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MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD IN THE

COUNCIL CHAMBERS ON Thursday 23rd July 2013

23rd July 2013 Page

AGENDA INDEX 1. Opening 11.1 Declaration of Opening 11.2 Recording of those Present 11.3 Recording of Apologies 11.4 Recording Leave of Absence Previously Approved 11.5 Announcements by President without Discussion 11.6 Visitors to Meeting 12. Public Question Time and Deputations 13. Declarations of Interest 14. Confirmation of Minutes 14.1 Confirmation of Minutes 20th June – Ordinary Council Meeting 15. Status Report and Matters Arising from Minutes 25.1 Status Report 6. Finance Matters 6.1 Accounts Due for Payment 136.2 Monthly Financial Statements 156.3 Reconciliations June, 2013 166.4 Differential Rating-Advertising 196.5 Outstanding Rates Debtors 226.6 Outstanding Debtors 247. Strategic Plan 7.1 Community Strategic Plan Update Report 268. Reports of Committees and Officer Deputy Chief Executive Officer 8.2.1 Swimming Pool Manager-Annual Report 2012-2013 278.2.2 Montana Bulk Haulage Pty Ltd - Restricted Access Vehicle (RAV) Network Permit Shire of Morawa 298.2.3 Resubmitted item-Proposed Subdivision-Street Naming

White Avenue Residential Subdivision 33 Acting Chief Executive Officer 8.3.1 Notice of intent to prepare new Local Planning Strategy and

Local Planning Scheme 39 8.3.2 Morawa Family Counselling Service 448.3.3 Morawa Community Care Units 468.3.4 Salaries and Allowances Tribunal Review of Local Government Fees,

Allowances and Expenses for Council Members 50 8.3.5 Late item Western Australian Local Government Composite

Electoral Advertising Program 54 9. Shire Correspondence Requiring Council Attention 5610. Receival of Information Bulletin 5611. New Business of an Urgent Nature Introduced by Decision of Meeting 5712.1 Elected Members 5712.2 Officers 5712. Application for Leave of Absence 5713. Next Meeting Ordinary Meeting 15th August 2013 5714. Meeting Closure 57` 0

1. OPENING

1.1 DECLARATION OF OPENING

The Shire President welcomed all in attendance and declared the meeting open at 3:04pm

1.2 RECORDING OF THOSE PRESENT

Cr K J Chappel PresidentCr G R NorthCr D S AgarCr K P Stokes

Mr L Delahaunty Acting Chief Executive Officer Mr D Williams Deputy Chief Executive OfficerMr P Buist Principal Work SupervisorMrs W Gledhill Manager of Accounting and Finance (joined meeting at

15:30pm to discuss item 6.2 and remained for the rest of the meeting)

1.3 RECORDING OF APOLOGIES

Cr D S CarslakeCr M J Thornton Joined the meeting at 5:10pmCr D J Coaker Deputy President

1.4 LEAVE OF ABSENCE

Nil1.5 ANNOUNCEMENTS BY PRESIDENT WITHOUT DISCUSSION

Nil

1.6 VISITORS TO THE MEETING

2. PUBLIC QUESTION TIME

3. DECLARATIONS OF INTEREST

Cr K J Chappel declared a impartiality interest in item 8.3.2

4. CONFIRMATION OF MINUTES

Moved: Cr K P StokesSeconded: Cr D S Agar

4.1 Confirmation of Minutes 20th June 2013 – Ordinary Council Meeting CARRIED

4-0

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INTRODUCTION

A status report on progress of items requested by Council from previous meetings will be provided each month for Councillor’s information.

ATTACHMENT

Acting CEO report Status report

OFFICER’S RECOMMENDATIONS

It is recommended that:

The Status Report submitted to 23rd July 2013. Meeting be received.

COUNCIL RESOLUTION

Moved: Cr G R NorthSeconded: Cr D S Agar


The Acting Chief Executive Officer and Status Report submitted to 23rd July 2013. Meeting be received.

CARRIED 4/0

Reason for deviation from Officers recommendation

The Chief Executive Officer table a report on the status of Council Activities for July additional to the Status report.

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Item No: 5.1Subject: Status ReportProponent: Acting Chief Executive OfficerSignature of Officer:Signature of CEO:File Number: VariousVoting Requirements: Simple Majority

MEETING ITEMACTION

REQUIRED RESPONSE OFFICERTIME

FRAME

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Jun-06 10.20

Consider community options for use of existing Morawa Hospital.

Hospital has been transferred to the Shire under an interim deed of arrangement through the Dept of Health until permanent transference has been completed via resolution of an outstanding native title matter. Morawa's selection as a Super Town may also offer some opportunities. TPG has suggested that old Hospital could be turned into a modern Backpacker's Hostel to service Morawa and the region. Another option is an over 55's Retirement Village or converting the site into a potential camp school for education purposes. An engineering assessment is being coordinated to clarify the condition of the building.A scope of works is currently being prepared follow up requested on 8 May 2013. Engineer was onsite 12-06-2013 report to follow. CEO Dec-14

Nov-06 5.1

Develop plan to upgrade all dams and apply for funding.

Minister for Water has issued advice that the Shire of Morawa has been successful in its grant application to secure $77,700 to assist in the refurbishment works to be undertaken at both Gutha and Canna Dams. Works are continuing on the Gutha Dam with old roofing structure removed and replacement roof ordered. Awaiting rail contractors to complete works and use of Gutha Dam for roof upgrade works to be completed.Work has recommenced with the new substructures now in place and roof decking currently being installed. PWS Dec-12

Mar-07

General Busines

s

Assist Morawa Community Care to secure funding for new Aged Villas in town.

Contruction of the Age care units has commenced with , concrete slab down, walls to plate height and brick work almost complete. Removal of Native Title should allow the advancement for the transfer of land to the Shire of Morawa. The units are due to be completed at the end of June. The issues which need to be resolved are land ownership and future management of the complex. Report submitted to the July Council meeting. CEO Jun-13

Sep-07 8.1.3

Secure funds to enable 12 month investigation to commence in relation to the Morawa Beacon Project.

Morawa Townscape Committee Meeting has agreed that concept plans be sought to investigate the potential for developing an attraction under the 'Making of Morawa Project' heading on the old Morawa Town Dam tower. Worley Parsons Engineers have completed a successful structural integrity engineering assessment on the tower structure. Aust Gov't grant application prepared and lodged under the 'Morawa Beacon' theme with contract assistance from artist, Mr Geoff Drake-Brockman. Shire has been notified that grant application was unsuccessful. Economic evaluation conducted on feasibility of the project. Media profile significantly increased. Aust Govt Grant application prepared and submitted. CEO Dec-13

Sep-07

General Busines

s

Contact Western Power to clarify an updated

Western Power has deferred any plans to conduct any upgrade works to the Morawa feeder until at least 2014. Minister has CEO Aug-13

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maintenance position on silicon coating works on Three Springs to Morawa power lines.

advised that new feeder would improve reliability, but unable to justify cost. An alternative option may be to establish a renewable power supply system to service the Morawa community. Draft Ministerial Briefing Note prepared for proposal to establish a solar / thermal power station as a pilot project in Morawa. Meeting held with Hon Mia Davies to seek support and direction for the project. Further meetings coordinated with Western Power and the Department of Regional Development. Council has committed up to $40,000 to advance planning aspects for the North Midlands Solar Thermal Power Project. CRV tasked to secure equity funding commitment and revenue stream components for project. Design request submitted, together with application fee, to Western Power for preliminary capital costs for project to connect to Grid. Indian Ocean Group have completed Risk Management and Due Diligence components for the project. Site tour at Lake Cargelligo NSW undertaken in October 2011. Shire President & CEO met with Minister for Regional Development, Hon Brendan Grylls in Perth on 24th November 2011. State Govt Super Towns has confirmed funding of $500k to complete a Feasibility Study for the project. State Govt has confirmed $3.775 million in LEED funding to CRV for the project. CRV has indicated a preference to progress the project in two stages. A further update on the status of this project has been provided as a report to Council

Mar-08 8.1.2

Sinosteel Midwest Corporation Ltd - Entry Statement Project

DPI has offered assistance to ensure that Ministerial Directions in relation to the Rail Siding development are met. Council has agreed to undertake an internal design review to establish suitable on ground structures going forward. CYDO has been commissioned to manage this project with initial community meeting held. Review process will incorporate the main town entry statements and a new northern entry statement along the realigned Mingenew - Morawa Road. Preliminary designs were rejected by Council at September 2010 Meeting. Public tender process initiated to seek alternate design proposals has been suspended. Shire is seeking preliminary design proposals on an array of various concepts for further Council consideration. Visiting artists from Geraldton toured site on 15th March 2011. Preliminary concept designs rejected by Council. Council Working Group established and met to identify a way forward to further the concept design process. Landscape adviser identified and visitation to site occurred on 29th November 2011 with a following submission. TPG have provided a proposal to provide a scoping design role under the

CEO / CYDO Dec-13

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Morawa Super Town Project. Council sub-committee and SMC representative met with principal consultants in Perth on 27th February 2012. Initial design proposal received and on site meeting held on 7th May 2012. Further design received for Council consideration.

Oct-09 8.1.2

Morawa Sports Ground Amenities Upgrade

Department of Sport & Recreation has committed $850,000 in CSRFF funding towards the project. Council has committed $900,000 to the project. Further grant funding submission being prepared through the Mid West Investment Plan for remaining $850,000. The Morawa Winter Sporting Clubs have also committed $200,000 towards the project. MWDC has signed off on project. Minister for Regional Development has confirmed State Government financial commitment towards the project. Building work is progressing satisfactorily and temporary facilities are in place. CEO Oct-13

Feb-10 8.2.2Morawa Perenjori Trail Master Plan

Initiate action to source grant funds to assist with development of Morawa Perenjori Trail Master Plan. R4R grant application lodged with the MWDC has been unsuccessful. Further grant funding options are being pursued. Funding for these projects has received 'in principal' agreement from Lotteries West CEO Dec-12

Jul-10 8.1.3

Heavy Industrial Land 10781 Stage 2

Commence with heavy industrial land subdivision stage 2 at Lot 10781 Morawa - Yalgoo Road in accordance with Council resolution. Awaiting resolution of future access to 'Club Road' which will impact on the final lots to be made available. LandCorp has confirmed its interest and intent to develop the site into a new Industrial Estate for Morawa. Joint stakeholder meeting scheduled for 7th February 2011. One landholder has indicated a preference to returning the block to the Shire and another landholder has expressed an interest in developing the site. The latter has received Council approval to a proposed land development plan, but has not met timeframe requirements as required under contractual agreement. LandCorp land development application also received and adopted as a preferred plan by Council. WAPC currently considering subdivision application. The WAPC have approved the application and the Shire of Morawa is waiting for a start up date from Landcorp DCEO Dec-12

Jul-10

Urgent Busines

s Club Road Access

A cost estimate has been received to construct a new thoroughfare to the east of 'Club Road'. WNR has also issued advice offering a 5 year lease to the Shire of Morawa for continued access to 'Club Road'. During the lease term, it is proposed that both parties agree to work together as a means of jointly resolving future access or otherwise to Club Road at the completion of the 5 year term. A updated report was CEO Dec-13

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submitted to the June Coucil Meeting and approval given for Landcorp to proceed with the development of Club Road/Tipping Road.

