jnac report 2018 final 2018-11-27...rockingham+united+church+–+jointneeds+assessment2018++ 3...

Rockingham United Church – Joint Needs Assessment 2018

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Rockingham United Church Halifax, Nova Scotia

Report of Joint Needs Assessment Committee

November 27, 2018 Rockingham United Church 12 Flamingo Drive Halifax, Nova Scotia, B3M 1S5 www.rockinghamunited.org


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Table of Content Introduction ....................................................................................................................................... 3 Joint Needs Assessment Committee ........................................................................................... 3 Recommendations ............................................................................................................................ 4 Mission, Values and Vision ............................................................................................................ 5

Profile 1: Our Community ..................................................................................................... 6 Halifax .................................................................................................................................................. 6 Rockingham ........................................................................................................................................ 6 Health Care ......................................................................................................................................... 6 Education ............................................................................................................................................. 6 The Arts ................................................................................................................................................ 7 Shopping and Recreation ............................................................................................................... 7 Additional Information ................................................................................................................... 7

Profile 2: Our Ministry ........................................................................................................... 8 Worship ................................................................................................................................................ 8 Outreach .............................................................................................................................................. 9 Governance Structure ................................................................................................................... 10 Demographics of our Ministry ................................................................................................... 11 Challenges and Opportunities .................................................................................................... 11

PROFILE 3: Our Resources ................................................................................................. 15 Property ............................................................................................................................................. 15 Equipment ......................................................................................................................................... 16 Finances ............................................................................................................................................. 16 Communication ............................................................................................................................... 17 Staff ...................................................................................................................................................... 17 Volunteers ......................................................................................................................................... 18

PROFILE 4: Job Description ............................................................................................... 19 PROFILE 5: Skills and Expectations ................................................................................ 21 Our Advice ......................................................................................................................................... 23

PROFILE 6: Terms of Call for Ordained Minister ....................................................... 24 APPENDIX 1: Additional Resources ................................................................................ 26

APPENDIX 2: Survey Results ............................................................................................. 27 Summary of Congregational Survey – October 2018 .......................................................... 27 Summary of Youth/Children Survey October 2018 ............................................................ 29

APPENDIX 3: Five Year Trends ......................................................................................... 31 APPENDIX 4: “Raising Our Sails” Visitations ............................................................... 32

APPENDIX 5: Comments for Council Consideration .................................................. 33


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Introduction This Report of a Joint Needs Assessment Committee is submitted to support a request to the Halifax Presbytery to declare a ministerial vacancy in the Rockingham United Pastoral Charge, in order to initiate the search for a Minister. With the retirement of our current minister the pastoral charge has taken action to provide worship and pastoral care during the period when the current minister retires and when a new minister is called recognizing any appointments will not be eligible to apply for the open ministerial position.

Joint Needs Assessment Committee The congregation approved that the Church Council appoint a Joint Needs Assessment Committee (JNAC) at a meeting on June 2, 2018. The Council approved the committee members and approved a request to be sent to Halifax Presbytery to establish a JNAC at a meeting on July 18, 2018. The JNAC held its first meeting on September 20, 2018 and subsequent meetings at two-‐week intervals until November 2018 when meetings were held weekly. Presbytery representatives were Reverend Fred Snyder and Kathy McKay. The Committee elected Gary Wilson as Chair and Heather McLearn as Secretary. The other members were Geoffrey Doane, Sharon Ernst, Dianna Prest, and Colleen Rollings. The committee worked from a past needs assessment (2013) as well as the following documents from workshops and surveys conducted from 2014 to 2018:

1. Long Range Planning Report (2014-‐05-‐27) 2. Congregational Membership Development Workshop (2015-‐02-‐06) 3. Congregational Workshop Survey (2016-‐12-‐16) 4. Congregational Workshop Follow-‐up Report (2018-‐01-‐27) 5. Congregational “Relationship Building” Visitation (2016-‐2018) 6. Interview with current Minister (2018) 7. Congregational Survey -‐ Adult and Youth (2018)


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Recommendations

1. The Joint Needs Assessment Committee recommends that the Church Council of Rockingham United Church receive and accept the 2018 JNAC report and present it to the congregation for acceptance.

2. The Joint Needs Assessment Committee recommends that the Church Council of

Rockingham United Church ask the congregation to request that Halifax Presbytery, recognizing our current Minister will be retiring on January 31, 2019, declare a vacancy for a full-‐time ordained minister effective February 1, 2019.


Rockingham United Church ask the congregation that the Joint Needs Assessment Committee be disbanded upon acceptance of the 2018 JNAC report.


Rockingham United Church ask the congregation to authorize the Council to establish a Joint Search Committee or equivalent committee as determined by Nova Scotia and Bermuda Region.


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Mission, Values and Vision ROCKINGHAM UNITED CHURCH

Moved by the winds of God Bearing gifts of faith, respect and peace

Charting a course for Life

MISSION

Our mission as a community of faith is to worship God, sharing the teachings of Christ, accepting all with love as children of God, reaching out to meet the physical and spiritual needs of others, working for social justice, and caring for God’s creation.

VALUES

Following the way of Christ, trusting in His wisdom, and hoping to live in His grace, we courageously seek to live His teachings in our daily lives. We embrace the challenge of understanding God’s will, maturing in our faith, and leading by example.

Respecting the commitment of other faiths to their beliefs and traditions, and valuing the opportunity to know and understand each other, we work together to strengthen our community.

Nurturing our relationships by listening with open hearts, discussing our differences with care and respect, we will support each other in God’s work.

Sharing as a community in the growth and development of our children, we provide them with a moral compass, engaging with them in worship.

Acknowledging the richness of the gifts we have been given, receiving them with gratitude, we share them with love.

Understanding that we are entrusted with the safekeeping of this world we inhabit, we tend it with care.

Most importantly, we love our neighbours as ourselves, and welcome all without reserve.

VISION

When we have fulfilled this mission, acting in accordance with these values, this is our vision for the future:

Our church touches people’s lives in ways that heal and strengthen, bringing an understanding of God’s role in their lives, and inspiring them to pass these gifts along to others.

Rockingham United Church – Joint Needs Assessment 2018 Profile 1 – Our Community

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Profile 1: Our Community

Halifax Rockingham United Church (RUC) is located in Halifax, Nova Scotia. Halifax is the capital city of Nova Scotia and largest urban centre in Atlantic Canada. In 1996, Halifax County, Dartmouth, Bedford, and the city of Halifax amalgamated to form the Halifax Regional Municipality (HRM). The population of HRM is 431,701, based on the 2017 Stats Canada estimate and a 17% increase over the previous ten years.

