1

CHAPTER I

Introduction

This chapter presents the project context, purpose and description, general and

specific objectives, significance study, and scope and limitation of the proposed system.

Project Context

The Tertiary Schools here in Tabaco City are an institution whose task is to promote

quality education here in Bicol region having the mission to provide effective central office

direction and implement programs and mechanism to ensure affordable quality higher

accessible to all. With the vision a key leader and effective partner in transforming HEI’s

towards producing highly competent and productive professionals through dynamic excellent

and client oriented services and with a mandates to promote quality education, take

appropriate steps to ensure that education should be accessible to all, and to ensure and

protect academic freedom for continuing intellectual growth, the allowance of learning and

research, the development of responsible and effective leadership, the education, enrichment

of historical and cultural heritage.

The Commission on Higher Education Region V is the governing body covering both

public and private HEIs as well as degree granting programs in tertiary institutions in the

Philippines. As of 2011, there are 154 registered Tertiary schools in the region, 108 of it are

private and 46 are public schools [1]. With the huge number of registered HEIs in the region,

the CHED RO-V is still adopting the traditional way or system in monitoring the faculty

profile, line-up and academic qualification of all tertiary instructors under a specific tertiary

institution her in Bicol region. Wherein all tertiary educational institution authorized person

2

or staff will have to go to CHED Region V office personally to submit the faculty profile and

line-up including the academic qualification of all instructors.

Using the current system, CHED RO V found difficulty on tracking down the update

of the manpower line-up of every HEI’s in region, filtering and checking the faculty

qualifications and their academic performance.

Purpose and Description

Quality and highly competitive Higher Educational Institutions (HEIs) that produce

world class graduates in the Bicol region are challenges and mission of Commission on

Higher Education (CHED) Region V. Having a competitive HEIs name is not enough for all

this lies on the quality manpower line-up and qualification does a HEIs have.

With these foregoing circumstances, this project proposal was conceived. This study

aims to provide an easy-to-use and convenient online monitoring information system for

Commission on Higher Education Region V that will monitor all tertiary school manpower

line-up, profile and academic qualification in accordance to CMO No.53 series of 2006 also

known as Program Assessment and Monitoring Report. The proposed project will be use by

all tertiary schools in the region as a tool in storing, retrieving, and updating their faculty

profile and academic qualification.

This study aims to develop an online system as a tool to be used by every Institutions

within Tabaco city in gathering and monitoring the tertiary school manpower profile, line-up

and academic qualifications and as a application for tertiary schools in the region wherein

they can store, retrieve, and update their manpower profile and academic qualification with

fast, safe, economical and easy to use information system.

3

With the advance technology, the system will provide tertiary school a place wherein

they can advertise, retrieve, and update their school profile and qualifications over the web.

For the Tertiary Schools here in Tabaco City aims to help enhance the quality service that

CHED RO-V is rendering and this will also provide the CHED RO-V a mirror to monitor the

qualifications of faculty line-up of every tertiary school in the region based on the submitted

line-up by trusted staff on every school. To address the veracity and integrity of the faculty

profile and line-up an update at the begging of every semester must done by the authorized

and trusted staff assigned by the school and an ocular inspection on the side of the CHED

RO-V if needed.

Objectives of the Study

General Objective

The main objective of the proponent’s study is to design and develop an online

monitoring system that will monitor the quality of education does a specific HEI’s is

delivering by monitoring their faculty line-up and qualification as one of the key factors and

resources of HEI’s in producing quality and competitive graduates.

Specific Objectives

1. To provide an easy accessibility for the HEI’s and staff in submitting and

updating their faculty line-up and qualifications.

2. To develop web based system that can be used by CHED RO-V in monitoring,

tracking and verifying the manpower profile, line-up, and academic qualification

of the registered tertiary schools in the region.

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3. To provide a secure storage area of all information about HEI’s faculty line-up

and qualification her in the region.

Scope and Limitation

This study aimed to develop an online Tertiary School Manpower Monitoring System

for Commission on Higher Education Region-V Bicol. The proposed system will provide

HEIs in the region a regional storage area where they can store, retrieve and update their

faculty line-up and academic qualifications. Other features that may aid the need of CHED

RO V for fast information dissemination such as posting of CHED RO V events and calendar

of activities, ocular inspection dates, updates on new policies and other alike will be included

as additional feature of the proposed study but subjected for CHED RO V approval.

