item no:5.1 - shire of morawa » home€¦ · web viewa status report on progress of items...

MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD IN THE

COUNCIL CHAMBERS ON Tuesday 12th February 2013

1. OPENING

1.1 DECLARATION OF OPENING

The Shire President welcomed all in attendance and declared the meeting open at 15.00pm.

1.2 RECORDING OF THOSE PRESENT

Cr K J Chappel PresidentCr D J Coaker Deputy President Cr G R NorthCr D S CarslakeCr D S AgarCr M J ThorntonCr K P Stokes

Mr D G Williams Acting Chief Executive Officer Mrs W J Gledhill Manager Accounting & Finance

1.3 RECORDING OF APOLOGIES

Nil

1.4 LEAVE OF ABSENCE

Nil

1.5 ANNOUNCEMENTS BY PRESIDENT WITHOUT DISCUSSION

Nil

1.6 VISITORS TO THE MEETING

Nil

2. PUBLIC QUESTION TIME

3. DECLARATIONS OF INTEREST

Cr K P Stokes declared an interest in Item 8.2.2 – Karara Mining Ltd Community Health Fund Primary Care Health Services being a Share Holder of Karara Mining Ltd.

Shire of Morawa: Minutes of the Ordinary Meeting of Council held Tuesday12th February 2013

4. PREVIOUS MINUTES

4.1 Confirmation of Minutes 20th December 2012 – Ordinary Council Meeting

Moved: Cr M J ThorntonSeconded: Cr K P Stokes

That the Minutes of the Ordinary Meeting of Council held on 20 th December 2012 be confirmed.

CARRIED 7/0


INTRODUCTION

A status report on progress of items requested by Council from previous meetings will be provided each month for Councillor’s information.

OFFICER’S RECOMMENDATIONS

It is recommended that:

The Status Report submitted to 12th February 2013 Meeting be received.

COUNCIL RESOLUTION

Moved: Cr D S CarslakeSeconded: Cr G R North

That the Status Report submitted to 12th February 2013 Meeting be received.

CARRIED7/0


Item No: 5.1Subject: Status ReportProponent: Acting Chief Executive OfficerSignature of Officer:Signature of CEO:File Number: VariousVoting Requirements: Simple Majority

Item No: 6.1Subject: Accounts Due for Payment Proponent: Finance OfficerSignature of Officer:Signature of CEO:File No: ADM 0135Voting Requirements: Simple MajorityMeeting Date: 12 February 2013

INTRODUCTION

A list of accounts is attached for all payments made for the month of December 2012.

COMMENT

Nil

FINANCIAL IMPLICATIONS

As per list of accounts

POLICY IMPLICATIONS

Nil

STRATEGIC IMPLICATIONS

Nil

OFFICER’S RECOMMENDATION

It is recommended that the list of accounts paid by the Chief Executive Officer under designated authority, represented by:

- Municipal EFT Payment Numbers EFT4488 to EFT4600 inclusive, amounting to $571,945.46;

- Municipal Direct Debit Payments Numbers DD2564.1, DD2817.1, DD2913.1, DD2915.1, DD2917.1, DD2919.1, DD2923.1, DD2926.1, DD2937.1, DD2939.1, DD2957.1 & DD5959.1 amounting to $20,704.34;

- Municipal Cheque Payments numbered 10736 to 10759 totalling $66,188.48;- Payroll for December 2012

05/12/2012- $48,761.2819/12/2012- $48,910.30

Be endorsed.


COUNCIL RESOLUTION

Moved: Cr K P StokesSeconded: Cr D S Carslake

That the list of accounts paid by the Chief Executive Officer under designated authority, represented by:


- Municipal Direct Debit Payments Numbers DD2564.1, DD2817.1, DD2913.1, DD2915.1, DD2917.1, DD2919.1, DD2923.1, DD2926.1, DD2937.1, DD2939.1, DD2957.1 & DD5959.1 amounting to $20,704.34;

- Municipal Cheque Payments numbered 10736 to 10759 totalling $66,188.48;- Payroll for December 2012

05/12/2012- $48,761.2819/12/2012- $48,910.30

Be endorsed.CARRIED7/0


Item No 6.2Subject: Reconciliations December 2012Proponent: Manager Accounting & Finance Signature of CEOFile No: ADM 0189Voting Requirements: Simple MajorityMeeting Date: 12th February, 2013

INTRODUCTION

Local Government (Financial Management) Regulation 34 (1)(a) states that a Local Government must prepare financial statements monthly.

OFFICER’S COMMENT The Shire of Morawa’s financial position is as follows:-

BANK BALANCES

The Bank Balances as at 9th January, 2013:-

Municipal Account $201,978.84- Trust Account $ 15,789.41- Business Telenet Saver (Reserve) $7,942,520.42- WA Treasury O/Night Facility (Super Towns) $3,155,519.06

BANK RECONCILIATION BALANCES

The Bank Reconciliation Balances for 31st December, 2012 with a comparison for 31st December, 2011 is as follows:

2011 2012

Municipal Account # $2,332,646.93 $231,889.08

Trust Account $22,299.60 $15,789.17

Reserve Account $5,376,662.68 $11,078,197.16

Transfer of Funds

$400,000 from SuperTowns Revitalisation Reserve to Municipal Fund 19th

September, 2012. $100,000 from Economic Development Reserve to Community Development

Reserve 9th November, 2012 (as per 2012/2013 Budget) $100,000 from Municipal Fund to Leave Reserve 9th November, 2012 (as per

2012/2013 Budget)


$52,505.39 from Municipal Fund to Plant Reserve 9th November, 2012 – 1st quarter of Plant Depreciation Costs (as per 2012/2013 Budget)

$749,153 from Community Development Reserve to Future Funds Reserve 9th

November, 2012 (as per 2012/2013 Budget) $200,000 from Municipal Fund to Unspent Grants/Contributions Reserve 9th

November, 2012 – Contribution received from Morawa Community Care for construction of Aged Persons Units.

$100,000.00 from Plant Reserve Fund to Municipal Fund 20th December, 2012 for Purchase of Mechanics Vehicle and Bobcat (as per Budget)

RESERVE ACCOUNT

As at 31st December, 2012, Reserve Funds of $11,078,197.16 are invested with Bank of Western Australia in the Gold Cash Management Account ($7,922,678.10), and the WA Treasury O/Night Facility (Super Towns) – ($3,155,519.06). Breakdown for December 2012 with a comparison for December 2011 is as follows:-

2011 2012

Sports Reserve $0.00 $864,444.96

Land & Building Reserve $341,102.94 $4,832.74

Plant Reserve $919,437.08 $621,293.92

Leave Reserve $82,459.19 $186,031.56

Economic Development Reserve $422,271.26 $99,537.39

Sewerage Reserve $409,244.33 $486,598.88

Unspent Grants & Contributions Reserve $965,026.29 $236,766.60

Community Development Reserve $854,372.52 $2,567,871.04

Water Waste Management Reserve $64,545.03 $67,121.32

Future Funds Reserve $1,228,442.17 $2,028,733.45

Morawa Community Trust Reserve $89,761.87 $59,656.69

Aged Care Units Reserve $0.00 $364,671.10

Transfer Station Reserve $0.00 $335,117.85

S/Towns Revitalisation Reserve $0.00 $2,647,069.86

ST Solar Thermal Power Station Reserve $0.00 $508,449.20

Total $5,376,662.68 $11,078,197.16

STATUTORY ENVIRONMENT

Local Government Act 1995 and Local Government (Financial Management) Regulations

POLICY IMPLICATIONS

NilShire of Morawa: Minutes of the Ordinary Meeting of Council held Tuesday12th February 2013

FINANCIAL IMPLICATIONSAs presented

STRATEGIC IMPLICATIONSNil


It is recommended that the bank reconciliation report for 31st December, 2012 be received.

