june 2007library systems managers sconul access the largest borrowing scheme for higher education in...
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June 2007 Library systems managers
SCONUL Access
The largest borrowing scheme for higher education in the UK
and Ireland
Library systems managers 2
SCONUL Access
• The intended audience for this presentation is library systems managers and other systems staff
• It provides background information to the scheme and addresses the underlying technical requirements
Library systems managers 3
SCONUL Access!• From 1st August 2007 SCONUL Research
Extra and UK Libraries Plus will merge to form SCONUL Access
• 170 + library members• Covering all parts of England, Ireland,
Scotland and Wales• Offering access to
– Staff– Researchers– Taught postgraduates– Part–time, distance learning & placement
students
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Moving Forward
• Institutions can– Maintain existing offer– Extend existing offer
• Reciprocal agreement – Bands of offer
Your users get what you offer to others!
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Bands
• Band A– Staff and research students
• Band B– Part time, distance learning and
placement students
• Band C– Taught postgraduates
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Why be involved?
• Gives users easy access to a large number of academic libraries
• Reduces the need for multiplicity of local access schemes
• Provides a single set of procedures for all participating libraries
• Requires a standard SCONUL Access card for clear identification
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Benefits to academic institutions
• Resource sharing: better use of public funds
• Recognition of resource sharing: – suggested link between membership of
scheme and research funding
• Strengthens links within higher education community
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Benefits to users
• Single rules for joining; same method of identification required
• Individuals will not be required to negotiate access to each library service
• No barriers to research trail; users can move easily from one library to another
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Responsibilities of library staff
• Become familiar with SCONUL Access procedures
• Provide a named contact for SCONUL Access
• Staff guide lists the responsibilities of– senior staff – the institutional contact – library systems managers – front line staff
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Making the scheme work
• Consistent approach will help users and library staff to make the most of SCONUL Access
• Standard approach to user records will allow SCONUL to monitor the scheme
• Library systems staff have an important role to play in implementing the scheme
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Making the scheme work
• Details in the borrower record define statistics available to SCONUL– Could require creation of new borrower
profile– Need to consider re-defining current
external borrowers under this scheme– Consider using one of the address fields (if
available) for home institution• Might take time to achieve full
integration of old and new external borrower records
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Why is such detail required?
• SCONUL wants to monitor the impact of the scheme on demand from other participating members
• SCONUL needs to consider the level of use by the different bands of user
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Interim Measures
• Valid UKLP forms and SRX cards should continue to be accepted until their expiry date
• BUT encourage your users to exchange them for a SCONUL Access card
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Receiving a SCONUL Access user
• Frontline staff will– Check the user’s SCONUL Access card and
home library / ID card – Register the user on your library system and
note• Their Band • Their home institution
– Register the user for the period shown on their SCONUL Access card
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Why is such detail required?
• Participating member libraries will also be interested in the impact of the scheme
• Your library needs to know the borrowers’ home institution in case it is necessary to make contact with them or their home library
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Please Note
• Consortium statistics are no longer required
• Statistics will no longer be broken down by institution
• Loans and renewals should be reported as a single figure
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Library systems managers
• Provide appropriate borrower profiles encoded to differentiate between bands
• Liaise with supervisors to ensure that staff input – the correct information – in the correct format – into the appropriate fields
• Set up reports to collect statistics• Submit statistics in a timely manner
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Proposed reports to be issued by SCONUL
• Total number of registrations by band
• Total number of loans (including renewals) by band
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SCONUL Access
• Please contact – Maria Hiscoe at [email protected]– Susan Baker at
if you have any queries• More information and documentation
supporting the scheme is available from [www.sconul.ac.uk “Using other libraries”]
June 2007 Library systems managers
SCONUL Access
The largest borrowing scheme for higher education
researchers in the UK and Ireland