Rockingham The community of Rockingham is located along the Bedford Highway and runs inland from the western shore of the Bedford Basin (see www.maps.google.com). Rockingham is a short drive to downtown Halifax, approximately 8 km. The area includes several well-‐established residential subdivisions, as well as the rapidly growing area of Clayton Park West and Rockingham South. Through the settlement of immigrants, the whole area of Rockingham has become quite culturally diverse.

Health Care Halifax has one of the largest concentrations of health care facilities and specialists in Canada. Queen Elizabeth II Health Sciences Centre is the province’s largest health care centre for adults, and the IWK Health Centre provides care to women, children and youth. Dalhousie Medical School and School of Dentistry are one of Canada’s oldest schools, and boast world-‐class research facilities, top educators, and investigators. One challenge the province is facing is a shortage of family physicians, however there are a number of walk-‐in clinics and collaborative health centres as well as hospital facilities throughout the region.

Education Within the municipality, there is a well-‐established network of public and private schools. In the area served by the church, there are schools providing both English and French immersion instruction for students from pre-‐primary to grade 12. There are also dedicated francophone schools where students may attend based on certain qualification requirements. The municipality is also home to many post-‐secondary educational institutions. Mount Saint Vincent University is located within walking distance to Rockingham United Church. Other institutions include Dalhousie University, Saint Mary’s University, the Halifax campus of Université Saint-‐Anne, University of King’s College, Atlantic School of Theology, Nova Scotia College of Art and Design University, the Centre for Arts and Technology, and the Nova Scotia Community College.

Rockingham United Church – Joint Needs Assessment 2018 Profile 1 – Our Community

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With many post-‐secondary institutions, there is a vibrant youth culture. Halifax also has strong life sciences, aerospace and defence, financial services, oceans, and technology sectors.

The Arts During the year there are many regional, national, and international festivals within the HRM and throughout the province. These include: Atlantic Film Festival, Royal Nova Scotia International Tattoo, Busker Festival, Atlantic Jazz Festival, many multicultural Festivals (Greek, Lebanese, Chinese, Indian) and Shakespeare by the Sea, to name a few. Other cultural venues for the performing arts include the Rebecca Cohn Auditorium, Neptune Theatre, and Symphony Nova Scotia.

Shopping and Recreation There are many shopping areas in the municipality with Bayer’s Lake Industrial Park, Halifax Shopping Centre and Bedford Commons being the major retail centres located near Rockingham. The municipality is home to a number of outdoor recreational opportunities including: an outdoor skating oval located downtown Halifax, numerous ocean and lake beaches, urban and rural parks, green spaces and trail networks. Rockingham is located near the Keshen Goodman library as well as the Canada Games Center that provides indoor swimming, track, gym, and fitness classes. There is also a newly renovated indoor soccer facility next door to the Canada Games Centre within the Mainland Common area. The Halifax Mooseheads of the Quebec Major Junior Hockey League play out of the 10,000-‐seat downtown hockey facility. The Halifax Hurricanes also play out of that facility as part of the National Basketball League of Canada. There were also recent announcements for a Canadian Premier League soccer team (Halifax Wanderers) and National Lacrosse League team (Halifax Privateers) to play in the city. There are also many opportunities to attend the various university sporting events from hockey, swimming, soccer and basketball.

Additional Information Rockingham is a diverse and vibrant community within the Halifax Regional Municipality for both young and old alike. For further information on Halifax, check the following websites: https://www.halifax.ca and https://discoverhalifaxns.com.

Rockingham United Church – Joint Needs Assessment 2018 Profile 2 – Our Ministry

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Profile 2: Our Ministry

At Rockingham, we gather throughout the week, month and seasons in a variety of ways to fulfil our ministry.

Worship At Rockingham United we celebrate a traditional style of worship with contemporary elements that integrate music and youth and other creative components. Attendance exceeds 100 people weekly, and on special occasions (such as Easter, Remembrance Sunday and Christmas) is considerably higher. Members of the congregation routinely read the scripture. The Minister leads Time with the Children with children and youth ranging in age from 2 to 14. Rockingham currently shares summer worship with nearby Fairview United Church (one month at Fairview and one month at Rockingham). Baptisms, Confirmation and receiving of new members are included as part of the worship service as they arise. Music. We have a long tradition of making music, and are especially proud of our three choirs: a 25 member senior choir, a 15-‐18 member men’s choir, and a 13-‐member youth choir. Our choirs are present at services, and they also perform in concert, and at other special events at RUC. Our music director has been with the congregation for 30 years so possible changes in the future may have to be considered. Child and Youth Program. Children and youth play a very important role within our church. Families are encouraged to come to worship together and the children go down to Sunday school following ‘Time with the Children’ that comes partway through the service. School-‐aged children participate in the last Sunday service of each month. The Youth Group meets every other Saturday evening and create and lead a ‘youth-‐led worship service’ in the spring. Both the Sunday school children and the Youth Group provide an Advent pageant each December. Sunday school follows the Spark lectionary curriculum, and older children and youth activities focus on outreach and learning. Average attendance: Ages 3-‐6: 10; Ages 6-‐10: 10; Ages 10 and up: 8; Youth Group ages 8 and up: 12 to 19

Pastoral Care We have a very active Pastoral Care Committee that provides support to members of our congregation, adherents and church community, especially during times of difficulty, illness and death. Volunteers make hospital, nursing home and home visits and provide home communion to shut-‐ins. Cards, notes and telephone calls are also an important part of the support we bring to our church family. We celebrate those who have reached the age of 90 and over with tea, treats and flowers and those between 80 & 90 receive birthday cards. We send cards for special anniversaries of 50 and 60 years



or more. Cards sent this year averaged 65. We also acknowledge significant events in the lives of our members through our Rockingham Reflections quarterly newsletter. We assist with worship at Parkland Retirement Living in Clayton Park, once a month, September to June. On average we offer support to 35-‐50 members of our congregation each month.

