INTELLIGENT ARCHIVE

Know When to Govern, Regulate and Retain

Simon Taylor

Senior Director - Information Management

CommVault

How do you Organize Your Data?

Historic Lack of Investment in

the Way People Govern & Retain

The Evolution of the Data Center

Enterprise Investment in Information Management

“Companies can no longer think of archiving simply as just retaining data. Archives now

need to be accessible for compliance, legal and business reference reasons. And,

archive management has to be automated otherwise the underlying infrastructure and

operational costs are going to quickly get out of control in the face of increasing data

volumes.” - Brian Babineau,VP of research and analyst services, ESG

Business Pressure Points

• Freedom of Information – FOIA (US), FOI Dir (EU)

• Internal Investigation – HR, Minor Litigation

• eDiscovery / eDisclosure – ESI for litigation (FRCP), Legal Preservation

• Productivity – End User, Corporate CSR Reporting

• Data Protection & Privacy – Security Breach (PCI), DP Directive (EU)

• Regulated Retention & Auditing – Finance (SEC, FINRA), Gov’t (FOIA), Defense

(DoD), Heathcare (HIPAA), Telcos (EU Data Retention)

Compliance in Context

Think BIG Data Focusing on the Growth of Retained Digital Archive

4x the data to retain and

search within 3 years

IT Pressure Points

Capture

Backup

Preserve

Archive

Discover

Search

Data isn’t being retained with

way you think

Archive Tier 1

App

Archive Tier

Weekly Backup Weekly Backup

Weekly Backup

Monthly Backup Monthly Backup

Monthly Backup

Yearly Backup Yearly Backup

Yearly Backup

Tier 2

Weekly Backup Weekly Backup

Weekly Backup

Monthly Backup Monthly Backup

Monthly Backup

Yearly Backup Yearly Backup

Yearly Backup

Tape

Weekly Backup Weekly Backup

Monthly Backup Monthly Backup

Monthly Backup

Yearly Backup Yearly Backup

Yearly Backup

4 4

6

12

12

12

3+

3+

3+

TOTAL Copies

54+ The Question:

“Where to look?”

Information

Object Information

Object Information

Object

Archive

Archive Tier

Information

Object

Information

Object 1

1

1

1

Offline Tier

Information

Assets

Strategy &

Policy Business Area Business Area Business Area Business Area Business Area Business Area

Workflow

Workflow

So How Did We Get Here? The Big Problem: Retain, Find and Organize Information

Traditional Approaches

Assets Managed in Silo’s: Hard to find, Limited organization

Issues around Duplication, Accessibility, Discovery, Security and Protection and Ultimately Cost

Process Process Process Operations

Information Governance Key Requirements

1. Reduce the space and cost of

unstructured data

2. Gain control of the lifecycle of

your records retention

3. Improve business access to

information

4. Reduce the risk and cost of

eDiscovery & Compliance

Historic Perspective

2000/1

Archive for Space

Exchange Mailboxes

Single Device storage

One retention policy

Basic search & find

2002/3

Archive for Compliance

Regulatory collection/retention

WORM storage

Search & Supervision

Additional Space Pressure

PST Files

Domino Mailboxes

2004/5/6

Space Archival of All Unstructured Data

File Systems

SharePoint

Archive for eDiscovery

Subject Access (FOI)

Search & Legal Review

Archive Storage Pressure

2nd to 3rd Tiering, ILM

Unproven SIS/Compression

2007/8

Archive Storage Pressure

Upgraded SIS to Dedupe

Limited actual deletion

Intelligent archive backup

Information Access

Faster Search & retrieval

Intelligent Mining

Archive for eDiscovery/FOI

US Market – FRCP

Growing worldwide – ANZ, UK

Record Keeping Archiving

Legislation driving retention

Varying retention policies

Good organization is key

2009/10/11

Cloud / Hosted Archiving

Off premise storage

SaaS business growth

Space Savings & Flexibility

Multisite storage SIS/Dedupe

Multi-tier device support

Archive for eDiscovery

Early Case Assessment

Legal Hold

Unstructured Data Retention

Data Classification & Dedupe

Search & Records Vritualization

Vertical Archive

Sync in Retention/Deletion

Cost of Ownership of Retention

Archive Migration

Vendor migration

Data transformation

Introducing…

THE UNIFIED

PLATFORM

Be Proactive in Managing Data

for the Long Term

Integrate Solutions

Identify Key Capabilities

Information

Assets

Strategy &

Policy Business Area Business Area Business Area Business Area Business Area Business Area

Ease of Access,

Search &

eDiscovery

Unified Policies,

Reporting & Audit

Workflow

Workflow

The Unified Way Intelligent Archive

A Unified Approach

Assets Managed and Classified within One Platform Technology

Business Driven Information Access, eDiscovery & Compliance is streamline through a Single Interface without the need for IT.

Process Process Process Operations

THE WINNING PLAY

Making Effective Use of Technology

Getting to Intelligence

Why Archive Intelligently?

Migration

- Consolidate

- Protection

Performance

- Backup

- Scalability

Space

- Storage

- Duplication

Retention

- Governance

- HR/Records

Preservation

- eDiscovery

- Compliance

Search

- End-user

- Legal/Audit

Strategic Enterprise Archive

Organizational Archive

Lifecycle Archive

Application/Platform Archive

Personal Archive

Intelligent Archiving

End User Driven Archive

Space Driven Archive

Object Driven Archive

Content Driven Archive

Strategic Enterprise Archive

Organizational Archive

Lifecycle Archive

Application/Platform Archive

Personal Archive

Governing Capabilities

• Multi Site/Geo/Dept Breadth

• Multi Content Support

• Content Driven Tiering

• ECM Integration

• Virtualized Content Access

• Adhoc Email Retention

• Simple End-User Search

• Managed Exchange 2010 Data

Protection

• Age/Capacity Data Tiering

• Personal Archive Migration

• Data Single Instance

• Seamless End User Access

• Broader Content Support

• Version/Type Driven Tiering

• Data Deduplication

• Content Index & Search

• Compliance Archive & Audit

• Site/Geo/Dept Management

• Object Driven Tiering

• Object Level Retention

• Preservation & Workflow

• Classification & Sharing

Inte

lligence

Let’s go to the Whiteboard

How To Solve It from IT Intelligent Evolution

Tiered Storage Archive

Space Archive

Backup Efficiency

Enterprise Search

eDiscovery Preservation

Compliant Retention

Start Here

Expect & It Will Deliver Intelligent Archive & Access

• Future proof end user access to information – Simple purpose approach to information access

across the Enterprise with a purpose built web UI

– Multi-role access for different types of users within customized workflows

• Virtualization of records for lifecycle retention – Deduplication of content to for efficient management

and search from capture

– Information collaboration and sharing between information owners

• Reduce risk & cost of eDiscovery by 40% – Proactive information collection & preservation

– Legal user access and workflow to corporate assets

• Reduced Compliance Costs by up to 50% – Organization of data and alignment to retention

policies for industry compliance

– Supervison, filtering and reporting through search and mining for regulatory audits

Organized records retention, preservation & access for

reduced risk & cost in eDiscovery & Compliance

QUESTIONS?