Dec-10 8.3.4

Karara Mining Ltd Regional Community Trust

Enter into discussions and negotiate a Regional Community Trust for Morawa, Perenjori, Three Springs and Mingenew with Karara Mining Ltd. CEO Feb-13

Mar-11 8.2.1

Mt Gibson Mining Ltd - Extension Hill Project

Shire President and CEO to initiate discussions and negotiations with Mt Gibson Mining Ltd to establish an offset mitigation package in relation to the Extension Hill Project and its impacts on the Morawa community. Joint meeting held with MGI on 29th April with a copy of report provided. MGI has rejected notion that Extension Hill Project will have any impact on Morawa. MGI representatives have been invited to a forthcoming Council Meeting. A meeting request and follow up has been sent to the MGI General Manager. Initial acknowledgment response finally received. Shire President and CEO met with MGI representatives on 12th September 2012.The meeting was held with small considerations negotiated CEO Sep-12

Jun-11 8.2.1

Climate Change Risk Assessment & Adaptation Action Plan

Implement adaptation action plan strategies rated 'extreme' and 'high' as budgetary and human resources permit. CEO Jun-13

Oct-11 8.1.2New Building Act 2011

Establish new authorisations, delegations and fees & charges in accordance with new Building Act 2011. DCEO Oct-12

Nov-11

Urgent Busines

sMorawa Yalgoo Road - Condition

JJ Hawkins are seeking to fix those areas along Morawa Yalgoo Road that have failed. JJ Hawkins are also seeking a detailed break down of the Shire costs incurred and charged to Dominic Tropiano in maintaining the Morawa Yalgoo Road. JJ Hawkins also wish to receive a rate per tonne charge from the Shire for all future tonnage movements along Morawa Yalgoo Road. D&L Tropiano have sought legal advice in relation to the matter. On site meeting held with Dominic Tropiano at JJ Hawkins quarry.This matter has been refered for further legal advise.JJ Hawkins CEO Jul-12

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have been advised by MainRoads that Shire permission is required to uses the Morawa-Yalgoo Rd. Arrangements have now been put in place to meet with Mr Tropiano and Mr Hawkins in order to agree on the quantity of materials needed to be supplied inorder to extinguish the outstanding costs to repair the Morawa/Yalgoo Road.

Dec-11 8.2.6 Morawa Skate Park

The Lotterywest grant application was successful to establish a Skate Park in Morawa an agenda item for Councils consideration is tabled for the February 2013 meeting of Council. A contractor is now recommended to be appointed for the design and construct phase of this project. The design details will be prepared for the Councils August meeting and if approved the project will start on site later that month. CYDO Dec-12

Feb-12 8.2.1

Shire of Morawa Asset Management Plan

Seek additional funding and establish a preferred resourcing proposal to proceed with strategies identified under the Council adopted Shire of Morawa Asset Management Plan. MWRC seeking appointment of an Engineer to assist in implementation of Shire Asset Management Plan.This matter is to be revisited early 2013. The positon has been readvertised with 42 applications being received CEO Dec-12

Feb-12 8.2.2Mid West Primary Care Project

A MOU has been presented to Council and discussions held with Karara Mining with regard to service delivery. Council has agreed to contribute $50,000 towards the programme. CEO met with Greg Payne - Kararra and Trish Slee - RFDS 16th July 2013 and was advised the truck has been fitted out and delivered. It is proposed to have an official launch in conjunction with the Mingenew Expo in September. CEO Oct-12

Apr-12 8.1.3

Bundybunna Aboriginal Corporation - Rates

Initiate action to sell up property owned by Bundybunna Aboriginal Corporation for non payment of rates. Formal procedures being progressed.The matter is to be scheduled for Court to appoint a liquidator DCEO Oct-12

Jun-12

Urgent Busines

s

Traffic Management - CBH

Seek formal clarification from CBH Ltd on its strategic intentions to upgrade the Morawa Grain Terminal to permit efficient access to the main railway line for all grain movements. CBH have applied to Council to place a Diesel fuel supply at the Canna site for fueling trains indicating high rail traffic on the line CEO Oct-12

Apr-13 8.2.1

Morawa Supertown - Revitalisation Project

Now that the Town Centre Plan has been endoresed by Council preliminary work has commenced with media releases and a sign for the Town Square. A request has been made to have the Survey work to peg out the project to signify a start to the community.Project signage has now been installed oposite the Post Office. CEO Jun-13

Apr-13 8.2.2Regional Mobile Tower Coverage

Regional Council representatives have met and made recommendations on possible tower locations. Business Case has been submitted to the MWDC for consideration. CEO Jun-30

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Presidents will meet with MWDC Chairman on Monday 5th August 2013

Jul-132013/14 Budget Adoption

Due to the requirement to readvertise the intentions to impose Differential Rates, the Budget should now be due to adopt on the 15th August 2013. CEO Aug-15

Jul-13 8.2.1

Morawa Residential Subdivision

The required land transfers have now been completed and the subdivision is nearing completion. CEO Aug-30

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ACTING CEO REPORT FOR MEETING HELD 23 RD JULY 2013

2013/14 Budget Adoption Timetable

Attached to this report is a summary of the transactions requested by the Council at the workshop held 10th July 2013. It is important to note that the $250,000 commitment the Council has to connect power to two communication towers within the shire (Merkanooka and Morawa East) for the Mobile Black Spot Coverage Project is proposed to be drawn from the Futures Reserve Fund. These funds will only be called upon if both towers are included in the final approval conditions of the project.The net result of these adjustments together with a little belt tightening in some additional areas has allowed the Draft Budget presented for the Councils consideration to be balanced with a net 6% increase in the rate income for 2013/14. This proposal aligns with the Councils adopted Strategic Community Plan.Unfortunately recent advice from the Local Government Department has ruled that the advertisement place the local Guardian newspaper on the 3rd May 2013 did not conform to requirements outlined in the Local Government Act 1995. The information must be corrected and readvertised for a 21 day objection period before the differential rate component intended to be imposed by the Shire of Morawa can be forwarded for Ministerial approval prior to the adoption of the 2013/14 Budget. This has required a report to be presented to the Council meeting for approval of the proposed differential rates prior to advertising in order to fully conform to the Act.If approved by the Council an advertisement will be placed in the Guardian Newspaper for Friday 26th July with the 21 day objection period due to close on Friday 16th August 2013, and with the Departments assurance they will fast track the information to the Minister for approval allowing the Council to adopt its Budget prior to the end of August as required by the Act.With this timetable in mind it may be wise for the Council to delay its ordinary meeting for August to the 22nd, which will allow for the Budget adoption at the same meeting.

North Midlands Solar Thermal Power Station Feasibility Study

President Chappel, acting CEO and D/CEO met with the Acting Director of the Department of Regional Development and the Projects Manager in Perth on Monday 1st July to clarify commitments made, and direction taken, of the Solar Thermal Power Station Project confirm action being taken as it proceeds to tender for an independent feasibility study.The Department were sympathetic with concerns expressed by the delegation and undertook to research commitments made to the project and advise the Council on how the Department viewed appropriate steps to be taken to honour those commitments. The Department asked that the Council seek information from Western Power on the current status of the power supplies to Morawa and details of any improvements which may have had a positive impact on the reliability of power to the Town.Later that day the group met with CS Legal Councils solicitors to seek advice regarding the Councils role in the project and request an examination of documents by the solicitors to clarify that role and comment on what liability the Council may inherit pertaining to its ongoing role in the project.Since this meeting a copy of the Councils file on the project has been forwarded to CS Legal for their examination and comment.Once feedback on both these visits is forthcoming the Council will be further advised regarding the status of the Solar Thermal Power Station Project and the Councils obligations moving forward.

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Business Case for the Interim Industry Training Facility

The Councils Project Officer has completed a very detailed business case for the MEITA Group’s application for grant funds, for the proposed Interim Industry Training Centre. The application was submitted it to the Mid West Development Commission for consideration. The submission is for a grant of $433,980 to establish the Interim Industry Training Facility in two of the Councils Business Incubator Units. Mid West Development Commission have acknowledged receipt of the submission and are currently undertaking research on the proposed project.

Morawa Community Care Inc.

President Chappel and the CEO have conducted meetings with Betty and Brian Ross as representatives for the Morawa Community Care Group on the future management of the aged care units now established at the Hospital. A detailed report has been included in the Agenda of the Council Meeting proposed for the 23rd July 2013.The work undertaken by the Ross’s has been an enormous effort to manage these facilities over a long period of time and deserves recognition.

Stopover by Ausco

The Acting CEO met with Ashley Butler the Stopover Business Manager on Tuesday 16th July to discuss activities at the Morawa Stopover Camp. Ausco expect to get future patronage from WAMRD, Town Centre Revitalisation Project and CBH reroofing contract.Also discussed was the possible opening up of the camp gymnasium to the public, the use of their catering contractor to open a shop front in the town centre, and use of the camp as a live-in training facility used in conjunction with the councils proposed new function facility at the oval.

Mid West Chamber of Commerce and Industry

The acting CEO met with Rob Jeffries the CEO of the Mid West Chamber of Commerce and Industry and the Geraldton Iron Ore Alliances who advised of up and coming events and activities of the local Branch. He also promoted the Networks in Mining and Resources Sector Workshop to be held on Monday 29th July and the Mid West Economic Summit on Tuesday 30th July.

Mid West Community Health Care Project

The Acting CEO met with Greg Payne of Karara Mining and Tricia Slee Primary Health Care program Manager of the Royal Flying Doctor Service on Wednesday 17th July to discuss progress regarding the proposed mobile health service. The specially designed truck and trailer proposed to be used for this service has now been built, fitted out and transported to Western Australia. It is proposed to have the official launch at the Mingenew Expo on 19th/20th September at which time the individual Shire contributions will need to be paid. Arrangements are also being undertaken to ensure there is three phase power available at a suitable parking location both at the Hospital and the School.Staff for the service will fly into the Karara mine site on their regular flights and the vehicle will be stored in the nearest shire depot when not in use. It is also proposed to utilise community busses where possible to transport patients to the service and bookings to be made at the local Shire Office or the Community Resource Centre.

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Northern Planning Program

OmniBus Scheme Amendment- The Omnibus Scheme Amendment is currently progressing with completion of stage one (Background Investigations and Analysis). TPG planning consultants in conjunction with Shire of Morawa staff have completed a review of the Town Planning Scheme, policies and Morawa Super Town Growth and Implementation Plan and conducted site investigations related to specific sites highlighted under the Scheme amendment proposal. The Shire and TPG are currently consulting with the Department of Planning regarding the drafting of scheme amendment documentation for Councils consideration.

Town Centre Urban Design Guidelines –TPG planning consultants have completed site analysis and initial community consultation and are now progressing in the preparation of draft urban design guidelines for Councils consideration. It is expected that a draft documents will be available for Councils consideration at the August Council meeting.

Local Planning Strategy and Scheme-TPG planning consultants in conjunction with Shire of Morawa staff are completed a review of the Town Planning Scheme, policies and guidelines. As part of the formal process a Council report has been provided for the July 2013 meeting initiating the process to prepare a new local planning scheme for the Shire of Morawa.