COUNCIL RESOLUTION


That the bank reconciliation report for 31st December, 2012 be received.

CARRIED7/0


Item No 6.3Subject: Monthly Financial StatementsProponent: Manager Accounting & FinanceSignature of Officer:Signature of CEOVoting Requirements: Simple MajorityMeeting Date: 12th February, 2013

INTRODUCTION

Local Government (Financial Management) Regulation 34(1)(a) states that a Local Government must prepare financial statements monthly.

COMMENT

The December Financial Activity Report which includes the Variance Report and Schedules 2 to 14 as supporting documentation is presented as a separate document for Council to peruse and receive as being received. STATUTORY ENVIRONMENT

Local Government Act 1995 Section 6.4 and Local Government (Financial Management) Regulations 1996 Section 34


As presented


No strategic implications


The Statements of Financial Activity Reports for the period ending31st December, 2012.

Variance Report for the period ending 31st December, 2012. Schedules 2 to 14 for the period ending 31st December, 2012

Be Received. COUNCIL RESOLUTION


The Statements of Financial Activity Reports for the period ending31st December, 2012.

Variance Report for the period ending 31st December, 2012. Schedules 2 to 14 for the period ending 31st December, 2012

Be Received. CARRIED7/0


Item No: 6.4Subject: Accounts Due for Payment Proponent: Finance OfficerSignature of Officer:Signature of CEO:File No: ADM 0135Voting Requirements: Simple MajorityMeeting Date: 12 February 2013

INTRODUCTION

A list of accounts is attached for all payments made for the month of January 2013.

COMMENT

Nil


As per list of accounts

POLICY IMPLICATIONS

Nil


Nil


It is recommended that the list of accounts paid by the Chief Executive Officer under designated authority, represented by:


- Municipal Direct Debit Payments Numbers DD2979.1, DD2981.1, DD2983.1, DD2985.1, DD2987.1, DD2990.1, DD2992.1, DD2994.1, amounting to $15,179.07;

- Municipal Cheque Payments numbered 10760 to 10781 totalling $15,301.74;- Payroll for January 2013

02/01/2013 - $46,859.7717/01/2013 - $47,998.9330/01/2013 - $48,056.80

Be endorsed.


COUNCIL RESOLUTION


That the list of accounts paid by the Chief Executive Officer under designated authority, represented by:


- Municipal Direct Debit Payments Numbers DD2979.1, DD2981.1, DD2983.1, DD2985.1, DD2987.1, DD2990.1, DD2992.1, DD2994.1, amounting to $15,179.07;

- Municipal Cheque Payments numbered 10760 to 10781 totalling $15,301.74;- Payroll for January 2013

02/01/2013 - $46,859.7717/01/2013 - $47,998.9330/01/2013 - $48,056.80

Be endorsed.

CARRIED7/0


6.5Subject: Reconciliations January, 2013Proponent: Manager Accounting & Finance Signature of CEOFile No: ADM 0189Voting Requirements: Simple MajorityMeeting Date: 12th February, 2013

INTRODUCTION

Local Government (Financial Management) Regulation 34 (1)(a) states that a Local Government must prepare financial statements monthly.

OFFICER’S COMMENT The Shire of Morawa’s financial position is as follows:-

BANK BALANCES

The Bank Balances as at 4th February, 2013:-

Municipal Account $209,984.58- Trust Account $ 18,660.18- Business Telenet Saver (Reserve) $7,945,942.77- WA Treasury O/Night Facility (Super Towns) $3,163,424.99

BANK RECONCILIATION BALANCES

The Bank Reconciliation Balances for 31st January, 2013 with a comparison for 31st January, 2012 is as follows:

2013 2012

Municipal Account # $169,821.49 $505,986.44

Trust Account $18774.18 $23,498.95

Reserve Account $11,089,795.41 $7,356784.97

Transfer of Funds

$400,000 from SuperTowns Revitalisation Reserve to Municipal Fund 19th

September, 2012. $100,000 from Economic Development Reserve to Community Development

Reserve 9th November, 2012 (as per 2012/2013 Budget) $100,000 from Municipal Fund to Leave Reserve 9th November, 2012 (as per

2012/2013 Budget)


$52,505.39 from Municipal Fund to Plant Reserve 9th November, 2012 – 1st quarter of Plant Depreciation Costs (as per 2012/2013 Budget)

$749,153 from Community Development Reserve to Future Funds Reserve 9th

November, 2012 (as per 2012/2013 Budget) $200,000 from Municipal Fund to Unspent Grants/Contributions Reserve 9th

November, 2012 – Contribution received from Morawa Community Care for construction of Aged Persons Units.

$100,000.00 from Plant Reserve Fund to Municipal Fund 20th December, 2012 for Purchase of Mechanics Vehicle and Bobcat (as per Budget)

$16,150.00 from Unspent Grants/Contributions Reserve to Municipal Fund 23rd

January, 2013 for Dry Seasons Grant expended.

RESERVE ACCOUNT

As at 31st January, 2013, Reserve Funds of $11,089,795.41 are invested with Bank of Western Australia in the Gold Cash Management Account ($7,945,942.77), and the WA Treasury O/Night Facility (Super Towns) – ($3,163,424.99). Breakdown for January 2013 with a comparison for January 2012 is as follows:-

2012 2013

Sports Reserve $0.00 $866,609.96

Land & Building Reserve $342,553.71 $4,844.84

Plant Reserve $967,097.78 $622,849.95

Leave Reserve $82,809.91 $186,497.48

Economic Development Reserve $424,067.25 $99,786.68

Sewerage Reserve $410,984.91 $487,817.57

Unspent Grants & Contributions Reserve $632,176.48 $221,209.58

Community Development Reserve $3,108,464.80 $2,574,302.26

Water Waste Management Reserve $64,819.55 $67,289.43

Future Funds Reserve $1,233,666.94 $2,033,814.41

Morawa Community Trust Reserve $90,143.64 $59,806.09

Aged Care Units Reserve $0.00 $335,957.15

Transfer Station Reserve $0.00 $365,585.02

S/Towns Revitalisation Reserve $0.00 $2,653,702.00

ST Solar Thermal Power Station Reserve $0.00 $509,722.99

Total $7,356,784.97 $11,089,795.41


Local Government Act 1995 and Local Government (Financial Management) Regulations

POLICY IMPLICATIONSShire of Morawa: Minutes of the Ordinary Meeting of Council held Tuesday12th February 2013

Nil

FINANCIAL IMPLICATIONSAs presented

STRATEGIC IMPLICATIONSNil


It is recommended that the bank reconciliation report for 31st January, 2013 be received.

COUNCIL RESOLUTION


That the bank reconciliation report for 31st January, 2013 be received.

