SWAN Member’s Quarterly Meeting

June 6, 2013

SWAN Director’s Report

Projects completed March - May 2013

Review SWAN Changes 4 years Strategic Plan Update Upcoming Projects

Projects completed March - May 2013

Server infrastructure improved Reduce Millennium backup time Reporter implementation ILS Committee progress Complete new SWAN support

website

SWAN Infrastructure Improved

SWAN NETWORK 2012 SWAN NETWORK 2013

SWAN Changes: Over Last 4 Years

Business Plan (2010)

Independent Organization:

Entity, Board, Staff (2010-12)

Staff changes: created Member

Services dept (2011)

Online Ticket System (2012)

Strategic Plan (2013-’15)

Fee Structure (2012, starts FY14)

Hardware infrastructure (2013)

Today: new support website

Next 2013: Network infrastructure•New firewalls•New network design

2014-2015: Our ILS software

Maintenance Hours: BIG WIN

OLD: 2 ½ HOURS (10PM – 12:30PM) NEW: 30 MINUTES!

ANNOUNCED MAY 6TH

Complete: SWAN Adopts RDA

OPAC

RDA Records (April – May

2013)SWAN Cataloging

Group Adoption (March 2013)

Library Congress Adoption (March 2013)

SWAN Millennium Preparation (2012-2013)

SWAN Bib Services Adoption (2012)

SWAN Bib Services & Cataloging Libraries Preparation (RDA Tool Kit, etc)

Resource Description & Access (RDA): New Cataloging Standard, Replaces AACR2 (June 2010)

RDA Issues

Publication Date Sort: WebPAC & Encore Problem in R2009B (Noted in SWANcom)

Workaround Now in Place: June 2013 Fixed 4,000 existing bib records Daily work by Bib Services, June - Fall

Fixed in R2011.1.3 Upgrade

Strategic Plan: Goals

9 Goals Total, Here is What is Underway in 3-year Plan: Goal: Recommend direction for SWAN integrated library

system (ILS) platform Board determines ILS Committee & Charge Conduct informal demonstrations & investigation with other

libraries, consortia Determine length of extension with Innovative Milestone: should we keep looking?

Goal: Create outreach program Recruit 12 ambassadors: SWAN library directors Assign libraries to ambassadors & schedule visits Hold SWAN quarterly meetings at member libraries: 12

libraries for 2013-2015

Upcoming Projects June - August 2013

ILS Selection• See presentation, Quarterly packet info

Network Infrastructure• Survey Out

Prep for Millennium Upgrade R20011.1.3• Testing, planning• New Millennium client

Upcoming Projects June - August 2013

Millennium Acquisitions workshop: October

Geared to SWAN libraries already licensed

59 licensed: 15 using, 44 possible

User-centered approach

Hands-on, Using Scenarios

Stress-free

Network Changes

SWAN needs a new network Old MLS domain must end (mls.lib.il.us)

swan.mls.lib.il.us = WebPAC Move to independent network within RAILS

data center (currently mixed in with RAILS Burr Ridge office network)

Current external & internal IP address must change

Prepares SWAN for any future network changes

SWAN Support Website

SWAN Quarterly Password Change

CURRENT METHOD Use the URL:

http://204.120.131.105/director/

Only works on VPN, e.g. in your library

Use for June Quarterly, but method ends Sept Quarterly meeting

NEW WEBSITE METHOD Use the

support.swanlibraries.net website

Works from any browser, anywhere

Try it now! June Quarterly changes 6/13/13

SWAN Meetings 2013

July 9 COTW: Brookfield Zoo Technology Users Group Mtg July 18: Burr

Ridge August 13 COTW: Woodridge Quarterly Sept 5 rescheduled to Sept 12:

Glenwood-Lynwood Public Library October 8 COTW: Burr Ridge (or

elsewhere?) November 12 COTW: Midlothian Quarterly Dec 5: Prairie Trails Public Library

District

Illinois Heartland: SHARE

http://www.illshareit.com/ Live April 2013 427 Libraries (merged 4 consortia) 10 million items available Polaris Huge impact on ILDS delivery

between Heartland hubs

End of Executive Director report Look for this presentation here:

http://support.swanlibraries.net/gov/meetings