Morawa Super Town Centre Revitalisation –Freight Realignment Road-Porter Engineers are currently completing final design of the Freight Realignment Road for Main Roads consideration and approval. Daniel Hazebroek from Landcorp has advised that the design is nearing completion. Once finalised the Department of Regional Development will be able to progress the process associated with the proclamation and dedication of the road and completion of the Section 56 agreements associated with the extensions to Davis Street and White Avenue.

Town Square –Emerge Consultants (Landscape Architects) are currently preparing draft design plans for the site. Daniel Hazebroek from Landcorp has advised that the plans and associated design work is 60% complete. Design documents will be provided to Council for consideration when complete.

Skate ParkShire of Morawa staff in conjunction with Convic (preferred supplier) is currently finalising concept designs and fees associated with the skate park project. Following completion of this process a report will be provided to Council at the August 2013 meeting for Council’s consideration. Subject to Councils approval of concept and costing, it is expected that the project will be able to commence construction in October 2013.

Mid West Housing Needs WorkshopThe Mid West Development Commission convened a workshop in Morawa on Tuesday 25th June to gauge the current needs for both private and public housing in Morawa. The Government Regional Officer Housing (GROH) will use information gathered from the workshop to plan future needs for Government employee housing in the region. Council staff has since the workshop supplied the commission with a detailed survey on the current status on housing in the Morawa townsite and projected needs.The Government Regional officer Housing (GROH) has since announced its intension to build eight houses on the eastern side of the townsite in the following locations:-` 12

2-(3 bedroom x 2 bathroom) homes built at 33, 45 Valentine Street and 34 Richter Avenue.

2-(4 bedroom x 2 bathroom) homes at 16 Granville Street.

Work on these homes will commence once the necessary approvals have been processed.

Residential Subdivision

The new residential subdivision in white Avenue is nearing completion with sign off for the sewerage connections completed on 23rd July 2013.Some issues with the high voltage power are still to be resolved.

Upgrade of the Town Hall Façade and Lesser Hall Kitchen

An application has been submitted to the regional Development Australia Funding Grant for $89,990 for the upgrading of the Town Hall Façade and the Lesser Hall Kitchen. These are funds available to the Council on application as part of a recent announcement made by the Federal Minister for Local Government.

Mid West Regional Council Meeting Held 9th July 2013

The Regional Council met at Morawa on Tuesday 9th July 2013 and the following decisions were made:-Discussion Session

The Council were able to reverse its decision regarding the appointment of an Engineer/Civil Projects Manager.

The Environmental Health Surveyor from the Shire of Three Springs has resigned. The four Shire presidents will meet with Murray Criddle Chairman of the Mid West

Development Commission to discuss the funding of the Mobile Black Spot Coverage Project and the proposed regional project being undertaken by the Commission on a similar issue. The meeting has been arranged for Monday 5th August 2013 at 10am.

Formal Meeting Endorse the appointment of Nicholas Els to the position of Acting Chief Executive

Officer (a former employee of the City of Greater Geraldton) for a period of Six months Acceptance of the Shire of Mingenew’s Notice of withdrawal from the regional Council

as from 28th June 2013 with an agreed obligation to the Council until 30th June 2014. The 2013/14 draft Budget was not adopted due to a locked vote, with the Shire of

Mingenew requesting that a draft budget be prepared for a six month period during which the Regional Council be wound up.The Draft Budget proposes a 2013/14 contribution of $134,634 from the Shire of Morawa, as opposed to a $252,000 contribution in 2012/13. This amount has been provided for in the Shires Draft Budget.

The next meeting of the Mid West Regional Council is at 9am Monday 19th August 2013 at the shire of Morawa.

Lindsay DelahauntyActing Chief Executive Officer23rd July 2013

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Item No: 6.1Subject: Accounts Due for Payment Proponent: Finance OfficerSignature of Officer:Signature of CEO:File No: ADM 0135Voting Requirements: Simple MajorityMeeting Date: 23rd July 2013

INTRODUCTION

A list of accounts is attached for all payments made for the month of June 2013.

COMMENT

Nil

FINANCIAL IMPLICATIONS

As per list of accounts

POLICY IMPLICATIONS

Nil

STRATEGIC IMPLICATIONS

Nil

OFFICER’S RECOMMENDATION

It is recommended that the list of accounts paid by the Chief Executive Officer under delegated authority, represented by:

- Municipal EFT Payment Numbers EFT5085 to EFT5185 inclusive, amounting to $1,039,824.05;

- Municipal Cheque Payments numbered 10872 to 10893 totalling $30,214.17;- Municipal Direct Debit Payments Numbers DD3211.1, DD3213.1, DD315.1,

DD3219.1, DD322.1, DD3235.1 & DD3237.1 amounting to $8,575.17;- Payroll for June 2013

05/06/2013 - $49,165.5319/06/2013 - $47,931.47

Be endorsed.

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COUNCIL RESOLUTION


It is recommended that the list of accounts paid by the Chief Executive Officer under delegated authority, represented by:

- Municipal EFT Payment Numbers EFT5085 to EFT5185 inclusive, amounting to $1,039,824.05;

- Municipal Cheque Payments numbered 10872 to 10893 totalling $30,214.17;- Municipal Direct Debit Payments Numbers DD3211.1, DD3213.1, DD315.1,

DD3219.1, DD322.1, DD3235.1 & DD3237.1 amounting to $8,575.17;- Payroll for June 2013

05/06/2013 - $49,165.5319/06/2013 - $47,931.47

Be endorsed.

CARRIED 4/0

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Item No 6.2Subject: Monthly Financial StatementsProponent: Manager Accounting & FinanceSignature of Officer:Signature of CEOVoting Requirements: Simple MajorityMeeting Date: 23rd July, 2013

INTRODUCTION

Local Government (Financial Management) Regulation 34(1)(a) states that a Local Government must prepare financial statements monthly.

COMMENT

The June Financial Activity Report which includes the Variance Report and Schedules 2 to 14 as supporting documentation is presented as a separate document for Council to peruse and receive as being received bearing in mind that the end of year adjustments are still to be carried out which may have an impact on the final carried forward balance. STATUTORY ENVIRONMENT

Local Government Act 1995 Section 6.4 and Local Government (Financial Management) Regulations 1996 Section 34


As presented


No strategic implications


The Statements of Financial Activity Reports for the period ending30th June, 2013.

Variance Report for the period ending 30th June, 2013 Schedules 2 to 14 for the period ending 30th June, 2013

Be Received. COUNCIL RESOLUTION

Moved: Cr K P StokesSeconded: Cr G R North

The Statements of Financial Activity Reports for the period ending30th June, 2013.

Variance Report for the period ending 30th June, 2013 Schedules 2 to 14 for the period ending 30th June, 2013

Be Received. CARRIED

4/0

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Item No 6.3Subject: Reconciliations June, 2013Proponent: Manager Accounting & Finance Signature of CEOFile No: ADM 0189Voting Requirements: Simple MajorityMeeting Date: 23rd July, 2013

INTRODUCTION

Local Government (Financial Management) Regulation 34 (1) (a) states that a Local Government must prepare financial statements monthly.

OFFICER’S COMMENT The Shire of Morawa’s financial position is as follows:-

BANK BALANCES

The Bank Balances as at 18th July, 2013:-

Municipal Account $1,020,993.04- Trust Account $ 21,154.35- Business Telenet Saver (Reserve) $6,250,518.75- WA Treasury O/Night Facility (Super Towns) $3,200,781.35

BANK RECONCILIATION BALANCES

The Bank Reconciliation Balances for 30th, 2013 with a comparison for 30 th June, 2012 is as follows:

2013 2012

Municipal Account # $1,417,048.17 $1,398,433.94

Trust Account $21,154.43 $24,657.62

Reserve Account $9,436,266.33 $11,067,618.41

Transfer of Funds

$400,000 from SuperTowns Revitalisation Reserve to Municipal Fund 19th September, 2012.

$100,000 from Economic Development Reserve to Community Development Reserve 9th November, 2012 (as per 2012/2013 Budget)

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$100,000 from Municipal Fund to Leave Reserve 9th November, 2012 (as per 2012/2013 Budget)

$52,505.39 from Municipal Fund to Plant Reserve 9th November, 2012 – 1st quarter of Plant Depreciation Costs (as per 2012/2013 Budget)

$749,153 from Community Development Reserve to Future Funds Reserve 9th

November, 2012 (as per 2012/2013 Budget) $200,000 from Municipal Fund to Unspent Grants/Contributions Reserve 9th

November, 2012 – Contribution received from Morawa Community Care for construction of Aged Persons Units.

$100,000.00 from Plant Reserve Fund to Municipal Fund 20th December, 2012 for Purchase of Mechanics Vehicle and Bobcat (as per Budget)

$16,150.00 from Unspent Grants/Contributions Reserve to Municipal Fund 23rd

January, 2013 for Dry Seasons Grant expended. $450,000 from Sewerage Reserve Fund to Municipal Fund 11th April 2013 as per

budget for Sewerage Upgrade. $108,589.17 from Municipal Fund to Plant Reserve 11th April, 2013 – 2nd & 3rd quarter

of Plant Depreciation Costs (as per 2012/2013 budget). $338,439.65 from Aged Care Units Reserve to Municipal Fund 11th April, 2013 for

construction of Aged Care Units $300,000 from Community Development Reserve to Municipal Fund 2nd May, 2013 for

construction Aged Care Units as per Budget. $26,504.00 from Morawa Community Trust Reserve to Municipal Fund on 11th June

2013 for MDHS Band Committee ($10,000); MEITA Display Units ($993.96); Morawa Historical Society Shed ($15,000) and Sporting Shooters septic tanks ($500) as per Budget.

$67,952.80 from Water Waste Management Reserve to Municipal Fund on 24th June, 2013 for Manning Road Drainage as per Budget.

$142,500.00 from Plant Reserve to Municipal Fund on 24 th June, 2013 for purchase of the Multi Tyred Roller as per March Minutes 2013.

$8,439.65 from Municipal Fund to Aged Persons Units on 24th June, 2013 being reinstatement of interest earned on Aged Persons Units for future commitments to the Units.

$169,135.00 from Unspent Grants Reserves (part of Morawa Community Care funds) to Municipal Fund on 1st July, 2013 for construction of APU’s as per Budget.

$56,849.62 from Refuse Transfer Station Reserve to Municipal Fund for expenditure to end of June, 2013.

$56,211.19 from Municipal Fund to Plant Reserve for 4th Quarter Depreciation to end of June, 2013.

$60,960.00 from Leave Reserve to Municipal Fund for Leave entitlements for G. Treasure as per Budget.

$501,089.90 from Sportsground Upgrade Reserve to Municipal Fund for expenditure to end of June on the Sporting Complex.