Outreach Local outreach. We have found that people will rise up for a good cause as we have seen with the support of the refugee sponsorship and our ongoing participation with the Provincial Private Refugee Sponsorship Round Table and our Outreach with Al Rasoul Islamic Centre. We have ongoing outreach support for Shelter Nova Scotia, AIDS Coalition of Nova Scotia, Out of the Cold Shelter and Brunswick Street Mission. Smaller, but equally important outreach is providing healthy snacks for Mount St. Vincent students during exam times, St. Andrews United Church Sunday Suppers and providing monthly worship services at Parkland Retirement Home, where many of our congregation reside. On occasion we have also provided other one-‐time small community events in the immediate area of the church. International outreach. Rockingham United supports the United Church of Canada’s Mission & Service programs through financial contributions. Other support internationally generally relies on a special interest of a congregation member to lead a program such as the Rockingham Grandmothers for the relief of AIDS in Africa with the Stephen Lewis Foundation, response to global disaster relief and connections with the Provincial Private Refugee Sponsorship Round Table. Groups. Rockingham United Church hosts a number of groups whose purpose is to enhance the spiritual and social life of the congregation and broader community. Some groups pay rent for the facility. Some groups operate with strong input and leadership from congregation members such as:

• The Friendly Social for the community • Prayer Circle • Three units of United Church Women • The RUC Men’s Group • Rockingham Grannies • Friday Preschool Playgroup

Other groups that use the facility include:

• Guide and Scouts (Sparks, Cubs and Scouts) • YMCA Forever Fit (Elderobics)



• Tennis Time Club • CIBC Bluenose Retirees • Bosom Buddies (Cancer Fundraisers) • Official Polling Station for Municipal, Provincial and Federal Elections • Atlantic Montessori School (major tenant)

Governance Structure Rockingham United uses the Church Council model. Our Council is comprised of the chairs of our standing committees plus the president of the UCW and chairperson of the Trustees. The Council also includes an elected chair and chair-‐designate, each serving two year terms, plus our minister. Council and Committees The Church Council gathers monthly (except December, June, July and August) to plan and execute the work of our church within the congregation and in our local and world communities. Many committees, each of which is represented on Council, carry out the day-‐to-‐day work of the congregation.

a) Building & Property (B&P) -‐ Maintains the church building, equipment and grounds as well as implements upgrades and improvements; i. Technology Sub-‐Committee under B&P that oversees and maintains the

technology needs of the congregation and rental tenants of RUC as well as Audio/Visual team for Worship;

b) Christian Education and Development -‐ Plans and directs the Christian education and leadership programs of the church which includes Nursery and Sunday School Programs, our Youth Group, Youth/Young Adult Education and Adult Education;

c) Ministry and Personnel -‐ Supports, consults and assesses all staff of the Pastoral Charge;

d) Outreach -‐ Examines the needs of the local and global community and plans programs to enable the congregation to minister to these needs; i. Refugee Sponsorship sub-‐committee under Outreach raised funds for our

refugee family and oversees the volunteers assisting our refugee family succeed in Canada;

e) Pastoral Care -‐ Considers those members and adherents who may need support and care through various means such as hospital visits, and contacting those who have suffered a loss of a loved one;

f) Stewardship -‐ Designs an organized stewardship campaign to foster giving and encourage volunteers for participation in church activities;

g) Board of Trustees -‐ Responsible for holding and administering all property, real and personal, held in trust;



h) Worship -‐ Works with the Ministry Personnel ensuring that the order of public worship meets the needs of the congregation. Assists with baptisms, weddings, funerals, and the administration of the Sacraments; i. Funeral reception sub-‐committee under Worship;

i) Membership Relations -‐ Makes initial contact with new members, gathers greeters for Worship and organizes coffee & conversation following worship. The committee also coordinates receptions for communicants/new members, Anniversary Sunday, Choir Carol Service and other special occasions; i. Web site and church newsletter (Rockingham Reflections) fall under the

committee; j) Nominations Committee – Works with the Minister to identify persons for

council chair, secretary, treasure and trustees and assist other committees in selecting chairs as required. It is an ad-‐hoc committee of council when needed.

Demographics of our Ministry Our 2017 statistics indicate there are 322 households in the pastoral charge. The average weekly attendance at Sunday morning service in 2017 was 111. The number of financially supporting households has changed from 224 in 2013 to 208 in 2017 with approximately 50% using PAR for donations. This helps the daily operating budget when many are south in the winter or at cottages in the summer. See Appendix 3 for a summary of five-‐year trends. A recent survey (2018) indicated the following snapshot:

• 71% of the congregation is over the age of 64 and 4% under the age of 40 • 67% have been attending the church for over 20 years and 21% for under 5 years • 72% of households have two adults with 24% as single households • 87% are households with no-‐one under 18 in them • 70% of those surveyed prefer email or social media notification of church events • 50% prefer events and meetings weekday evenings and 40% weekday daytimes

Challenges and Opportunities The congregation has had many planning meetings over the past three years. This included Long Range Planning Committee with report 2014; Membership Development workshop Feb 2015; Congregation Survey May/June 2016; Council/congregation workshop Jan 2018 and Raising Our Sails visits (June 2016 – June 2018); and the survey/interview results that were part of this current JNAC process (October 2018) The challenges and opportunities identified are summarized along with examples of how we addressed some of the items identified by the workshops.



1. Older Congregation The reality, as in most congregations, is the aging congregation. Our demographic also includes many who winter outside the area and also have cottages they frequent in the summer. Older members also tend to not drive at night or in inclement weather so some considerations to events must balance this with the fact that younger members are working and do not have the opportunity to attend events outside of weekend or evenings.

Older members tend to give some of our highest donations and it takes quite a few new younger families to make up that level of donations. Other than initiatives to try and increase younger persons and families we do have approximately 50% of the contributors on pre-‐authorized remittance that helps with maintaining a cash flow when people cannot attend services.

People also tend not to want to make long-‐term commitments and may find it easier to work on one particular event. This may require smaller organizing committees or a volunteer coordinator position to try to identify talent within the congregation and target individuals for help with specific events.

With an aging congregation (fewer volunteers) we recognize that we must be careful not to overwork our ministerial and administrative staff. We have done an assessment of staffing needs and increased the Office Administrator hours to full time. We also have a Youth Leader/Sunday School Coordinator Position – 10 hours/week – that is currently filled on an interim basis until June 2019. There was also the addition of a Student Intern ministry position for 8 months in 2017/2018. Some of this was a result of receiving money from bequests so budget considerations are always included in any staffing needs.