Processes such as verifying the integrity of total number of officially enrolled

students and total number of subject offered for the current semester and school year will not

be included in the research and shall be used as vein for further upliftment of the same

research and study.

Significance of the Study

CHED RO-V- This study shall be of great significant and benefit to Commission on Higher

Education Region-V Bicol. The Online Tertiary School Manpower Monitoring

System will enhance the quality service rendered by CHED RO-V in attaining its

mission and vision.

5

CHED RO-V Staff – The proposed study will provide the CHED RO-V staff a fast,

convenient, and easy filtering and checking of the tertiary school manpower profile,

line-up, and academic qualification.

Tertiary Schools – This study shall be of significant to tertiary school in the region. This

study will help the schools in rendering a highly competitive and quality education.

Tertiary Schools Staff – The proposed study will be used by the trusted tertiary school staff

as a tool in submitting and updating their school manpower profile, line-up, and

academic qualifications in a fast, safe, easy and convenient way.

Policy – This study maybe used and be implemented by CHED RO-V to all HEIs in the

region in collecting and gathering the tertiary manpower profile, line-up, and

academic qualifications.

Future Researchers – This study will serve as a guide and reference for future researchers

who will attempt to develop and uplift the latest trends in technology.

6

Definition of Terms

Data Integrity - The accuracy and consistency of stored data, indicated by an absence of any

alteration in data between two updates of a data record. Data integrity is imposed

within a database at its design stage through the use of standard rules and procedures,

and is maintained through the use of error checking and validation routines.

Filtering - Selective presentation or deliberate manipulation of information to make it more

acceptable or favorable to its recipient.

Integrity - State of a system where it is performing its intended functions without being

degraded or impaired by changes or disruptions in its internal or external

environments. Stored or transmitted data that is free from any unauthorized change.

Manpower -Power in terms of the workers available to a particular group or required for a

particular task.

Monitoring - A program that observes, supervises, or controls the activities of other

programs.

System - A set of detailed methods, procedures, and routines established or formulated to

carry out a specific activity, perform a duty, or solve a problem.

Tracking -The placing of students in any of several courses of study according to ability,

achievement, or needs.

7

Notes

[1] Commission on Higher Education, Regional Office V

[2] “Data Integrity”, Business Dictionary Retrieved August, 15, 2011 Retrieved from

http://www.businessdictionary.com/definition/data-integrity.html[3] “Filtering”, Business Dictionary Retrieved August, 15, 2011 Retrieved from

http://www.businessdictionary.com/definition/filtering.html

[4] “ Integrity”, Business Dictionary Retrieved August, 15, 2011 Retrieved from

http://www.businessdictionary.com/definition/integrity.html[5] Farlex “Manpower”, The Free Dictionary Retrieved August, 15, 2011 Retrieved from

http://www.thefreedictionary.com/manpower

[6] Farlex “Monitoring”, The Free Dictionary Retrieved August, 17, 2011 Retrieved from

http://www.thefreedictionary.com/monitoring[7] “System”, Business Dictionary Retrieved August, 17, 2011 Retrieved from

http://www.businessdictionary.com/definition/system.html[8] Farlex “Tracking”, The Free Dictionary Retrieved August, 17, 2011 Retrieved from

http://www.thefreedictionary.com/tracking

Chapter II

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Review of Related Literature and Studies

This chapter presents the local and foreign literatures and studies of the proposed

system, synthesis and the gap bridge by the proposed study. The various literatures and

studies from books, magazines, and internet deemed significant understanding in the

development of the proposed study.

Related Literature

Foreign Literature

Monitoring is process on how to predict the outcome of a particular performance and

qualification on a given activities or within a given programs. With the use of internet and

new devices such as CCTV camera and IP cameras monitoring become more effective and

efficient.