RESERVE ACCOUNT

As at 30th June, 2013, Reserve Funds of $9,436,266.63 are invested with Bank of Western Australia in the Gold Cash Management Account ($6,235,484.98), and the WA Treasury O/Night Facility (Super Towns) – ($3,200,781.35). Breakdown for June 2013 with a comparison for June 2012 is as follows:-

2012 2013

Sports Reserve $850,000.00 $376,320.30

` 18

Land & Building Reserve $4,751.98 $4,905.23

Plant Reserve $657,467.92 $653,459.53

Leave Reserve $84,317.63 $127,861.73

Economic Development Reserve $222,406.94 $101,030.27

Sewerage Reserve $478,467.76 $41,806.05

Unspent Grants & Contributions Reserve $35,599.56 $209,550.88

Community Development Reserve $3,165,061.02 $2,305,611.24

Water Waste Management Reserve $65,999.72 $0.00

Future Funds Reserve $1,256,128.42 $2,059,161.11

Morawa Community Trust Reserve $58,658.82 $34,047.44

Aged Care Units Reserve $329,518.00 $8,439.65

Transfer Station Reserve $358,578.00 $313,291.58

S/Towns Revitalisation Reserve $3,000,567.12 $2,685,039.02

ST Solar Thermal Power Station Reserve $500,094.52 $515,742.33

Total $11,067,618.41 $ 9,436,266.33

STATUTORY ENVIRONMENT

Local Government Act 1995 and Local Government (Financial Management) Regulations

POLICY IMPLICATIONS

Nil

FINANCIAL IMPLICATIONSAs presented

STRATEGIC IMPLICATIONSNil


It is recommended that the bank reconciliation report for 30th June, 2013 be received.

COUNCIL RESOLUTION


It is recommended that the bank reconciliation report for 30th June, 2013 be received.

CARRIED 4/0

` 19

INTRODUCTION

The purpose of the report is for Council to determine;

1. The imposing of a differential rate being a differential Unimproved Valuation (UV) rate for Mining in Morawa at $0.4860000 in the valuation dollar.

2. That the proposal be advertised for 21 days in accordance with the Local Government Act 1995 section 6.36 for public comment, indicating the objects of and reasons for the differential rate.

3. Following the advertising period seek approval from the Minister to impose a differential UV mining rate which is more than twice the lowest differential UV Rate imposed.

ATTACHMENTS

Statement of Objects and Reasons for Differential Rates and Minimum Payments

BACKGROUND

A local government may impose differential general rates based on the predominant purpose for which the land is held or used as determined by local government. Ministerial approval will need to be obtained to impose a differential rate which is more than twice the lowest differential rate imposed.

The Shire of Morawa has adopted differential rates since 2005. The current approved differential Unimproved Valuation (UV) Rural rate is $0.0185930 cents in the dollar and for Mining UV in Morawa is $0.450000 cents in the dollar.

It is proposed that the UV differential Mining Rate for the Shire of Morawa for the 2013/14 financial year be forecast to be set at $0.4860000 in the dollar. This represents an increase of 8% in the dollar over and above the current rate.

The UV mining is again more than twice the lowest rate hence a council resolution; advertising and Ministerial approval is required prior to adopting the annual budget.

The current differential rates in the dollar for UV mining in other neighbouring Shires for 2012/2013 are as follows:

Shire of Yalgoo 0.3109000 Shire of Perenjori 0.300000 Shire of Mt Magnet 0.2726500` 20

Item No: 6.4Subject: Differential Rating-AdvertisingProponent: Deputy Chief Executive OfficerSignature of Officer:File Number:Voting Requirement: Absolute MajorityDate: 17 July 2013

Shire of Mullewa 0.2271360

OFFICER’S COMMENT

Differential rating schemes adopted in Western Australia range from simple schemes used in pastoral/mining areas where a single differential rate is used, to those in more populated areas where many differentials may be used. It is suggested that Council continues to adopt a UV Rural Rate and a UV Mining Rate to address the perceived rating anomaly or inequality within the district. Once Council determines the proposed differential rate the proposal is required to be advertised for 21 days for public comment, indicating the objects of and reasons for the differential rate. Approval will then be sought from the Minister to impose a differential UV mining rate which is more than twice the lowest differential UV Rural rate imposed.

The proposed rate increase is consistent with the over-all current rate modelling being considered for the adoption of the 2013/2014 Shire of Morawa Annual Budget and allows for a small deviation of the annual rate in the dollar to be approved by Council in adoption of the budget.


Local Government Act 1995 Section 6.3 and 6.36

Ministerial approval will need to be obtained to impose a differential rate which is more than twice the lowest differential rate imposed.

POLICY IMPLICATIONS

Nil


This will impact on the forthcoming 2013/14 financial year budget.


Nil

RISK MANAGEMENT

Failure to advertise and comply with the Local Government Act 1995 with could seriously impact of Councils cash flow for the 2013-2014 financial year’s budget.


It is recommended:-

1. The Shire of Morawa continues to adopt Differential Rates in formulating the 20013/14 financial year budget.

2. The proposed Differential Rate for Mining Unimproved Valuation is set at $0.4860000 cents in the dollar which is consistent with the over-all current rate modelling being considered for the adoption of the 2013/2014 Shire of Morawa Annual Budget.

` 21

3. The proposed Differential Rate for Mining be advertised for 21 days inviting public comment.

4. The Chief Executive Officer be authorised to request approval of the Minister for the adoption of the proposed Unimproved Valuation Differential Rates, if at the expiry of the public notice period, no submissions have been received.

Cr K J Chappel requested Standing Orders be Suspended at 4:10pm for Council to allow open discussion for item 6.4

COUNCIL RESOLUTION

Moved: Cr G R NorthSeconded: Cr K P Stokes

Standing Orders be suspended for Council to further discuss item 6.4

CARRIED 4/0

COUNCIL RESOLUTION


Standing Orders be reinstated for the meeting to continue at 4:30pm

CARRIED 4/0

COUNCIL RESOLUTION


It is recommended:-

1. The Shire of Morawa continues to adopt Differential Rates in formulating the 20013/14 financial year budget.

2. The proposed Differential Rate for Mining Unimproved Valuation is set at $0.450000 cents in the dollar which is consistent with the over-all current rate modelling being considered for the adoption of the 2013/2014 Shire of Morawa Annual Budget.

3. The proposed Differential Rate for Mining be advertised for 21 days inviting public comment.

4. The Chief Executive Officer be authorised to request approval of the Minister for the adoption of the proposed Unimproved Valuation Differential Rates, if at the expiry of the public notice period, no submissions have been received.

CARRIED4/0

` 22

INTRODUCTION

A list of outstanding rate debtors for the period ending 30 th June 2013, is submitted to Council as is required at the end of each quarter.

BACKGROUND INFORMATION

Rate notices were issued on the 28th August 2012 total amount raised was $1,935,034.63As at 30th June 2013 $1,671,504.64 has been collected 88%

Currently $263,529.99 is outstanding in rate debtors.

A confidential additional attachment with a list of rate debts that have legal proceedings against them is supplied totaling $152,274.35

Listed below are Rate Debts that have been recovered for the 2012/2013 financial year.

A 844 $2,070.02 Paid 19th October 2012A 106 $2,892.00 Paid 26th February 2013A 235 $4,143.26 Paid 14th March 2013A 325 $11,641.13 Paid 14th March 2013A 61 $3,452.35 Paid 14th March 2013A 622 $2,820.22 Paid 18th April 2013A 674 $2,820.22 Paid 18th April 2013A 736 $3,131.00 Paid 9th April 2013A 684 $110.92 Paid 10th April 2013A 378 $7,393.98 Paid 29th May 2013A 414 $8,258.04 Paid 29th May 2013A 439 $6,974.58 Paid 29th May 2013A 502 $565.63 Paid 29th May 2013

TOTAL $56,273.35

Outstanding properties

July 2012 138 properties $ 312,210.64August 2012 Rates were raised $1,935,034.63September 2012 91 properties $ 857,076.45 * *October 2012 161 properties $ 548,413.82` 23

Item No: 6.5Subject: Outstanding Rates DebtorsProponent: Senior Administration OfficerSignature of Officer:Signature of CEO:File Number: ADM 0055Voting Requirements: Absolute MajorityDate: 18th July 2013

November 2012 137 properties $ 485,398.61December 2012 113 properties $ 451,906.32January 2013 104 properties $ 410,137.65February 2013 119 properties $ 365,256.48March 2013 106 properties $ 327,188.62April 2013 77 properties $ 299,166.53May 2013 64 properties $ 271,280.35June 2013 57 properties $ 263,529.99

** Rates on properties were not outstanding until 2nd October 2012.

Break Down of Outstanding Rates as at 30th June 2013

Centa Pay 2 $10,152.09Having legal action 14 $152,274.35 Confidential report IssuedDeceased estate property on market 1 $4,043.37Mining tenements 3 $18,470.19late instalment interest 4 $3,043.14Pastoral lease expired 1 $383.23Receiving payments 7 $7,265.97Transfer to council 1 $1,134.82Current years debt 14 $36,265.53Deferred no longer entitled must payback 1 $1,315.08Instalment payments being negotiated 2 $7,462.79Payment plans 6 $21,865.42Pensioners 1 $1,831.79

57 $263,529.99


It is recommended that:The Outstanding Rates Debtors report as at 30th June 2013 be received.

COUNCIL RESOLUTION



The Outstanding Rates Debtors report as at 30th June 2013 be received.

CARRIED4/0

` 24

Item No: 6.6Subject: Outstanding DebtorsProponent: Senior Administration OfficerSignature of Officer:Signature of CEOVoting Requirement: Simple MajorityMeeting Date: 18th July 2013

INTRODUCTION

A list of outstanding Debtors for the period ending 30th June 2013 is submitted to Council as required at the end of each quarter.

OFFICER’S COMMENTS

As shown on the report there are a number of accounts that have been outstanding over the 90 day period. A full review of the debtors accounts has been conducted prior to the end of June 2013 and followed up with appropriate action as per Councils policy.

Reminder letters sent to:30948 $ 2,110.00 Reminder letter been sent – last payment 25 March 201331155 $ 4,891.30 Reminder letter has been sent debtor has reduced the debt30261 $ 1,040.00 Reminder letter has been sent30379 $ 1,072.50 Reminder letter has been sent

Letter of demand has been sent to 30934 $ 783.01 had till the 30th April 2013 to pay debt. Has offered to pay $25 per

fortnight. Letter returned to stating $100per week would be acceptable.31269 $ 783.01 had till the 30th April 2013 to pay debt. Debt passed onto CS Legal

Debt Collecting has commenced with CS Legal31106 $47,390.15 is with lawyers – road reinstatement 30503 $11,915.00 Debt collection commenced now on a payment plan of $2,000 per month31128 $ 3,125.00 Debt collection commenced now making weekly payments of $250.00

Other outstanding debt:31154 $3,960.00 Has since been paid in full30089 $ 120.00 Has since been paid in full30394 $ 145.00 Has since been paid in full

STATUTORY REQUIREMENTS

Local Government Act 1995

POLICY IMPLICATIONS

Nil


All outstanding debtors are a cash flow risk to the Shire of Morawa until paid.

STRATEGIC IMPLICATIONS` 25

Item No: 6.6Subject: Outstanding DebtorsProponent: Senior Administration OfficerSignature of Officer:Signature of CEOVoting Requirement: Simple MajorityMeeting Date: 18th July 2013

Nil


It is recommended that the Outstanding Debtors report as at the 30th June, 2013 be received.

