address fields Score reports can not be mailed if these are incomplete

Block K (High School Code) If testing site is correct school, leave blank Find the high school code for examinees’ “home” high school at

www.actstudent.org/regist/lookuphs Use the high school code 969999 for homeschooled examinees

Non-test Portion ACT – Paper testing

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Pre-test Activities

• Non-test Instructions for Online Testing• www.actstudent.org/account• Log In to existing account or Create new Account

• Examinee enters:• First Name

• Last Name

• Student Code

• Examinee follows on-screen instruction to complete

Non-test Portion ACT – Online

Pre-test Activities WorkKeys

Non-test Portion WorkKeys–Paper testing• May complete before or on test day

• 15 minute session(approx.)

• Apply barcode labels to the back, upper right corner of the answer documents

Pre-test Activities WorkKeys

Complete: Blocks 1, 2, 4, 12 - 15 Name, DOB, and address fields Score reports can not be mailed if these are incomplete

Block 18 (High School Code) If testing site is correct school, leave blank Find the high school code for examinees’ “home” high school at

www.actstudent.org/regist/lookuphs Must return a separate header for each school code.

Non-test Portion WorkKeys –Paper testing

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Pre-test Activities

• Allow 15 - 30 standard-time examinees to each room

• Arrange seating so there is a minimum of 3 ft. between examinees

• Plan appropriately for students with local and/or ACT-approved accommodations

• Cover test-related bulletin boards

Prepare Testing Rooms

Pre-test Activities

• Use 2 reliable timepieces (not a cell phone!)

• Ensure TC access to a phone (must be kept on silent)

• Ensure proper lighting, temperature, and ventilation

• Prepare posters, cards, and admissions materials

• Schools may provide students with:• No. 2 pencils with erasers• Pencil sharpener• Permitted calculators – if you choose

Prepare Testing Rooms

Pre-test Activities

Create Room Rosters

• List all students expected to test in each room

• Room Supervisor and Proctor will mark the form of identification used to admit students

• Identify students who are absent

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What are my Test Day activities?

Test Day Activities

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Sample ACT Test Day Schedule (standard-time testing)

7:30 a.m. Arrival of testing staff

7:45 a.m. Briefing session with school staff

8:00 a.m. Arrival, identification, and seating of examinees

8:15 a.m. 1) Begin reading verbal instructions

2) Distribute test materials

3) Administer all 5 tests in order:English 45 minutesMathematics 60 minutesBreak 15 minutesReading 35 minutesScience 35 minutesBreak 5 minutes

4) Collect/verify test materials

12:30 p.m. Dismiss examinees

Test Day Activities

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Sample WorkKeys Test Day Schedule

7:30 a.m. Arrival of testing staff

7:45 a.m. Briefing session with school staff

8:00 a.m. Arrival, identification, and seating of examinees

8:15 a.m. 1) Begin reading verbal instructions

2) Distribute test materials

3) Administer all 3 tests in order: Workplace Document

Applied Math

Graphic Literacy

4) Collect/verify test materials

11:30 p.m. Dismiss examinees

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Test Admin Forms

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Administration Forms ACT

WorkKeys Test Admin Forms

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Administration Forms WorkKeys

Document Action

Test BookletsThere are no answer documents inside and the test booklets are arranged in sequential serial number order

Answer DocumentsEach answer document has the correct required identifying information on the front and back pages

Administration Manual Keep for makeup testing or securely destroy

Test Room Report

Is completed and signed and initialed by the Test Coordinator and Room Supervisor and all test booklets are accounted for

RosterAll examinees scheduled to test are listed and if they tested or not, with any ACT Student ID Letters attached

Seating DiagramAll items are complete and test booklet serial numbers are recorded in the squares

Timing ReportEach test has the start, 5 minutes remaining, and stop time recorded

Irregularity ReportIs signed with explanation and voided/replaced materials are attached

Collect Test Room Documents

Test Day Activities

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What are my Post-test activities?

Packing the Processing Envelope

Packing the cartons

Reporting SchedulePost-test Activities

Post-test

Packing the Processing Envelope

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Packing the Cartons

ACT Reporting Schedule

Reporting Schedule ACT

WorkKeys Reporting Schedule

Reporting Schedule WorkKeysDocument Recipient Timeline Available

ACT WorkKeys NCRC

Student 6 – 8 Weeks Onlinemyworkkeys.com

ACT WorkKeys Scores Online

Student 6 – 8 Weeks Onlinemyworkkeys.com

Individual Summary Score Report

Student 6 – 8 Weeks Paper and Validus Reports Portal

Roster Score Report

School 6 – 8 Weeks Paper and Validus Reports Portal

Summary Score Report

School 6 – 8 Weeks Paper and Validus Reports Portal

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WorkKeysOnline Reports Portal

WorkKeys Reports

WorkKeysPreparation Resources

Resources WorkKeys

Educator Resources:• https://www.act.org/content/act/en/products-

and-services/workkeys-for-educators.html

Student Resources:• https://www.act.org/content/act/en/products-

and-services/workkeys-for-job-seekers/preparation.html

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https://www.act.org/stateanddistrict/louisiana

Department Phone Email

Test Administration 800-553-6244 ext 2800 www.act.org/stateanddistrict/contactus

Accommodations and Supports

800-553-6244 ext 1788 ACTStateAccoms@act.org

ACT Contact Information