item 6 city planning our natural city strategy implementation … · 2019-06-23 · item 6...

ITEM 6 CITY PLANNING OUR NATURAL CITY STRATEGY IMPLEMENTATION PLAN CE196/440/36(P1) Refer 32 page attachment 1 BASIS FOR CONFIDENTIALITY Not Applicable.

2 EXECUTIVE SUMMARY Our Natural City Strategy (ONC) Implementation Plan has been developed to support the coordinated delivery of key priority actions and associated tasks to achieve outcomes of the recently adopted ONC Strategy. It outlines a governance framework, deliverables, performance reporting and adopted strategy funding plan estimates. It is intended to be reviewed annually to inform planning and budget cycles and reported to Council in line with established corporate strategy reporting requirements. 3 PURPOSE OF REPORT The purpose of this report is to provide Council with an ONC Strategy Implementation Plan to support delivery of the adopted ONC Strategy. 4 PREVIOUS RESOLUTIONS G16.0624.002 2B Miscellaneous Recommendations of Special Budget Committee Adopted by Council

4 That expenditure on the following items be subject to prior consideration and approval by the Council: a. iNature $200,000 b. Targeted Statutory Covenant $50,000

5 That the Mayor submit to the Council during 2016-17 a proposed ‘Our Natural City Strategy’, which shall be for the balance of the current Council term, together with an associated funding plan. Such funding plan to include relevant funding sources such as Open Space Preservation Levy, Reserves and other sources.

G17.0303.015

2 That the proposed Our Natural City Strategy proceeds to community consultation in May 2017.

3 That actions funded in the 2016-17 budget are approved to commence implementation.

G17.0619.001 2B Miscellaneous Recommendations of Special Budget Committee Adopted by Council

2 That the Our Natural City Strategy funding plan for 2017-18 to 2019-20 be endorsed and updated annually for consideration as part of annual budget discussions.

G17.0621.006

1 That the Our Natural City Strategy Community Engagement and Marketing Report be noted.

2 That the proposed refinements to the draft Our Natural City Strategy, in response to the community consultation, be endorsed.

747th Council Meeting 28 November 2017 City Planning Committee Meeting 22 November 2017

ADOPTED REPORT 494

ITEM 6 (Continued) OUR NATURAL CITY STRATEGY IMPLEMENTATION PLAN CE196/440/36(P1)

3 That the final Our Natural City Strategy be adopted.

5 DISCUSSION Background On 21 June 2017, following community consultation, Council adopted Our Natural City (ONC) Strategy (G17.0621.006). Also, during 2017-18 budget deliberations, Council endorsed the ONC Strategy Funding Plan for 2017-18 to 2019-20 (G17.0619.001 2B). The next step to support strategy delivery was to develop an ONC Strategy Implementation Plan. ONC Strategy provides the strategic direction and highlights the trends and issues that are likely to have a significant impact on how the city’s natural assets are managed into the future. The opportunities they present underpin the 3 strategic outcomes and the 13 key priority actions within the strategy. ONC Strategy Implementation Plan has been developed, in consultation with key stakeholders across Council, to guide coordinated organisational implementation of key priority actions and supporting tasks to achieve outcomes and realise benefits of strategic importance to the City. ONC Strategy Implementation Plan outlines:

• strategic context, vision, outcomes, benefits, scope • communication strategy/tactics • strategy governance structure, key roles and responsibilities • performance measures, deliverables, monitoring and reporting, risk and issue

management • strategy funding plan estimates.

It’s intended that ONC Strategy Implementation Plan will be reviewed annually, supported by the ONC Strategy Steering Committee, to remain current and guide strategy implementation.

6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND OPERATIONAL PLAN

ONC Strategy builds on, complements and supports City initiatives such as the

Corporate Plan, City Plan, Economic Development Strategy, Gold Coast Destination Tourism Management Plan, Gold Coast Sport Plan, City Reputation Strategic Plan, Total Water Cycle Management Plan, Solid Waste Strategy 2024, Culture Strategy, Ocean Beaches Strategy and Nature Based Recreation Plan.

ONC Strategy Implementation Plan supports effective implementation of ONC Strategy.

7 GOLD COAST 2018 COMMONWEALTH GAMES IMPACT An opportunity exists to celebrate our natural assets on the world stage and ensure

our reputation as a top global destination. 8 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations The ONC Strategy Funding Plan was endorsed on 19 June 2017 (G17.0619.001 2B) which outlined predicted investment over the period 2017-18 to 2019-20 for delivery of existing services and planned initiatives, and provides stable increases to the Open Space Maintenance and Enhancement Separate Charge (OSMESC).


ADOPTED REPORT 495

ITEM 6 (Continued) OUR NATURAL CITY STRATEGY IMPLEMENTATION PLAN CE196/440/36(P1) Annual refinements to the endorsed ONC Funding Plan are proposed to be reviewed by the ONC Strategy Steering Committee for prioritisation, and escalated through supporting Directorate budget processes for Special Budget Committee consideration.

The OSMESC, a major funding source of ONC Strategy, is set through the annual preparation of the Special, Separate and Differential Rates & Charges Report and is also considered annually at Special Budget Committee.

9 RISK MANAGEMENT Program management of ONC Strategy, key priority actions and tasks contribute to either controlling or mitigating the following Corporate and Directorate risks:

CO000675 A reduction in the extent and quality of the City’s natural asset network, green space and community access opportunities, resulting in a possible decline in city liveability, image and economic potential.

CO000672 Critical Species Management – City wide critical species continue to decline resulting in domestic and international reputational damage impacting the economy, environment and City image.

CO000446 Inadequate management of medium-high bushfire hazard areas in prioritised Council owned/managed natural areas potentially resulting in loss of human life, property and negative impact on the environment (this could occur even in a non-extreme bushfire event).

CO000427 Failure to diversify the economy leading to an over reliance on the construction and tourism industries to generate economic growth and prosperity.

CO000497 Failure to maximise the legacy and community development opportunities associated with the Gold Coast 2018 Commonwealth Games. 10 STATUTORY MATTERS Although the ONC Strategy is non-statutory, it builds on, complements and supports the endorsed Corporate Plan, City Plan, Economic Development Strategy, Gold Coast Destination Tourism Management Plan, Gold Coast Sport Plan, City Reputation Strategic Plan, Total Water Cycle Management Plan, Solid Waste Strategy 2024, Culture Strategy, Ocean Beaches Strategy and Nature Based Recreation Plan. ONC Strategy Implementation Plan supports effective implementation of ONC Strategy. 11 COUNCIL POLICIES N/A

12 DELEGATIONS N/A


ADOPTED REPORT 496

ITEM 6 (Continued) OUR NATURAL CITY STRATEGY IMPLEMENTATION PLAN CE196/440/36(P1) 13 COORDINATION & CONSULTATION Based on ONC Strategy key priority actions, organisational delivery areas were identified to contribute to detailed development of ONC Strategy Implementation Plan. Key delivery and support areas included:

• Environmental Planning • Natural Areas Management • City and Regional Planning • Economic Development • Pest Management Planning • Pest Animal Management • Natural Hazards Planning • Corporate Planning and