COUNCIL RESOLUTION


It is recommended that the Outstanding Debtors report as at the 30 th June, 2013 be received.

CARRIED4/0

` 26

INTRODUCTION

A Strategic Plan Update and Progress Report is provided each month for Councillors information.



The Strategic Plan Update and Progress Report for the 23rd July 2013, Ordinary Meeting be received.

COUNCIL RESOLUTION



The Strategic Plan Update and Progress Report for the 23rd July 2013, Ordinary Meeting be received.

CARRIED 4/0

` 27

Item No: 7.1Subject: Strategic Plan Update and Progress ReportProponent: Acting Chief Executive OfficerSignature of CEO:File Number: VariousVoting Requirements: Simple Majority

INTRODUCTION

The purpose of this report is for Council to endorse the attached Swimming Pool Manager’s Report 2012-2013.

ATTACHMENTS

The Swimming Pool Managers report (summary)

BACKGROUND

Ms Sandra (Sandy) Reardon the Shire of Morawa Swimming pool manager has provided a brief report and overview on the supply and equipment needs for the coming season. Last years patronage is also provided.

OFFICER’S COMMENT

The chemical and equipment detailed in the pool managers’ report are required to maintain disinfection levels and safety standards for the users of the pool which are required by the Swimming pool Code of Practice 2007.


Local Government Act 1995Health (Aquatic Facilities) Regulations 2007

RISK MANAGEMENT

Provision of the chemical and equipment will lessen the risk to the pool users and without the upgrade the pool will face certain closure

POLICY IMPLICATIONS

Nil


Costs as detailed will need to be included in the 2012-2013 years budget


Nil

` 28

Item No: 8.2.1Subject: Swimming Pool Manager-Annual Report 2012-2013

Proponent: Deputy Chief Executive OfficerSignature of Officer:Signature of CEO:File Number:Voting Requirements: Simple Majority Date: 8 July 2013

OFFICER RECOMMENDATION

It is recommended:

1. Council endorse the swimming pool Managers report and provide budget consideration for the chemicals, equipment, the addition maintenance and upgrades in the 2013-2014 years budget.

COUNCIL RESOLUTION


It is recommended:

1. Council endorse the swimming pool Managers report and provide budget consideration for the chemicals, equipment, the addition maintenance and upgrades in the 2013-2014 years budget.

CARRIED4/0

` 29

INTRODUCTION

Montana Bulk Haulage Pty Ltd has approached Council for a Restricted Access Vehicle (RAV) 4 concessional loading approval to enable a concessional loaded pocket road train with a tri-dolly (27.5 metres in length) RAV 4 combination to travel along Morawa-Yalgoo Road, Munckton Road, Fallon Road and Koolanooka Springs Road to the Karara Mine site. The request is to operate up to five loads each week enabling the vehicle combination to deliver fuel to the site. The roads currently are listed as part of the Shire of Morawa Local Road low volume RAV 2/3 network and RAV 4 network.

ATTACHMENTS

RAV 2/3 Mapping routeRAV 4 Mapping route


Under Main Roads WA RAV networks conditions, there is a need to seek Council approval by certain RAV users to travel on roads controlled by Council.

Main Roads WA in consultation with the Shire of Morawa have classified the majority of roads and low volume roads in the Shire as RAV 2/3 networks. The network allows for RAV 3 to carry a mass of eighty four (84) tonnes with a length of twenty seven point five (27.5m) metres and a height of four point six metres (4.6 metres). RAV 2 classification is lower in weight and in some cases shorter in length. Concessional loading for a RAV 4 category allows for 23.5 tonnes for each tri axle group to carry up to a maximum gross weight up to 93.5 tonnes.

Main Roads WA website provides information regarding the Class 2/3 RAV network publication Morawa Shire LG511 Audit dated 12 March 2009.

Main Roads WA has also provided the following feedback regarding RAV 4 vehicles on Shire of Morawa Local Road RAV 2/3 network as is provide below.

‘The attached is a map showing the RAV network categories for the listed roads and the roads around it.

If Morawa Shire requests an upgrade, a route assessment would be undertaken and the road could then be added to the RAV network 4 Road Tables.

` 30

Item No: 8.2.2Subject: Montana Bulk Haulage Pty Ltd - Restricted

Access Vehicle (RAV) Network Permit Shire of Morawa

Proponent: Deputy Chief Executive OfficerSignature of Officer:File Number: ADM 0287Voting Requirement: Simple MajorityMeeting Date: 8 July 2013

The dotted roads nearby are low volume roads which are a lower standard but are approved for infrequent use under certain conditions which could include limited number of journeys, radio contact between all heavy vehicles and no travel at school bus times. The other option for the Shire is to approve the upgrade with a CA07 condition – LGA written approval required to be obtained and carried in the vehicle.

The road design requirements for RAV 3 and RAV 4 are the same. They have the same approved maximum length and the same number of axle groups.

Council at a meeting in April 2009 provided the following:-

COUNCIL RESOLUTION

1. Council endorse the provided Main Roads Western Australia Restricted Access Vehicles Class 2/3 RAV network publication Morawa Shire LG511 audit dated 12 March 2009 and advise Main Roads of the following:-

2. Council will consider approving addition Restricted Access Vehicle Class 2/3 usage during grain harvest subject to:-

3. The Chief Executive Officer having delegated authority to approve (with consultation of the Principal Works Supervisor) applications for permit type loads on roads in the Shire of Morawa not detailed on the provided Main Roads Restricted Access Vehicles Class 2/3 RAV network publication Morawa Shire LG511 audit dated 12 March 2009, subject to the following Shire of Morawa standard conditions being adhered to:-

Standard Conditions of Use:

a) Maximum speed unsealed roads 70kms/hr or 10kms/hr less than designated signage

b) Maximum speed sealed roads 90kms/hr or 10kms/hr less than designated signagec) Maximum speed of 40kms/hr in built up areas including the Morawa Townsited) Only approved routes will be permitted in the Morawa Townsitee) Reduce speed to 60kms/hr and moving over to give way to oncoming trafficf) Headlights on at all timesg) Removing dust from tyres rims when entering sealed roadsh) Compliance with maximum gross weight limitsi) Vehicle length not to exceed 36.5 metresj) No operation after a heavy rain fall eventk) No operation during school bus routes drop off and pick up timesl) Signage warning of oversized vehicle be in operation are placed at entry and

egress points unless already in placem) Vehicle to be operated as required by the Mains Roads Class 2/3 RAV permitn) Entries to properties being serviced by the permit holder must be constructed for

safety and to prevent damage to sealed edges and road verges. Approval may be withdrawn if damage occurs and is not repaired to the satisfaction of the Council’s representative.

4. Council advises Mains Roads Western Australia of the concerns regarding the unsafe status of the Wubin Mullewa Rd for all users.

CARRIED7-0

` 31

OFFICER’S COMMENT

The Shire of Morawa local road network (before increased mining activity) has been subject to low level usage with the exception of harvest.

Council approval conditions for low volume road use for harvest are provided above.

Road usage was on the increase due to various activities in the region. The activities include Extractive Industries, Agricultural, Mine ore cartage, mining construction works (inclusive of supporting infrastructure) and road network upgrades.

The increased activities impact on the Council’s resources being able to maintain certain roads to a level of access and safety required and detailed in the Main Roads Heavy Vehicle Operations document ‘GUIDELINES FOR ASSESSING THE SUITABILITY OF ROUTES FOR RESTRICTED ACCESS VEHICLES’.

Permitting this application, even with conditions, places the Shire of Morawa in a difficult position both in terms of probable increased maintenance costs and creating a precedent for others to potentially follow. This request also seeks an approval window which falls outside of the grain harvest period.

The route requested is maintain on a as needs basis and a permit could be issued for a limited time to allow for any road damage to be monitored.


Local Government Act 1995Main Roads Act 1930

POLICY IMPLICATIONS

Nil


Nil


Council’s review of the process for issuing RAV permits provides part of an asset review for use of road infrastructure in the Shire. RISK MANAGEMENT

An approval of RAV network permits provides the Shire with consultation and a due diligence process for road users in the Shire of Morawa. Without the process Council’s road network assets could become unsafe and unmanageable for current resources.

There are inherent risks to the Shire in approving this request. The main risk relates to increased road maintenance costs and the other is setting a precedent for other similar applications to follow.

` 32

The Shire of Morawa local road network has been audited and rated. The requested roads are rated as a local volume RAV 2/3/4 roads. The requested use seeks to permit a RAV 4 combination along this route.


It is recommended:-

1. Council grant approval for Montana Bulk Haulage Pty Ltd to operate a Restricted Access Vehicle (RAV) 4 concessional loading approval to enable a concessional loaded pocket road train with a tri-dolly (27.5) RAV 4 combination to travel along Morawa-Yalgoo Road, Munckton Road, Fallon Road and Koolanooka Springs Road to the Karara Mine site

2. The approval is for Montana Bulk Haulage Pty Ltd to operate up to five loads each week enabling the vehicle combination to deliver fuel to the site.

3. The approval is for a period of twelve months to enable any road damage to be monitored

4. The approval is subject to;

Standard Conditions of Use:

a) Maximum speed unsealed roads 70kms/hr or 10kms/hr less than designated signage

b) Maximum speed sealed roads 90kms/hr or 10kms/hr less than designated signagec) Only approved routes will be permitted in the Morawa districtd) Reduce speed to 60kms/hr and moving over to give way to oncoming traffice) Headlights on at all timesf) Removing dust from tyres rims when entering sealed roadsg) Compliance with maximum gross weight limitsh) Vehicle length not to exceed 27.5 metresi) No operation after a heavy rain fall eventj) No operation during school bus routes drop off and pick up timesk) Signage warning of oversized vehicle be in operation are placed at entry and

egress points unless already in placel) Vehicle to be operated as required by the Mains Roads Category 4 RAV permit m) Entries to properties being serviced by the permit holder must be constructed for

safety and to prevent damage to sealed edges and road verges. Approval may be withdrawn if damage occurs and is not repaired to the satisfaction of the Council’s representative.

Council advises Mains Roads Western Australia of the concerns regarding the unsafe status of the Wubin Mullewa Rd for all users.

COUNCIL RESOLUTION

Moved: Cr G R NorthThe motion lapsed due to no seconder

` 33

INTRODUCTION

The purpose of this report is for Council to finalise new street/road names for the proposed Residential subdivision located on White Avenue and the Industrial subdivision located on the Yalgoo Morawa Road.

ATTACHMENTS

White Avenue proposed subdivision plan with Road NamesYalgoo Road (Tipping Road) proposed subdivisionRoad type standards


The assigning of new street names to roads under control of local government requires approval through the State lands Department Geographical Names Committee Western Australia subject to the names meeting the adopted Policies and Standards.

Land Corp has requested Council consider new names for the streets to progress the subdivision developments.

Council at previous meetings has resolved the following;

COUNCIL RESOLUTION 15 December 2011


The name of a road in the proposed Morawa-Yalgoo Road Industrial Subdivision is ‘Tipping Road’.

