kick-off meeting &...

CrimsonLogic Copyright 2017 1

All rights reserved. ‘CrimsonLogic’ and the Shell Device are trade marks of CrimsonLogic Pte Ltd. All information contained in this presentation is disclosed to you on the basis of a prospective business relationship and is proprietary to CrimsonLogic Pte Ltd and may not be used, disclosed or reproduced without the prior written consent of CrimsonLogic.

Government of the Republic of Trinidad and Tobago

Kick-Off Meeting & Presentation

For Project:

Automated Construction Permit SystemRFP No. : RFP/07/MTISEW-DIACPS-2017

6 March 2018


Agenda

CrimsonLogic Business Outcomes Project Details & Proposed Solution


About UsThe CrimsonLogic group companies are trustedpartners to governments worldwide. We helpgovernments design and run innovative andsustainable services to collaborate more seamlesslywith their citizens and ecosystem.

We work closely with our customers to continuouslyenhance the e-services, to drive adoption andusage of the e-services.

CL Panama CL T&T

City of Knowledge Port of Spain

Legend

CrimsonLogic OfficeTrade Public Sector

Type of projects done

Peru

Panama

Chile

Trinidad andTobago

Jamaica

Brazil

Suriname

The Bahamas

Bolivia


Key Domain OfferingsTrade eJudiciary Digital Govt

Single Window allows lodging of standardised information and documents with a single entry

Customs Management System complies with various international best practices

Port Community System connects multiple stakeholders, enabling complex information interchanges within the port community

Free Trade Zone System streamlines trade documentation and enhances business processes

eJudiciary System allows court documents to filed, served and extracted electronically

Legal Research Portals consolidates global information from the courts, government agencies and legal information publishers

24-Hour Access to multiple government information and eServices online

End-to-end Services from designing to operating eGovernment services that drive substantial and lasting improvements

Cyber Security

CrimsonLogic Copyright 2017

18Registered

Offices

>50Projects

Worldwide

>30Countries with

ProjectImplementations

Type of projects done Trade Digital Govt eJudiciary CrimsonLogic Registered Office

Middle East AfricaUSA

Canada

Panama

Trinidad and Tobago

Peru

Bolivia

Chile

Tanzania

Saudi Arabia

Bahrain

Qatar

Ghana

Ivory Coast

Oman

Rwanda

Kenya

Mozambique

Namibia

Latin America

Madagascar

Mauritius

India

China

Vietnam

Brunei

Singapore

Malaysia

Sri Lanka

SEA & ROW

UAE

MexicoPhilippines

Botswana Hong Kong

Cambodia

Bahamas

Trade eJudiciary Digital Govt

Trade eJudiciary Digital Govt

5

Global Footprint


A Strategy Shift

Products

Services


TR

AD

E F

AC

ILIT

AT

ION

Trade Facilitation

Single Electronic Window

Customs Management

E-Certificate of Origin

Trade Visualization

Free Trade Zone

Free Trade Agreement

Port Community

GLOBAL TRADE

Optical DocumentSecurity

Digital DocumentSecurity

DO

CU

ME

NT

SE

CU

RIT

Y

Business Services Business Registration

Business Licensing

Municipal Services National ID and Registry

Municipal Services

Inter-Agency Services Government Data Exchange

DIG

ITA

L G

OV

ER

NM

EN

T

Our Products

Courts E-Filing

Case Management

Practice Management

eNotaryL

EG

AL

11


Agenda

CrimsonLogic Business Outcomes & Solution

Project Details & Proposed Solution


Project Overview

Overview• Strengthening of the Single Electronic Window for Trade and Business Facilitation

• Improve trade performance and enhance the business competitiveness of Trinidad and Tobago (Currently it is taking over 250 days to get the Construction Permit)

• Improve coordination and interoperability between government agencies and main international trading partners (6 main agencies and over 10 other agencies)


Project Strategic Outcomes

Outcomes

Seamlessly integrated with TTBizLink

Improving national competitiveness


Solution Highlights

Outcomes

Leverage TTBizLink

Seamlessly integrated with TTBizLink


Our Experiences

12

Understanding of TTBizLink platform

Myriad of integration points and synergies with TTBizLink

TTBizLink members part of proposed team

Augmenting the Project

Reusing existing investments and infrastructure


Solution Highlights

Outcomes

Improving national competitiveness

•Business Process Re-engineering•Doing Business indicator study

Thrust 1

EODB Focus

•Smarter business processes•Optimising inspection scheduling

Thrust 2

System focus


Thrust 1 – EODB Focus

Sustainable improvements

Identify quick-wins & recommendations

To examine ‘Dealing with Construction Permit’ indicator

Adopting a ‘Big-Picture’ approach


Thrust 2 – System FocusSmarter Business Processes

Automate Decision-making → Reduce Human-tasks

Intervention for exception case, only

Officers to stay focus Minimise errors

Business Processes with a Clear Focus

Linearity Vs Exponential


ConstrucTTOverview of the System


Location Sketches

Imaginary landmarks (e.g. torn-down, repainted)