CARRIED7/0


Item No 6.6Subject: Monthly Financial StatementsProponent: Manager Accounting & FinanceSignature of Officer:Signature of CEOVoting Requirements: Simple MajorityMeeting Date: 12th February, 2013

INTRODUCTION

Local Government (Financial Management) Regulation 34(1)(a) states that a Local Government must prepare financial statements monthly.

COMMENT

The January Financial Activity Report which includes the Variance Report and Schedules 2 to 14 as supporting documentation is presented as a separate document for Council to peruse and receive as being received. STATUTORY ENVIRONMENT

Local Government Act 1995 Section 6.4 and Local Government (Financial Management) Regulations 1996 Section 34


As presented


No strategic implications


The Statements of Financial Activity Reports for the period ending31st January, 2013.

Variance Report for the period ending 31st January, 2013 Schedules 2 to 14 for the period ending 31st January, 2013

Be Received. COUNCIL RESOLUTION


The Statements of Financial Activity Reports for the period ending31st January, 2013.

Variance Report for the period ending 31st January, 2013 Schedules 2 to 14 for the period ending 31st January, 2013

Be Received.

CARRIED7/0


BACKGROUND INFORMATION

The Morawa Community Care Aged Care Units were originally a rateable entity until the Old Hospital became part of the Perenjori/Morawa Health Service Incorporated in 2009. This put both the Hospital and the Aged Care Units on the one Location which is technically non rateable due to it being a State Entity. (We are still waiting to have the land formally transferred into Crown Land vested under management of WA Health Services used for Health Purposes to formally acknowledge this).

OFFICER’S COMMENTS

As there has been no formal notification of changes to the land staff have been raising the rates on the Aged Care Units. Given that the land has been deemed non rateable since the Aged Care Units became part of the Perenjori/Morawa Health Services Incorporated, the Morawa Community Care have requested that the rates raised on the Aged Care Facilities be written off with the understanding that the fees and charges for rubbish removal and sewerage fixtures are still to be paid.

Total Rates Levied is $23,235.69 over three years as set out below:

2011 $ 1,502.65 2012 $ 1,639.76 2013 $16,385.86 – Valuation increase) and Interest $3,707.42.

Total Sewerage Levied over the three years is $25753.40

2011 $ 2,130.52 2012 $ 2,237.02 2013 $21,385.86 – Valuation increase)

(The total Rates Bill is currently $59,692.53 with recommendation for write-off being $48,989.09).

STATUTORY REQUIREMENTS

Local Government Act 1995 section 6.12 (c) Power to defer, grant discounts, waive or write off rates.

POLICY IMPLICATIONS

Nil


Item No: 6.7Subject: Rates Write Off

L427 Yewers Road, Morawa(Morawa Community Care)

Proponent: Manager Accounting & Finance Signature of Officer:Signature of CEOVoting Requirement: Absolute MajorityMeeting Date: 12th February, 2013


Whilst the rate/sewerage reduction of $48,989.09 will improve the current Debt Recovery Ratio it will have an impact on the rates income.


The land is to be transferred to Crown Land for vesting under the WA Health Services for the purpose of the Perenjori/Morawa Health Service Incorporated and is deemed as a non-rateable property.


That Council authorise the outstanding Rates/ Interest of $23,235.69 and the Sewerage Levies of $25,753.40 on A280 (L427 Yewers Road, Morawa in name of Morawa Community Care be written off, and that the Shire of Morawa recognises that the land is considered Crown Land vested in WA Health Services for the purpose of the Perenjori/Morawa Health Service Incorporated and is therefore deemed non-rateable.

COUNCIL RESOLUTION

Moved: Cr D J CoakerSeconded: Cr M J Thornton

That Council authorise the outstanding Rates/ Interest of $23,235.69 and the Sewerage Levies of $25,753.40 on A280 (L427 Yewers Road, Morawa in name of Morawa Community Care be written off, and that the Shire of Morawa recognises that the land is considered Crown Land vested in WA Health Services for the purpose of the Perenjori/Morawa Health Service Incorporated and is therefore deemed non-rateable.

CARRIED by ABSOLUTE MAJORITY 7/0


INTRODUCTION

A list of outstanding rate debtors for the period ending 31st December 2012, is submitted to Council as is required at the end of each quarter.


Rate notices were issued on the 28th August 2012 total amount raised was $1,935,034.63As at 31st January 2013 $1,524,896.98 has been paid.

Currently $451,906.32 is outstanding in rate debtors.

The below list of properties have been sent to CS Legal for debt collecting which proceedings have commenced.

A 401 Lot 1701 Street Rd $96,186.76 CS LegalA 49 7 Evans Street $1,267.98 CS LegalA 61 19 Valentine Street $3,545.63 CS LegalA 85 3 Croot Street $2,063.79 CS LegalA 149 10 Valentine St $7,370.33 CS LegalA 152 12 Valentine St $3,452.55 CS LegalA 158 28 Grove Street $9,376.38 CS LegalA 180 22 Grove St $5,088.34 CS LegalA 233 27 Richter Ave $3,450.63 CS LegalA 235 42 Richter Ave $4,255.20 CS Legal

A 324 1 Solomon Tce $5,773.63 CS Legal Selling up process has commenced. The property has been advertised, as per the Act.

A 325 21 Solomon Tce $11,955.53 CS LegalA 622 3 Manning Road $2,749.31 CS LegalA 674 1 Manning Road $2,749.31 CS LegalA 736 Lot 7150 James Road $3,052.17 CS Legal

$162,337.54


Item No: 6.8Subject: Outstanding Rates DebtorsProponent: Senior Administration OfficerSignature of Officer:Signature of CEO:File Number: ADM 0055Voting Requirements: Absolute MajorityDate: 12th February 2013

Outstanding properties

July 2012 138 properties $ 312,210.64August 2012 Rates were raised $1,935,034.63September 2012 91 properties $ 857,076.45 * *October 2012 161 properties $ 548,413.82November 2012 137 properties $ 485,398.61December 2012 113 properties $ 451,906.32January 2013 104 properties $ 410,137.65

** Rates on properties were not outstanding until 2nd October 2012.

Break Down of Outstanding Rates as at 31st January 20131 Centa Pay 1 $9,066.3615 having legal action 15 $162,337.5411 late instalment interest 11 $956.282 Interest Late payment 2 $51.873 Maybe Declared Bankrupt 3 $22,051.2710 payment plans 10 $30,510.4215 receiving payments with no payment plan 15 $16,372.437 Pensioners – have till the 30th June to pay 7 $12,015.101 settlements 1 $171.883 Other Arrangement 3 $6,323.251 was paying stopped due to death in family 1 $2,060.0224 current years debt 24 $62,208.643 mining tenements 3 $17,548.551 Hospital Separate Agenda Item 1 $59,158.311 Deferred no longer entitled must payback 1 $1,315.081 deferred settlement – Auditors Report Needed 1 $937.291 deceased estate property on market 1 $3,522.921 Pastoral lease expired 1 $364.111 payment from 2008 system change over error 1 $151.491 Frostys yard council 1 $1,972.651 Transfer to council 1 $1,079.36


It is recommended that:The Outstanding Rates Debtors report as at 31st January 2013 be received.

COUNCIL RESOLUTION

Moved: Cr K P StokesSeconded: Cr D S Agar

That the Outstanding Rates Debtors report as at 31st January 2013 be received.

CARRIED by ABSOLUTE MAJORITY7/0


INTRODUCTION

A list of outstanding Debtors for the period ending 31st December 2013 is submitted to Council as required at the end of each quarter.