The University of North Carolina (UNC) [1], a policy for faculty teaching workload

entitled Monitoring Faculty Workloads was adopted last April 12, 1996 and it was amended

last March 7, 2001. The policy will determine the difference Between Teaching Workload

and Instructional Workload, Responsibility for Assigning Teaching Workloads, Standard

Course Load Defined, Faculty to be Included in the System to Monitor Teaching Loads,

Data to be Included in the Department Level Annual Monitoring Report, Implementation

Process and Submission Schedule, and Rewards for Faculty Who Teach More Than a

Standard Load. The purpose of UNC in monitoring purposes of monitoring the faculty

teaching loads, criteria for course reductions will be grouped into the following reporting

categories; Course/curriculum development, Heavy load-academic advising,

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Accreditation/program review, Technology training for instruction, Co-curricular activities,

Academic administration, Externally-funded research, Institutionally-supported research,

Institutional service, Service to the public, Service to the profession, and Off-campus

scholarly assignment/on leave.

In State University of New York, Buffalo Human Resources Institute a study entitled

Manpower Project Monitoring and Evaluation. A Human Resource Management Course

Monograph, No. 1 in Series[2] was conducted by Myron D. Fottler and Joseph A. Raelin for

the Department of Labor, Washington D.C.. The purpose of the study is to provide

description of the training courses for the graduate students and manpower practitioners,

including some functions of manpower programs. This study is design to introduce the

student to the principles, techniques and limitations of the monitoring and evaluation system.

Monitoring in this study essentially involves the determination of whether or not a project is

doing what is said to do and evaluation involves the analysis of the effectiveness of a

particular project or program in achieving is stated objectives.

On the other hand a study in The Hashemite University, Zarqa, Jordan entitled

“Human Capital Planning in Higher Education Institutions: A Strategic Human Resource

Development initiative in Jordan”[3]. The primary purpose of this study is to determine the

status of human capital planning in higher education institutions in Jordan. The results of the

study indicate that based on participants' perceptions, the higher education institutions under

study have a strong level of HCP. Examples of HCP include identifying sources of relevant

employment and workforce data, establishing competency models, training internal talent,

updating and ensuring the accuracy of all job descriptions, and establishing organizational

10

learning practices that encourage employees to engage in lifelong learning. The results also

indicate that there are no significant differences in assessing the status of human capital

planning based on the gender of participants and their university affiliation.

Furthermore, at Higher Education Evaluation Center, Research Institute of Higher

Education, Yunnan University, Kunming 650091, China. A study entitled “Upgrading

knowledge competitiveness is the new mission of higher education [4]” was also conducted by

ZHANG Jian-xin and LIAO Hong-zhi. This paper and study will show that the new mission

of HE is the upgrading of knowledge competitiveness. In order to attain a position in the

knowledge race for East Asia, it needs to support 4 basic ideas: (1) innovation of Higher

Education as the producer of motivity; (2) accumulation of knowledge capital; (3) ability-

building of human resources; and (4) blossom of boundless Higher Education.

The above mentioned studies, policies, and papers are relevant and plays’ significant

contributions that help the researcher to understand and conceptualized more on online

tertiary schools manpower monitoring system. By this literature cited, this will serve as a

proof and will help strengthen the feasibility of the project for its development.

Local Literature

Filipinos as a social being needs to communicate and monitored. It is an essential part

of his existence. Communication and monitoring may take several forms but what is

significant is that we Filipinos have the freedom to express ourselves anytime, anywhere

through the benefit new technologies such as internet.

11

According to Jeanne Austin[5], Internet in the Philippines, like in any other country,

has its own beginning. Its birth dawned on March 1994 when the Philippine Network

Foundation (PHNet), a consortium of private and government institutions, enabled the

Filipinos to be connected live via a 64 kbps link to Sprint in the United States. It was then

considered to be the country’s only public gateway to the Internet.

Prior to this, since 1986, the hobbyists operated the Bulletin Board Systems (BBS). It

soon got connected and formed the local dial up networks. This served as the vehicle for the

development of cyberspace by exposing technically-minded people to the possibilities and

training them in netiquette and online way of life. Consequently, these systems got connected

to international BBS networks, such as Fidonet. This allowed them to receive e-mail and

download shareware programs and informational files.

A year after its birth, in March 1995, the Public Telecommunications Act of the

Philippines was signed into law. It removed the need for value-added service (VAS)

providers to secure a franchise.

Eventually, her in the Philippines under the presidency of President Joseph E. Estrada

a new republic act for any transaction over the web or E- Commerce was signed and

approved. This act is also known as Republic Act No. 8792 - an act providing for the

recognition and use of electronic commercial and non-commercial transactions and

documents, penalties for unlawful use thereof and for other purposes. This act is also known

as Electronic Commerce Act of 2000.