Performance • Cultural Heritage

• Catchment Management • Stormwater, Beaches and

Waterways • Development Assessment • Arts & Culture • Finance • Corporate Communications • Gold Coast Botanic Gardens • Business Support

A stakeholder online survey to identify touchpoints/integration, a series of one-on-one interviews, two workshops, and individual desktop review were undertaken to develop implementation plan scope, performance measure/alignment, communication strategy/tactics and detailed action tasks/milestones informed by community feedback. The strategy program governance framework was developed in consultation with Corporate Planning and Performance and ONC Strategy Steering Committee members. A final consolidated draft of the ONC Strategy Implementation Plan was then reviewed by the ONC Strategy Steering Committee members and Strategy Sponsor prior to progressing to City Planning Committee and Council for consideration. Name and/or Title of the Stakeholder Consulted

Directorate or Organisation

Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

Manager, City Planning Planning & Environment Yes Manager, Parks & Recreational Services

Community Services Yes

Manager City Assets City Infrastructure Yes Manager Service Sustainability

Gold Coast Water & Waste Yes

Manager Corporate Planning & Performance

Office of the Chief Operating Officer

Yes

14 STAKEHOLDER IMPACTS External / community stakeholder Impacts ONC Strategy reflects community feedback received during the community

consultation process conducted in May 2017.The ONC Strategy Implementation Plan further supports the community feedback and organisational delivery of ONC Strategy.

Internal (Organisational) Stakeholder Impacts Internal stakeholders have been closely engaged during development of the ONC

Strategy Implementation Plan.


ADOPTED REPORT 497

ITEM 6 (Continued) OUR NATURAL CITY STRATEGY IMPLEMENTATION PLAN CE196/440/36(P1) 15 TIMING The ONC Strategy Implementation Plan supports delivery to the year 2020-21. It’s intended that the ONC Strategy Implementation Plan will be reviewed annually through the ONC Strategy Steering Committee to remain current and guide strategy implementation. 16 CONCLUSION The ONC Strategy Implementation Plan has been developed in consultation with key stakeholders to support effective implementation of ONC Strategy. It is also a companion document to the endorsed ONC Funding Plan and ONC Strategy Community Engagement and Marketing Report. It is proposed the ONC Strategy Implementation Plan be updated annually through the ONC Strategy Steering Committee and be utilised to guide elements of strategy delivery and inform annual planning and budget submissions to Council. 17 RECOMMENDATION It is recommended that Council resolves as follows: That Our Natural City Strategy Implementation Plan be noted and updated annually to inform planning and budget discussions

Author: Authorised by:

Desiree McLean Dyan Currie Program Manager Strategic Natural Asset Network Planning

Director Planning & Environment

7 November 2017


ADOPTED REPORT 498

ITEM 6 (Continued) OUR NATURAL CITY STRATEGY IMPLEMENTATION PLAN CE196/440/36(P1)

COMMITTEE RECOMMENDATION CP17.1122.006 moved Cr Vorster seconded Cr PJ Young That Our Natural City Strategy Implementation Plan be noted and updated annually to inform planning and budget discussions.

CARRIED


ADOPTED REPORT 499

Our Natural City Strategy

Implementation Plan 2017-2021

Version 0.2 iSPOT #64323946 v2

Attachment 1 (page 1 of 32)


ADOPTED REPORT 500

iSPOT:#64323946 v1 - OUR NATURAL CITY STRATEGY IMPLEMENTATION PLAN Page 2 of 32

Version history

Document version

iSPOT version

Author Comments Date

0.1 1 Desiree McLean Initial draft 16/10/17

0.2 2 Desiree McLean Changes from ONC Strategy Steering Committee review

3/11/17

0.3 Changes from City Planning Committee

1.0 Noted by Council

Document distribution and approval

Name Title Action Date

Dyan Currie Director Planning and Environment

(Strategy Sponsor)

Approve 13/11/17

Amanda Tzannes

Manager City Planning

(Chair Steering Committee – Strategy Business Owner)

Endorse 13/11/17

Ron Jacobs Manager Parks & Recreational Services

(Strategy Steering Committee Business Change Manager role)

Endorse 3/11/17

Mark Ash Manager City Assets


Endorse 3/11/17

Kathy Baker Manager Service Sustainability


Endorse 3/11/17

Donald MacKenzie

Executive Coordinator Environment


Endorse 30/10/17

Sarah Wilton Manager Corporate Planning and Performance

(Strategy Steering Committee, Assurance role)

Endorse 6/11/17


ADOPTED REPORT 501


Table of contents

1 Introduction ......................................................................................................................................................... 4

1.1 Purpose of this document .......................................................................................................................... 4

1.2 Background ................................................................................................................................................ 4

2 Program definition .............................................................................................................................................. 4

2.1 Strategic context ........................................................................................................................................ 4

2.1.1 Gold Coast 2022 ....................................................................................................................... 4

2.1.2 Relationship with other corporate strategies and plans ............................................................. 5

2.1.3 Corporate and Directorate Risk ................................................................................................. 6

2.2 Strategy Vision ........................................................................................................................................... 6

2.3 Strategy outcomes ..................................................................................................................................... 6

2.4 Benefits to the community .......................................................................................................................... 7

2.5 Community feedback and communication response .................................................................................. 8

2.6 Program scope ......................................................................................................................................... 10

2.6.1 In scope................................................................................................................................... 10

2.6.2 Out of scope ............................................................................................................................ 11

3 Program organisation ....................................................................................................................................... 12

3.1 Strategy Program governance ................................................................................................................. 12

3.1.1 Governance structure .............................................................................................................. 12

3.1.2 Roles and responsibilities........................................................................................................ 12

4 Program implementation approach ................................................................................................................. 15

4.1 Blueprint ................................................................................................................................................... 15

4.2 Methodology ............................................................................................................................................ 15

4.3 Performance measures ............................................................................................................................ 16

4.4 Deliverables and responsibilities .............................................................................................................. 17

4.5 Program monitoring and reporting ........................................................................................................... 27

4.6 Transition plan approach .......................................................................................................................... 27

4.7 Organisational change management approach ....................................................................................... 27

4.8 Communication approach ........................................................................................................................ 27

4.9 Risk, issue and change control approach ................................................................................................ 27

4.10 Quality management and program assurance approach ......................................................................... 28

4.10.1 Acceptance criteria .................................................................................................................. 28

4.10.2 Quality control ......................................................................................................................... 28

4.10.3 Quality assurance ................................................................................................................... 28

4.11 Assumptions ............................................................................................................................................ 29

4.12 Dependencies .......................................................................................................................................... 29

4.13 Constraints ............................................................................................................................................... 29

4.14 Supporting Tools ...................................................................................................................................... 29

4.15 Tranches .................................................................................................................................................. 30

5 Value profile ....................................................................................................................................................... 30

5.1 Strategy cost estimates and funding details ............................................................................................. 30

References .................................................................................................................................................................... 31


ADOPTED REPORT 502


1 Introduction

1.1 Purpose of this document

The purpose of this document is to outline a plan to support implementation of Our Natural City Strategy (our-natural-city-strategy.pdf), endorsed on 21 June 2017 (G17.0621.006).