Possible Issues Arising:

Plotted area not drawn to scale (e.g. perspective errors)


System Focus (Optimising Inspection Schedule)An End-To-End Approach for Inspection

Applicants demarcate site via system

N 10° 39' 33.33'' W 61° 30' 12.689''

Geo-Fence Site Inspection Schedule Onsite Inspect Conclude

Inspection

1


Drawing Insights for your Officers

Apply Available Overlays

Draw insights to the surrounding area (e.g. identify potential pollutions/hazards, Points Of Interest)

Officers

Drawing Insights from Overlays



Inspection

2

Web-based Schedule

Geo-Fenced Site

Application Case Info

Inspection Management Platform

Integrated Platform to Manage Inspections



Inspection

2

Platform Screen-Shot


More than a Platform for Scheduling

Optimising Resources – Multisite Scheduling

Pin-points officer’s location

Recommend proximity site for inspection

Tracks multiple proximityinspection sites

Recommendssites to close-by Officers


More than a Platform for Scheduling

Live Tracking Function

For authorised users

Live tracking/ movement history

Each Pin Represents Location of a Mobile Device

Insights to travel pattern

Better route planning & management


Mobile App for Inspection


Inspection

3


Thrust 2 – System FocusInspection Information On-the-Go


Inspection

3

Inspection Info Navigate


Thrust 2 – System FocusMobile App for Inspection


Inspection

3

Navigate

Inspect

Capture

Send


Inspection Report Generation


Inspection

4

Routed for Processing


Mobile Responsive Platform

Enhancing User Experience


Easy application administration

Form Editing Simplified


Other Salient Features…

IntroductionWorkspaces for applicants and officers

Service Categorisation

Request for Action

Integrated BPM Tool

Roles and Permission Management


ConstrucTTOverview of the Project

Automated Construction Permit System


Project Director(Naveen)

ProgrammeManager (Zye)

TTBizLink Project Manager (Madhu)

Software Engineer (Swamy)

Software Engineer (Akshatha)

Trainer Project Manager (Venkat)

Business Analyst (Hedmond)

Project Lead –Apps

Software Engineer (Basu)

Software Engineers

Solutions Architect –Apps

Solutions Architect –Infra

Infra Lead

Infra Engineer (Stephen)

Project Organisation Structure


Project Timeline

ConstrucTTTask Phase Start Date End Date

Project Initiation Phase 1 01 Mar 18 16 Mar 18

Business Process Re-engineering / Requirements Gathering Phase 2 / 3 05 Mar 18 15 Jun 18

System Design Phase 4 01 May 18 17 Aug 18

System Development / SIT Phase 5 02 Jul 18 30 Nov 18

Software Performance Test Phase 5 03 Dec 18 14 Dec 18

Quality Assurance Phase 5 03 Dec 18 28 Dec 18

Training and UAT Phase 6 02 Jan 19 15 Feb 19

Production Implementation and Go Live Phase 6 18 Feb 19 28 Feb 19

Warranty Period Phase 6 01 Mar 19 31 May 19

Final Report / Train The Trainer Phase 6 01 Mar 19 31 May 19

Support and Maintenance Phase 7 01 Jun 19 31 May 22


TARGET COMPLETION DATES OF MAJOR DELIVERABLES

SlNo.

Phase Deliverable Target date

1. Phase 1 – Project Initiation Draft Inception Report 19-MAR-2018

2. Phase 2 - Business Process Re-engineering

Stake Holder Meetings and Work Shops

26-MAR-2018

Current report 30-MAR-2018

Future Report 27-APR-2018

3. Phase 3 - Requirement Gathering

Draft System Requirements Specification

27-JUL-2018

4. Phase 4 – System Design Stakeholder Meetings and Work Shops

10-AUG-2018

Draft System Design Specification Document

10-AUG-2018

Prototype of the proposed design 10-AUG-2018

Final System Requirements Specification document

17-AUG-2018

Draft Standard Operating Procedures

17-AUG-2018


TARGET COMPLETION DATES OF MAJOR DELIVERABLES (CONTD…)

SlNo.