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On the other hand, a research entitled “Environmental education for sustainability in

higher education institutions in the Philippines[6]” was conducted by Angilina P. Galang of

Miriam College, Quezon City, The Philippines. The purpose of this research is to present a

national profile of developments in higher education for sustainable development in the

Philippines and to analyse a new initiative to accelerate Environmental Education for

Sustainable Development (EESD) within academic institutions.

In addition to the importance of the literatures presented, the literatures cited are even

more relevant to this study. With the cited local literatures, it opens up the thought of the

proponent a clearer view on how technology and internet use in the Philippine and what law

local does it governs. The data collected serves as the guide for the development of the

system for this particular study.

Related Studies

The studies presented have the same focus about monitoring system. However, it

differs in the type of business and its process.

Local Related Studies

Chavez [1] “QC to employ electronic monitoring System”. As deterrent to absenteeism

and tardiness, the purpose of the system to provide quality time and service to the public

while serving as an accurate tool to weed out the undesirables at city hall.

Panganiban[2] “Brgy. Monitoring System in Makati” To further reinforce the city's

structure as a first-class city, the purpose of the system is to monitor the five pilot barangays

13

in Makati and serves as the comprehensive electronic database of all relevant information

and operations of each barangay.

Yap & Adorio[3]“School–Based Management: Promoting Special Education Programs

in Local Schools”. The study aimed to promote quality education Elementary level, and

serves as a tool to assess how the local schools in the identified Third Elementary

Education Program (TEEP) schools addressed the issues on (a) access, (b) participation, and

(c) quality in relation to children with special needs. The study also determined how

stakeholders (school principals, teachers, and parents, local governments) evaluated

their programs to include students with special needs and how they saw their schools as

they addressed the needs of all students.

Ambang[4]“Foreign Manpower Monitoring System” The system is a flexible and

comprehensive solution to automate recruitment process right from demand requisition stage,

selection, mobilization to the arrival of workers. 

This system allows our people to be aware of the stages of recruitment process and

thereafter, the information can be extended to provide our clients with information, feedback

or advice that is required.

Certifico, et al [5] ”Students Grade Monitoring System”. The purpose of the system is

to monitor the student grade to determine the academic performance of the students of

Technological Institute of the Philippines.

Foreign Related Studies

14

Nawaz et al[6] “Development of Academic Attendance Monitoring System Using

Fingerprint Identification”. This study aims to monitor the attendance of the students in

maintaining their academic performance using biometric device.

Twine [7]“Attendance Monitoring and the Points-Based System”. This aims to monitor

the attendance of their international. The system is also used as a tool for information

dissemination and updating details of the students.

Nanabirdie [8]“Monitoring Employees in Network”. The purpose of the study is to

monitor the employee activity over the network by using their email and to opened up a

whole new world of privacy issues and ways employees can use and abuse company time.

Aiello [9]” Computer-Based Work Monitoring: Electronic Surveillance and Its

Effects”. The purpose of this research is to intermittently determine and monitor the effects

on performance and behaviors of the employee in their works using computer based

surveillance.

Liu[10] “Employee Tracking System”. The purpose of the study is track down all

activities of their employee including keeping weekly records of employees, viewing

projects, and of the same. The proposed system will provide all groups of employee a valid

user name and password to provide a high level of security.

Synthesis of the State of the Art

15

The related studies and policies cited and presented in the review of the present study

shows many different ways on how to monitor and determine the performance of both

students and employees. Chavez [1] and Panganiban[2] studies are both monitoring system that

ended up to the promotion of quality service to the community. The studies conducted by

Yap & Adorio[3], Certifico, et al [5], Nawaz et al[6], Twine[7] are monitoring system that

monitors the academic performance of students. For the studies conducted by Nanabirdie [8],

Aiello [9], and Liu[10] this are monitoring system used to determine and monitor how effective

and efficient their employee in managing the time and company resources resulting to poor

or good performance evaluation of the employee. And lastly the study of Ambang [4] he uses

monitoring system as a tool for comprehensive and flexible solution to automate recruitment

process in the Philippines.

