joint information systems committee research management and institutional repositories neil jacobs
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Joint Information Systems Committee
Research Management and Institutional Repositories
Neil Jacobs
Joint Information Systems Committee
Institutional Repositories
Definition [from repositories briefing paper]:
A digital repository is where digital content, assets, are stored and can be searched and retrieved for later use.
– A repository supports mechanisms to import, export, identify, store and retrieve digital assets.
Putting digital content into a repository enables staff and institutions to then manage and preserve it, and therefore derive maximum value from it.
– Digital repositories may include research outputs and journal articles, theses, e-learning objects and teaching materials or research data.
Because it works within a broader Information Environment, a repository is more than a CMS…
Joint Information Systems Committee
Repositories in an Information Environment
J I SC-fundedcontent providers
institutionalcontent providers
externalcontent providers
brokers aggregators catalogues indexes
institutionalportals
subjectportals
learning managementsystems
media-specificportals
end-userdesktop/ browser
OpenURLlink servers
shared inf rastructure
authentication/ authorisation(Athens)
institutional profi lingservices
terminologyservices
service registries
identifier services
metadata schema registries
©Andy Powell (UKOLN, University of Bath) andNeil Beagrie (British Library and J I SC), 2005
This work is licensed under a Creative Commons LicenseAttribution-ShareAlike 2.0
institutionalarchival storage
remote archivalstorage / escrow
format registries
format conversion services
representation informationregistries
persistent identifierservices
Joint Information Systems Committee
Repositories in an Information Environment
J I SC-fundedcontent providers
institutionalcontent providers
externalcontent providers
brokers aggregators catalogues indexes
institutionalportals
subjectportals
learning managementsystems
media-specificportals
end-userdesktop/ browser
OpenURLlink servers
shared inf rastructure
authentication/ authorisation(Athens)
institutional profi lingservices
terminologyservices
service registries
identifier services
metadata schema registries
©Andy Powell (UKOLN, University of Bath) andNeil Beagrie (British Library and J I SC), 2005
This work is licensed under a Creative Commons LicenseAttribution-ShareAlike 2.0
institutionalarchival storage
remote archivalstorage / escrow
format registries
format conversion services
representation informationregistries
persistent identifierservices
Curation
Joint Information Systems Committee
Repositories in an Information Environment
J I SC-fundedcontent providers
institutionalcontent providers
externalcontent providers
brokers aggregators catalogues indexes
institutionalportals
subjectportals
learning managementsystems
media-specificportals
end-userdesktop/ browser
OpenURLlink servers
shared inf rastructure
authentication/ authorisation(Athens)
institutional profi lingservices
terminologyservices
service registries
identifier services
metadata schema registries
©Andy Powell (UKOLN, University of Bath) andNeil Beagrie (British Library and J I SC), 2005
This work is licensed under a Creative Commons LicenseAttribution-ShareAlike 2.0
institutionalarchival storage
remote archivalstorage / escrow
format registries
format conversion services
representation informationregistries
persistent identifierservices
Sharing / access
Joint Information Systems Committee
Histories of institutional repositories - why are there so many definitions?
One lineage of institutional repositories:
– 1995 Guidelines for Developing an Information Strategy published, and (1998) nine institutions were selected as Exemplar Sites for information strategies
– … leading to JISC InfoNet – National Centre / Service
– 2003 JCALT (Awareness, Liaison and Training) agrees that InfoNet will support RM in sector (cf FoI), and advising on EDRM systems, policy issues (eg retention schedules), etc
– Significant overlap with IR functionality (versioning, workflow support, tailored metadata schemes…
Another, related, lineage of institutional repositories:
– 2000 Digital Preservation and Records Management programme
• DCC, Feasibility and Requirements Study on Preservation of E-Prints…
– Supporting Institutional Digital Preservation and Asset Management (4/04)
• Including how a distributed preservation infrastructure might work - SherpaDP, PRESERV…
Yet another lineage of institutional repositories:
– 1999 Santa Fe convention - OAI-PMH
– 2002 JISC programmes on sharing institutional resources (FAIR, X4L) – Sherpa, JORUM
– 2005 Digital Repositories programme, EThOS, R4L, SPIRE, IRRA
Joint Information Systems Committee
Institutional Repositories in the institutional contextwhy they can help with the institution’s RAE submission
InstitutionalRepository
Factual authority and access control
LDAP
Org structure
Associated information
Inst / dept CRIS
Inst / dept / personal publication databases
Portal
Joint Information Systems Committee
Institutional Repositories in the scientific contextwhy they can help with the institution’s RAE submission
Joint Information Systems Committee
Use case one: submitting bibliographic data to HEFCE
HEFCE-defined XML schema for bibliographic data
– Covers a range of research output types
– See: http://www.rae.ac.uk/datacoll/import/xmlschm/
InstitutionalRepository
Metadata from researcher / dept
IRRA
Institutional submission – metadata / DOI?
HEFCE
Various
formats
Dublin
Core?
HE
FC
E
XM
L
Joint Information Systems Committee
Use case two: supporting internal RAE ‘trial’ exercises
Where institutions are setting up internal “panels” to practice their RAE submission
– Ensuring that the institution’s is the best representation of its research to HEFCE
– Need access to full text (publisher’s or author’s final version)
InstitutionalRepository
IRRA
Metadata plus full text from researcher / dept
Internal panels
‘Trial’ institutional submission – metadata plus full text
Joint Information Systems Committee
The unknowns
The known unknown:
– What will be the detailed arrangements for ensuring RAE panels have access to the full text papers they need?
The unknown unknown:
– What happens after RAE2008?
– Metrics?
BUT institutions and researchers will still need to
– manage their own intellectual output
– ensure that it gains them maximum benefit
– have systems to demonstrate this