2. Outreach

Outreach is very important to the congregation. The number of volunteers in the congregation limits any outreach initiatives. We do want to do as much as we can and recognize outreach opportunities tie in with making our presence known in the local community. Outreach is also able to help addressing the aging demographic. Location also plays a role, so many of our outreach initiatives support churches and missions in less affluent areas.

There have been many local initiatives in recent years • The most recent was “Genesis: A Living Conversation”, a study with Intern David

Atwood based on original PBS 10 part series – interfaith dialogue exploring the three Abrahamic faiths with members from Al-‐Rasoul Islamic Society, the Center for Islamic Development, Shaar Shalom Synagogue and Rockingham United Church. Meetings were not just held at Rockingham United Church but moved around to each location.

• Earth day event (in conjunction with Al-‐Rasoul)



• Outreach to MSVU/Campus ministry with free healthy snacks during exam time. • One off community events such as a BBQ and Carnival, Easter Egg Hunt in a local

park, movie nights and games nights. • The past two years focused mainly on the sponsorship of a refugee family that

arrived on May 18, 2018

3. Welcoming Many comments were received that the church should be more welcoming and the congregation has taken steps to continue to enhance our already friendly manner. We have recently implemented the Ambassador Program and recruited seven individuals for training. The minister was instrumental in helping to identify people with the appropriate skills.

4. Social Media

There has been much discussion over the past two years regarding an increase in social media presence (Facebook, Twitter, and Instagram) Other challenges include adding the capability to stream services, have Wi-‐Fi availability and continue to investigate improvements with the sound system around the choirs, pageants and concerts.

Much has been done to address this challenge. A Technology Sub Committee has been formed as a sub-‐committee of Building & Property. The committee works with the Worship Committee on technology matters in the Sanctuary, Narthex and with other committees as necessary. Other initiatives include: • Promoting the use of technology to assist the operations of the Church Office, provide technological tools for our minister, council and all volunteers which will assist them to communicate with members/adherents, the wider church community and to reach out to the community around us.

• The committee supports technology in the sanctuary to enhance the worship experience with slides and videos to occasionally supplement sermons.

• There is a web presence with a church web page and currently a small social media presence with Facebook

• Work has begun on installing public Wi-‐Fi for the church hall.

5. Older Building The church building is 55 years old and has had constant maintenance over the years. The entire end walls were rebuilt to end chronic leaking only twenty years after it was built. An elevator was added to the building to make it fully accessible. A building fund has always been in existence to help with annual maintenance of the facility. The immediate challenge is the deteriorating roof, limited parking and a desire to try and make the building more environmentally friendly. To this end the following has been decided:



• Capital campaign for the roof was implemented with a three-‐year goal to raise $150,000. The set goal saw 96% of the total being pledged in the first year and 88% paid by January 2018. The goal was reached in October 2018.

• Updates to building in the past two years includes new LED lighting; church hall window replacement; walkway and outdoor stair repairs, parking lot line painting, replacement of front doors with glass doors (more welcoming as well as more draft-‐proof) and kitchen appliance, counter top and painting upgrades.

• Security improvements were made with the installation of an alarm system, card swipe access, and security cameras.

Future considerations are the planned replacement of our external sign with an electronic sign as well as a planned clean up of the narthex with minimal cost improvements. We are also looking at options such as solar panels to be considered for installation and to provide operational savings and increased green footprint

Rockingham United Church – Joint Needs Assessment 2018 Profile 3 – Our Resources

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PROFILE 3: Our Resources

Property Our church is an A-‐frame design with sanctuary seating for 280 people for church services, a choir of up to 25 members and a 1945 Cassavant pipe organ. There is an open space at the back of the sanctuary for families and very young children to enjoy the service with rocking chairs and toys. Downstairs, the building includes:

a. 4500 square foot gymnasium with portable wall units for small classrooms; b. 800 square foot stage that has been converted to a meeting room; c. Parlour style meeting room with sofas and armchairs; d. Two rooms currently rented to a preschool for use on weekdays e. Nursery; f. Fully equipped kitchen; and g. Offices for the minister and office administrator.

The building is 55 years old and well maintained with no outstanding or long-‐term issues of repair or maintenance. The foundation is poured concrete reinforced with steel, as is the main floor. The sanctuary itself is entirely wood, mainly spruce and pine. The design of the building is unique and is very sturdy. It can withstand tremendous winds without damage, and snow loads are not a problem. The design of the structure does make it difficult to heat, however, it has an excellent, well cared for, heating plant. We have paved parking for approximately 40 cars and a 13-‐passenger elevator that enables access to all of the facilities. We have recently had new front doors installed, along with a swipe card entry system, security cameras and computer wireless system upgrades. The electrical systems were upgraded, and new lighting installed along with LED light bulb replacements for energy efficiency. The only planned project for 2019 is the replacement of the roof funded by a successful capital fundraising campaign. A majority of our maintenance is completed by volunteers from the congregation, augmented by skilled contractors as required. The Sunday School rooms (Sunrise and Rainbow Rooms) are used by the Montessori School located within our premises. Total estimated replacement cost in 2018 was: Building: $3,189,830.00 Contents: $282,390.00


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Stained Glass: $51,037.00 Organ: $676,244.00

Equipment The church is equipped with a variety of modern technologies that enhance our work and worship. There is a sound and audio-‐visual system in the sanctuary. There is also a sound system for the gym, as well as technology to broadcast the service into the nursery and narthex. The sanctuary contains the Cassavant pipe organ and a piano. One additional piano is located downstairs. All pews have Hymn books and Bibles. There are ample chairs and tables for special events. We also have a small but nicely stocked library. The office has a colour photocopier, and there are several networked computers throughout the building, including computers for the minister, office administrator, and video projector operator. The computer server is currently being upgraded. The downstairs hall will be equipped with public Wi-‐Fi access by the end of 2018.

Finances As is likely the case in many churches, Rockingham United has been faced with the prospect of financial challenges. This is in part because of increased expenses to maintain our building and the fact that we have an aging congregation. The reality has been that from 2013 to 2017 revenue exceeded expenses. Some of this has been due to bequests from estates. The number of persons who pledge financial support to Rockingham United Church has dropped from a high of 233 in 2009 to 208 in 2018. Seventy four per cent of those pledging are over 60 years of age; and 50 per cent are over 70. This over-‐60 age group accounts for 87 per cent of the local contributions. Individuals over the age of 60 are able to give significantly more than those under 60. Thus to replace one older person’s pledge may take the pledges of two to three younger people. The financial situation has been significantly helped by the arrangement with a Montessori school, which has committed to a lease until 2020 of the Sunrise and Rainbow rooms adjacent to the church hall. Balancing the yearly statement relies on this income.