CARRIED 6/0

COUNCIL RESOLUTION September 2012

Moved: Cr D S CarslakeSeconded: Cr D J Coaker

That:-

` 34

Item No: 8.2.3Subject: Resubmitted item-Proposed Subdivision-Street

Naming White Avenue Residential SubdivisionYalgoo Morawa Road Industrial Subdivision

Proponent: Deputy Chief Executive OfficerSignature of Officer:Signature of CEO:File Number:Voting Requirements: Simple MajorityDate: 11 July 2013

1. Council assign the names of Skipworth, Lanagan, Cook and Walter to the streets in the new White Avenue Residential Subdivision as detailed on attached diagram.

2. Council assign the names of Solomon and Tipping to the streets in the new Industrial subdivision as detailed on attached diagram.

CARRIED 6/0

The above resolutions where forward to the Geographical names Committee with the following outcomes;

‘Below is some information regarding the proposed names for use in the upcoming subdivision of Lots 503 and 513 White Avenue. A replacement name is required. Also as a standard practice, and for mapping purposes, short roads should have short names. Therefore some changes to the proposal will be necessary.

The name Cook does not comply because this name is in use within a 50km radius of the subject site (Cook Street in the locality of Arrino – Three Springs). A replacement is required for this name.

Skipworth is suitable but should be applied to the longest road.

Walter is ok but should be applied to the shortest road.

Lanagan is ok but should be applied to a shorter road. Please note your origin document referred to Flanagan which differs from the requested name, clarification will be necessary (i.e. Lanagan or Flanagan).

As discussed yesterday, the proposed name Solomon Way is not supported as this would be a duplication of the name Solomon albeit with a different road type. Road names shall not be duplicated / or be similar to any other road name within 50km of the site (even if the 50kms overlaps into another LGA). All roads to be created on a survey plan require names approved by Geographic Names prior to the lodgement of the deposited plan. Road names should be approved to their full extent in the first instance. All roads to be created on a survey plan require names approved by Geographic Names prior to the lodgement of the deposited plan. Road names should be approved to their full extent in the first instance.

To assist in resolving the naming of the roads shown on the new super lot plan and as shown on the initial request [formerly Job 839 (2012)] I have provide some suggestions below, please note these are suggestions only as per our discussion yesterday – the choice of name resides with the Shire (subject to compliance with the GNC criteria)

Road 1 - Speedway Lane / Terrace / View / Vista etc (origin – i.e. the road leads to the Morawa speedway track) – this name and / or an alternative name could be extended south in the future when the road below this development is constructed.

Road 2 - Sasse Road / Street / Way etc (origin – early resident / Shire member / Councillor – initials of person / dates required ?? Note the road name cannot relate to living persons). The name Sasse does comply, while not previously approved it is shown on a lodged DP over part of the same area.

Road 3 - Tipping Way or Loop or Circuit or Street / Road etc (origin - ?? Note the road name cannot relate to living persons)

Please review the attachment and liaise with relevant staff / Council and advise if the Shire would like us to proceed with a formal approval of the names. Please note that Geographic ` 35

Names is open to any other naming options that comply with the GNC criteria for road names. The provisions on the details (origin) of any name will be required to be provided before any approval would be granted. Noting that the source of the origin should be included e.g. name taken from an Honour Board in Council Chambers / War Memorial / book reference / web page address etc.

It should be noted that some road types shown previously in our GNC Guidelines (2009) are no longer permitted due to the amended Australian/New Zealand Standard for Rural and Urban Addressing AS/NZS 4819:2011. An extract of the current road types is attached to help you with the selection of the road types for any new roads in the Shire of Morawa.

Please refer to the attachment for name placement and road type suggestions. At this point in time, for me to be able to proceed with a formal approval please confirm the shire’s preferred road names and select the desired road type for each road. The selections can be marked on my attachment and returned.

I look forward to hearing back from you on the above with a view to finalising the road names for this subdivision as soon as possible.’

OFFICER’S COMMENT

The streets in the proposed subdivision are off-set from existing streets (Barnes and Tubby) on the south side of White Avenue. One street (Croot) is aligned with the proposed street on the north side of White Avenue.

Naming the streets will provide Council with the opportunity of recognising the past efforts of community members.

Council has previously resolved names for all four streets in the residential subdivision however the Geographical Names Committee has provided feedback that the name Cook does not comply hence the name can be replaced with ‘Dwyer’ as this is a recent request to Council by Eileen Lynch, a descendant of Charlotte Dwyer a early settler in the Morawa District.

The Industry subdivision road naming has also changed for similar reasons as provided by the Geographical Names Committee

The street/road names have been given a suggested end road type to comply with road type standards as detailed in the attached plans and below;


Skipworth Chase

Dwyer Court

Walter Street

Lanagan Place

Industrial Subdivision

` 36

Club Road

Speedway Crescent

Tipping Road


Nil

POLICY IMPLICATIONS

Nil

RISK MANAGEMENT

No risk is attached to this item unless there is a perception that some community members have been overlooked in the naming process.


Nil


Nil


It is recommended:-

Council assign the names as detailed below and designated on the attached plan to the new residential subdivision located in White Avenue Morawa and the Industrial subdivision in Morawa for approval by the Geographical Names Committee.

Residential Subdivision 1.Skipworth Chase

2.Dwyer Court

3.Walter Street

4.Lanagan Place

Industrial Subdivision 1.Club road

2.Speedway Crecent

3.Tipping Road

` 37

Cr K J Chappel requested Standing Orders be Suspended to allow open discussion of item 8.2.3 at 4.45pm

COUNCIL RESOLUTION


Standing Orders be suspended at 4:45pm for Council to allow open discussion of item 8.2.3 at 4.45pm

CARRIED 4/0

COUNCIL RESOLUTION



CARRIED 4/0

COUNCIL RESOLUTION


Council assign the names as detailed below and designated on the attached plan to the new residential subdivision located in White Avenue Morawa and the Industrial subdivision in Morawa for approval by the Geographical Names Committee.


1.Skipworth Road

2.Dwyer Court

3.Walter Street

4.Lanagan Place

Industrial Subdivision

1. Club road

2. Cook Rd

` 38

3. Tipping RoadCARRIED

4/0Reason for deviation from officers recommendation

Residential Subdivision- Council requested Skipworth Chase be changed to Skipworth Road

The Road Names in the Industrial subdivision be change form Speedway Chase to Cook Road as more appropriate

` 39

INTRODUCTION

The purpose of this report is for Council to resolve to prepare a new local planning strategy (LPS) and local planning scheme (Scheme) for the Shire of Morawa.

The Town Planning Regulations 1967 (the Regulations) set out the procedure for preparation and approval of local planning schemes and general provisions which will have application as if part of a scheme.

The form of a local planning scheme is to be guided by the Model Scheme Text (MST), which is prescribed in the regulations as the form to be used unless otherwise required or agreed by the Minister.

Regulation 4 of the Regulations requires that the local government resolve to prepare a local planning scheme and then refer notice of this intent to relevant authorities including the Western Australian Planning Commission (WAPC).

This item requests the Council to consider the request to initiate a new local planning scheme and resolve to notify the relevant authorities accordingly.

ATTACHMENTS

Attachment 1 – Local Planning Scheme Area MapAttachment 2 – Location Plan


The Shire of Morawa Local Planning Scheme No. 2 was gazetted on 21 May 2007 and is now 6 years old. The Town Planning Regulations 1967 requires that local planning schemes be reviewed on a five (5) yearly basis. The recent preparation and endorsement of the Morawa SuperTowns Growth and Implementation Plan is intended to in part form part of the Shire’s new local planning strategy, which will inform the preparation of the new Scheme.

` 40

Item No: 8.3.1Subject: Notice of intent to prepare new Local Planning

Strategy and Local Planning Scheme Proponent: A/Chief Executive OfficerSignature of Officer:File Number:Voting Requirement: Simple MajorityMeeting Date: 23 July 2013

The Shire has appointed lead planning consultant TPG Town Planning, Urban Design and Heritage (TPG) to lead the preparation of a new local planning strategy and scheme for the Shire.

OFFICER’S COMMENT

This report relates to a procedural step required by the Town Planning Regulations 1967 in preparing a new local planning scheme for the District. The primary intent of this report is to recommend that Council resolve to initiate a new local planning scheme after which the Town will be required to prepare a new scheme in accordance with the relevant regulations.

Further consultation with the Council, key stakeholders and the community is proposed as part of the process of preparing the new Scheme.

A key requirement of the regulations at this point in the process is for the Shire to provide the WAPC with a statement setting forth the objects (or aims) and intentions of the Scheme and the anticipated format of the Scheme.

The officer’s recommendation relating to these is set out below. The intention and aims of the scheme will ultimately be reviewed as part of the process of preparing the new Scheme, however these should be used as a guide to commence the process.

Statement of Intent

To prepare a new local planning scheme to apply to all land defined within Attachment 1. The intent of the new Scheme is to implement the vision, objectives and recommendations as contained within the Morawa SuperTowns Growth Plan, which will ultimately form the basis for the preparation of a new local planning strategy for the Shire.

Proposed Aims of the Scheme

The aims of the Scheme provided below are purposefully broad enough to deliver the vision and objectives of the Shire of Morawa SuperTowns Growth Plan.

The general aims of the new local planning scheme are to:

a) zone sufficient land for residential purposes to accommodate a population of upwards of 2,500 people and encourage diversity in housing choice;

b) provide sufficient zoned land for commercial, retail, industrial and civic uses, suitable to service the long term growth of the District;

c) support a robust and innovative economy with a range of local employment opportunities;

d) implement strategic planning for the municipality, including the recommendations of the Shire’s local planning strategy and relevant State strategies;

e) reserve certain portions of land required for public purposes;` 41

f) zone the balance of the land within the Scheme Area for purposes described in the Scheme as recommended by the Shire’s local planning strategy;

g) define the uses and types of development to be permitted on land within the Scheme Area;

h) control and regulate the development and use of land throughout the District; and

i) the preservation of places and objects of natural beauty, cultural and indigenous heritage significance, or other scientific interest.

Format of the Scheme

The format of the new local planning scheme will be in accordance with the Model Scheme Text and is proposed to be a ‘local planning scheme’ applying to the whole District of the Shire of Morawa.

In consideration of the above, it is recommended that the Council endorse the statement of intent, aims and format of the Scheme and undertake notification and referral actions in accordance with the requirements of the Regulations.


Local Government Act 1995Planning and Development Act 2005

POLICY IMPLICATIONS

Following the preparation of the new local planning scheme for the District, the Shire’s local planning policies will be required to be reviewed to ensure consistency with the new Scheme.


The Shire has received a total of $170,000 grant agreement via the Department of Planning’s Northern Planning Projects funding scheme. This grant will cover the entire cost associated with the preparation of a new local planning strategy and scheme for the District.


The new local planning scheme is required to implement the recommendations regarding strategic growth and land use allocation of the Shire as contained within the Shire of Morawa SuperTowns Growth and Implementation Plan.