Gap Bridge of the Study

The reviewed and presented related literature and studies had shown that similar

studies on monitoring had been developed and adopted but gaps are evidently existing and

found. The proposed online tertiary schools manpower monitoring system tends to monitor

the academic qualifications and performance of the faculty line-up of all HEI’s her in the

region to assure that our region has a highly competitive HEI’s that will produce a highly

qualified, competent and competitive graduates that will fill the world wide manpower

demand of today. This is the gap that this study attempts to bridge.

Notes

16

[1] “Monitoring Faculty Teaching Workloads”, The UNC Policy Manual 400.3.4. Adopted: 12 April 1996. Amended: 7 March 2001 Retrieved August, 25, 2011 Retrieved from http://www.northcarolina.edu/policy/index.php?pg=vs&id=393

[2] Fottler, Myron D. “Manpower Project Monitoring and Program Evaluation”, A Human Resource Management Course Monograph, No 1 in a Series. Nov 75. Retrieved August, 25, 2011 Retrieved from http://www.eric.ed.gov/PDFS/ED124866.pdf

[3] Samer Khasawneh, (2011) "Human capital planning in higher education institutions: A strategic human resource development initiative in Jordan", International Journal of Educational Management, Vol. 25 Iss: 6, pp.534 – 544 Retrieved August, 28, 2011 Retrieved from http://www.emeraldinsight.com/journals.htm?articleid=1949364& show=abstract

[4] Zhang Jian-xin, LIAO Hong-zhi, “Upgrading knowledge competitiveness is the new Mission of higher education”, US-China Education Review, ISSN 1548-6613, USA Volume 7, No.10 (Serial No.71) Retrieved August, 28, 2011 Retrieved from http://www.eric.ed.gov/PDFS/ED514782.pdf

[5] Jean Austin, “Evolution of the Internet in the Philippines”, June 21, 200 Retrieved August, 28, 2011 Retrieved from http://scienceray.com/technology/information/the-evolution-of-the-internet-in-the-philippines/

[6] Angelina P. Galang, (2010) “Environmental education for sustainability in higher education institutions in the Philippines”, International Journal of Sustainability in Higher Education, Vol. 11 Iss: 2, pp.173 – 183 Retrieved August, 30, 2011 Retrieved from http://www.emeraldinsight.com/journals.htm?articleid=1853176&show=abstract

[7] “Review of Related Literature”, Review of Related Literature Retrieved August, 25, 2011 Retrieved from http://www.oppapers.com/essays/Review-Of-Related-Literature/ 397853?topic

[8] “Manpower Deployment Monitoring”, White Glove Retrieved September 5, 2011 Retrieved from http://whiteglove.com.my/index.php?option=com content task

[9] Yap and Adorio, “Education Quarterly”, School–Based Management: Promoting Special Education Programs in Local Schools, December 2008, 66 (1), 50-70 U.P. College of Education Retrieved September 5, 2011 Retrieved from http://journals.upd.edu.ph/ index.php/edq/article/viewFile/1564/1513

[10] “Manpower Deployment”, White Glove Retrieved September 13, 2011 Retrieved from http://whiteglove.com.my/index.php?option=com content task

17

[11] “Performance Measurement: Local Level”, Performance Measurement Studies Retrieved September 18, 2011 Retrieved from http://www.adb.org/Documents/Studies/ Performance-Measurement-Local-Level/pmll-2.pdf

[12] Tabassam Nawaz, et. al., “IJCSNS International Journal of Computer Science andNetwork Security” Development of Academic Attendance Monitoring System Using Fingerprint Identification, VOL.9 No.5, May 2009 Retrieved September 18, 2011 Retrieved from http://paper.ijcsns.org/07_book/200905/20090520.pdf

[13] Chris Twine, “GSMB.09.03.06”, Attendance Monitoring and the Points-Based System, January 2009 Retrieved September 25, 2011 Retrieved from http://www.graduateschool. bham.ac.uk/staff/GSMB.09.03.06_PBS.pdf

[14] “Monitoring Employees On Networks”, Term Paper On Monitoring Employees Networks Retrieved September 19, 2011 Retrieved from http://www.cyberessays.com/ Term-Paper-on-MOnitoringEmployeesONetworks/14416/

[15] John R. Aiello, “Wiley Online Library”, Computer-Based Work Monitoring: Electronic Surveillance and Its Effects , 31 July 2006, Retrieved September 20, 2011 Retrieved from http://onlinelibrary.wiley.com/doi/10.1111/j.1559- 1816.1993.tb01100.x/abstract

[16] Felix Davila et. al., "Employee Tracking System" Retrieved September 20, 2011 Retrieved

from http://www2.cs.uh.edu/~svenkat/COSC4318Spring97/projects/EmpTrackSys.html

18

CHAPTER III

Technical Background

This chapter presents the discussion on the methodology to be used in developing the

system, resources needed for the project development including stakeholders, technical

resources, project constraints and cost analysis and benefits.