This document is also a companion to the adopted Our Natural City Strategy Funding Plan (G17.0619.001) and the Our Natural City Strategy Engagement Report (gchaveyoursay.com.au). It’s intended that this implementation document will be reviewed annually to remain current.

1.2 Background

Our Natural City (ONC) Strategy provides strategic direction to areas servicing the natural asset

network through guiding business planning and informing financial forecasts. It highlights the trends

and issues that are likely to have a significant impact on how the city’s natural assets are managed

into the future. The opportunities they present underpin the strategic direction and actions within the

strategy.

ONC Strategy Implementation Plan has been developed to guide coordinated organisation, guidance and implementation of key priority actions and supporting tasks to achieve outcomes and realise benefits of strategic importance to the City.

The City Planning branch, within City of Gold Coast Planning and Environment directorate is responsible for managing and overseeing the implementation of the strategy and is responsible for monitoring and reporting on ONC Strategy development and implementation activities. To support effective implementation, a governance framework has been established, which includes key business delivery areas (section 3 Program Organisation).

2 Program definition

2.1 Strategic context

2.1.1 Gold Coast 2022

ONC Strategy is one of six corporate strategies supporting achievement of the City’s Corporate Plan 2022 outcomes. ONC Strategy contributes to the following Corporate Plan 2022 outcomes:

Place Prosperity People

1.1 Our city provides a choice of liveable places (supporting strategy)

1.2 We live in balance with nature (key strategy)

1.3 We manage our resources for a sustainable future (supporting strategy)

1.7 Everyone can enjoy a beach experience (supporting strategy)

1.8 Our city is resilient to natural hazards (supporting strategy)

2.5 We are a globally recognised tourism destination (supporting strategy)

3.2 We are proud of our city (supporting strategy)

3.4 Our city embraces culture every day (supporting strategy)

3.5 Our city provides a wide range of job opportunities (supporting strategy)

3.6 We are an active and healthy community (supporting strategy)


ADOPTED REPORT 503


Whilst the ONC Strategy supports a number of Gold Coast 2022 outcomes, its key alignment is with outcome: 1.2 We live in balance with nature: We manage quality rural and urban living while looking after the future of the city’s rainforest, bushland, waterways and open space. The listed corporate performance measures are also measures of the ONC Strategy:

Condition of native vegetation cover

In 2013: 41.16% remnant vegetation 4.94% disturbed remnant vegetation 4.29% regrowth remnant vegetation

By 2020: Maintain or improve vegetation condition


Total native vegetation cover

In 2013: 50.39%

By 2020 51%

By 2022 51%

Key Gold Coast 2022 plans and programs of work under this outcome are also aligned with ONC Strategy implementation: Support the preservation of the city’s natural environment (open space, natural resources and

conservation) through a strategic leadership approach to the City Plan and environmental strategies.

Develop and implement plans that encourage appropriate access and use of the city’s unique natural areas while maintaining the liveability and amenity of the city.

Restore ecosystems and fauna through weed control, natural regeneration, revegetation, maintenance, education and voluntary programs.

Management of the conservation network across private and public land, including Voluntary Conservation Agreements and the Nature Conservation Assistance Program.

Develop and implement a Biosecurity Plan to protect local ecosystems; increase native vegetation cover and enhance management of pests to safeguard the city’s liveability.

2.1.2 Relationship with other corporate strategies and plans

The City’s approach to long-term planning integrates our City Vision, Corporate Plan, long-term asset management, financial plans and corporate strategies. The prominence of the natural assets in these key strategic documents reflects the integral role nature plays in the wellbeing, cultural identity, economy, tourism and overall prosperity of the city. The relationship between ONC Strategy and other City strategies and plans is evident through the: City Plan – Living with nature Culture Strategy – Spectacular natural environment Ocean Beaches Strategy – Our beaches are clean and healthy – Everyone can enjoy a beach experience Total Water Cycle Management Plan – Healthy water environments draft Water Strategy Economic Development Strategy – Maintain the city as attractive place to live, work and play Solid Waste Strategy 2024 - minimal negative impact on our environment and public health

City Brand – Nature is part of our identity Gold Coast Destination Tourism Management Plan – Nature supports our city as a premier destination for local and international visitors Gold Coast Sport Plan - a leading adventure/active sports city, capitalising on the city’s unique attributes in a sustainable manner City Reputation Strategic Plan – Nature is critical to our reputation as an attractive city to live and invest in Nature Based Recreation Plan – Embracing sustainable nature-based recreation Commonwealth Games 2015 Marketing and City Profile – Showcasing our city on the world stage.


ADOPTED REPORT 504


2.1.3 Corporate and Directorate Risk

Program management of ONC Strategy, key priority actions and tasks contribute to either controlling or mitigating the following Corporate and Directorate risks:





CO000497 Failure to maximise the legacy and community development opportunities associated with the Gold Coast 2018 Commonwealth Games. 2.2 Strategy Vision

Our Natural City – a prosperous and resilient natural city

The City of Gold Coast’s ONC Strategy articulates the need to manage the natural asset network to provide wonderful places and resources for the people who live here; attract new visitors and boost our economic performance; enhance our ability to adapt and respond to natural hazards and most importantly, protect the natural assets that contribute to our wellbeing, cultural identity, economy, tourism and overall prosperity.

2.3 Strategy outcomes

ONC Strategy includes three strategic outcomes as follows:

Our residents and visitors connect with nature and value its contribution to our city's health, economic prosperity and lifestyle.

Our natural asset network sustains healthy, diverse and resilient habitats and includes areas for people to enjoy nature.

We partner across government, businesses, research institutions, landowners and the community to protect, restore, connect and manage our natural assets on public and private land.

It articulates the importance of our natural assets and identifies 13 key priority actions to support achievement of the strategic outcomes. An overview of key priority actions is provided in section 2.6.1 Program Scope.


ADOPTED REPORT 505


2.4 Benefits to the community

Successful implementation of the strategic outcomes in ONC Strategy will provide the following benefits to the community: People in nature

Our residents and visitors will have opportunities to connect with the city’s natural assets. These connections will increase access, interaction, enjoyment and enhance an appreciation of: the diverse natural areas that can be accessed and enjoyed by visitors and residents the intrinsic value of nature and our city’s unique biodiversity how nature underpins our lifestyle, health, cultural identity and economic prosperity how important nature is in providing essential services such as fresh drinking water, clean air,

healthy food and resilience against natural hazards why we need to protect and improve core habitat areas, substantial remnants, critical corridors,

wetlands and waterways that connect beaches and coastal habitats to hinterland ranges and rainforests

how nature supports the Gold Coast’s reputation as a desirable place to live, visit and invest in nature conservation activities and why it is important to be involved in the protection, restoration and connection of our natural assets.

