july 2009 copyright © 2009 mississippi department of education state performance plan annual...

July 2009 Copyright © 2009 Mississippi Department of Education

State Performance PlanAnnual Performance Report

Indicators8, 11, 12, 13, and 14

July 2009


Indicator 8 Parent Survey

• Indicator: Percent of parents with a child receiving special education services who report that schools facilitated parent involvement as a means of improving services and results for children with disabilities.

• Measurement: Percent = [(# of respondent parents who report schools facilitated parent involvement as a means of improving services and results for children with disabilities) divided by the (total # of respondent parents of children with disabilities)] times 100.



• Target: Increase the percentage of parents with a child receiving special education services who report that schools facilitated parent involvement as a means of improving services and results for children with disabilities by 2.0 percentage points to 65.46.

• Percent = [Total Respondents responding Yes divided by Total Respondents] times 100.



• Target Data for FFY 2007 (SY 2007-2008):

Percent = 230 of 363 respondents indicated YES = 63.4% - Target of 65.46% Not Met

94 of 363 respondents indicated No = 25.90%

39 of 363 respondents indicated they were

NOT SURE = 10.7%



61.46

63.46

61.76

65.46

63.4

60

61

62

63

64

65

66

67

Baseline 2005 2006 2007

Indicator 8 - % of Parents Who Reported that Schools Facilitated Parental Involvement

Target Actual



• Survey was part of Focused Monitoring Visits for FY 2007 (SY 2007 – 2008)

• For FY 2008 (SY 2008 - 2009): Required by OSEP to change to allow data

collection from all districts Collected Data with online survey



Directions: If you have more than one child receiving special education services, please fill out a survey for each child.

School District’s Name:

Child’s Information: Gender – M or F Age -

Race/Ethnicity - Grade -

Child’s Primary Disability -

Autism (AU)Deaf-Blind (DB)Developmentally Delayed (DD)Emotional Disability (EmD)Hearing Impaired (HI)Language/Speech (L/S)Mental Retardation (EMR,TMR,S/Pr)

Multiple Disabilities (MD)Other Health Impairment (OHI)Orthopedic Impairment (OI)Specific Learning Disability (SLD)Traumatic Brain Injury (TBI)Visually Impaired (VI)


Indicator 8 Parent SurveyPlease check the box to the right of each item indicating your response to the statement.

YES NO NA

1. The school offers parents training about special education issues. 2. I was given information about organizations that offer support for parents of students with disabilities.

3. The school provides information on agencies that can assist my child in the transition from school.

4. The school explains what options parents have if they disagree with a decision of the school.

5. I have been asked for my opinion about how well special education services are meeting my child's needs.

6. The school gives parents the help they may need to play an active role in their child's education.

7. Written justification was given for the extent that my child would not receive services in the regular classroom.

8. The school gives me choices with regard to services that address my child's needs. 9. Teachers and administrators encourage me to participate in the decision-making process.

10. At the IEP meeting, we discussed accommodations and modifications that my child would need.



• Must also calculate Representativeness by: Race Disability Gender Age Grade



• District Responsibility: Administer survey with fidelity Increase response rate Increase representativeness Protect data and survey


Indicator 11 Child Find

• Indicator: Percent of children with parental consent to evaluate, who were evaluated within 60 days (or State established timeline).

• Target: 100% of children with parental consent to evaluate were evaluated and eligibility determined within 60 days.



• Measurement: a. # of children for whom parental consent to evaluate was

received. b. # determined not eligible whose evaluations were

completed within 60 days (or State established timeline). c. # determined eligible whose evaluations were completed

within 60 days (or State established timeline).

• Account for children included in a but not included in b or c. Indicate the range of days beyond the timeline when the evaluation was completed and any reasons for the delays.

• Percent = [(b + c) divided by (a)] times 100.