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Rockingham United Church has several designated funds separate from the general budget. These include the Building, Memorial, Endowment, Organ, Ministerial Sabbatical, and Manse Funds. As of 2017 the total in the funds was $700,703 In addition to weekly contributions, of which 51 per cent are given by Pre-‐Authorized Remittance, the congregation has a long history of enthusiastic support for fund raisers including but not limited to: the Christmas Fair, bake sales, congregational suppers and lunches, various concerts and yard sales. These generally add approximately $10,000 to church revenue. Rockingham United Church members contribute approximately $30,000 per year to agencies including the United Church of Canada Mission and Service Fund, Feed Nova Scotia, Brunswick Street Mission, the Christmas “Shoebox Campaign” for local charities, Camp Kidston, Campus Ministries and other charitable groups individuals identify. This amount is not included in the church budget or on the balance sheet. In addition to the above, the recent Refugee Sponsorship Campaign raised the goal of $25,000 that was used to bring a Syrian family to Halifax.

Communication Rockingham United Church has a quarterly newsletter, called Rockingham Reflections, available on the web. Our website is updated weekly with the Order of Service and notices. The church office regularly sends out email notices and reminders to the congregational list on upcoming events (generally a weekly update). The Council Chairperson provides quarterly updates through the church newsletter and also speaks prior to church services for any other important notifications.

Staff In addition to the Minister, there are three paid staff positions that are all accountable through the Ministry and Personnel Committee (job descriptions are available on request):

a. Church Office Administrator (35 hours per week) b. Music Director (Church Organist\Choir Director) (10 hours per week) c. Sunday school/Youth Group Coordinator (10 hours per week)

A fourth position of Janitor (14 hours per week) has recently been replaced by a Contract Cleaning service to address the flexible requirements the tasks require.


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Volunteers Rockingham United Church is supported by a large core of hardworking volunteers who attend to all facets of church life. There are always enough volunteers to staff social and fundraising events, as well as Sunday morning services. Additionally, we have many volunteers who prepare our audio-‐visual presentations and run the equipment, look after the computers, maintain our archives, write the newsletter and maintain the website. Volunteers will now be taking on additional tasks around the building to augment the contract cleaning services. Tasks will include small maintenance and improvement tasks and will be tailored to the skill sets that exist in the congregation.

Rockingham United Church – Joint Needs Assessment 2018 Profile 4 – Job Description

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PROFILE 4: Job Description

Position Summary

This is a full time (40 hours per week) position for Ministry personnel Ordained in Word, Sacrament and Pastoral Care. It will be of particular interest to Ministry personnel with strong leadership, educational and development abilities gained through education or experience. The congregation is seeking a leader who will encourage and support our positive growth and development. The ideal candidate is energetic, approachable, compassionate, a good listener, engaging with all ages, and demonstrates excellent preaching skills.

Duties and Responsibilities Worship

a. Plan and lead Sunday worship; b. Work collaboratively with the Worship Committee, the Christian

Development Committee and the Music Director when planning services; c. Include laity in the planning and delivery of services; d. Include a children’s time and other opportunities for young people to

participate in worship; e. Balance the need for a variety of service preferences, including exploring

alternative forms of worship, music, the use of various media; and f. Prepare sermons that are relevant to today’s world, challenging,

educational, and thought provoking.

Sacraments and Related Duties a. Administer the Sacraments of Baptism and Holy Communion in

accordance with United Church of Canada policies; b. Provide opportunities for accepting new members into the congregation

through Professions of Faith and Transfers of membership; c. Perform marriages and funerals for members and adherents; and d. Meet with parents, couples and families to offer education and guidance

related to the above commitments. Pastoral care

a. Maintain a co-‐operative working relationship with the Pastoral Care Committee;

b. Provide training, direction and support for the Pastoral Care Committee;

Rockingham United Church – Joint Needs Assessment 2018 Profile 4 – Job Description

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c. Provide spiritual support for members and adherents who are seriously sick, bereaved or in crisis, as determined to be needed co-‐operatively with the Pastoral Care Committee; and

d. Provide spiritual counselling as needed. Administration of Pastoral Charge

a. Serve as an ex officio member of all Church Committees with the exceptions listed in The Manual of the United Church of Canada, Bylaw Section B.7.8.4, p 70, 2016;

b. Attend Church Council and Worship Committee meetings; c. Attend other committee meetings as the business of the committee

might from time to time require. This is not to be interpreted as an expectation for routine attendance;

d. Provide communication to the congregation using traditional and electronic media. (Examples include Christmas and Easter letters, quarterly church newsletter column and/or blogs and website);

e. Participate in Nova Scotia Region and Maritime Conference Committees as required; and

f. Inform the Ministry and Personnel Committee when duties requested by the congregation appear to exceed this description and work with the committee to find remedial actions.

Education/Outreach

a. Develop and support Christian education programs for all ages; and b. Support outreach efforts including working collegially with committees,

individuals and ministerial staff of churches and other faith communities. Time Allocations

a. Worship and Sacraments – 40%; b. Administration (includes work with local/regional committees) – 35%; c. Pastoral Care – 10%; d. Education – 15%.

Time allocations recognize the challenges inherent in a busy vibrant church community and it may be necessary to revise specific time allocations in collaboration with the Ministry and Personnel Committee. Accountability The Minister is accountable to the Church Council through the Ministry and Personnel Committee.