Methodology

The proposed system will adopt the Dynamic System Development Methodology

(DSDM)[1]. As the name suggests this methodology includes the following iterative stages

and processes:

a. Feasibility Study

In this phase, the problem of the current system is defined and the technical feasibility

of the desired application is verified and determines if the project is feasible or not.

b. Business Study

In this phase, the overall system requirements including the physical and logical

requirements to develop the proposed system are specified and identified. During this

stage, the characteristic of current monitoring system adopted by the target

respondent is to be studied. Issues and problems encountered are determined, from

this new standards for quality control of activities throughout the development

process are set.

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c. Functional Model Iteration

In this stage, the researcher will convert the issues and problems encountered using

the current system into functional prototype by constructing the solution in a form of

source code and algorithm, graphical user interfaces together with the corresponding

database structure. In this stage, a new framework and system will be introduced,

checking its function to assure that it follows the standard set during the business

study stage.

d. Design and Build Iteration

In this stage, the researcher will test and check the functional and non-functional,

physical and logical requirements that need to be in the tested are determined and a

new testing design that will satisfy the user needs will be design and developed and

testing it to insure that a new updated solution was developed.

e. Implementation

Implementation is the last and final development stage in this methodology. In this

phase the users are trained and the system is actually put into the operational

environment, all design, solutions are properly documented.

Resources

In the realization of the proposed project, the researcher considered the following key

resources their interest, involvement, and influence in the development of the

proposed study.

A. Stakeholders

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Commission on Higher Education (CHED) RO V – The CHED RO V will serve as

the target main stakeholder and client of this study, where in all standards and

policies set on the project development are based on the standard and policies

of CHED RO V.

CHED RO V Staff - the CHED RO V authorized staff will be responsible for

monitoring the academic qualification of all faculty line-up of all HEIs found

in the region. The CHED RO V staff is also responsible in determining if the

goal and standard set was achieved by the proposed system.

Higher Educational Institutions – The HEIs are the institutions who will comply with

the new system and policy of CHED RO V during the implementation of the

proposed system. The evaluation of the proposed system to the HEIs may be

affected by the quality of graduates does the HEI’s is producing.

Faculty – The HEI’s faculties are the one that will comply and meet the requirements

and standards of the HEs. Their academic qualification will be monitored

using the system and will reflect the quality of education does their parent

HEIs are rendering and serving to our community.

B. Technical Resources

Resources in system development play a vital role in the realization of the

proposed system. The researcher considers the following key resources in the

realization of the proposed system:

21

Hardware Resources

Desktop Computers:

A. One (1) Computer to be used as the server where in all files needed by the

proposed system are stored and all access to the system takes place. With

the following specifications:

Processor : Intel® Core 2 Quad i7

Memory : 4GB DDR3 Memory

Hard Disk : 1TB 7200RPM SATA Hard Drive

Optical Drive: AOpen 24x Dual Layer DVD-RW Drive Sata

Monitor : LED Qube 18.5" DVI monitor

650W Power Supply

PS2 Mouse and Keyboard

AVR-350W

B. Two (2) Client PCs - to use by CHED RO V authorized user for checking

and testing the functionalities of the proposed system during its

implementation period. With the following technical specifications:

Processor : AMD Athlon II X2 255 (3.1GHz, 2MB L2 Cache, 65Watts,

Socket AM3 ) Motherboard : MSI NF725GM Motherboard

Memory : 2GB DDR3 Memory

Hard disk : 500Gb Sata Hard Disk Drive

22

PS2 Mouse and Keyboard

Monitor :15.6” LED Monitor

AVR 500 watts

C. Printer (1) – to be used for documentation purposes during the testing,

development and implementation period of the proposed study.

D. Uninterruptible Power Supply (UPS) – to be used as power backup to

ensure and avoid hardware and software failure.