OFFICER’S COMMENTS

As shown on the report there are a number of accounts that have been outstanding over the 90 day period. A full review of the debtors accounts has been conducted prior to the end of December 2013 and followed up with appropriate action as per Councils policy.

Reminder letters sent to:31214 $700.00 debt still outstanding – paying in the new year30527 $620.00 have since paid the debt30089 $620.00 have since paid the debt31128 $2,275.00 have made a payment which has reduced the debt.30517 $4780.00 Senior Administration Officer has been reallocating payments to the

correct Tax Invoices to correct the outstanding debt.

Letter of demand has been sent to 31212 $10,376.00 had till the 31st January 2013 to pay debt.

Debt has been sent to CS Legal for Debt Collecting

Debt Collecting has commenced with CS Legal30503 $15915.00 CS Legal serving a General Procedure Claim, 31106 $47,390.15 is with lawyers30421 $18,585.60 grant acquittal has been completed

Debt request for write off30399 $210.00 has become uneconomical to peruse for the purchase of standpipe water.

STATUTORY REQUIREMENTS

Local Government Act 1995

POLICY IMPLICATIONS

Nil


All outstanding debtors are a cash flow risk to the Shire of Morawa until paid.


Item No: 6.9Subject: Outstanding DebtorsProponent: Senior Administration OfficerSignature of Officer:Signature of CEOVoting Requirement: Simple MajorityMeeting Date: 12th February 2013


Nil


It is recommended that the Outstanding Debtors report as at the 31st December, 2013 be received, with Sundry Debtor 30399 for $210.00 be written off.

COUNCIL RESOLUTION

Moved: Cr G R NorthSeconded: Cr D S Carlake

That the Outstanding Debtors report as at the 31st December, 2013 be received, with Sundry Debtor 30399 for $210.00 be written off.

CARRIED7/0


INTRODUCTION

A Strategic Plan Update and Progress Report is provided each month for Councillors information.



The Strategic Plan Update and Progress Report for the 12th February 2013, Ordinary Meeting be received.

COUNCIL RESOLUTION

Moved: Cr K P Stokes Seconded: Cr D S Agar

The Strategic Plan Update and Progress Report for the 12th February 2013, Ordinary Meeting be received.

CARRIED7/0


Item No: 7.1Subject: Strategic Plan Update and Progress ReportProponent: Acting Chief Executive OfficerSignature of CEO:File Number: VariousVoting Requirements: Simple Majority

INTRODUCTION

The purpose of this report is for Council to approve an out of budget allocation of $63,000.00 towards the construction of a Skate Park in Morawa.

ATTACHMENTS

Convic proposal and Trinity design and quoteBudget for Morawa Skate Park – Morawa Youth Culture


Council resolved at the December 2011 meeting;

COUNCIL RESOLUTION

Moved: Cr D S CarslakeSeconded: Cr D S Agar

That:-

1. Council endorse the design concept and budgeted project cost for a Skate Park in Morawa and the proposed location of the Skate Park (on the eastern side of the vacant block between the Morawa Youth Centre and Morawa Swimming Pool) so that a grant application can be lodged with the preferred funding body, in order to facilitate the initiation of the Morawa Skate Park project.

CARRIED BY ABSOLUTE MAJORITY 6/1

The CYDO completed and submitted a Community Outdoor Spaces Grant application to Lotterywest in August 2012. The application requested an amount of $199, 867.00 towards the construction of a Skate Park in Morawa. The budget included in the application detailed that the Shire of Morawa was willing to contribute $63,000.00 towards the construction costs of the Skate Park.

This amount was not included is the 2012-2013 budget.

On the 14th December the CYDO received confirmation from Lotterywest that the Shire has been successful with the grant application, and Lotterywest had approved the grant amount of $199, 867.00 to the Shire of Morawa.


Item No: 8.1.1Subject: Morawa Skate ParkProponent: Community Youth Development Officer (CYDO)Signature of Officer:File Number:Voting Requirement: Absolute MajorityDate: 31 January 2013

The Shires contribution required is out of budget funds and the funds need to be allocated for the project tenders to be called and the project to proceed. Addition funds have also been allocated towards the project as detailed in the attached budget.

Two proposals have been put forward to the CYDO for possible Skate Park designs in Morawa – one for a steel structure Skate Park, and another for a concrete Skate Park. Both companies have reported that the Morawa Skate Park can be constructed for the cost of $260,000.

Information regarding the budget and designs/proposals from Convic and Trinity Skate Parks has been included as attachments.

OFFICER’S COMMENT

Discussions have been held with the Acting Chief Executive Officer and Manager of Finance. Two options for funding allocation have been provided. The first option is to allocate the funds from the Community Development reserve now or the second option is to ensure the amount is included in the 2013-2014 Budget.

Anecdotal evidence suggests this project has been in the making for a number of years hence the time to move the project forward with allocation of the funding is now.

Council are invited to review the budget and preferred concept design for a Skate Park, taking into consideration the voice of Morawa’s Youth Culture who have stipulated their own needs and requirements throughout the entirety of this project, and the proposed site for the Skate Park.

The proposed concept design for a Morawa Skate Park is also the culmination of a significant amount of engagement and planning with the Morawa Youth Committee

The concrete design is a now preferred option to reduce noise and assist in maintaining the amenity of the area which is located between the Morawa Swimming Pool and Morawa Youth Centre.



POLICY IMPLICATIONS

Nil


Costing’s for the project are based upon the concept designs that have been submitted to Council. Consideration will need to be given to the two proposals that have been put forward. Convics’ proposal includes landscaping of the area (including drinking fountain, connecting paths and seating), however if Convic is not the preferred supplier these landscaping items will need to be taken into consideration in the future, therefore further funds may need to be contributed to these items.



The Shire of Morawa Strategic Plan – Plan for the Future includes the following adopted strategy:-

“Develop a Sport & Recreation Master Plan to encompass Morawa and surrounding Shires”.

RISK MANAGEMENT

Council will be required to erect signage that will stipulate to all participants that they use the facilities at their own risk and Council takes no responsibility for any accidents that may occur whilst using the equipment. It is required that a risk management analysis is completed as a part of the funding specifications that will need to be approved by the Health and Safety Officer. Council will be required to maintain and upkeep the equipment so that it remains in a safe and useable state. This will require regular checks of the equipment by appropriate staff.

Without Council’s contribution the project may not move forward.


It is recommended that:-

Council resolve to allocate out of budget funding of $63,000.00 from the Community Development reserve for the concrete design of a Skate Park to be located between the Morawa Swimming pool and Youth centre.

COUNCIL RESOLUTION

Moved: Cr K P StokesSeconded: Cr D S Agar

That Council resolve to allocate out of budget funding of $63,000.00 from the Community Development reserve for the concrete design of a Skate Park to be located between the Morawa Swimming pool and Youth centre.

AMENDMENT TO THE MOTION

Moved: Cr K J ChappelSeconded: Cr D J Coaker

That Council resolve to allocate out of budget funding of $55,000 from the Community Development Reserve for the concrete design of a Skate Park to be located between the Morawa Swimming pool and Youth Centre with contributions of $7400 from the Morawa Lions Club and $600 funding raising from the Morawa Youth.