Rockingham United Church – Joint Needs Assessment 2018 Profile 5 – Skills and Expectations

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PROFILE 5: Skills and Expectations

The following skills were compiled from the various surveys and workshops over the past several years. They are to guide the search committee and prospective candidates. Recognizing that no one person would possess all the skills listed here, the congregation would be seeking someone who embodies the intent of the skills and expectations listed. Worship

• Bring different styles of worship recognizing the congregation prefers slow changes rather than too many all at once;

• Use technology (slides/video) to enhance the worship experience; • Effectively include youth and children in worship in a meaningful way as children

value the time with minister in the service. Sermon

• Provide sermons that embrace current local and global topics and use the teachings of God to relate those issues to our world;

• Be able to interpret the bible messages and stories as they relate to the modern world;

• Be able to provide messages that relate to the layperson. Music

• Have a love of music in all aspects of worship recognizing the balance of traditional and contemporary styles;

• Use music effectively to enrich the message of the worship service. Personal

• Ability to manage time and prioritize work with comfort in knowing your strengths and asking for help;

• Ability to be forward thinking and lead with authority without being authoritarian;

• Ability to develop new leaders within the congregation, inspire participation and commitment and challenge people to take risks and try new things;

• Be engaged with congregation through ongoing communication and being involved with the community and the congregation by taking part in church activities;

• Mediation, Negotiation and Conflict Resolution skills to be able to discuss disagreements when they arise, deal with difficult issues without compromising your own values or those of the congregation;

• Pastoral Care skills including the ability to be compassionate and caring, a good listener for all ages and to support those in need;

• Approachable and able to particularly relate to children and youth.


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Outreach

• Recognize and support a multi-‐cultural understanding and inclusion in our community;

• Identify and be aware of current social justice issues and support and advise groups and committees to meet our mission on these issues;

• Relate the decisions and actions being taken by the United Church to the mission and vision of Rockingham United Church;

• Building bridges with local community, groups within RUC and inclusion of all members of our various groups and faith communities in our society.

Christian Development

• Provide opportunities for programs and bible study specifically for adults; • Be supportive of programming for all ages.

Administration

• Skills in using technology to keep congregation informed of activities; • Ability to set up and maintain a pastoral presence online; • Ability to work collegially and facilitate group processes with RUC committees

and staff as well as ministerial personnel from other churches and faith communities in the region.

Qualifications and Experience

a. A minister ordained in Word, Sacrament and Pastoral Care; b. Training or demonstrated ability in mediation and conflict resolution; c. Demonstrated ability in working with church council and its committees as well

as other faith communities; d. Experience providing a variety of worship services; e. Experience with youth and children in worship; f. Experience in supporting growth in a church community; g. Demonstrated ability to use technology in worship and communication with the

congregation.


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Our Advice The question “What advice would you give the new minister about our congregation?” was asked as part of our needs assessment survey. The following include individual comments that were submitted.

• Bring your own style, be your own self but open to change as well. • Be bold, share your vision and ask we be part of it. • Continue to move us into the future, by meeting us “where we are” and leading

us gently into needed changes. • We've handled change to date & are ready for more. • We have been on a journey of change for several years. A new path can be

interesting and challenging, so we may need to make that leap of faith that, even if the direction is slightly different, will still be a path of growth and development.

• We recognize we need to be open to new leadership and to be patient, caring and supportive as we move forward.

• Enjoy the diversity of our congregation; the talents we bring including our youth. • Our congregation is an accepting group of people -‐ we have many people in our

congregation that are not officially United Church, and that is OK. • We are a welcoming congregation that values all people from our diverse

community. We are generally a traditional congregation but have made changes in many aspects of worship and outreach over the years.

• Take time to get to know us and not worry too much about early expectations • Listen well and embrace this vibrant church community. • Be prepared to be an effective liaison with the Montessori School. • Encourage members of congregation to use their talents to help with leadership

as well as participating in the workings of the church. • You will have great help with our excellent office administrator • We will keep you busy so you will have to make sure you make time for you.

Rockingham United Church – Joint Needs Assessment 2018 Profile 6 – Terms of Call for Ordained Minister

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PROFILE 6: Terms of Call for Ordained Minister

Remuneration Compensation for this position will be based on the table of minimum salaries for ministry personnel in the document Minimum Salaries & Reimbursements for Ministry Personnel (2019), available on the United Church of Canada website. Rockingham United Church is willing to call a minister from any pay scale category and consider negotiating remuneration depending on qualifications and experience. Rockingham Pastoral Charge is in Cost of Living Group 3. Hours of Work The hours per week will vary throughout the year but should be an average of 40 hours per week. The Minister is entitled to two (2) days (consecutive or separate) off per week. These days are to be decided in consultation with the Ministry and Personnel Committee so that the congregation is aware of the Minister’s rest days. Vacation All vacation dates must be mutually agreeable between the Minister and the Ministry and Personnel Committee. The Minister is entitled to one (1) month vacation per year, including five Sundays. The Minister will notify the Chairperson of the Worship Committee to arrange pulpit supply. Arrangement of supply is the responsibility of the Worship Committee. Overtime Occasionally additional hours of work are required to carry out assigned duties. Such additional hours shall be reasonable and must be approved by the Ministry and Personnel Committee. Overtime hours will be compensated for through equivalent paid time off. Benefits a. Study Leave:

Study leave of 3 weeks per year as defined in “The Manual of the United Church of Canada” The dates of continuing education will be negotiated with the Ministry and Personnel Committee.

Rockingham United Church – Joint Needs Assessment 2018 Profile 6 – Terms of Call for Ordained Minister

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b. Sabbatical Leave

Sabbatical leave (United Church defined) for a period of least three months will be available each time the minister has completed five years of continuous service at Rockingham United Church.

c. Continuing Education and Learning Resources The cost of attending workshops/conferences, purchasing books, acquiring spiritual

direction and attaining electronic and other resources relevant to providing ministry leadership will be reimbursed as defined in the United Church document “Minimum Salaries for Ministry Personnel” (2019 full time annual amount $1,415)

d. Travel

Remuneration will be at a rate established in the current “United Church of Canada, Salary and Allowances Schedules and Moving Costs.” (2019 – $0.40 per Km)

d. Moving Costs

Moving costs, (based on reasonable estimates and receipts) for the ministry personnel and her/his immediate family members for travel, lodging, and food while en route to the new ministry unit, will be covered based on prior approval of at least two estimates.

e. Secretarial Support

The pastoral charge employs a full-‐time Office Administrator (35 hours per week). f. Telephone

Telephone expenses to be negotiated, such as a landline or basic cell package, for church business outside the office and excluding personal calls.

Performance Reviews The Ministry and Personnel Committee will conduct annual performance reviews of the Minister. A wide range of individuals may be consulted for the review such as committee chairpersons, congregation members, and other staff.