Software Resources

PHP- tool be used as the scripting language in the development of the logical designs

of the proposed system.

MYSQL-Database management system tool to use for the proposed system, this will

serve as the storage area of all pertinent data required in the proposed system.

C. Time Constraint

The proposed system shall be developed and implemented within a period of

one (1) year. The first quarter of the year will be devoted to the project study; in this

period, the researcher will determine if the proposed system is feasible or not. After

determining that the project is feasible, the needed system requirements and

functionalities are determined and tested to ensure the correctness of the determined

system standards and requirements. The fifth and seventh months of the year will be

23

devoted to the development realization of the proposed system based on the standard

and requirements set and agreed upon during the conduct of the business study. The

Eight to tenth months will be devoted on testing and checking the solution including

the physical and logical structure of the proposed system and testing and checking the

prototype to ensure the it follows and achieve the goals set and a revision is made

possible to a specific functionality if it does not accurately perform the function as it

should perform. The last remaining months of the year well be devoted to the

implementation and evaluation of the proposed system, the implementation period of

the system may vary on the desire and willingness of CHED RO V to implement the

system.

The project development time frame is shown and reflected in the table below.

Table IProject Development Time Frame

ACTIVITY

MONTH

1 2 3 4 5 6 7 8 91

0

1

1

1

2

StudyFeasibility Study

Business Study

Functional Model Iteration

Design and Build Iteration

Implementation

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D. Cost and Benefits Analysis

To determine the economic feasibility of the study Cost/Benefit Analysis is

required. The Analysis and comparison of the costs and benefits will help the

proponent target client in making a decision whether investing and adopting of a new

system will be beneficial.

Development Cost

The development costs are those that are incurred during the software

engineering process and implementation of the new system. These include hardware,

software, project, training and parallel run costs and the like.

Table II, shows the domain name cost in the Philippines.

Hosting Company Domain name extension Registration/Year Renewal

www.web.com.ph[2] .net.ph 1,100.00 1,100.00

www.philhosting.net[4] .net.ph 1,800.00 1,800.00

www.solidhosting.ph[6] .net.ph 1,500.00 1,500.00

Table II

Domain Name Cost

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Table III

Web Hosting Cost

Web Hosting Company Hosting Type Registration/Year

www.web.com.ph[3] Supreme 5,000.00

www.philhosting.net[5] Unlimited 5,400.00

www.solidhosting.net[7] Professional 2,800.00

Table III shows the web hosting cost in the Philippines. The researcher

selected solidhosting.net to be the company to host the proposed system not only

because it belongs to the top 10 domain and web hosting companies her in the

Philippines for 2011[8] and it offers cheaper web hosting cost, the reason of choosing

it because it also meet the standards and requirements set and needed for the

development and implementation of the proposed system.

Training Cost

The training cost is the cost for training and systems orientation about the

functionalities of the new proposed system.

Snack @150 / person approx. 150 HEIs Authorized Staff Php 22, 500.00

Snack @ 250 / per approx 5 CHED RO-V IT Staff 1, 250.00

Total Training Cost Php 23,750.00

26

Cost Benefits Analysis

Cost for the proposed system (Figures in Php Peso)

YEARCost Category 1 2 3 4 5

Development Cost a.Web Hosting Fee 2,800 3,300 3,800 4,300 4,800 b. Domain Name Fee 1,500 2,000 2,500 3,000 3,500 c. Training Costs 23,750 0 0 0 0Hardware/Software Cost a. Hardware

1. Server PC(1) [9] 45,148.00

0 0 0 02. Client PCs(2) [10] 16,880.0

00 0 0 0

3. Printer(1)Canon Pixma MP497[11]

4,495.00 0 0 0 04. UPS(APC Back-UPS ES

500VA)[12]2,848.00 0 0 0 0

b. Software 1. Microsoft Windows Server

2008[13]38,

888.000 0 0 0

2. Windows XP Professional SP3[14]

3,500.003. PHP 0 0 0 0 04. MYSQL 0 0 0 0 0

Maintenance 0 2,000 3,000 4,000 5,000Supplies 10,000 12,000 14,000 16,000 18,000Cost at year end 149,809.