• Target Data for FFY 2007 (SY 2007-2008): a. # of children for whom parental consent to evaluate

was received = 722 b. # determined not eligible whose evaluations and

eligibility determinations were completed within 60 days = 86

c. # determined eligible whose evaluations and eligibility determinations were completed within 60 days = 582

• Percent = ((86 + 582)/722) = 92.52% - Target of 100% Not Met



• Data for APR is pulled from the bottom portion of the Intervention Screen at the end of each school year using the Data Analysis Report

• Users can use the Intervention Compliance Report to compare data and find specific students


Intervention Tab: Student Referred to LSC

When you select for Intervention Success? either “Yes – Student is referred to Child Study” OR “No”:

This will activate the LSC Referral Date data field – when you enter this date (can’t be before the TST Decision Date), you would want to notify your District SPED Office that you are referring a student to them for testing

The District SPED role will then enter the next eight data elements if needed



Once the LSC Referral Date has been entered the following two data fields should be entered.

LSC Response – users have three choices:

TST - Referred Back to TST

REGED - Remains in Regular Ed

SPED - Referred for Comprehensive Assessment

LSC Response Date – date LSC Response was entered

When the user selects 'Referred Back to TST' or 'Remains in Regular Ed' for the LSC Response, data entry stops for those students (LSC Response Date is still required).



These three data fields (Parental Consent to Evaluate, Eligibility Decision, and Parent Permission to Serve) have a Yes or No answer in the drop down box – everyone defaults to null

Parental Consent to Evaluate – user selects Yes if the parent has given permission to test, select No if the parent declines permission

Parental Consent to Evaluate Date – user should enter evaluation date

Eligibility Decision – user selects Yes if the student has tested eligible or No if the student did not test eligible to be served

Parent Permission to Serve – user selects Yes if the parent has given permission for the student to be served or No if the parent declines permission

A Yes in ALL THREE data fields is required to allow access to the next two data fields (Eligibility and IEP Dates)



The user enters the Eligibility Date (which can’t be before the LSC Referral Date) and IEP Date (which can’t be before the Eligibility Date)

All fields have to be Y to enter these fields OR before the dates will pull from the Student Update screen


Student Intervention Compliance Report

REPORT DATA ELEMENTS:

Name (Last Name, First Name, MI)

MSIS Student ID

Inv # 1, Inv #2, Inv #3 , Inv #4 – an “X” will appear in the column to reflect the criteria the student met

Type of Referral – “Inv” will represent Intervention and “CS” will represent Child Find

Referral to TST – must be within 20 school days of Referred to Intervention date

TST Decision Date – must be within 18 weeks of the Referral to TST date – MSIS will use school days to calculate

Intervention Success

Y – Intervention Success was entered

N – No Intervention Success was entered

Eligibility Date – must be within 60 calendar days of the Parental Consent to Evaluate Date

IEP Date – must be within 30 calendar days of Eligibility Date

L/S Student – Y or N

NOTE: A “Y” will appear under each of the above headings if the dates are in compliance. An “N” will appear under each of the above headings if the dates are NOT in compliance. For Inv Success, a Y indicates a selection was made and an N indicates that no selection was made.

Looking for an N under the Eligibility Date column


Indicator 12 C to B

• Indicator : Percent of children referred by Part C prior to age 3, who are found eligible for Part B, and who have an IEP developed and implemented by their third birthdays.

• Target: Mississippi will increase the number of eligible children transitioning from Part C to Part B, receiving services at age 3 to 100%.


Indicator 12 C to B

• Measurement: a. # of children who have been served in Part C and referred to

Part B for eligibility determination. b. # of those referred determined to be NOT eligible and whose

eligibilities were determined prior to their third birthdays. c. # of those found eligible who have an IEP developed and

implemented by their third birthdays. d. # of children for whom parent refusal to provide consent caused

delays in evaluation or initial services.• Account for children included in a but not included in b, c, or d.

Indicate the range of days beyond the third birthday when eligibility was determined and the IEP developed and the reasons for the delays.

• Percent = [(c) divided by (a – b – d)] times 100.


