keehner meadows hoa 2013 annual meeting

Keehner Meadows HOA 2013 Annual MeetingSunday, April 7, 2013

Amy Steingraeber, PresidentAnn Niehaus, SecretaryGeri Baker, Treasurer

Agenda Call to Order Introductions Proof of Notice of Meeting or Waiver Attendance & Quorum (Total lots 124, Quorum = 36) Reading of Minutes of Preceding Meeting or Wavier Reports

Financial - Review and Progress Against Goals / Prior Year Accomplishments – HOA Directory, HOA Website, Keehner Chronicles Stats Committees – Maintenance, Landscaping, Keehner Chronicles, Other

Election of Trustees Treasurer Position

New Issues Other

Questions Adjournment

2013 Annual HOA Meeting

Keehner Meadows HOA Call to Order Proof of Notice

Mailed February 1, 2013 Attendance & Quorum

Review Count on Attendance Sheet Reading of Minutes of Prior Meeting

2012 or Waiver


Keehner Meadows 2012 Annual HOA Meeting Minutes Sunday March 4, 2012 at the West Chester Library The annual meeting of the Keehner Meadows Community Association was held on Sunday March 4, 1012 at the West Chester Library in West Chester, Ohio. Notice of the

meeting was sent by regular mail in January 2012. Amy Steingraeber called the meeting to order at approximately 3:14 p.m. A total of 29 residents were in attendance and seven proxys were received. The following

residents were in attendance: Russell of 7315 Leemel Drive, Barron of 7324 Leemel Dr. , Bucher of 7316 Leemel Dr. , Wurst of 7257 Julie’s Cove, Lusk of 8961 Wintergreen, Voss of 8914 Wintergreen Drive, Colangelo of 8907 Michelle Point, Betscher of 8926 Michelle Point, Kerber of 7270 Susan Springs Drive, Johnson of 7240 Susan Springs, Robertson of 7230 Susan Springs, Buck of 7350 Susan Springs, Guzman of 7370 Susan Springs, Brace of 7380 Susan Springs, Direnzi of 7400 Susan Springs, Carr of 7397 Susan Springs, Runkle of 7387 Susan Springs, Carr of 7357 Susan Springs, Baker of 8924 Wintergreen, Niehaus of 7297 Susan Springs, McDonald of 7457 Susan Springs, Steingraeber of 7507 Susan Springs, Dunsford of 7480 Susan Springs, Doddy of 7440 Susan Springs.

Proxys were received for Jensen of 7390 Sussex Dr, Wagner of 7299 Leemel Drive, Williams of 7307 Leemel Drive, Almer of 8937 Michelle Point, Gunn of 8936 Michelle Point, Sefton of 7377 Susan Springs, and Thompson of 7500 Susan Springs.

Keith Betscher made a motion to waive the reading of the minutes from the 2011 Annual Meeting. The motion was seconded by Dan Steingraeber and Geri Baker and then

approved with no objections. Keith Betscher announced the next community wide garage sale will be held on Saturday April 28th. The community association pays for the advertisements and posts signs

directing others to the neighborhood. This is an excellent way for the homeowners to sell their used and unwanted items. Keith also discussed the maintenance at the front entrance way. There is one bad sprinkler head that will be replaced. Light poles at the front entrance have been rewired

and have new bulbs as well as a new photo eye. Keith does not want to put lights on a timer because of power outages. Larry Voss made a suggestion for a backup to be purchased. Keith gave credit to the homeowners across the street from the model home that currently cut the grass on both sides of the entrance to the neighborhood for a nominal fee. It saves the HOA a significant amount of money to not have this contracted out. The bid for the 2012 landscaping of the beds has a very minimal increase. Amy Steingraeber, acting president, will maintain planters and change out the plants 4x per year.

Keith is requesting that homeowners keep their exterior lights on at night for those neighbors that may be out walking. Geri Baker, acting Treasurer, discussed the current budget. She explained that the HOA is doing well and the fees have been maintained at $140 annually. Overages in the

budget from 2011 were due to the planter boxes being stolen at the front entrance, water line leak at the front entrance and liens filed for those who have not paid HOA fees. She discussed the current status of residents who had not paid their HOA fees for 2012 and the cost to file on those.

