item management

Item Management

SAP Best Practices for Retail

© 2011 SAP AG. All rights reserved. 2

Purpose, Benefits, and Key Process Steps

Purpose Within the scenario Item Management, Article creation of single, Generic and structured articles

will be displayed in the process for article maintenance. This scenario also addresses the principal features of maintaining articles, creating listing conditions using integrated article maintenance and also at reference handling in the article master.

Benefits Manage all business related master data Efficient, consistent master data handling incl. mass data handling and high integration Efficient discontinuation of item data

Key Process Steps Create and process a single article Create and process a generic article Create and process a prepack Create and process a sales set Create and process a display


Required SAP Applications and Company Roles

Required SAP Applications SAP SAP enhancement package 5 for SAP ERP 6.0

Company Roles Retail Master Data Manager Retail Assortment Planner Retail Pricing Manager Retail Non – Seasonal Purchaser Retail Warehouse Specialist


Process Flow DiagramItem Management

Re

tail

Ma

ste

r D

ata

Sp

ec

iali

st

Create Single Article

(Manually)

Implement Listing

Create a maintenance

group

Maintain Logistics Data for All DCs /

Stores

Extension of a maintenance group by a template

Create Core Master Article with Template

Mass Maintenance

using the Article Monitor

Mass Maintenance Using Mass Maintenance

Tools

Mass Maintenance

using Reference

Sites

Check the Article

Creation

Alternative Data

Maintenance (Alternative

Organizational Levels)

Display a Generated

Assortment Module

Article copy to create a new

Article

Check the Article

Creation for the Copied

Article

Display the Profile Module for Store M001

using Assortment

Menu

Article Discontinuatio

n

Create Article List

Re

tail

As

so

rtm

en

t E

CC

Pla

nn

er

Create a Characteristic Profile with the

new Characteristic

s

Follow up and Replacement

Articles

Store Characteristic

Values

Characteristic Value

Grouping

Assign the Characteristic

Profile to a Merchandise

Category

Reference Handling for

Generic Article Variants

Process the Generic Article

Create a Generic Article with Variants

Process Prepack

Create Prepack

Matrix Handling for Master Data

Fields for the Generic Article

Price Matrix for Variants of

Generic Articles


Process Flow DiagramItem Management - continued

Ret

ail P

rici

ng

M

anag

er/S

pec

ialis

t

Determine valuation prices

for prepack components

Create displayCreate a Sales Set

Goods receipt without

references

Create Purchase order

Re

tail

Ma

ste

rda

ta

Sp

ec

iali

st

Re

tail

W

are

ho

us

e

Sp

ec

iali

st

Process a Sales Set

Goods Receipt without

references

Set up structured

article

Process display

Goods Receipt without

references

Department Store/Shop

Concept

Price level groups

Create supply relationship

Direct store delivery


Article Creation


Article Maintenance/ Listing: Types of Article

The relevant types of articles for Retail are:

Shoe-Prepack

=Prepack

Amount arrangementof the variantsof an article

Genericarticle

Singlearticle

Case set

=Sales setGroups ofarticleswith specialsales price

Sockes

=Display

articlecombinedwith an particularpacking


Generic Article/Variants

Variants - Article, which are only different in particular characteristics (e.g. colour, value )

Variants of the articles are combined under a generic article Own master record for every inventory-managed variant

Generic article Variants


Creation of a Generic Article in SAP Retail

Selection of the relevant variants in matrixSelection of the relevant variants in matrixSelection of the relevant variants in matrixSelection of the relevant variants in matrix

Creation of an article with art. category generic article to merch. catCreation of an article with art. category generic article to merch. catCreation of an article with art. category generic article to merch. catCreation of an article with art. category generic article to merch. cat

Qualifier of the char. as variants-formingQualifier of the char. as variants-formingQualifier of the char. as variants-formingQualifier of the char. as variants-forming

Assignment of char./profile char. of the material groupAssignment of char./profile char. of the material groupAssignment of char./profile char. of the material groupAssignment of char./profile char. of the material group

Definition merchandize categoryDefinition merchandize categoryDefinition merchandize categoryDefinition merchandize category