Rockingham United Church – Joint Needs Assessment 2018 Appendix 1 Additional Resources

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APPENDIX 1: Additional Resources

About Rockingham United Church

Rockingham United has a website managed on a volunteer basis and we recently added a Facebook page to keep people up to date on church events. Recently upgrades were made to the website, making it more informative and interesting to the visitor. Efforts are now being made to market the website as a means to provide present members and adherents and those ‘checking us out’ with lots of information on Rockingham United. The website is at www.rockinghamunited.org. There are a number of links on the site. The bulletin with the Announcements and Order of Service for the upcoming Sunday is updated each week on Friday. The rest of the website provides information about various groups in our church, a brief church history,

and a look at our physical property. There are links that provide connection to the wider church community and The United Church of Canada. We see the average visits to the website each week are around 100 with those numbers higher in the winter months, and highest during Advent and Easter. The number also increases when a new edition of Rockingham Reflections (our quarterly newsletter) is posted. Most of the visitors are local. About Halifax For more information about the city of Halifax, please see the following websites: https://www.halifax.ca and https://discoverhalifaxns.com.

Rockingham United Church – Joint Needs Assessment 2018 Appendix 2 Survey Results

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APPENDIX 2: Survey Results

Summary of Congregational Survey – October 2018 This survey was conducted during a worship service on October 21, 2018 as well as on-‐line to the congregation. The congregation had one week to complete the survey. There were 83 replies submitted. The specific demographic information is included in the main demographic section of this document. Opinion Statements The opinion section was based on a sliding scale response from strongly disagree to strongly agree. It was felt that this information could only be used to infer general trends of opinions. The fifteen statements were reorganized based on the responses from highest agreement to lesser agreement on the statement. It was felt that the lesser agreement statements could be areas to look at for the future. The bracket number indicates the ranking score based on most in agreement with the statement. Top five in agreement B1. There should be greater focus on encouraging more young families in the area to

enjoy our congregation. (492) B8. My spiritual needs are met in the style and content of the worship service (486) B2. There should be greater focus to encourage return visits from new attendees and

visitors. (482) B9. Music is used effectively to enrich worship at the church. (479) B3. Members are well informed of church activities and programs. (479) Middle five in agreement B14. Pastoral care needs are being met in our church community. (476) B4. There are opportunities for me to discover and offer my gifts/talents for ministry

and service within the congregation. (464) B13. The church building is warm and welcoming to all who enter the doors. (455) B10. Rockingham United Church is effectively using technology for worship and events.

(454) B11. Rockingham United Church is effectively reaching out and including the

community around us. (432) Lowest Five in agreement B5. There is an appropriate amount of youth participation in our Church activities.

(423) B6. There are enough Christian Education programs offered to meet my needs. (417) B12. Rockingham United Church is currently doing enough to include multi cultural

understanding and inclusion in our community. (414) B15. Rockingham United Church congregation is thriving and growing. (412) B7. The facility for Christian Education programs meets our needs. (405)


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General Comment Section C1. What is currently going well at Rockingham United Church? The survey response showed that people are feeling we have a vibrant, warm, welcoming and supportive/inclusive congregation. There was a notice of the newer younger families that are attending our church. We are happy with the current style and mix of worship, especially the inclusion of children in the worship service. There was a general agreement that the 10:30 worship time is good and that music is important to the congregation. Our recent sponsorship of a refugee family was noted as going well for the congregation. Note was made of the minister’s engagement with the congregation, that we have a great office administrator and a good social aspect around events and participation in events. C2. What would you like to see done differently or added at Rockingham United Church? The responses to this question were quite diverse from less music to more music, more traditional to more contemporary, no change to a lot to change. It may be apparent that when you have 150-‐250 people from a diverse community you will always get a variety of opinions. Many of the comments are not directly related to minister skills and requirements but should not get lost in the overall needs of our congregation. The comments have been included in Appendix 5 Comments for Council Consideration. C3. What are you looking for in a new minister or hoping a new minister will bring to Rockingham United Church? It is recognized that each person has individual strengths, however, this question helped solicit comments from the congregation on their hopes and ideas for a new minister. The information from this question was used in Profile 5 Skills and Expectations to help guide the search committee and prospective candidates. C4. What advice would you give the new minister about our congregation? The comments were summarized in the Profile 5 Our Advice section of the report.


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Summary of Youth/Children Survey October 2018 Two surveys were undertaken. There were 12 replies from the 8 to 16 year-‐old (Youth) group and 7 replies from the 5 to 7 year-‐old (Children’s) group. Children’s Survey The children were asked four questions and were provided with stickers to indicate if they enjoyed (“felt happy”) or did not enjoy (“felt unhappy”). Happiness on all accounts!

• The Children’s time with the Minister during the Service. • The music that is included with the Service and the Children’s activities. • The Christmas pageant and youth led service in June

The children were also asked: What makes you feel happy or is your favourite part of Sunday morning at Rockingham United Church as well as what you like about the Minister?

• Singing x2, Cookies, Going Home, Crafts, Children’s Time As far as change in Sunday school classroom: “More colourful and less messy”.

Youth Survey The youth were often non-‐committal in their answers with a significant number of responses as “neutral”. However, there was agreement that:

• Members were well informed of youth activities and programs • There are enough opportunities for youth participation and to offer the use of

their talents • Rockingham was effectively reaching out to the community and including

multiculturalism • The building was useful for Christian Education activities • The congregation is growing and thriving.


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The youth were also asked their opinions with the option for them to craft their own responses. 1. What would you add or change about Youth in Service (i.e. the last Sunday of each

month) where youth participate in the Service in the Sanctuary? • A majority said they would not change the current format but some offered to

add more readings and more children at younger age to help. 2. What is currently going well for the youth at Rockingham United Church?