The administrative items for the meeting included the addition of the neighborhood directory, HOA website and the return of the Keehner Chronicles. The new website is www.KeehnerMeadowsHOA.com. All forms for improvements as well as the covenants are available on this site. The forums on this site will take the

place of the old YAHOO GROUPS. Please make sure you visit this site and register as a user for the forums. After updating resident information at the meeting, the neighborhood directory will be available as well as a plat map of Keehner Meadows. We are also hoping to reintroduce the Keehner Chronicles, a neighborhood newsletter updating residents on the goings on of the neighborhood. We will be looking for street

representatives as this project progresses. There are no available positions for election at this time but it was announced that Geri Baker’s position will be available next year. The last agenda of the meeting was the proposal for a shed amendment. Our current covenants do not allow for sheds. One of the residents spoke to the members of the

meeting to propose a change. The HOA has contacted an attorney to discuss these changes and what needs to be done. It was explained that 75% (93 lots) of homeowners would have to sign and agree to the change. The HOA has provided a full list of specific guidelines and restrictions that would have to be put into place for any changes to happen. The legal fees would be approximately $950. The residents who wish to make the change will be required to do the work in obtaining the signatures. Discussions continued about the value or devalue of properties with sheds. Keith Betscher thanked the board for handling a controversial issue in such a fair unbiased way.

The meeting adjourned at approximately 4:45 pm.

2012 HOA Minutes 2013 Annual HOA Meeting

http://www.keehnermeadowshoa.com/

HOA Financials 2013 Annual HOA Meeting

Keehner Meadows Community AssociationIncome StatementFor the Years Ended December 31, 2013.

2011 YTD 2011 YTD 2012 YTD 2012 YTD VBUDGET ACTUAL BUDGET ACTUAL

Homeowners Assessments 17,500 16,660 17,360 16,660 (700)Developer Assessments 420 - 0Capital Contributions 315 210 0 315 315Late Fees 70 245 160 (85)Status Letter Fees 140 140Other Income 2,743 455 2,288 1,995 (293)

TOTAL INCOME 20,978 17,395 19,893 19,270 (623)

Postage/Printing/Supplies 400 209 400 504 104Bank Fees 100 0 100 0 (100)Common Area Maintance 1,000 1,620 1,000 0 (1,000)Common Utilities - Electric 2,400 2,432 2,400 2,440 40Common Utilities - Water 824 395 824 595 (229)Insurance Expense 1,850 1,818 1,850 1,907 57Landscape Materials 1,000 1,308 1,000 242 (758)Landscape Maintenance 3,000 1,951 3,000 2,014 (986)Sprinkler Maintenance 500 357 500 65 (435)Professional Fees 3,000 3,695 3,000 2,588 (412)Reserve for Replacement 1,748 0 1,748 0 (1,748)Miscelleous Expense 700 389 700 459 (241)

0TOTAL EXPENSES 16,522 14,174 16,522 10,813 (5,709)

00

NET SURPLUS(DEFICIT) 4,456 3,222 3,371 8,456 5,085

KM HOA Board Stats2013 Annual HOA Meeting

# of items CommentsImprovement Applications

Decks 2 8934 Heather Ann;

Fences 67220, 7275, 7292 Susan Springs Drive; 7308, 7292 Leemel Drive; 8993 Wintergreen

Pools 1 7240 Susan Springs Drive

Structures 27477 Susan Springs Drive (covered patio); 8914 Heather Ann Drive (covered patio)

Other

Good Standing Letters 8

7220 Susan Springs Drive; 7254, 7273, 7278 Julie's Cove; 7315 Leemel Drive; 8737, 8777, 8793 Wintergreen Drive

New Residents 12 *see attached

Complaints

Garbage Cans in Visible Sight 17

Section 8.1.5 - "...Trash and garbage shall be placed in sanitary containers and shall not be permitted to remain in public view except on days of trash collection."

Commercial Truck parked in driveway 1 SectionFront Entranceway Sprinklers 1 Section

Front Entranceway Lights 3 Section

Yard Sales 1

Section 8.1.9 GARAGE AND YARD SALES AND CHRISTMAS LIGHTS There shall be no more

than two (2) garage or yard sales held by the Owner or residents of any Lot during any

twelve (12) month period.

Christmas Lights 1

Christmas-type lights may be erected no sooner than (4) weeks prior to and removed not later than four (4) weeks after Christmas.

Speeding along Wintergreen 1Fioptics from Cincinnati Bell condition of the neighborhood multiple HOA not responsible

Trespassing/Loud Noise from the neighbor 1 HOA not responsible

HOA Fee Delinquencies 4 2 foreclosures, 2 delinquent

Keehner Meadows Home Owners Association "Status Board" for year 2012

Welcome New ResidentsLast Name First Names House

#Street Name Closed LOT #

Coon Jack & Deborah 7277Susan Springs Drive 09/05/12 53Duncan Jonathan 7273Julie's Cove 09/18/12 25Jianzin Jiang 8945Heather Ann 11/27/12 95Jiao Huo Henry & Lisa Huang 7354Sussex Drive 06/26/12 101Jones Brian & Tracey 8993Wintergreen Drive 04/19/12 37Kaur Kamaljit & Kuldit Singh 7382Sussex Drive 10/18/12 123Leach Danield & Amy 7220Susan Springs Drive 06/12/12 61Niemand Gary & Santie 8977Wintergreen Drive 12/11/12 35O'Connell Rick & Kelli 8937Wintergreen Drive 07/27/12 66Olivas Marcos & Celine 7275Leemel Drive 05/08/12 5