5. Phase 5 – System Development and Testing

Trial version of the system software for testing

30-NOV-2018

Bi-monthly Status Reports NA

6. Phase 6 - User Acceptance and Testing

Acceptance Testing Plan 04-DEC-2018

Test Reports of User Testing of System Software

15-FEB-2019

Standard Operating Procedures 15-FEB-2019

User Manuals 15-FEB-2019

Final Construction Permit System Acceptance Certificate

15-FEB-2019

Final Report 29-MAR-2019

Train the Trainer Program 31-MAY-2019

Draft Standard Operating Procedures 31-MAY-2019


TARGET COMPLETION DATES OF MAJOR DELIVERABLES (CONTD…)

SlNo.


7. Phase 7 – Support and Maintenance

Annual Maintenance Report 06-MAR-2020

Annual Maintenance Report 25-MAR-2022


Project Deliverables

ConstrucTTS/N Key Deliverables

1. Modules- Outline Approval- Full Approval- Appeal Process- Job Assignment- Inspection Module

2. External Interfaces - TTBizLink, SMS

3. Reports – 20 Plus

4. BI System (SQL Server)

5. Data Migration – 4 systems


Individuals

Builders/ Registered Architects

END USERS

Clerks, Supervisors, Planners, Officers and Inspectors of below agencies

• Town and Country Planning Division

• And OGAs (next slide)


END USERS - REGULATORYS/No. Agency

1 Town and Country Planning Division

2 Regional - Town and Country Planning Division

3 POS City Corporation

4 Regional Corporations

5 Environmental Management Authority

6 GEI (Government Electrical Inspectorate)

7 WASA

8 Highways Division

9 Fire Services Division

10 Trinidad and Tobago O.S.H.A. (Occupational Safety & Health Agency)

11 Office of the Commissioner of State Lands

12 Ministry of Energy and Energy Industries (MEEI)

13 Tobago House of Assembly

14 Land Reclamation Committee


END USERS - ADVISORYS/No. Agency

1 TTEC

2 Drainage Division

3 Ministry of Agriculture, Land and Fisheries

4 Institute of Marine Affairs

5 National Trust of Trinidad and Tobago

6 Trinidad and Tobago Civil Aviation Authority

7 Heritage and Restoration Unit

8 Registrar General Department

9 Trinidad and Tobago Society of Planners

10 Advisory Town Planning Panel


Work Plan

ConstrucTTTask Description

Project Initiation • Conduct inception meeting to outline the methodology, confirm

key deliverables and present a project plan to the stakeholders

BPR / Requirements Gathering • Improve quality of ConstrucTT by reducing the fragmentation of

work across silos and modernising the end-to-end processes

• Identify and requirements by utilising requirements that have

been collected and identified in the BPR process

System Design & Development • Perform application software design and customisation

Test and Acceptance • Subjected to acceptance testing by the MPD and other key

stakeholders to confirm that it conforms to the specifications

Infrastructure • Done in parallel to development activities, so that all third-party

hardware/software will be ready for ConstrucTT to be deployed

Training / Change Management • Executed by staff experienced in their scope of work, and one of

the scope of work is to train MPD staff and other key stakeholders

Maintenance and Operations • Focus more on the smooth running of ConstrucTT


ExpectationsResponsibilities of the Ministry of Planning & Development• Stakeholders Commitment • Deliver complete, accurate and timely information of their areas

• Nominated representatives to attend meetings and contribute

• Appoint authorised personnel for review, approval and sign-off of

all project documents

• Arrange for interviews and access to relevant resources and assets

• Provide CL with relevant reports, information and contacts

• Support and timely response from ALL stakeholders

• Support and timely response from OGAs (integrations)

• Dependency Systems • Ensure external system interfaces are available for system and user

acceptance testing, and support

• Communications Framework • Establish for working groups and stakeholders

• Escalation channel to Steering Committee

• Training • Provide for and coordinate a centralised training location to

adequately train relevant stakeholders

• Marketing and Mass Adoption • Nominate appropriate staff to work with CrimsonLogic

• Adoption by the Inspectors (for Mobile Application)


ExpectationsResponsibilities of the Ministry of Planning & Development• Procurement Plan • Ensure Trial and Production environments are ready ahead of

CrimsonLogic’s planned SIT and UAT testing phases

• All other equipment and hardware necessary to use ConstrucTT

• Data Quality • Data quality and availability (for BI System)

• Data quality (for Data Migration)


THANK YOU

44

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