Indicator 12 C to B

• Data comes from a monthly file from the Department of Health

• File is loaded into MSIS• Matching procedure is run to see if any

students exist in MSIS with an MSIS ID• Pull those students who match in MSIS and

check the IEP date against their DOB• Districts can review Not Matching report and

submit to MDE the status of student


Indicator 12 C to B

• Target Data for FFY 2007 (SY 2007-2008): a. # of children who have been served in Part C and referred

to Part B for eligibility determination = 504 b. # of those referred determined to be NOT eligible and

whose eligibilities were determined prior to their third birthdays = 300

c. # of those found eligible who have an IEP developed and implemented by their third birthdays = 177

d. # of children for whom parent refusal to provide consent caused delays in evaluation or initial services = 11

• Percent = (177 / (504 – 300 – 11)) * 100 = 91.76% - Target of 100% Not Met


100

32.4

100

51

100

29.43

10091.76

0

10

20

30

40

50

60

70

80

90

100

2004 2005 2006 2007

Target

% SWD Part C to B, IEP by3rd Birthday

Indicator 12 C to B


Indicator 12 C to B

• Reasons for student to be removed from Not Matching report: A. Parent Refused Services B. Service Discontinued C. Not Eligible D. Parent wants to delay to later school year E. Moved out of state F. Parent did not respond G. No Permission to test H. Parent did not show up I. Student is deceased J. Referred to Part C after 33 months K. Unknown to district and First Steps (you will need to talk to First Steps in

your area before sending in this reason)

L. Enrolled in University based program


Indicator 13 Transition

• Indicator: Percent of youth aged 16 and above with an IEP that includes coordinated, measurable, annual IEP goals and transition services that will reasonably enable the student to meet the post-secondary goals.

• Target: 100% of youth aged 16 and above will have an IEP that includes coordinated measurable, annual IEP goals and transition services that will reasonably enable the student to meet the post-secondary goals.



• Measurement: Percent = [(# of youth with disabilities aged 16 and above with an IEP that includes coordinated, measurable, annual IEP goals and transition services that will reasonably enable the student to meet the post-secondary goals) divided by the (# of youth with an IEP age 16 and above)] times 100.



• Actual Target Data for FFY 2007 (SY 2007-2008): Percent = # of youth with disabilities aged 16 and

above with an IEP that includes coordinated, measurable, annual IEP goals and transition services that will reasonably enable the student to meet the post-secondary goals divided by # of youth with an IEP age 16 and above times 100.

Percent = 11,174 / 11,589 = 96.42% - Target of 100% Not Met


100

93.51

100

96.42

90

92

94

96

98

100

2006 2007

Target

% SWD with MeasurableIEP



Indicator 14 Post-Secondary

• Indicator: Percent of youth who had IEPs, are no longer in secondary school and who have been competitively employed, enrolled in some type of postsecondary school, or both, within one year of leaving high school.

• Target: Increase the number of competitively employed, enrolled in some type of postsecondary school, or both, within one year of leaving high school by 1.0, from 58.97 to 59.97%.


Indicator 14 Post-Secondary

• Measurement: Percent = [(# of youth who had IEPs, are no longer in secondary school and who have been competitively employed, enrolled in some type of postsecondary school, or both, within one year of leaving high school) divided by the (# of youth assessed who had IEPs and are no longer in secondary school)] times 100.

• Percent = 2030 / 3234 = 62.77% - Target of 59.97% Met


Indicator 14 Post-Secondary Screen

• The Post-Secondary screen in MSIS lists all your students that exited in the prior school year (Modules ->Special Education ->Post Secondary) to allow you to enter the data for Indicator 14. Students listed on the screen exited your district during the prior school year and you now indicate what they are doing a year later.

• Select from the drop-down box: • Y for Yes, N for No, U for Unknown (NOTE: Military Service counts for

Employment), or R for Re-enrolled in Secondary;• If you answered Y, select CE for Competitively Employed, PS for Post-

Secondary, or B for Both;• Any comments you want to make should be entered under the Notes

column.

• Data should be entered on this screen for 2007-2008 by September 18, 2009


Indicator 14 Post-Secondary Screen


Transition Services Compliance Report

• Run Pre Cut-Off for a listing of those students who have an N or null in the live database

• Run Post Cut-Off for a listing of those students who have an N or null in the archived tables


601-359-3498http://www.mde.k12.ms.us/special_education/

Ellen Davis [email protected]

http://www.mde.k12.ms.us/special_education/

july 2009 copyright © 2009 mississippi department of education state performance plan annual...

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