Places for nature

Our residents and visitors will enjoy and benefit from many different natural places. We will:

maintain and improve the extent, health, condition, quality and level of protection of our natural assets through the implementation of the City Plan, ensure new development protects native vegetation, wildlife habitats, critical corridors, wetlands, waterways and coastal environments in identified strategic areas and where applicable, offset the loss of native vegetation in other areas of the city

recognise natural assets on public and private land as critical to building and maintaining a resilient, biodiverse city

ensure the facilities and infrastructure within our natural assets are attractive and safe for use by residents and visitors

ensure natural assets are a major contributor to the City’s strategic long-term open space network

manage the threat of natural hazards such as fire and pests to our natural assets and surrounding areas

investigate opportunities to increase access to improve residents’ and visitors’ experience of our natural places

provide and enable different outdoor experiences, such as bush walking, wildlife watching, kayaking, canoeing, relaxing, learning about nature and participating in tours

carefully balance the protection of sensitive habitat areas with areas available for visitors and appropriate nature-based recreation and ecotourism opportunities.

Partners with nature

Government departments, businesses, research institutions, landowners and the community are all stakeholders and can be directly involved in enhancing our natural assets. These partnership efforts will help us to:


ADOPTED REPORT 506


ensure more people feel proud about maintaining and improving one of the most biodiverse cities in Australia

recognise and value how protecting, restoring, connecting and managing our city’s natural assets and biodiversity contributes to sustaining our wellbeing, cultural identity, economy, tourism and overall prosperity

inform and engage partners including all levels of government, landowners, businesses, research institutions and the community to enthusiastically participate in nature conservation activities

share resources, knowledge and shared commitment to manage our natural assets with partners. 2.5 Community feedback and communication response

The ONC Strategy Engagement Report (gchaveyoursay.com.au) highlights feedback from community engagement on ONC Strategy. The table below highlights general community feedback, feedback on strategy outcomes, proposed communication objectives, strategies and tactics to assist with addressing the feedback and informing implementation. Tactics are only indicative and will be tailored as actions are implemented.

General community feedback

88.99% of respondents support the 13 actions under ONC Strategy

76.1% of respondents said ‘Provides places for nature (animals and plants)’ is the main reason why the city’s natural assets are important to them.

72% of respondents said ‘Keep for future generations’ is the second reason natural assets are important.

71.7% of respondents said ‘Clean and healthy water, air and soil’ is the third reason.

45.13% find lack of information (knowledge of natural areas in the city) limits their ability to enjoy and connect with the city’s natural areas.

532 respondents said the City’s website was the preferred way they would like to hear about how to access, explore, experience and be active in natural areas

Key strategy outcome

Community feedback

Communication objective

Communication strategy (can apply to multiple strategic outcomes)

Tactics (indicative)

Our residents and visitors connect responsibly with nature and value its contribution to our city’s health, economic prosperity and lifestyle

41.97% think the strategic outcome of ‘People in nature’ is extremely important.

67.41 % of respondents strongly support the ‘People in nature’ action - 1.4 Encourage community involvement to help care for the city’s water environments.

62.84% of respondents strongly support ensuring nature based recreation activities are planned and guided to minimise impacts on our highly important natural areas.

Create awareness and educate the community of the efforts undertaken to preserve and improve the environment

Ensure the community and visitors are aware, informed and satisfied with how to access, explore experience and be active in our natural areas

Ensure the community and visitors are aware, informed and satisfied with programs and events for them to participate and partner to safeguard our natural assets into the future

Produce key messages to support communication objective

Celebrate and communicate achievements, improvements, good results

Inform the public and visitors of trails, features, access points, parking, toilet facilities, public transport linkages

Define a signature event for the city that aligns with ONC Strategy and City Reputation outcomes

Capitalise on the exposure of the Commonwealth Games event

Compile a relevant database of media/ journalists/bloggers with an environmental focus.

Develop a content strategy/ideas register focusing on nature-based recreation opportunities (new trails and infrastructure), ecotourism, community engagement programs (Into Nature), nature conservation (how we provide for natural places), vulnerable species (what groups exist and what we do to support them).

Regularly share infographics celebrating achievements/milestones – success stories. Consider ‘Way Ahead’ messaging for inspiration

Refresh architecture and contact review for corporate web information (ourGoldcoast, GC Tourism).

Promote new web components once available i.e. Into Nature and develop social media strategy.

Explore opportunities for Councillors to communicate content via their channels.

Distribute existing relevant collateral


ADOPTED REPORT 507


504 respondents indicated ‘Practice responsible gardening’ as the way they would like to participate and partner with the City to safeguard our natural assets into the future.

425 respondents indicated ‘Cultural activities, festivals and events’ was the third most popular way respondents would like to participate and partner with the City to safeguard our natural assets into the future.

Ensure the community are aware of how nature based recreation activities are planned and guided to minimise impacts on our highly important natural areas

Communicate benefits of behaviour change

Practice responsible gardening through attending community gardens workshops (Naturally GC, Active and Healthy program)

Highlight the unique selling point of our natural areas (city reputation) and how the community and visitors can maximise their experience

(360 degree videos) to partners

Investigate opportunities to include ONC strategy key messages in the Commonwealth Games communication

Consider use of Griffith University’s GrowNative app

Develop natural city website way ahead landing page

Collaborate with other Strategy Owners to investigate events with a ‘natural, environmental theme (Swell, Bleach, Seafire). Leverage and support messaging.

Conduct a directional signage audit. Investigate opportunities to replace/upgrade (opportunity to have consistent branding and incorporate multi-lingual updates)

Our natural asset network sustains healthy, diverse and resilient habitats

‘Places for nature’ was the outcome of the strategy with the highest level of community support.

71.75% of respondents think the strategic outcome of ‘Places for nature’ is extremely important.

79.84% strongly support the ‘Places for nature’ action of the 2.3 Continue to implement environmental policies to protect native vegetation, habitats, corridors, wetlands and waterways

Respondents indicated a need for an increase in the city’s greenspace through developer contributions, protection by the City, and land purchases.

Respondents indicated waterway policies needed to be strengthened and clarified to improve waterway health.

Create awareness and educate the community of the efforts undertaken to preserve and improve the environment

Ensure the community are aware of the health, condition, quality and protection of our city’s natural assets

Ensure the community are aware of how they can partner and participate to improve the health, condition, quality and protection of our city’s natural assets

Ensure the community and visitors are aware of the actions the City undertakes to ensure places for nature are retained.

Communicate benefits of behaviour change

Make ‘places for nature’ the main focus for communication to improve credibility


Ensure messaging celebrates ‘wins/improvement’. Consider ‘Way Ahead’ messaging

Undertake proactive education to residents to identify activities that require a permit

Develop a communication strategy to support the City Plan’s environmental policies

Collaborate with other related strategy messaging (e.g. Ocean Beaches, Water Strategy) and catchment management education programs

Communicate plans/actions developed for ONC Strategy

Identify milestone media opportunities for intended improvements/changes under this program of work

Assist with providing ideas for proactive communication to the development industry

Develop material that communicates first-class easy to understand examples to demonstrate way-forward

Collaborate with City Plan communications and ensure ONC messaging is included

Develop supporting communication material to inform the community that the Open Space Maintenance and Enhancement Separate Charge contributes to this work

Develop segmented databases of relevant stakeholders to share email updates – highly targeted messages (e.g. Koala Friends Program)

Develop messaging to communicate local laws and associated benefits

Analyse data and develop communications to educate and inform correct behaviours, applicable fines or messages for deterrence


ADOPTED REPORT 508


We partner across government, business, research institutions, landowners and the community to protect, restore, connect and manage our natural assets on public and private land

46.78% think the strategic outcome of ‘Partner’s with nature’ is extremely important

71.51% of respondents strongly support the ‘Partners with nature’ action - 3.5 Work with stakeholders to direct investment into securing the city’s critical wildlife corridors, core habitat areas and substantial remnants.