• Youth Group, Choir and Singing, Sunday School, Children’s Time, Everything • “Have something to do every week which is fun for the little kids.” • “We continue to do nice things around the community and in church service that

helps out.” 3. What would you like to see done differently or added for youth at Rockingham

United Church? • More youth Group, more outings for youth, more fun things for youth, talent

show • Do more fun things Sunday School, play more games • Nothing

4. What are you as youth looking for in a new minister or hoping a new minister will bring to Rockingham United Church? • To be nice for everything and with children • Kind with children, fun and outgoing • More cookies and juice

5. What advice would you give the new minister about our congregation? • Include everyone in the service • Read more stories • That they are very nice and will support you • Be kind to children • Fun

6. Any other thoughts or comments solicited the following ““No” and “No more surveys like this.”

Rockingham United Church – Joint Needs Assessment 2018 Appendix 3 Five Year Trends

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APPENDIX 3: Five Year Trends

Financial Trends Past five years (Select items only) 2013 2014 2015 2016 2017 Revenue Local/Offerings $182,708 $186459 $182,364 $176,033 $208,141 Other (rent, interest, fundraising) $54,779 $65,110 $61,618 $66,110 $72,896 Total Revenue (all sources) $237,487 $251,569 $243,982 $242,143 $281,037 Expenses Building $60,250 $59,681 $59,682 $54,404 $63,298 Other (audit/presbytery/committees) $16,026 $15,338 $15,717 $17,691 $16,950 Office $10,441 $17,365 $9,161 $8,634 $10,305 Salaries $148,360 $147,957 $149,452 $153,410 $167,168 Total Expenses (all sources) $235,077 $242,290 $234,012 $234,139 $257,721 Excess of Revenue over Expenses $2,410 $9,279 $9,970 $8,004 $23,316 Total Funds Balance $444,769 $466,472 $546,623 $639,383 $700,703 2013 2014 2015 2016 2017 Received (confirmation/transfer) 8 3 1 1 0 Removed (death/transfer) 9 6 4 13 6 Baptism 6 2 5 2 4 Marriage 1 2 3 1 3 Funerals 11 12 10 16 8 Average Weekly Attendance 124 190 143 150 125 Percent of givers on PAR 61% 58% 53% 50% 51% Financially Supporting Households 224 232 213 200 208

Rockingham United Church – Joint Needs Assessment 2018 Appendix 4 Raising Our Sails Visitations

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APPENDIX 4: “Raising Our Sails” Visitations

The many responses we received from the congregation during our “Raising Our Sails” visits have been incorporated within this document where appropriate. There were over 100 visits made from our launch date on May 1, 2016 to June 2018. The campaign was primarily to bring awareness to the need for a new roof on the church; however, general discussions were also encouraged regarding the people’s relationship with Rockingham United. Overall responses were very positive, particularly regarding Rev. Debbie Aitken and the work she was doing. There was a great appreciation for the time taken to accomplish the visits, and everyone we spoke with, expressed a strong connection with Rockingham United Church. There were many suggestions and comments on the facility and many have been incorporated in Appendix 5 Comments for Council Consideration.

Rockingham United Church – Joint Needs Assessment 2018 Appendix 5 For Council Consideration

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APPENDIX 5: Comments for Council Consideration

The following comments were items obtained in the congregational survey and the ‘Raising Our Sails’ visitations but were felt to be separate from the skills and expectations for a minister. The comments are provided here as items for future council or search committee consideration. Worship

• More vibrant/contemporary/band/drum music. A children's band and service -‐ adults and families to be invited.

• David Attwood’s focus on youth and music was welcome. Would a service where every youth member participates by singing or playing some instrument (drums etc.) be possible?

• More multi-‐cultural services highlighting the variety of nationalities living in Canada with the entire service devoted to that particular culture.

• More involvement of the youth in the service • Singing prior to church worship -‐ and notice if there is some. • A majority said they would not change the current format but some offered to

add more readings and more children at younger age to help. • Include everyone in the service (youth) • Read more stories (youth) • Are happy with the current style of worship • Enjoy the inclusion of children in the worship service • Believe music is important to the congregation • Generally like the earlier service (10:30am) • Pleased to hear more clapping during the service to acknowledge the good work

of choirs and service participants. • Basement washroom access is sometimes an issue with seniors and some are

nervous taking the elevator alone during worship. Perhaps a volunteer attendant seated at rear to help when needed would be a good idea.

• Many seniors go to St. Benedict’s because there is van pick-‐up. Is a shared van or bus between churches possible for senior’s transportation on Sundays?

Christian Education • More education/programs/bible study for adults. Need more from Sunday

school with respect to Bible Study, such as programs offered by Birch Cove Baptist.

• Create another women’s group focused on spirituality not fund raising. Really miss Women’s Spirituality Group, -‐ could Presbytery or Atlantic Conference provide speaker or agenda support to help organize getaway events?

• Have something to do every week that is fun for the little kids. • Do more fun things Sunday School, play more games

Outreach


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• Better use of technology, ability to live stream, updated website. • More events to get community members involved that happen outside of

Sunday -‐ the discussion on mental health is a great example of that. • More involvement with MSVU.

Stewardship • Find ways to encourage newer volunteers. Concerned that new members may

not be pulling their weight financially and on committees, -‐ need to engage them as soon as possible.

• Fewer fundraising activities. Questions about constant request for donations in spite of positive church budget. Donor fatigue setting in for repeat initiatives (eg. OSCAR). Also noticed by visitors.

• More youth Group, more outings for youth, more fun things for youth, talent show (youth)

• Hold a “gratitude service” annually to recognise the work done by so many volunteers in the church.

• Not enough to just welcome and introduce new members into our community, -‐ we have to find space for them to engage RUC and it’s mission. Group activities outside the church are important and offer an alternative to joining standing committees.

Welcoming/ Social • Consider allowing the serving of beer and wine at special events/fund raisers

such as weddings and Oktoberfest or art shows. • Make the Narthex/entrance foyer more welcoming. • Joint activities, ie golf, tennis, for men & women. Group events outside of church

are important – building RUC community & connections, eg. movie nights, curling, golf, lunches/picnics. More social events that don't cost (adult fellowship, pot-‐lucks, movie nights, bowling, games night)

• Cleanliness-‐wise and otherwise -‐ more activity by caretaker and equipment left by groups -‐ we need not become a storage building.

• Less food at “coffee time” • Better signage needed for “post service” coffee can, -‐ welcoming visitors without

suggesting they have to pay. • Annual visitations without a “money ask” would support easy, friendly and

continuous congregational engagement. Roles for everyone to play in such a membership relation’s initiative.

Building and Property • Existing roof unlikely to leak due to steep pitch, -‐ may not be necessary to

replace early. Other

• Sell Church Property and build new church in Rockingham South, -‐-‐ should be considered before paying for new roof.


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• Considering 2 ministerial staff -‐ it's a big job to do all the programming and the worship needs as well as the pastoral care needs. The possibility of ministerial assistance in specific areas should be pursued.

• Hire a staff person to undertake "Community Engagement" (Contact Bethany United for example).

• Local United Churches (RUC, Fairview, Bedford and possibly Bethany) should get together to discuss the future and explore options for long-‐term survival.

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