CARRIED7/0

The Amendment became the motion and was

CARRIED by ABSOLUTE MAJORITY

7/0


INTRODUCTION

The purpose of this report is for Council to re-nominate four (4) nominees to the Development Assessment Panels (DAP) to represent the Shire of Morawa on the Midwest Joint Development Assessment Panel as prescribed under Approval and Related Reforms (No4) Planning Act 2010 section 171A(2)(a) of (‘the 2010 Amendment Act’).

ATTACHMENTS

Letter from the Department of PlanningInformation on Development Assessment Panels


The reason and rational of why Development Assessment Panels have been legislated is detailed in the provided in the document Development assessment Panel - Question and Answers Part A - Background - 2.

Councils own operations do not involve the use of Committees. All Council business is conducted by the entire Council. However, Council is represented on a number of external committees. The following existing Council committee list is provided:-

Council in 2011 nominated the following Councillors to represent the Shire of Morawa on the following Committees:-

COUNCIL RESOLUTIONMoved: Cr K P StokesSeconded: Cr D S Carslake

That Council nominate the following Councillors to represent the Shire of Morawa on the following Committees:-

Committee Representative

Northern Zone of WALGA Cr K J ChappelMr G Treasure

Proxy Cr K P Stokes


Item No: 8.2.1Subject: Councillor Appointments to Midwest Joint

Development Assessment PanelProponent: Acting Chief Executive OfficerSignature of Officer:File Number:Voting Requirement: Simple MajorityMeeting Date: 17 January 2013

Mid West Regional Council Cr K J ChappelMr G Treasure

Proxy Cr M J Thornton

Local Government Structural Reform Working Group Cr K J ChappelCr D S CarslakeMr G Treasure

Proxy Cr K P Stokes

Morawa Education & Industry Training Alliance Cr D S CarslakeMr G Treasure

Proxy Cr K J Chappel

North East Farming Futures (NEFF) Mr G Treasure

Regional Road Group Cr K J ChappelMr G Treasure

Proxy Cr K P Stokes

Yarra Yarra Catchment Regional Council Cr D J CoakerProxy Cr D S Agar

Morawa Streetscape Committee Cr G R NorthMr G Treasure

Proxy Cr K P Stokes

Audit Committee Whole Council

Midwest Joint Development Assessment Panel (Morawa) Representative

Cr K J ChappelProxy Cr K P Stokes

Cr D S CarslakeProxy Cr G R North

OFFICER’S COMMENT

Council reviews it’s representation on various committees on a biennial basis. The Planning and Development (Development Assessment Panels) Regulations 2011 were gazetted on the 24th March 2011. Regulation 26 requires Local Government to nominate four elected members to DAPS, two as representatives and two as proxies.

The regulations require Council to respond to the Ministers request for nominations within 40 days of the request.The Department is requesting Council nominate four elected members and have the nominations submitted back to the Department by no later than Friday 15 February 2013.

Council members will be required to attend mandatory training workshops before they can sit on a DAP for the first time. STATUTORY ENVIRONMENT

Section 2.10 of the Local Government Act 1995 defines the role of Councillors


Section 171A (2) (a) of the 2010 Amendment Act

The Planning and Development (Development Assessment Panels) Regulations 2011 Regulation 26

POLICY IMPLICATIONS

Without representation Council will be unable to have input into development applications in the Shire of Morawa or developments crossing through Morawa and adjoining Shires over the value of $7 million after 1st July 2011.This would include the proposed Solar Thermal Project on the Wubin- Morawa Road


All costs associated with representing Council are detailed in separate Development Assessment Panel - Question and Answers documentation.

Such cost allocations are part of the Annual Shire Budget process.

RISK MANAGEMENT

The process will enable Council to consider large and strategic development in the area with the assistance of specialised expertise minimising the risks to Council associated with the development.


The process will enable Council to ensure large and strategic developments in the area are aligned with the strategies provided in the Shire of Morawa Strategic Plan.



1. Council nominate two Councillors as representatives and two Councillors as proxy representatives to represent the Shire of Morawa on the Midwest Joint Development Assessment Panel.


Cr

Proxy Cr

Cr

Proxy Cr


COUNCIL RESOLUTION

Moved: Cr D S CarslakeSeconded: Cr G R NorthThat:-

Council nominate two Councillors as representatives and two Councillors as proxy representatives to represent the Shire of Morawa on the Midwest Joint Development Assessment Panel.


Cr K J Chappel

Proxy Cr M J Thornton

Cr D S Agar

Proxy Cr K J Stokes

CARRIED 7/0

Cr K P Stokes declared an interest in item 8.2.2 “Karara Mining Ltd Community Health Fund Primary Care Health Services and did not take part in any discussion or voting.


INTRODUCTION

The purpose of this report is for Council to support a request from Karara Mining Ltd to assist in the purchase of a purpose built mobile primary health care unit to provide services to the shire councils of Morawa, Perenjori and Mingenew for the next five years.

ATTACHMENTS

Letter from Karara Mining Ltd 2nd August 2012 and Draft MOUCouncils Chief Executive Officers response to Karara Mining Ltd


Karara Mining Ltd (KML) is proposing to underwrite $260,000 of Primary Health Services to provide services by the Royal Flying Doctor Service (RFDS) each year for a period of five (5) years to the shires communities of Morawa, Perenjori and Mingenew. The service is part of an overall $1.75million service over a 5 year life agreement with the Royal Flying Doctor service. The initiative is part of KML mandate to support local communities in the area.

The service is to be shared between the participating Councils over a period of 26 weeks each year. For the other 26 weeks of each year the service will be utilised by Karara Mining Ltd

Karara Mining Ltd representative Mr Greg Payne Karara Mining Ltd, Manager of Community Relations has meet with the three Councils requesting each Council make a once off contribution of $50,000 towards the capital cost of the purpose built mobile primary health care unit for the provision of the Primary Care Health Services over the period of 5 years.

A further meeting was held with Mr Payne, the RFDS and council representatives on 13 th

December 2012 to provide further detail on the proposal.

The meeting requested further information and discussions be held with current service providers in the area before Council could formally resolve to make the contribution. Mr Payne has requested Council provide a formal response regarding the funds for the Karara Mining Ltd proposal to progress. OFFICER’S COMMENT

The Midwest District Health Service Plan draft report prepared by The Western Australian Country Health Service defines:

Primary health care is an aspect of ambulatory health care but is generally first level health care. Primary health care gives priority to those most in need, maximises community and individual self-reliance and involves collaboration with other sectors. It includes:Shire of Morawa: Minutes of the Ordinary Meeting of Council held Tuesday12th February 2013

Item No: 8.2.2Subject: Karara Mining Ltd Community Health Fund

Primary Care Health Services Proponent: Acting Chief Executive OfficerSignature of Officer:File Number:Voting Requirement: Absolute MajorityMeeting Date: 17 January 2013

Health promotion

Illness prevention

Clinical treatment and care of the sick

Community development

Advocacy and rehabilitationPrimary health care is provided by GPs, practice nurses, primary/community/child health nurses, pharmacists, dentists, allied health professionals, aged care workers, Aboriginal health workers, multi-cultural and other support workers and many other providers across the local, state and federal government sectors, non-government organisations and the private sector.

Each community is to receive benefit from the Primary Heath Care Service for a staggered period of approximately eight weeks each year and there is no cost for the user of the service.

Participating Councils will have to provide accommodation and pay for utilities used by the service during the visits.