519 respondents indicated ‘Reporting sightings of pest animals and illegal activities’ as the main way they would like to participate and partner with the City to safeguard our natural assets into the future

Ensure the community are aware of existing and emerging ways/partnering opportunities to be involved

Celebrate achievements and stimulate more community involvement/ responsibility

Ensure the community are aware of ways the City is leading the protection of our natural areas including waterways

Ensure the community are aware of channels available to lodge reports/ complaints/ suggestions

Achieve consistent marketing and communication approach across city and partner information sources to achieve visibility, consistency of message and brand


Develop a communications strategy to support existing and new business, government and research partnerships

Develop City of Gold Coast ongoing ONC key messaging to celebrate achievements and key actions for the future

Investigate the use of Report a problem app as a management tool

Highlight the unique selling point of our natural areas (city reputation) and how the community and visitors can maximise their experience

Develop ONC theming look and feel, aligning with corporate brand and apply to all collateral and other promotional material

Review community touch-points for consistency and relevant information

Identify existing City projects/programs to utilise strategy messaging

Develop messaging model - external partners

Partnership agreements, Mayoral/City/ Partner staged media opportunities, a handbook/toolkit with templates for promotional material

Awards, grants, star rating, competition, certificate or recognition system (Nature Stars)

Utilise ambassadors for input, promotion of ‘wins’ and good news around habitat and priority species protection

Review data on attendance/membership figures, participant feedback for NCAP, CPP, (LfW and VCA) Beaches to Bushland and Landcare groups, Active and Healthy, Naturally GC, Koala Friends, etc.

Showcase good news stories, case studies, best practices e.g. Land for Wildlife, Voluntary Conservation Agreements etc via social media or similar level to Naturally GC etc.

Develop supporting communication material for Report a problem app (if suitable for use)

2.6 Program scope

2.6.1 In scope

The following items are in scope for this program of work:

Delivery of key priority actions (see listing below) and related tasks (section 4.4) to achieve the stated outcomes (section 2.3) of ONC Strategy. Performance against ONC Strategy outcomes will be measured, monitored and assessed to inform the implementation plan (see section 4.3). Key priority actions include: 1.1 Implement key recommendations of the City's Nature Based Recreation Plan that provide

opportunities for people to connect with and appreciate nature while actively supporting nature conservation outcomes.

1.2 Implement an Into Nature program to: enjoy, explore, feel and engage residents and visitors with nature; build awareness and understanding of the city's unique natural assets; promote, support and reward nature conservation partnerships with residents, community groups,

schools and research institutions, business and the development industry. 1.3 Explore and support opportunities in the cultural space to promote our natural assets and their

connections to our indigenous and non-indigenous history, cultural identity and heritage, landscape character, economic prosperity and lifestyle.


ADOPTED REPORT 509


1.4 Pursue actions from the City's Water Cycle Implementation Plan to support community

participation in catchment health and waterway initiatives.

2.1 Investigate collaborative monitoring and reporting arrangements on the health, condition, quality and protection of our city's natural assets to inform management actions.

2.2 Prioritise and implement management actions to improve health, quality, condition and level of

protection for our priority natural assets.

2.3 Continue to implement the City Plan's environmental policies to protect native vegetation, habitats, corridors, wetlands and waterways and where applicable, offset the loss of environmental values.

2.4 Continue to implement waterway policy to improve development and waterway health outcomes

across the city.

3.1 Establish new and grow existing partnerships with private landowners, volunteer groups and government programs to increase the area of land protected, restore strategic habitat and conserve priority species.

3.2 Implement a suite of tools which are fiscally responsible to enable practical, community-focussed

partnerships to safeguard areas of high value for their environmental, recreational and hazard mitigation functions.

3.3 Partner with government, research institutions and businesses to undertake targeted research and

conservation actions on strategic habitat and priority species in the city.

3.4 Continue to work collaboratively with stakeholders and landowners to coordinate bushfire, pest plant and animal management in the city.

3.5 Work with the development industry, major infrastructure providers and government to direct investments and activities in the permanent protection of important natural assets and provision of vegetation offsets arising from the City Plan, the Queensland Government's Environmental Offsets Act 2014 and the Commonwealth's Environment Protection and Biodiversity Conservation Act 1999 to help secure the city's critical wildlife corridors, core habitat areas and substantial remnants.

2.6.2 Out of scope

The following items are out of scope for this program:

Funding identified in other strategy implementation plans.


ADOPTED REPORT 510


3 Program organisation

3.1 Strategy Program governance

This section describes the organisational program governance structure, key roles and responsibilities to support effective implementation of ONC Strategy.

3.1.1 Governance structure

The governance structure and purpose for Our Natural City Strategy implementation is outlined below:

3.1.2 Roles and responsibilities

All members share the responsibility to successfully deliver the implementation plan. The Business Owner (Steering Committee Chair) is empowered by the Strategy Sponsor to make day-to-day directives and retains overall responsibility for the implementation plan outcomes on behalf of the Sponsor. The Business Owner relies on Business Change Managers (business areas implementing strategy actions), the Program Manager and other members to inform steering directives and acceptance of deliverables.

The Environment Unit in the City Planning Branch of the Planning & Environment Directorate is responsible for managing and overseeing the implementation of the strategy and is responsible for monitoring, reporting and controlling all aspects of the strategy implementation including scope, financial matters, risk, issues, quality and communication activities. The Program Manager is empowered by the Sponsor to deliver the implementation plan on a day-to-day basis and is supported

Directive

Decision

Delivery

Consultative

Council / City Planning Committee

Strategy Steering Committee

Business Owner (CP Manager) Business Change Managers Assurance (CPP Manager)

Program Manager

Strategy Delivery Group EC Environment Program Manager Key Action leads

Specialist advisors

ELT Strategy

Sponsor (P&E Director)

Strategy networking group

(all strategies)

• Adopt Our Natural City Strategy (complete: 21 June 2017) • Endorse Our Natural City Strategy Funding Plan (complete: 2017-18; 2019-20; 2020-21) • Note the Our Natural City Strategy Implementation Plan (Nov 2017) • Note status updates through corporate strategy reporting processes and provide overall strategic direction, where needed • Consider Our Natural City Strategy funding submissions (i.e. Open Space Maintenance and Enhancement Separate Charge, key priority actions) at Special Budget Committee annually • Champion Our Natural City Strategy