RISK MANAGEMENT

The preparation of the Local Planning Scheme in accordance with the Model Scheme Text and provision of the Planning and Development Act 2005 provides defined procedures and structure to assist in preparation and gazettal of the Local Planning Scheme. ` 42


That Council:

1. resolves to prepare Local Planning Scheme No. 3 to apply to an area situate wholly within the Shire of Morawa and enclosed within the inner edge of the dashed black border as contained in Attachment 1;

2. Endorse the following Statement of Intent, Aims and Format of Local Planning Scheme No. 3:

“Statement of Intent

To prepare a new local planning scheme to apply to all land defined within Attachment 1. The intent of the new Scheme is to implement the vision, objectives and recommendations as contained within the Morawa SuperTown Growth and Implementation Plan, which will ultimately form the basis for the preparation of a new local planning strategy for the Shire.


The aims of the Scheme provided below are purposefully broad enough to deliver the vision and objectives of the Shire of Morawa SuperTown Growth and Implementation Plan.






e) reserve certain portions of land required for public purposes;f) zone the balance of the land within the Scheme Area for purposes

described in the Scheme as recommended by the Shire’s local planning strategy;





The format of the new local planning scheme will be in accordance

` 43

with the Model Scheme Text and is proposed to be a ‘local planning scheme’ applying to the whole District of the Shire of Morawa.”

3. Publish a notice in the Government Gazette in accordance with the format and requirements of Regulation 4(1) of the Town Planning Regulations 1967.

4. Forward a copy of the notice accompanied with Statement of Intent, Aims and Format of the Scheme to the Western Australian Planning Commission;

5. Following receipt of notice by the Western Australian Planning Commission, undertake any adjustments as required by the Western Australian Planning Commission and undertake advertisement and notice of the resolution pursuant to Regulation 5 of the Town Planning Regulations 1967.

COUNCIL RESOLUTION


That Council:

1. Resolves to prepare Local Planning Scheme No. 3 to apply to an area situate wholly within the Shire of Morawa and enclosed within the inner edge of the dashed black border as contained in Attachment 1;

2. Endorse the following Statement of Intent, Aims and Format of Local Planning Scheme No. 3:

“Statement of Intent

To prepare a new local planning scheme to apply to all land defined within Attachment 1. The intent of the new Scheme is to implement the vision, objectives and recommendations as contained within the Morawa SuperTown Growth and Implementation Plan, which will ultimately form the basis for the preparation of a new local planning strategy for the Shire.


The aims of the Scheme provided below are purposefully broad enough to deliver the vision and objectives of the Shire of Morawa SuperTown Growth and Implementation Plan.



` 44




e) reserve certain portions of land required for public purposes;

f) zone the balance of the land within the Scheme Area for purposes described in the Scheme as recommended by the Shire’s local planning strategy;





The format of the new local planning scheme will be in accordance with the Model Scheme Text and is proposed to be a ‘local planning scheme’ applying to the whole District of the Shire of Morawa.”

1. Publish a notice in the Government Gazette in accordance with the format and requirements of Regulation 4(1) of the Town Planning Regulations 1967.

2. Forward a copy of the notice accompanied with Statement of Intent, Aims and Format of the Scheme to the Western Australian Planning Commission;

3. Following receipt of notice by the Western Australian Planning Commission, undertake any adjustments as required by the Western Australian Planning Commission and undertake advertisement and notice of the resolution pursuant to Regulation 5 of the Town Planning Regulations 1967.

CARRIED4/0

Cr K J Chappel declare a impartiality interest in item 8.3.2

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Item No: 8.3.2Subject: Morawa Family Counselling Service Proponent: Acting Chief Executive OfficerFile Number:Voting Requirement: Simple Majority Date: 12th July 2013

INTRODUCTION

The Counselling Service has been operating for 15 years, servicing clients in the Shires of Carnamah, Coorow, Mingenew, Morawa, Perenjori, Three Springs and in recent years Yalgoo. The service is funded by the Department of Child Care and Protection, and the office in Morawa is owned freehold by the Northern District Community Support Group Inc. The service remains a free service and is being utilised by both families and individuals in all of these communities. NDCSG Inc. would now like to add a Youth Councillor to the service with the only cost to the Council being $1500 towards the cost of a vehicle.

ATTACHMENTS

Copy of Application Letter


This service is managed voluntarily by a management committee that meets strict audit and compliance requirements set by the Department of Child Care and Protection annually. The current funding agreement is for a 3 year term with a 2 year renewal and they are 18 months into the agreement. The service is held in high regard by the Department and has recently offered further funding to the group to employ another counsellor to focus on youth. The funding offered by the Department covers wages, a small housing subsidy and vehicle running costs. In order for the Youth Counsellor to offer the same service as the current family counsellor the group will need to purchase a vehicle. The group intends to apply for $15,000 grant from the Lotterywest and will ask each shire to contribute $1,500 towards the cost of the vehicle.

OFFICER’S COMMENT

This is a much valued service to the communities involved and the addition of a counsellor specialising in youth would be a welcomed addition. In view of the limited cost to the Council and the fact that Morawa will be the base the service will operate from; should be welcomed by the Council and therefore agree to contribute the $1,500 requested.In anticipation of the Council’s agreement an amount of $1,500 has been included in the Council’s 2013/14 Draft Budget for consideration.



POLICY IMPLICATIONS

` 46

Item No: 8.3.2Subject: Morawa Family Counselling Service Proponent: Acting Chief Executive OfficerFile Number:Voting Requirement: Simple Majority Date: 12th July 2013

Nil


The cost of $1,500 towards this valuable service addition to the community is a small price to pay for the benefits to be gained. The amount has been included in the Council’s Draft Budget.


The service offered is in accordance with the welfare service aspirations of the Council’s Community Strategic Plan.

RISK MANAGEMENT

As the Northern District Community Support Group Inc. are an incorporated independent body there does not appear to be any risk involved with the Council making this contribution.


It is recommended:-

That the Council agree to make a one off contribution to the Northern District Community Support Group Inc. of $1,500 towards vehicle costs pertaining to the addition of a Youth Counselling Service to the District.

COUNCIL RESOLUTION


It is recommended:-

That the Council agree to make a one off contribution to the Northern District Community Support Group Inc. of $1,500 towards vehicle costs pertaining to the addition of a Youth Counselling Service to the District.

CARRIED4/0

` 47Item No: 8.3.3Subject: Morawa Community Care UnitsProponent: Acting Chief Executive OfficerFile Number:Voting Requirement: Simple Majority Date: 28th June 2013

INTRODUCTION

The four new community care units being built at the Hospital are now reaching completion and will soon be handed over to the shire ready for occupation. This will then make a total of nine units on the hospital site dedicated for aged accommodation.Of the other five, four are under a joint venture agreement between The State Housing Commission (Homeswest) and the Morawa Community Care, while one is owned freehold by Morawa Community care with a Memorandum of Understanding with the WA Country Health Service – Midwest.The State housing Commission units have certain conditions imposed on prospective tenants to ensure that preference is given to the most needy.The Morawa Community Care group are an incorporated body, however are now few in number and have expressed a desire to hand over future control of the units to the Shire as a custodian body for the Morawa community.The purpose of this report is to have the Council consider the future management and control of aged care accommodation in Morawa, and undertake some strategic planning for the future in this area.

ATTACHMENTS

Copy of the Constitution of Morawa Community Care incorporated 27th June 2003.Copy of the Joint Venture Agreement between The State Housing Commission (“homeswest”) and Morawa Community Care dated 9th July 1993.Copy of the Memoranom of Understanding between the WA Country Health Service – Midwest and the Morawa Community care dated 20th August 2007.A plan of the aged care facilities.


Aged care units have been established on lot 556 Yewers Avenue for some time being built in stages on a supply and demand basis. The management of these facilities has been carried out on a voluntary basis by Morawa Community Care members as a service the Morawa community.The current stock of nine units in total consists of seven single and two double units including the four currently being completed. The units are of a brick construction with iron roofs and all are in very good condition.The unit occupants have free access to an activities room attached to the hospital for recreation and social functions and are well catered for by an existing HACC Program run under the hospital administration, which includes a meals on wheels service or access to the hospital dining room.The various utility services are supplied to the units independently, but currently run through the Hospital supply which will need to be rationalised if the units were to be transferred over to a separate title.

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Item No: 8.3.3Subject: Morawa Community Care UnitsProponent: Acting Chief Executive OfficerFile Number:Voting Requirement: Simple Majority Date: 28th June 2013

Should the Council take over the responsibility for these units it will need to discuss future land tenure of the units with the Health department and consider a suitable vehicle with which to manage the future operations.As reported previously the Morawa Community Care Inc., who now are few in number feel that the future management (in view of the new unit additions) may be best handled by a more appropriate body to meet future demands and complexities.

OFFICER’S COMMENT

Councillor Chappel and the acting CEO have met with Mr & Mrs Ross who are the main remaining members of the Morawa Community Care Group. Brian and Betty Ross should be commended for their loyal and devoted service to this project and asked to remain involved during any transition phase which may see the future responsibility passed to the Council.

If the Council agree to accept responsibility for this facility it has two main choices as to how it may be administered in the future:-

Be taken over as an official role of the Council’s administration and become a direct service and cost provided by the Council. This would need to be administered by council staff with decisions made regularly by the Council or delegated to a suitably appointed committee. This type of service is supplied by other local governments therefore by undertaking some research in this area a suitable model may be found and save the council from starting from scratch.

Alternatively the Morawa Community Care name may be continued as an autonomous body operating under the guidance of the Council with representatives of both the Council and the Community sitting on its Board for governance purposes. This option may be achieved by simply reviewing the current constitution, making changes where necessary and appointing a board.

In the immediate future the Council may wish to authorise the administration to undertake the following tasks as a Council Project.

Liaise with the current Morawa Community Care Inc. Board representatives to establish greater knowledge of their operations (including financial records) and provide the Council with a more detailed report on the current management practices and policies which prevail.

Undertake discussions with the Department of Housing regarding Joint Venture conditions which currently exist with the original four units and the likelihood of them being administered by the Council or a newly constituted board. Also discuss the possible future ownership of these units.

Undertake discussions with the Department of Health – Mid West Region on the current conditions and arrangements in place under the existing Memorandum of Understanding and the future tenure of the land parcel the units occupy.

Undertake some preliminary strategic planning options on the ability for the land parcel to provide for suitable expansion of the complex and interrelate with any future use of the old hospital land.

Investigate any legislative or legal requirements which may need to be complied with if the Council becomes involved with aged care accommodation.


` 49

Any undertaking by the Council in this area will be governed by the provisions prescribed under the Local Government Act 1995.

POLICY IMPLICATIONS

There may be a requirement for the Council to consider new policies pertaining to administration of aged care facilities.


Depending on the option the Council may choose for the future administration of these units will vary regarding the demand for annual contributions. If the Council choose to create an independent Board then it is envisaged that the operations could be self-supporting.


The undertaking of aged care facilities in Morawa is consistent with strategies adopted in the recently adopted Community Strategic Plan.

.RISK MANAGEMENT

The involvement in aged care facilities is new ground for the Council and will expose certain activities to incur costs and community interaction.If the Council choose to adopt option one, then there will be a need to address the possible impact on the Shire administration resources.


That the Council express an interest to the Morawa Community Care Inc. in becoming more involved in the future administration of the Morawa aged care units.

That the CEO be authorised to undertake further investigation in the areas outlined in the report in order to supply more detailed information on the options for the Councils involvement.