The attached letter of response from the Shire of Morawa to KML provides that both the Three Springs dental surgery and the Three Springs Shire Council are required to support the initiative. However the dental practice has written to the Morawa Shire Council expressing concerns regarding provision of dental services by the primary health care service. Mr Payne has since provided a draft memorandum of understanding which he believes the dental practice will agree to.

The level of primary care proposed is to delivery services that will provide care and identify if a higher level of care is recommended for users to seek services provided by both the Three Springs dental practise and the Morawa-Perenjori Medical services.

Therefore the proposal should compliment the Midwest District Health Service Plan draft and provide additional clients to the practices who would not normally attend due to social or economic reasons. One such example is oral hygiene for children being delivered in Morawa on a regular basis. Such a service would identify the need for users to seek addition dental service and assist in their oral hygiene which would not normally be sought due to having to travel for the assessment.



POLICY IMPLICATIONS

Nil


Council does have budget allocation for funding this project


The Shire of Morawa Community Strategic Plan – Plan for the Future has the following adopted strategy:-


3.1.3 Continue to advocate for visiting specialists and allied health providing services and facilities that meet the needs of the community.

RISK MANAGEMENT

The proposal is not without risk as it could be deemed to be having a negative impact on current service providers.


It is recommended:

Council resolve to approve the requested for a Fifty Thousand dollar ($50,000) contribution to the Karara Community Health Fund for the provision of a Mobile Primary Health Care Facility in Morawa, Perenjori and Mingenew; subject to a satisfactory shared services and funding agreement being endorsed by the participating Councils

COUNCIL RESOLUTION

Moved: Cr G R NorthSeconded: Cr M J Thornton

Council resolve to approve the request for a Fifty Thousand dollar ($50,000) contribution to the Karara Community Health Fund for the provision of a Mobile Primary Health Care Facility in Morawa, Perenjori and Mingenew; subject to a satisfactory shared services and funding agreement being endorsed by the participating Councils

CARRIED by ABSOLUTELY MAJORITY 6/0


INTRODUCTION

The Department of Local Government has distributed the 2012 Compliance Audit Return for completion by the Shire of Morawa. The Compliance Audit Return is one of the tools that allow Councils to monitor how the organisation is functioning.

Each local government is to carry out a compliance audit for the period 1 January to 31 December 2012 against the requirements included in the 2012 Compliance Audit Return. On completion of the compliance audit the local government is to complete the Compliance Audit Return.

The Compliance Audit Return is to be:-1. Presented to Council at a meeting of the Council;2. Adopted by the Council; and3. The adoption recorded in the minutes of the meeting at which it is adopted.


This year’s return places emphasis on the need to bring to Council’s attention cases of non-compliance or where full compliance was not achieved. In addition to explaining or qualifying cases of non-compliance, the return also requires Council to endorse any remedial action taken or proposed to be taken in regard to instances of non-compliance.

This year’s return has again been prepared by electronic means of Local Government access and submission.

OFFICER’S COMMENT

An audit review has been carried out by the Shire of Morawa Acting Chief Executive Officer as a means of ensuring compliance. A copy of the final completed Compliance Audit Return has been appended to this report.


The Local Government Act (1995) and accompanying Regulations

POLICY IMPLICATIONS

Nil


Nil


Item No: 8.2.3Subject: 2012 Compliance Audit ReturnProponent: Chief Executive OfficerSignature of Officer:File Number: ADM 0106Voting Requirement: Absolute MajorityDate: 4 January 2013


Nil

RISK MANAGEMENT

Sounds internal controls assists business organisations like the Shire of Morawa to minimise events of oversight and shortcomings as identified in the review as undertaken via the attached 2012 Compliance Audit Return.



1. The 2012 Compliance Audit Return be adopted by Council.

COUNCIL RESOLUTION

Moved: Cr G R NorthSeconded: Cr K P Stokes

That the 2012 Compliance Audit Return be adopted by Council.

CARRIED by ABSOLUTE MAJORITY 7/0


INTRODUCTION

The purpose of this report is for Council to consider the purchase of (ten) 10 transportable accommodation single person units (SPQs) units from Sinosteel Midwest Corporation Limited as detailed in the attached correspondence. Each SPQ has four single rooms.

ATTACHMENTS

Letter of offer from Sinosteel Midwest Corporation Limited


Sinosteel Midwest Corporation has requested this matter be considered by Council prior to 12 January 2013 to finalise arrangements as the lease is due to expire in April 2013.

Council has met on six occasions to determine the land use for Lot 428 (10) Evans Street Morawa. The meetings were held in March 2007, May 2007, October 2007, November 2007, May 2008 and the recent July 2008 Council Meeting.

At the Special Council Meeting on 11th August 2008 Council approved the location at Lot 428(10) Evans Street Morawa as suitable for the purpose of Mine Workforce Accommodation

COUNCIL RESOLUTION

Moved: Cr CoakerSeconded: Cr Milloy-Rakich

Option one – Full Access Use at Everlastings Guest Homes

1. Resolve that Lot 428 Evans Street, Morawa for use as Mine Workforce Accommodation with an extended use of Tourist, Contractor Accommodation and Restaurant use be approved and confirmed by Council as ‘does meeting with the objectives and purposes of the existing Residential and Rural Residential zones as contained within the Shire of Morawa’s Town Planning Scheme No. 2’.

2. Council’s Chief Executive Officer is endorsed by Council to approve the final design, external cladding and location of the Single Persons Quarters SPQ’s) at the site.

CARRIED 4-2


Item No: 8.2.4Subject: Transportable Accommodation & Lease

Agreement 428(10) Evans Street MorawaProponent: Acting Chief Executive OfficerSignature of Officer:File Number:Voting Requirement: Absolute MajorityMeeting Date: 3 January 2013

Part of the discussions to approve the location for use as mine site accommodation resulted in special conditions being agreed to as detailed in the attached letter.

The site is private land owned by Olicoli Pty Ltd, (the landlord) described in the special conditions. There is also the Everlastings #20 room accommodation facility inclusive of the old kitchen area owned by Olicoli Pty Ltd at the site. The SPQs on site are owned by Sinosteel Midwest Corporation.

Olicoli Pty Ltd has declined the offer detailed in the correspondence from Sinosteel Midwest Corporation to purchase the SPQs and has put the property on the market for sale.

OFFICER’S COMMENT

The special conditions of the establishment arrangement with SinoSteel Midwest Corporation Limited and Olicoli Pty Ltd were intended to provide Council with an opportunity to purchase addition accommodation facilities in Morawa.

Council has since constructed additional accommodation units at the Morawa Caravan Park and entered into a long term arrangement for Ausco to operate an accommodation village in White Avenue. The Morawa hotel has also provided additional accommodation units at the rear of the hotel. Hence the need for Council to consider further accommodation units for the town site may not be warranted.

The clauses in the special conditions allow for consideration at the higher of the written down value or market value.

There are 20 SPQs at the site which were purchased by Sinosteel Midwest Corporation and transported to site at an average cost of $85,000 for each SPQ. Additional costs were incurred for the establishment of the porches, footpaths and gardens.

The written down value is also higher because the value includes establishment costs to have the SPQs fully service with electricity, water and connection to deep sewer.

The special condition arrangement offer is currently for the purchase of 10 SPQs only.