Strategy Steering Committee• Provide direction and advice for the strategy • Review strategy implementation progress • Govern and measure performance • Oversee high level programs and alignment to strategy outcomes • Review exception reporting and resolve any strategic direction issues and risks • Consider and endorse key planning & budget documentation annually • Participate in end of tranche reviews • Champion Our Natural City Strategy

ELT • Engaged, where required, through Strategy Sponsor • Champion Our Natural City Strategy

• Deliver strategy implementation plan • Monitor strategy implementation, outcomes and programs of work • Identify and manage risks and issues with escalation to Steering Committee, where required • Coordinate performance measures and financial reporting • Recommend corrective actions, where required • Coordinate end of tranche reviews • Monitor benefit realisation • Resolve strategic and directional issues between projects • Champion Our Natural City Strategy

Specialist advisors• External: act as a representative of community expectations in their industry/group • Internal: finance, communication, risk, technology, etc; provide specialist advice and input

Strategy networking group • Identify interdependencies and efficiencies with other corporate strategies


ADOPTED REPORT 511


by the Business Owner, Business Change Managers, Strategy Delivery Group, specialist advisors and the Strategy networking group.

Key roles and responsibilities are further described in the Table 3.1 below:

Table 3.1 Key roles and responsibilities

Key role Responsibilities

Strategy Sponsor This role is ultimately responsible for strategy implementation, supported by the Business Owner, Business Change Managers, Program Manager, Strategy Delivery Group and other specialist advisors, where required.

Business Owner This role is empowered by the Strategy Sponsor to make day-to-day directives and retains overall responsibility for the implementation plan outcomes on behalf of the Sponsor. This includes:

chairing Our Natural City Strategy Steering Committee and ensuring correct membership is present and a thorough review and discussion underpins each directive

coordinate preparation of the strategy’s budget amongst the functional areas

ensuring that implementation remains focussed on delivering strategy outcomes

facilitating the resolution of escalated issues and risks

reviewing progress and facilitating corrective action, where required

ensuring effort and expenditure are appropriate to stakeholder expectations

lending support to, and advocacy of, the program implementation at a senior management level within the organisation

Business Change Manager

This role is responsible for representing key business areas with a vested business interest in Our Natural City Strategy implementation. Business Change Managers are responsible for:

providing specialist / technical advice relevant to the functional area

identifying and providing appropriate resources from the functional area to implementing the strategy

manage and monitor the strategy budget and cash flow as it relates to the Business Change Manager’s functional area

ensuring that all business areas impacted are appropriately engaged and understand the strategy implementation scope and outcomes

supporting the Strategy Sponsor, Business Owner and Program Manager to resolve functional area related issues and directives relevant to strategy implementation

Assurance

This role is responsible for providing assurance for strategy implementation and outcome achievement (as an independent advisor) to limit overall program risk exposure.

Program Manager

The Program Manager coordinates strategy implementation, helping to ensure that it delivers the outcomes identified within the specified constraints of time, cost, quality, scope and risk. This role is responsible for:

Facilitate delivery of the strategy’s day to day activities and defined priorities

Leverage the capacity of the Strategy Delivery Group (SDG) to add value to actions that are delivered across a number of functional areas, particularly


ADOPTED REPORT 512


Key role Responsibilities

where external communication is key to the project’s success

Facilitating timely approvals and decisions for the strategy with the Strategy Business Owner

Facilitate and monitor the strategy implementation plan

Monitor and report on strategy progress and performance

Facilitate coordination and monitoring of the strategy budget and cash flow amongst the SDG members

Under the direction of the Business Owner and Business Change Managers coordinate the review, submission and content of budget requests for strategy actions, working with action owners and finance officers

Identify and manage outcomes and reporting of performance and corrective and improvement measures to the Strategy Business Owner and Steering Committee

Monitor the scope of the strategy and variations that may result in changes to time, cost and quality of the strategy and report potential issues to the Steering Committee if these can’t be resolved by the SDG

Facilitate the development and management of the communication plan

Monitor and escalate risks and issues, where appropriate

Monitor and maintain all procurement activities relating to the strategy level program implementation

Assist SDG members with procurement and budget justification alignment to the strategy

Key action leads Delivering the project or activity allocated within the implementation plan

Working with the Program Manager to develop submissions for funding via their Directorate budget process and in close consultation with finance officers and Business Change Managers

Ensure funding submissions for Strategy actions are prioritised within their Directorate to the greatest extent possible

Advising the Program Manager if the strategy activity is unlikely to be prioritised for inclusion in the relevant Directorate budget submission (noting that the relevant Business Change Managers should discuss these scenarios)

Monitor and report on the progress of the strategy actions/tasks and expenditure

Identifying and escalating risks or issues related to achieving strategy activities and outcomes. (ie. activities that may conflict with or undermine strategy outcomes)

Monitoring benefits and reporting on identified performance measures to inform management actions

Specialist advisors (as required)

Individuals who are required to attend the meeting to provide specialist advice and/ or address specific agenda items.

Further detail is provided in the attached Terms of Reference:

Our Natural City Strategy Steering Committee Terms of Reference


ADOPTED REPORT 513


4 Program implementation approach

4.1 Blueprint

ONC Strategy is the blueprint which underpins the ONC Implementation Plan. Other companion documentation informing the ONC Implementation Plan includes the endorsed ONC Strategy Funding Plan and ONC Community Engagement and Marketing Report.

4.2 Methodology

Managing Successful Programs (MSP®), a global best practice program management methodology has been adapted in consultation with Corporate Planning and Performance to support ONC Strategy implementation.

Based on ONC Strategy key priority actions, organisational delivery areas were identified to contribute to detailed development of ONC Implementation Plan. Key delivery and support areas included:

A stakeholder online survey to identify touchpoints/integration, a series of one-on-one interviews, two workshops, and individual desktop review were undertaken to develop implementation plan scope, performance measure/alignment, communication strategy/tactics and detailed action tasks/milestones informed by community feedback.

The strategy program governance framework was developed in consultation with Corporate Planning and Performance and ONC Strategy Steering Committee members. A final consolidated draft of the ONC Strategy Implementation Plan was then reviewed by the ONC Strategy Steering Committee members and Strategy Sponsor prior to progressing to City Planning Committee and Council for consideration.

Environmental Planning Natural Areas Management City and Regional Planning Economic Development Pest Management Planning Pest Animal Management Natural Hazards Planning Cultural Heritage Gold Coast Botanic Gardens

Catchment Management Stormwater, Beaches and

Waterways Development Assessment Arts & Culture Finance Corporate Communications Corporate Planning and

Performance Business Support


ADOPTED REPORT 514


4.3 Performance measures

Performance against ONC Strategy outcomes will be measured, monitored and assessed to inform the implementation plan and guide delivery activities as we work towards checkpoints and milestones.