Or

The Council indicate its preference to retain the independent Board option under the continuing name of Morawa Community Care Inc. and seek a further more detailed report from the CEO on the possible transition for this to happening.

` 50

Cr K J Chappel requested Standing Orders be Suspended at 5:00pm to allow open discussion of item 8.3.3

COUNCIL RESOLUTION


Standing Orders be suspended for Council to 5:00pm to allow open discussion of item 8.3.3

CARRIED 4/0

Cr M J Thornton joined the meeting at 5:10pm

COUNCIL RESOLUTION



CARRIED 4/0

COUNCIL RESOLUTION


That the Council express an interest to the Morawa Community Care Inc. in becoming more involved in the future administration of the Morawa aged care units.

That the CEO be authorised to undertake further investigation in the areas outlined in the report in order to supply more detailed information on the options for the Councils involvement.

The Council indicate its preference to retain the independent Board option under the continuing name of Morawa Community Care Inc. and seek a further more detailed report from the CEO on the possible transition for this to happening.

CARRIED 4/1

` 51

INTRODUCTION

The Salaries and Allowance Tribunal has completed a review of fees, allowances and expenses for elected council members. This is the first independent determination of fees, allowances and expenses since 2005. It brings levels of remuneration for elected council members into line with other States and also with fees paid to Government Board and Committee members of Western Australia. The tribunal for the first time have adopted a banding model to differentiate between various local governments throughout the State and reflect levels of responsibilities. The Shire of Morawa is included in band 4 the lowest band which generally includes local governments with a population below 1000.

ATTACHMENTS

A copy of the determination made by the Tribunal including the banding of all local governments throughout the State.


The meeting fees and allowances prescribed under section 5.98 & 5.99 of the Local Government Act are designed to take into account the responsibilities and commitments of elected council members serving as representatives of the community. The expenses on the other hand are reimbursement of costs incurred by elected members when performing their role, such as telephone, fax, internet and travel. The tribunal has reviewed these categories and recommended the following ranges for individual councils to consider. The Shire of Morawa as reported above is allocated in band 4 which illustrates the following table. Each local government has a choice of either paying members for individual meetings attended or making a one off annual payment to cover all meetings for the year. The annual fee must be selected in the range prescribed in the band table. Details are as follows:-

Meeting Attendance Fees Council Meetings Members PresidentMin Max Min Max$88 $225 $88 $463Committee Meetings (member including President)$44 $113

Annual Attendance Fee – (including council or committee)Council Members PresidentMin Max Min Max` 52

Item No: 8.3.4Subject: Salaries and Allowances Tribunal

Review of Local Government Fees, Allowances and Expenses for Council Members Proponent: Acting Chief Executive OfficerFile Number:Voting Requirement: Absolute Majority Date: 27th June 2013

$3,500 $9,000 $3,500 $18,500

Annual Allowance for President and Deputy President

The role of President requires additional responsibilities such as those prescribed under section 2.8 of the Local Government Act:-

Presiding at meetings; Providing leadership and guidance; Carrying out civic and ceremonial duties; Speaking on behalf of the local government; Representing the local government at various meetings and functions; and Liaising with the chief executive officer on a regular basis.

With this in mind the Act makes provision for the payment of an annual allowance in addition to their entitlement to meeting attendance fees and reimbursement of expenses. The council may also decide by absolute majority to make a payment of a percentage prescribed under the regulations (25%), to the deputy president in recognition of additional duties required to be performed. The annual allowance prescribed under table 4 for a president is as follows:- Min Max$500 $19,000 (Deputy President 25% of Presidents allowance)

Expenses to be reimbursed

Reasonable expenses incurred by a member performing his or her duties are to be paid in accordance with section 5.98 of the Local Government Act. These expenses will be reimbursed when claimed by a member to cover such things as Telephone and facsimile rental and usage, childcare, travel and accommodation. The expenses incurred by a member in performing a function under express authority of the local government are prescribed under regulation 32. In some circumstances the expense incurred by a member may include being accompanied by not more than one other person, while performing the function, having regard to the nature of the function, performed in his or her capacity as a council member.Reimbursement in this category shall be the actual costs incurred in performing that function in accordance with the Local Government Administration Regulations. The Shire currently has a policy 1.9 that covers the President and members attending conferences and training.

Annual allowance in lieu of reimbursement of expenses

A council may elect to pay members an annual allowance in lieu of reimbursement of expenses of a particular type. A local government may decide by Absolute Majority that instead of reimbursing council members for all of a particular type of expense, it will pay all council members, for that type of expense an annual allowance in accordance with section 5.98 of the Act.

Information and communications TechnologyThis area allows rental charges in relation to one telephone, a facsimile machine and an internet service provider with a minimum annual allowance of $500 and a maximum of $3,500.

Travel and Accommodation Expenses

` 53

This area covers expenses that relate to travel or accommodation and provides for an annual allowance of $50. In view of the nominal amount provided it is obvious that under normal practices members attending events that incur air travel and accommodation, individual bookings are made prior and known costs approved by the Council.

Current paymentsThe Council currently pay annual fees and allowances quarterly in arrears.Member fees $3492President $6972

AllowancesPresident $11,630Deputy President $ 2907

OFFICER’S COMMENT

Most local governments seem to opt for the Annual fee or allowance, which may also be the most attractive option for Shire of Morawa, however for the first time the Council, must determine the level to be paid in each category. There is no prescribed guidance to the council to select its position in the range provided, therefore council must allocate that level which it feels reflects reasonable recompense for the role.

.STATUTORY ENVIRONMENT

The payment of fees, allowances and expenses if governed under Division 8 of the Local Government Act 1995 and the Local Government Administration Regulations.

POLICY IMPLICATIONS

Nil


These costs are a prescribed expenditure under the Local Government Act, therefore depending on the level of payment adopted by the Council must be provided for in the Council’s Budget.


Nil

.

RISK MANAGEMENT

The payment of responsible remuneration and expenses to elected members may have a bearing on the willingness for members of the community to serve as a member on council.


That the Council note the determination of the Salaries and Allowances Tribunal dated June 2013 and select the following schedule of Fees, Allowances and expenses to be adopted for the Shire of Morawa.

` 54

Annual Meeting Attendance Fees Member $ President $

Annual Allowance for President President $ Deputy President $

Reimbursement of Expenses Annual Information and Communications Technology Allowance $ Travel expenses to be paid as claimed.

Cr K J Chappel requested Standing Orders be Suspended to allow for open discussion of item 8.3.4

COUNCIL RESOLUTION

Moved: Cr D S AgarSeconded: Cr G R North

Standing Orders be suspended for Council to further at 5.19pm to discuss item 8.3.4

CARRIED 4/0

COUNCIL RESOLUTION



CARRIED 4/0 COUNCIL RESOLUTION


That the Council note the determination of the Salaries and Allowances Tribunal dated June 2013 and select the following schedule of Fees, Allowances and expenses to be adopted for the Shire of Morawa.

Annual Meeting Attendance Fees Member $ 8,000.00 President $16,000.00

Annual Allowance for President President $17,000.00 Deputy President $ 4,250.00

Reimbursement of Expenses Annual Information and Communications Technology Allowance $500.00 Travel expenses to be paid as claimed.

CARRIED` 55

5/0

INTRODUCTION

The purpose of this report is for Council to resolve to participate in the Western Australian Local Government Composite Electoral Advertising Program for the Local Government 2013 Elections.

ATTACHMENTS

Western Australian Local Government Composite Electoral Advertising Program information package


Council elections are due to be held on 19th October of 2013. The Western Australian Local Government has written to Council providing the opportunity for Council to participate in the Composite Electoral Advertising Program for the elections

A information package has been provided detailing the advertisements and the costs involved in the programme

OFFICER’S COMMENT

The information provided to Council indicates that Council has in the past adopted to participate in the programme to ensure the electors are made aware of the upcoming elections.

The Programme allows for a holistic approach to informing the general public of the election programme, timelines and how many Council vacancies are to be filled.

There is a significant cost reduction to Council if the Electoral programme is carried out jointly with other participating Shires



Council to give state-wide public notice of their vacancies places and times of the arrangement to enrol and vote ` 56

Item No: 8.3.5 Late ItemSubject: Western Australian Local Government Composite

Electoral Advertising Program

Proponent: Deputy Chief Executive OfficerSignature of Officer:Signature of CEO:File Number:Voting Requirements: Simple MajorityDate: 23 July 2013

POLICY IMPLICATIONS

Nil

RISK MANAGEMENT

Participating in the programme identifies the need for Council to advertise as provide for in the Local Government Act 1995 and reduces the risk that timelines are not reached.


Cost of ($1600) the programme has been budgeted for and in the 2013-2014 budget


Nil


It is recommended:-

Council resolve to participate in The Western Australian Local Government Composite Electoral Advertising Program for the Local Government 2013 Elections. COUNCIL RESOLUTION

Moved: Cr G R NorthSeconded: Cr M J Thornton

Council resolve to participate in The Western Australian Local Government Composite Electoral Advertising Program for the Local Government 2013 Elections.

CARRIED5/0

` 57

INTRODUCTION

Information that is requiring Councils Attention is provided each month.Item 1 Correspondence regarding the withdrawal of the Shire of Mingenew from the Midwest Regional Council was noted as receivedItem 2 Correspondence requesting old crockery from the Sports Oval be gifted was delegated to the Chief Executive officer to arrange


For Council’s Consideration.

INTRODUCTION

An information bulletin is provided each month for Councillors information.



The Information Bulletin submitted for the 23rd July 2013, Ordinary Meeting be received.

COUNCIL RESOLUTION

Moved: Cr D S AgarSeconded: Cr K P Stokes


The Information Bulletin submitted for the 23rd July 2013, Ordinary Meeting be received.

CARRIED 5/0

` 58

Item No: 9.1Subject: Shire Correspondence Requiring Council AttentionProponent: Acting Chief Executive OfficerSignature of Officer:Signature of CEO:File Number: VariousVoting Requirements: Simple Majority

Item No: 10.1Subject: Information BulletinProponent: Acting Chief Executive OfficerSignature of Officer:Signature of CEO:File Number: VariousVoting Requirements: Simple Majority

11 NEW BUSINESS OF URGENT NATURE INTRODUCED BY DECISION OF MEETING

12 APPLICATION FOR LEAVE OF ABSENCE

13 NEXT MEETING

CHANGE OF MEETING TIME

COUNCIL RESOLUTION

Moved: Cr M J ThorntonSeconded: Cr K P Stokes

That the next Ordinary Meeting of the Morawa Shire Council to be held on Thursday 15th August 2013 commences at 5:30pm.

CARRIED5/0

SPECIAL MEETING OF COUNCIL

COUNCIL RESOLUTION

Moved: Cr G R NorthSeconded: Cr M J Thornton

That a special meeting of Council be scheduled for 27th August 2013 commencing at 5:30pm to adopt the Annual 2013/2014 budget

CARRIED5/0

14 MEETING CLOSURE

There being no further business for discussion the Shire President thanked everyone for their attendance and declared the meeting closed at 5:52 pm.

I certify that the Minutes of this Meeting were confirmed at the Council Meeting held on Thursday 15 August 2013 commencing at 5:30pm.

…………………………………Presiding Person

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