The attached correspondence provides the following Written Down Values (WDV)

Everlastings SPQs (which there are 20 SPQs) for a total of $2,009,116.00 i.e $100,455 for each SPQ

Everlastings kitchen $637,985 (owned by Sinosteel) which is additional to the offer but may be available

Everlastings#20 room accommodation (which is the value for the land and the old hostel inclusive of the old kitchen dining area owned by Olicoli) $507,533.

The minimum cost of purchase is therefore $1,004,550.00 to purchase the 10 SPQs with the cost of relocation being added, or $1,512,091.00 to have the SPQs to remain on site.

For Council to purchase the facility outright with Sinosteel Midwest Corporation agreeing to sell the 20 SPQs inclusive of the Everlastings kitchen and Council purchasing the old hostel Shire of Morawa: Minutes of the Ordinary Meeting of Council held Tuesday12th February 2013

inclusive of the old kitchen dining area and land from Olicoli Pty Ltd then the total cost to Council would be $3,119,830.00

Three options Council could consider are.

1. Council purchase the SPQs, on site and purchase the land with the Everlastings #20 room accommodation facility from Olicoli enabling the SPQs to remain on site.

2. Council purchase the SPQs and pay to have then relocated at cost to Council.

3. Council decline the offer.



POLICY IMPLICATIONS

Nil


Council does not have budget allocation for funding the purchase of the SPQs


The former Shire of Morawa Strategic Plan – Plan for the Future has the following adopted strategy:-

“Support the facilitation of mining infrastructure investment into Morawa for the benefit of the Morawa community i.e. worker accommodation, service support, training, etc.”

RISK MANAGEMENT

The operators and owners of the camp carry the majority of the risk hence the risk to Council is minimal if the offer is declined.


It is recommended:

Council resolve to decline the offer as detailed in the attached correspondence from Sinosteel Midwest Corporation for the purchase of the (ten) 10 transportable accommodation single person units (SPQs) units located at Lot 428(10) Evans Street Morawa.

COUNCIL RESOLUTION

Moved: Cr D S CarslakeSeconded: Cr K P Stokes




This item is the Flying Minute dated 4th January 2013 forwarded to Council and is required for inclusion in this agenda in order to have record as detailed below.

Where the recommendation is approved, the text of the decision is included in a resolution in the minutes of the meeting at which the report on the outcome is noted.

COUNCIL RESOLUTION

Moved: Cr D S CarslakeSeconded: Cr K P Stokes



This item is the Flying Minute dated 4th January 2013 forwarded to Council and is required for inclusion in this agenda in order to have record as detailed below.

Where the recommendation is approved, the text of the decision is included in a resolution in the minutes of the meeting at which the report on the outcome is noted.

CARRIED7/0


INTRODUCTION

The purpose of this report is for Council to consider public submissions received in response to public advertising of Amendment No. 2 to the Shire’s Town Planning Scheme No.2 and to consider the scheme amendment for final adoption.

ATTACHMENTS

Site PlanLocation PlanAerial PlanZoning PlanSchedule of Submissions


Scheme Amendment No. 2 relates to including part of Reserve 40563 (Lot 11747) located on the south west corner of Morawa Three Springs Road and Mullewa-Wubin Road within an Additional Use special control area with the permitted use relating to a ‘Solar Generation Facility’.

Council, at its meeting held 16 February 2012 resolved the following in relation to Scheme Amendment No. 2:

RESOLVED that the Council in pursuance of Section 75 of the Planning and Development Act 2005, amend the above Town Planning Scheme as follows:

1 Approves the request from TPG to initiate an amendment to the Shire of Morawa Local Planning Scheme No. 2 to include the part of Reserve 40563 (Lot 11747) located on the south west corner of Morawa Three Springs Road and Mullewa-Wubin Road, Morawa in ‘Appendix No. 2 – Additional Uses’ with the ‘Permitted Uses’ being ‘Industry – General’ and ‘Industry – Light’ and the ‘Development Standards/Conditions’ limiting the use to ‘Solar Electrical Generation Facility’ with development standards as determined by Council.

2 Delegates the Chief Executive Officer to forward Town Planning Scheme Amendments to the Planning Commission for final approval in the case of:

a. There being no submissions objecting to the proposal received during the statutory advertising period; and

b. The date of adoption of Council’s final approval shall be the date of the next Council Ordinary Meeting following the closing date of the advertising period.


Item No: 8.2.5Subject: Scheme Amendment No. 2 – Including Part of

Reserve 40563 (Pt Lot 11747) Morawa Three Springs Road, Morawa within Appendix No. 2 Additional Uses

Proponent: Acting Chief Executive OfficerSignature of Officer:File Number:Voting Requirement: Simple Majority

In accordance with Section 48 of the Environmental Protection Act 1986 a copy of the Scheme Amendment documentation and completed EPA checklist was referred to the EPA for its assessment. The EPA advised that the proposed scheme amendment did not warrant assessment under the EPA Act.

Subsequently, the Scheme Amendment was publicly advertised for a period of 42 days. During this period, a total of five submissions were received, which consisted of submissions from the following authorities:

Department of Health; Department of Mines and Petroleum (Geological Survey of Western Australia division); Water Corporation; Department of Water; and Main Roads.

The submissions are summarised and addressed in the Schedule of Submissions attached to this agenda. None of the submissions raised any objections or significant issues in relation to the proposed scheme amendment.

BACKGROUND INFORMATION from February 2012 report to Council

Council has already supported the North Midlands Solar Thermal Power Plant project through its endorsement of the Morawa Super Town Growth Plan of its meeting of 1 February 2012 in which it listed the solar project as one of the top priority projects and identified the subject site as being suitable for the development, however the site is currently reserved for ‘Rural’ purposes in which such development is not permitted under the Scheme.

The innovative new renewable energy power project utilises Australian invented and developed Concentrated Solar Power (CSP) technology with energy storage and was originally considered back in March 2011.

BACKGROUND INFORMATION from March 2011 report to Council

Morawa electricity supply is provided by a direct feeder sourced from the Three Springs Substation. The feeder is a 132 KV line and also supports the Perenjori community. The feeder is aged, deteriorating and close to maximum capacity. Morawa is part of the South West Integrated System (SWIS) and a fringe of grid electrical connection location.

Although the Shire of Morawa has made significant progress on key strategic initiatives focused on health, education, telecommunications, small business, water, aged and child care, the problem of the quality and reliability of power supplies into Morawa remains an essential and constant issue.

The Morawa community experiences many periods of outages causing disruption to residents, businesses, schools and families. The period of these outages usually occur during the warmer summer months and are prolonged in duration. Western Power acknowledge that significant upgrade works are required to the Morawa – Perenjori Feeder, but are unable to justify any capital investment on the line due to the considered uncommercial nature of the project i.e. it wouldn’t pass Economic Regulatory Authority test / approvals.

Attempts to gain any political attention to Morawa’s power supply issues have fallen short. A recent workshop convened with the Minister for Energy, Chairman of Western Power and the Chief Executive Officer of Western Power to discuss these matters has also failed to deliver a positive outcome.


There are a number of renewable energy providers looking at entering the marketplace to provide an alternative means of providing energy. The drivers of this activity are related to cost, Australian / State Government benchmarks, innovation and a world-wide trend to identify a more sustainable means of reducing the carbon footprint on the planet.