Table 4.3 ONC Strategy performance measures

Gold Coast 2022 measure

ONC Strategy Outcome

Measure Baseline: 2017

Interim Checkpoint: 2019-20

Checkpoint 2022

increased use of Into Nature Program

In 2017: baseline to be established

By 2019: Increase from baseline


increased conservation volunteering hours




increased natural area reserve visits




improved condition of native vegetation cover

In 2013: 41.16% remnant 4.94% disturbed remnant 4.29% regrowth remnant



increased native vegetation cover

In 2013: 50.39%

In 2020: 51%

By 2022: 51%

increased connectivity of natural assets




increased permanent protection of land in strategic areas




improved health of waterways


By 2019: Improve from baseline

By 2022: Improve from 2019

increased area of native riparian vegetation




improved natural asset accessibility




Increased partnerships with: • private landowners • community organisations • government departments • business • research institutions




In addition to the performance measures within ONC Strategy (Table 4.3), Key Priority Action 2.1 and associated tasks will further consider performance measures related to the health, condition, quality and protection of our city’s natural assets to inform management actions and delivery strategy outcomes. A register of performance measures is currently under development to inform this action (TRACKS-#64366340-OUR NATURAL CITY STRATEGY MEASURE REGISTER).


ADOPTED REPORT 515


4.4 Deliverables and responsibilities

The following table provides a breakdown of the tasks associated with delivery of the key priority actions identified in ONC Strategy. It includes:

lead and support branches responsible for delivery timing for implementation milestone product deliverables if funding is identified within the endorsed ONC Strategy Funding Plan, if its new, base, officer time, or otherwise if a task is related to delivery of other key priority actions in the strategy or other corporate strategies (denoted by inclusion of strategy acronym and key action number)

Our Natural City Strategy - Strategic Outcome 1: People in nature

Key Priority Actions

Tasks

Lead Branch Support Branch

2017-18

2018-19

2019-20

2020-21 Adopted ONC Strategy funding plan (y/n, partial).

Base or New budget. * if officer time only.

Related Actions

Costs detailed in other strategy/plan

Action 1.1 Implement key recommendations of the City's Nature Based Recreation Plan that provide opportunities for people to connect with and appreciate nature while actively supporting nature conservation outcomes.

1.1.1 Implement the Nature Based Recreation Plan to ensure: Diverse nature based recreation opportunities are available and accessible The community connects with nature through participation in sustainable

nature based recreation The environment is protected through well managed nature based recreation There is community awareness of the cultural heritage significance of the

City’s natural areas There is adaptive evaluation of constraints and opportunities to ensure

continued improvement to the quality and targeted benefits to the community of nature based recreation.

Provision of community infrastructure including nature-based recreation trails

Provision of community infrastructure, directional and interpretive signage to enhance visitor experience - ongoing

P&RS CP, EDMP, CA, SS

Wyangan

Valley multi-use track linkage

(06/17) Schusters

Park pathways upgrade - new

boardwalk Springbrook

Mountain to Tallebudgera Valley Cream

Track walk (interpretive

and wayfinding signage)

Hidden Valley Reserve construct stage 1 of the Border Trail connection

Coombabah

Lakelands Conservation Area birdhide

track realignment design Tchoobey Reserve

connection bridge

design:

Raintree Glen connection track with

Shelter Road in Coombabah Lakelands

Conservation Area

build Tchoobey Reserve

connection bridge

build Raintree Glen connection

track with Shelter Road in

Coombabah Lakelands

Conservation Area

Partial

base + new

1.2; 1.3; 1.4; 2.1; 2.2 1.2; 1.3; 1.4 OBS 1.1 OBS 2.1

Nature Based Recreation Plan

1.1.2 Audit existing nature based recreational infrastructure and amenities to identify if upgrades are required. Identify gaps and opportunities to inform delivery of the Nature Based Recreation Plan.

P&RS CA nature based

recreational infrastructure and amenities requirements

reviewed

nature based


reviewed

nature based


reviewed

nature based


reviewed

y * OBS 1.1

1.1.3 Investigate opportunities to align and promote nature based experiences and natural areas with complementary strategies/plans.

All

n * 1.3; 1.4

1.1.4 Develop and implement ecotourism plans for natural assets in the city. Include supporting policy to maintain ecotourism standards and preserve and enhance unique environmental values and future opportunities.

ED SS, CA, CP, CC, P&RS

ecotourism

plan

n new (unknown, scalable)

1.3; 1.4

1.1.5 Investigate opportunities to establish a consistent signage strategy throughout the city that promotes and identifies the location of notable natural assets indicative of their natural values

CP CC, P&RS

n *

Action 1.2 Implement an Into Nature program to: enjoy, explore, feel and

engage residents and visitors with nature;

build awareness and understanding of the city's

1.2.1 Implement core activities of the Into Nature program. CP All

y new - requires

increase to OSMESC

1.1; 1.3; 1.4

1.2.2 Work with Gold Coast Regional Botanic Gardens to support, integrate and cross-promote environmental, educational and cultural activities.

P&RS All n * 1.3

Legend: commence implement milestone (product)


ADOPTED REPORT 516


Our Natural City Strategy - Strategic Outcome 1: People in nature


Tasks


2017-18

2018-19

2019-20

2020-21 Adopted ONC Strategy funding plan (y/n, partial).

Base or New budget. * if officer time only.

Related Actions

Costs detailed in other strategy/plan

unique natural assets; promote, support and

reward nature conservation partnerships with residents, community groups, schools and research institutions, business and the development industry.

1.2.3 Deliver and grow the NaturallyGC Program to: connect the community with nature and Gold Coast natural areas provide a range of free and low cost nature based workshops and activities

for the community provide beneficial, environmental education opportunities to the community encourage an active and healthy lifestyle encourage and promote sustainable, nature based recreation opportunities encourage on-ground action within the community raise awareness of the environmental values of the Gold Coast.

P&RS All NaturallyGC annual program

released

NaturallyGC annual program

released


released


released

y base

1.2.4 Implement the Beaches to Bushland Volunteer Landcare Groups to: connect community and conservation improve the integrity, structure and health of Gold Coast native vegetation

so that ecosystems can function sustainably encourage active community involvement to manage bushland areas provide an enjoyable and safe volunteer experience educate the community on best practice restoration.

P&RS SS, CA y base OBS 4.1 OBS 2.2

1.2.5 Integrate activities and share information between Into Nature programs and Ocean Beaches Strategy implementation activities particularly related to: community engagement partnerships community and school based coastal education program citizen science programs (e.g. Dune Watch)

CP CA, P&RS n n/a OBS 2.2 OBS 4.2 OBS 4.3

Ocean Beaches Strategy

1.2.6 Support the delivery of the Koala Friends Program (a partnership with Currumbin Wildlife Sanctuary and Wildcare Australia Inc.) to help inform and empower residents to take action to ensure the long-term survival of koala populations.

CP y base Koala Conservation Plan

Action 1.3 Explore and support opportunities in the cultural space to promote our natural assets and their connections to our indigenous and non-indigenous history, cultural identity and heritage, landscape character, economic prosperity and lifestyle.

