keep your team's font use safe and legal
DESCRIPTION
Your team may be at legal risk and not know it. Fonts are purchased and controlled by end user license agreements. Do you know what all of your licenses allow you to do? Track your licenses and distribute your fonts using server-based font managementTRANSCRIPT
![Page 1: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/1.jpg)
Presented by
Keep the Lawyers at bay with Server-based Font Management
Jim Kidwell
![Page 2: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/2.jpg)
Who am I?
• Extensis Product Marketing Manager
• With Extensis for the past 8 years
• Writer, Speaker, Font Fanatic
![Page 3: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/3.jpg)
Agenda• Why server-based font management?• Why font compliance?• Assessing your needs• Defining your workflow• Locating resources• Implementing a solution• Define ongoing assessment• Q & A
![Page 4: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/4.jpg)
Why Server-based Font Management?
![Page 5: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/5.jpg)
Checklist√ Do you have multiple users that work together
on projects?
√ Does your team struggle to keep font libraries in sync?
√ Are you ‘less than confident’ that your font library is properly licensed?
√ Do you get helpdesk calls related to font issues?
√ Does your business lose money if the wrong font is used in production?
√ Are you accountable to a client if the wrong or improperly licensed font is used?
![Page 6: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/6.jpg)
Benefits of server-basedFont Management
• Font synchronization
• Reliable storage and distribution
• Font compliance management
![Page 7: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/7.jpg)
Why Font Compliance?
![Page 8: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/8.jpg)
Rick SantorumUS Presidential candidate’s design agency, Raise Digitalsued by Typotheque
“…seeking at least
$2 million in damages…”
…“unauthorized derivative version”…
![Page 9: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/9.jpg)
NBC Universal’s Wizarding World of Harry PotterSued by P22 Type Foundry
“P22 seeks actual or statutory damages of at least $1.5 million as well as the destruction of all merchandise created with the
Cezanne software.”
![Page 10: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/10.jpg)
HadopiFrench anti-piracy group embarrassed
![Page 11: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/11.jpg)
NBC• Sued by Font Bureau
in 2009 for $2 million
• Sued by House Industries in July 2012 for $3.5 million
“…fonts may be protected by copyright so long as the font qualifies as computer software or a program…”
![Page 12: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/12.jpg)
Red HatSued by Monotype
Settled for $500K
![Page 13: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/13.jpg)
Getting Started
![Page 14: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/14.jpg)
Assess your needs
• Font users
• Hardware and software
![Page 15: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/15.jpg)
Analyze how documents move through your organization
![Page 16: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/16.jpg)
Workgroups• By need – editorial,
production, design, administration
• By publication
• By client
• Special users will become apparent by workgroup type
![Page 17: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/17.jpg)
Locate font resources• Original source is best
• Collect from user machines/servers
• FontDoctor to collect
• Font Management Best Practices Guides www.extensis.com/fmbpg
![Page 18: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/18.jpg)
Begin license assessment process• Original EULA with purchase
• Purchase Orders
• Fonts that are licensed with other products
• Operating System
• Design Software
• Don’t Stress! This can be an ongoing process
![Page 19: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/19.jpg)
Font acquisition process
• Trial purchases
• Preview-only workgroups
• IT acquisition
![Page 20: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/20.jpg)
Implementation• Setup hardware
• Install server
• Add fonts, setup workgroups
• Connect to Active Directory/Open Directory and add users
• Configure automatic backups
• Rollout client software
• TRAIN your users
![Page 21: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/21.jpg)
Periodic inspection• What to track?
• Set a schedule
• Run reports to ensure compliance
![Page 22: Keep your team's font use safe and legal](https://reader035.vdocuments.us/reader035/viewer/2022081403/555b3291d8b42ae82e8b4f9e/html5/thumbnails/22.jpg)
Resources + Q & A• Font Management Best Practices Guides
http://www.extensis.com/fmbpg
• Server-based Font Management
• Font Management in Mac OS X
• Universal Type Server http://typeserver.com