0019,300.00 23,300.00 27,300.00 31,300.00

Cumulative costs 149,809.00 188,409.00 211,709.00 239,009.00 270,309.00

Table IVCost Benefits Analysis

Proposed System Benefits

The primary purpose of this project is to eventually produce a highly competitive and

quality graduate that will qualify and fill the manpower demand of today. This will be made

possible through the proposed system that will provide easy, economical and quick access for

27

HEIs to store, update and retrieve the manpower line-up and academic qualification of their

faculty. It will mitigate effort, risk, time, and financial resources in travelling to submit their

faculty line-up and qualifications, and to verify that there is no duplication with other HEIs.

For the CHED RO V, the proposed project will in time extend their hands and help

HEIs in the region to alleviate effort, risk, time and financial resources to comply with the

standards and requirements set by CHED RO V, and in return this will provide them a

speedy monitoring of faculty academic qualification and HIEs standards in the most

economical way.

28

Definition of Terms

Design - Realization of a concept or idea into a configuration, drawing, model, mould,

pattern, plan or specification (on which the actual or commercial production of an

item is based) and which helps achieve the item's designated objective(s).

Implementation - the act of accomplishing some aim or executing some order.

Iteration - The process of repeating a set of instructions a specified number of times or until a

specific result is achieved.

Methodology- A system of broad principles or rules from which specific methods or

procedures may be derived to interpret or solve different problems within the scope of

a particular discipline. Unlike an algorithm, a methodology is not a formula but a set

of practices.

Online Tertiary School Manpower Monitoring System- is a system that can be used by

Commission on Higher Education Region V in monitoring the quality education thus

a HEIs manpower is delivering.

Prototype - Pre-production model of a product, engineered for full service test. Changes

based on test results are incorporated into the prototype which undergoes the same

tests again. On achieving the desired results, the product is approved for volume

production.

Stakeholder - A person, group, or organization that has direct or indirect contribution or

benefits of the study.

29

Notes

[1] “Dynamic Systems Development Method”, Wikipedia: Dynamic Systems Retrieved May 13, 2012 Retrieved from http://en.wikipedia.org/wiki/Dynamic_systems_development_ method

[2] “Web Domain”, Web Hosting at Web.com Retrieved May 13, 2012 Retrieved from http://www.web.com.ph/domain.php

[3] “Web Hosting”, Web Hosting at Web.com Retrieved May 13, 2012 Retrieved from http://www.web.com.ph/hosting.php

[4] “Web Hosting: Domain” Philippine Web Hosting Services Retrieved May 13, 2012 Retrieved from http://www.philhosting.net/domain.html?check=1

[5] “Web Hosting” Philippine Web Hosting Services Retrieved May 13, 2012 Retrieved from http://www.philhosting.net/hosting.html?check=1[6] “Web Hosting: Domain” Solid Hosting Retrieved May 13, 2012 Retrieved from http://solidhosting.ph/domain.php[7] “Web Hosting: Domain” Solid Hosting Retrieved May 13, 2012 Retrieved from http://solidhosting.ph/hosting.php

[8] “Product Category”, At PC Corner Retrieved May 15, 2012 Retrieved from http://www.pccorner.com.ph/products.do?action=showproductdetail&typeid=31&categoryid=146&productid=4465

[9] “Desktop Package: Price” Sulit.com Retrieved May 15, 2012 Retrieved from http://www.sulit.com.ph/index.php/view+classifieds/id/3954743/QUBE+SHUTTLE++Shuttle+SX58J3++++Core++i7+Intel+++DESKTOP++PACKAGE?referralKeywords=intel+i7+desktop

[10] “Philippine Top Web Hosting”, Web Hosting Retrieved May 15, 2012 Retrieved from http://www.webhosting.info/webhosts/tophosts/Country/PH

[11] “All-In-One-Printers”, VillMan: Price Retrieved May 15, 2012 Retrieved from http://villman.com/Category/All-In-One-Printers[12] “UPS-AVR”, VillMan: Price Retrieved May 15, 2012 Retrieved from http://villman.com/

Category/UPS-AVR[13] “Microsoft Windows Server 2008”, VillMan: Price Retrieved May 13, 2012 Retrieved

from http://www.villman.com/Product-Detail/McrsftWin_Server2008Stand

[14] “Windows XP Professional: Licensed”, VillMan: Price Retrieved May 13, 2012 Retrieved from http://www.sulit.com.ph/index.php/classifieds+directory/q/windows+xp+license