Carbon Reduction Ventures P/L (CRV) has undertaken considerable investigation to establish a Solar Thermal Power Station based in Morawa. The proposal is to utilise Australian made technology to construct a 3MW renewable energy system to meet the needs of the Morawa town-site / community. The total cost to build this facility has been assessed at $21 million.

COUNCIL RESOLUTION in March 2011 resolved

1. Approval is given to appoint Deloitte’s to complete a Business Case on the proposed Morawa Solar Thermal Power Project with an unbudgeted allocation of $40,000 being committed towards this process.

The Shire has received expressions of interest from Carbon Reduction Ventures P/L (CRV) who have undertaken considerable investigation to establish the Solar Thermal Power Station based in Morawa.

The adoption of this scheme amendment will support the Carbon Reduction Ventures scheme and Morawa’s status as a “Super Town” and its ability to develop as a sub-regional hub for essential services will be significantly underpinned, leveraging and enhancing the infrastructure initiatives that the Shire has already achieved. The North Midlands Solar Thermal Power Plant will also provide capacity for growth to Morawa and the Mid West Region.

OFFICER’S COMMENT

Given that no issues were raised during the public consultation period and given the Solar Thermal Power Project is a transformative project, in that it will enable many other new projects and private investment throughout Morawa and will provide a reliable power source to encourage new business growth and investment, the Scheme Amendment is recommended that Council adopts Scheme Amendment No. 2 and refers it to the Western Australian Planning Commission for final adoption.

PROCESS

Following Council adoption of Scheme Amendment No. 2 it will be forwarded to the Western Australian Planning Commission (WAPC) for consideration before being sent to the Minister for Planning for approval and gazettal. Once the amendment has been published in the Government Gazette, the Shire’s Town Planning Scheme No. 2 will be amended accordingly.


Local Government Act 1995Planning and Development Act 2005

POLICY IMPLICATIONS

Nil



The Shire of Morawa has an approved budget allocation of $30,000 set aside in the current 2011/12 financial year to enable due diligence work and further technical investigations to be conducted on the project. A further $10,000 has been allocated through Super Towns funding to enable a Town Planning Scheme Amendment to be completed to formalise the proposed location of the project.

The project is proposed to be developed by a private developer and CRV has illustrated considerable interest in the subject site to be developed for the solar power generation facility.


The Shire of Morawa Strategic Plan – Plan for the Future has the following adopted strategy:

“Continually identify and appraise new industry development options and opportunities for establishing a renewable power supply system in Morawa i.e. Biodiesel, Solar Energy Power Supply, etc”.

The ‘Super Towns’ Morawa Growth Plan states the following:

“The North Eastern Agricultural Region has been adversely impacted by recent drought conditions, highlighting the risks of economic reliance on agriculture. The ability to diversify economic drivers is considered significant for future viability of these communities. The delivery of this project will be major contributor to the key strategic outcome of making these communities sustainable and attractive to new workers, residents and small businesses.

The project will facilitate timely expansion of Morawa as the community grows in conjunction with new mining developments. For Morawa to expand, a new/reliable electricity source is required to enable new land and housing developments to occur. This is particularly important with Morawa being identified as a Super Town”.

RISK MANAGEMENT

From previous report

The major risk is that even after this process has been completed, we may still be unsuccessful in turning this project proposal into reality. The counter argument is that by not initiating this proposal that no change will be made to rectify the power problems that the Morawa community experience.

By proposing an ‘Additional Use’ zone the existing ‘Rural’ zone still remains in place therefore not fettering the ability of the land to continue being used for rural purposes.


It is recommended that Council resolve to adopt for final approval Scheme Amendment No. 2 without modification to Local Planning Scheme No. 2 as follows:

1. To include Reserve 40563 (part of Lot 11747) in ‘Appendix No. 2 – Additional Uses’

with the ‘Permitted Uses’ being ‘Industry – General’ and ‘Industry – Light’ and the

‘Development Standards/Conditions’ limiting the use to ‘Solar Electrical Generation

Facility’ with development standards as determined by Council.

2. Inserting the following details at the end of Appendix No. 2 – Additional Uses:


No.

Land Particulars Permitted Uses Development Standards/Conditions

3 Part of Reserve 40563 (Lot 11747) located on the south west corner of Morawa Three Springs Road and Mullewa Wubin Road

‘Industrial-General’ and ‘Industrial-Light’

The additional use is limited to a Solar Electrical Generation Facility with development standards and conditions as determined by Council

3. Amending the Scheme Maps accordingly.

4. Forward the Amendment No. 2 documentation to the Western Australian Planning

Commission with a request that the Minister for Planning grant final approval without

modification.

5. Advise those who lodged a submission of Council’s decision accordingly.

COUNCIL RESOLUTION

Moved: Cr K P StokesSeconded: Cr M J Thornton

It is recommended that Council resolve to adopt for final approval Scheme Amendment No. 2 without modification to Local Planning Scheme No. 2 as follows:

1. To include Reserve 40563 (part of Lot 11747) in ‘Appendix No. 2 – Additional Uses’

with the ‘Permitted Uses’ being ‘Industry – General’ and ‘Industry – Light’ and the

‘Development Standards/Conditions’ limiting the use to ‘Solar Electrical Generation

Facility’ with development standards as determined by Council.

2. Inserting the following details at the end of Appendix No. 2 – Additional Uses:

No.

Land Particulars Permitted Uses Development Standards/Conditions

3 Part of Reserve 40563 (Lot 11747) located on the south west corner of Morawa Three Springs Road and Mullewa Wubin Road

‘Industrial-General’ and ‘Industrial-Light’

The additional use is limited to a Solar Electrical Generation Facility with development standards and conditions as determined by Council

3. Amending the Scheme Maps accordingly.


4. Forward the Amendment No. 2 documentation to the Western Australian Planning

Commission with a request that the Minister for Planning grant final approval without

modification.

5. Advise those who lodged a submission of Council’s decision accordingly.

CARRIED7/0


INTRODUCTION

Information that is requiring Councils Attention is provided each month.


For Council’s Consideration.

INTRODUCTION

An information bulletin is provided each month for Councillors information.



The Information Bulletin submitted for the 12th February 2013, Ordinary Meeting be received.

COUNCIL RESOLUTION

Moved: Cr G R NorthSeconded: Cr D S Carslake

That the Information Bulletin submitted for the 12th February 2013, Ordinary Meeting be received.

CARRIED 7/0


Item No: 9.1Subject: Shire Correspondence Requiring Council AttentionProponent: Acting Chief Executive OfficerSignature of Officer:Signature of CEO:File Number: VariousVoting Requirements: Simple Majority

Item No: 10.1Subject: Information BulletinProponent: Acting Chief Executive OfficerSignature of Officer:Signature of CEO:File Number: VariousVoting Requirements: Simple Majority

11 NEW BUSINESS OF URGENT NATURE INTRODUCED BY DECISION OF MEETING

Nil

12 APPLICATION FOR LEAVE OF ABSENCE

Nil

13 NEXT MEETING

The next Ordinary Meeting of the Morawa Shire Council will be held on Thursday 21st March 2013

14 MEETING CLOSURE

There being no further business for discussion the Shire President thanked everyone for their attendance and declared the meeting closed at 4.00 pm.

I certify that the Minutes of this Meeting were confirmed at the Council Meeting held on Thursday, 21st March, 2013

…………………………………Presiding Person


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