Keehner Meadows HOA Reports - Committees Common Areas Maintenance

Front Entranceway – Lighting, Sprinklers

Annual Keehner Meadows Yard Sale Date – last Saturday of April; 8AM-1PM

April 27th

Landscaping

Keehner Chronicles Committee


KM HOA Board 2012 ACCOMPLISHMENTS HOA Homeowners Directory

HOA Website – www.KeehnerMeadowsHOA.com

facebook

Revamp of HOA Keehner Chronicles

Gift Baskets for New Home Owners (Initiated)

HOA Board “Score Board”


http://www.keehnermeadowshoa.com/

2013 Annual HOA MeetingHOA DirectoryLOT # Last Name First Names House # Street Name Closed H-Phone Alt. Phone Email 1 Email 2

1 Ren Henry 7243 Leemel Drive 01/01/07 779-8655 [email protected]

2 Muldrow Davidson & Trina 7251 Leemel Drive 11/30/04 779-7202 [email protected]

3 Wohlstein Francene Lord-Wohlstein & Scott 7259 Leemel Drive 08/19/04 759-5762 [email protected]

4 Bolender Michael & Lynn 7267 Leemel Drive 08/31/05 779-0015 [email protected]

5 Olivas Celine & Marcos 7275 Leemel Drive 10/31/06 [email protected] [email protected]

6 Poneris Constantino 7283 Leemel Drive 02/03/04 777-9380 [email protected]

7 Seamon Michael & Paula 7291 Leemel Drive 06/30/09 [email protected]

8 Wagner Joe & Lisa 7299 Leemel Drive 06/26/03 777-0332 614-5211 [email protected]

9 Williams Robert & Karmen 7307 Leemel Drive 04/19/02 779-1593 [email protected]

10 Russell Timothy & Tracie 7315 Leemel Drive 03/08/02 759-0618 777-3001 [email protected]

11 Barron Paul & Kathleen 7324 Leemel Drive 05/31/02 779-6499 309-0796 [email protected] [email protected]

12 Bucher Phillip & Maureen 7316 Leemel Drive 03/08/02 779-3411 [email protected]

13 Oliveira Renan & Emily 7308 Leemel Drive 10/22/09 835-5023 835-5021 [email protected]

14 Shaw Nathan & Kathryn 7292 Leemel Drive 07/31/03 759-1877 [email protected] [email protected]

15 Knipper Kelli & Nathan 7284 Leemel Drive 09/09/03 [email protected] [email protected]

16 Kanno Basil & Jane 7276 Leemel Drive 08/26/03 779-4599 [email protected]

2013 K eehner M eadows H OA H omeOwners D irectory Listed by Lot #

LOT # Last Name First Names House # Street Name Closed H-Phone Alt. Phone Email 1 Email 2


























































































HOA Directory 2013

Repository for all essential documents Homeowner Forums Homeowner Directory News, Updates, and Calendar Email Important Links

Keehner Meadows HOAWebsite www.KeehnerMeadowsHOA.com


Keehner Meadows HOAWebsite www.KeehnerMeadowsHOA.com


Keehner Chronicles2013 Annual HOA Meeting

Keehner Meadows HOAElection of Trustees One Formal Position Open at this time

Geri Baker – Treasurer until 2013 Ann Niehaus – Secretary until 2014 Amy Steingraeber – President until 2014

Unofficial Positions Keith Betscher –HOA Maintenance

Volunteers Needed for: Keehner Chronicles… Street Reps etc.


Treasurer Election2013 Annual HOA Meeting

KM HOA By-Laws, Section 18. Role of Treasurer:

The Treasurer shall assume responsibility for the receipt of and deposit in appropriate bank accounts all monies of the Association, the disbursement of such funds as directed by resolution of the Board, the keeping of proper books of account, the preparation of an annual budget and statement of income and expenditures to be presented to the Members at annual meetings, and the delivery or mailing of a copy of each to each of the members.

Treasurer Election2013 Annual HOA Meeting

Candidates:

Caroline Brace

Brian Jones

Other

Keehner Meadows HOA Other Issues Questions Adjournment


keehner meadows hoa 2013 annual meeting

Documents

susan springs drive

prior meeting

leemel drive

preceding meeting

michelle point

wintergreen drive

keith betscher

hoa website