Sales-Set

Vendor Vendor DCDC StoreStore Consumer Consumer

Case, ca. 77/54/25 cm, black-brown 89.90 +

Case, ca. 69/46/24 cm, black-brown 59.90 +

Travelling bag, ca. 63/32/29 cm. black-brown 39.90

Set: Case and travelling bagthreepart case-set 169.90

Constitution of the sales sets with articles ofdifferent material groups is possible

standard sales price only in the store

Component = independent article


Display

Vendor Vendor DCDC StoreStore consumer consumer

Display consists of a header article and the components

Components = independent article


Prepack

Vendor Vendor DCDC StoreStore Consumer Consumer

All Components of the prepack are variants of a generic article -> same material group

Vendor allows information about components Point of the cancellation (referring to the stock) of the prepack

adjustable

5 Pieces x size 365 Pieces x size 3710 Pieces x size 3810 Pieces x size 3910 Pieces x size 405 Pieces x size 415 Pieces x size 42


Inventory Management: Structured - Generic Article

AlternativeInventory Management

Inventory Management

LieferantObjekt DC Site

Prepack

Display

Price-/ Sales-Set

Generic article-> variants

Structured material in logistic procedure


Reference Handling


Reference Article

Merchandize categorygeneric article

Merchandize categorygeneric article

gives reference data for

New Article Creation

Explicitreference articleExplicitreference article

RefsiteRefsite

ArticleArticle


Generic Article

Explicitreference articleExplicitreference article

Merchandize categoryreference articleMerchandize categoryreference article

Changes

copy

gives reference data for

Generic article

ArticleArticle

VariantsArticleArticle


Reference Data

Reference data only by generation

Regular VendorRegular Vendor

Master DataMaster Data

Reference article (merchandize category, reference article, explicit reference article)Reference article (merchandize category, reference article, explicit reference article)

SeasonSeason

Purchasing-dataPurchasing-data

General. Listing dataGeneral. Listing data Sales-dataSales-data POS DataPOS Data

Log. data RefsiteLog. data Refsite

Listing data distribution channel

Listing data distribution channel

Log. data other siteLog. data other site

Customizing / ConstantsCustomizing / Constants

Copy of changes


Listing


Listing Procedure

Process to assign an article to a general assortment of a store or a distribution center via assortment module

Process to assign an article to a general assortment of a store or a distribution center via assortment module

By the listing you define whether and when the article can be ordered, delivered and sold.

By the listing you define whether and when the article can be ordered, delivered and sold.


Assortment Objects

Assortment-moduleAssortment-module

ArticleArticle

AssortmentDC South-West

AssortmentDC South-West

AssortmentStoreLondonAssortmentStoreLondon

General assortment 1General assortment 1

Generalassortment 2Generalassortment 2




Assortment -moduleAssortment -module

DC South-WestDC South-West

CustomerCustomer

Store LondonStore London


Assortment Description

Listingprocess

Article

IDoc

Promotion

Assignment table

Manual Modules

Listing conditions

Assortment function

(General) Assortment

Store DC Customer


Assortment Level Rules

Assortment-level

House type / Customer type

Store Bath

Store Nottingham

Store Manchester

Store London

Deluxe-Assortment

Special-Assortment

Advanced Assortment

Base-Assortment


Process of the Classification Rule Check

Store London

Article attribute: Style

fashionablefashionable classicclassic

"*" (all)"*" (all)

Material group blouses

Store Manchester Store Bath

classicclassicmodishmodishSite attribute: Style


Listing Procedure: Process of the Layout Check

Layout modulesLayout modulesLayout modulesLayout modules

Article

Store Manchester Store London

.....

Cooling bar Drinks


Direct Store Delivery (DSD)


Direct Store Delivery: Supply Network


Direct Store Delivery (DSD) features

One application with single point of entry to collect some existing master data maintenance transactions

An intuitive, user-friendly decision cockpit for the category manager to review related master data (e.g. prices) for category optimization

Using a data model to store the supply relationship related master data (distributor-store-item relationships; store specific purchasing, sales and promotion prices)

Drag- and drop functionality to create/change supply relationships between vendor-store-article

Allow multiple vendors per article and store Selection function for main vendor relationships Change of main vendor per article via an additional maintenance screen Termination of supply relationships within the workbench Automatic update of info records (article-vendor) Mass maintenance User Interface (UI) for the category manager to create and change

the supply relationships Sales price calculation with list display on a vendor-store level (also mass-update

functionality)


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