1.3.1 Investigate opportunities and identify partnerships in the cultural space to promote our natural assets

AC All partnering opportunities

position paper

n * 1.2

1.3.2 Identify spaces to promote the Gold Coast’s natural assets and cultural connections

All All register of promotional

locations

n * 1.2

1.3.3 Investigate and develop educational and promotional materials to celebrate and connect people with our natural history and cultural identity

OCA All scoping paper

n new (unknown, scalable)

1.2

1.3.4 Investigate opportunities to align and promote natural areas with complementary activities and events including: form a relationship with Bleach festival to identify signature projects that speak

to the Distinctly Gold Coast artform and environmental experience develop a plan for music in the hinterland to promote natural areas develop a plan for an art walk in natural areas

AC All hinterland music plan

natural areas art walk plan

n new $20K

(scalable)

1.2

1.3.5 Investigate opportunities to support indigenous environmental education TBD All opportunities options paper

n new (unknown scalable)

1.2

1.3.6 Develop a policy for holding events in natural areas (how to do it sustainably - hinterland, creek or beach)

Asset custodians (P&RS, CA)

CE, CP

policy

position paper

n * OBS 1.2

Action 1.4 Pursue actions from the City's Water Cycle Implementation Plan to support community participation in catchment health and waterway initiatives.

1.4.1 Encourage and promote community participation in catchment activities that improve water health; such as restoration, monitoring (citizen science), pollution reduction, Landcare type activities and educational environmental events.

SS

P&RS, CP n n/a 1.2; 1.3, 3.1

draft Water Strategy


ADOPTED REPORT 517


Our Natural City Strategy - Strategic Outcome 2: Places for nature


Tasks


2017-18

2018-19

2019-20

2020-21 Adopted ONC Strategy funding plan (y/n, partial)

Base or New budget

* if officer time only

Related Actions

Cost in other strategy implementation plan

Action 2.1 Investigate collaborative monitoring and reporting arrangements on the health, condition, quality and protection of our city's natural assets to inform management actions.

2.1.1 Establish and implement program management and governance arrangements to support implementation of Our Natural City Strategy

endorse and communicate the ONC Strategy as a corporate strategy ensure our natural city strategy is integrated into organisational planning, budget

and performance monitoring processes ensure ONC is adequately addressed in related corporate strategies and plans review operational model for services related to managing the natural asset

network conduct an annual community survey to inform effective action implementation ensure the Open Space Maintenance and Enhancement Separate Charge

purpose and utilisation is communicated develop an our natural city website way ahead landing page

CP CPP, CC, CF

ONC Strategy adopted (21/6/17)

ONC Implementation Plan adoption

corporate reporting

annual community

survey

corporate reporting

annual community

survey

our natural city website way

ahead landing page

corporate reporting

annual community

survey

corporate reporting

y

base

Whole of strategy

2.1.2 Develop a collaborative monitoring and reporting mechanism to inform management actions

Identify and collate existing monitoring and reporting arrangements on health, condition, quality and protection of the city's natural assets

finalise the baseline measures and identify future targets for the strategy Identify any gaps in monitoring and reporting arrangements to inform other

measures needing further establishment

CP All

performance reports

performance reports

performance reports

y

*

Whole of strategy

OBS 2.1

2.1.3 Investigate gaps and establish economic (including environmental economics measures), social, cultural and environmental values (e.g. biodiversity measures)

CP All

y *

2.1.4 Investigate improved technologies for data collection and analysis to support management of the natural asset network and conduct pilot trials to assess suitability (e.g. mobile field capture using smart devices, intelligence dash-boarding, interactive mapping)

CP BITS, P&RS, SS, ED, CA

technology improvements scoping paper

n *scoping paper

(unknown - scalable)

OBS 2.1

2.1.5 Collect data to inform performance measure reporting All All 2.2

2.1.6 Upgrade the Gold Coast Flora and Fauna database and online interface as the City's central point of truth for flora and fauna data

CP All y base 2.2

2.1.7 Investigate distribution of vegetation types with >10% and 10-30% of preclearing extent remaining to identify priorities for protection, restoration and offsets. Develop program to ensure High Priority Vegetation target is met

CP y base

2.1.8 Undertake vegetation mapping to measure condition and cover of remnant and non-remnant (regrowth) vegetation across the city

CP updated remnant extent

report

updated remnant extent

report

y base 2.1, 2.3

2.1.9 Measure canopy cover and its change over time, using the Landcover assessment of tree canopy cover for the City of Gold Coast as a benchmark to inform City Plan, urban greenspace planning and open space management.

CP P&RS

measure canopy cover

measure canopy cover

*

2.1.10 Upgrade the Koala Sightings database including methods of collecting data such as a smartphone app

CP

app development/ collaboration

with UQ

y Koala Conservation Plan



ADOPTED REPORT 518




Tasks


2017-18

2018-19

2019-20


Base or New budget


Related Actions


2.1.11 Implement the koala population monitoring program CP P&RS y 2.2 Koala Conservation Plan

2.1.12 Develop an implementation plan for communication strategy/tactics identified in section 2.5 of the ONC Implementation Plan

CC All

communication strategy

/tactics plan (post games)

*

Action 2.2 Prioritise and implement management actions to improve health, quality, condition and level of protection for our priority natural assets.

2.2.1 Identify and map the City's 'priority environmental areas' CP All

priority environmental

areas map

* OBS 1.1, OBS 2.1

2.2.2 Review tools/programs available to achieve the protection of these 'priority environmental areas'

CP All *

OBS 1.1

2.2.3 Identify gaps and opportunities in tools/programs available to achieve the protection of priority environmental areas and recommend improvements

CP All *

2.2.4 Review and update management plans, including asset management plans (and actions) for natural assets to align with priority environmental areas

All All *

2.2.5 Develop and implement a Corridor and Substantial Remnant Implementation Plan

CP Corridor and Substantial Remnant

Implementation Plan

y base 1.2, 2.1, 2.3, 2.4, 3.1, 3.2, 3.4, 3.5

2.2.6 Develop and implement a core habitat areas implementation plan CP All core habitat areas scoping - implementation

plan

n *scoping paper

new (unknown scalable)

2.2.7 Plan and develop Gold Coast Central Park to enhance active and passive recreational use while integrating conservation, heritage, water catchment and stormwater management functions.

P&RS CP, CA, OCA, ED, CD, SS

n P&RS

2.2.8 Implement the Vegetation asset management framework CP All y Base + new 1.2, 2.1, 2.3, 3.2, 3.5

2.2.9 Develop and implement an urban green space plan and integrate with other relevant projects

CP, P&RS

urban green space plan

scoping paper

n *scoping paper


2.2.10 Develop a plan to deliver riparian and instream habitat restoration in priority areas to enhance river bank stability and water quality

SS P&RS

riparian and instream habitat

restoration prioritisation

plan

n base draft Water Strategy


ADOPTED REPORT 519




Tasks


2017-18

2018-19

2019-20


Base or New budget


Related Actions


2.2.11 Develop a plan, guided by a restoration roadmap to optimise allocation of resources and work towards 51% native vegetation cover and an improvement in condition by 2020

CP, P&RS All

51% vegetation

optimisation plan

* 3.3

2.2.12 Prioritise restoration works based on priority environmental areas All *

Action 2.3 Continue to implement the City Plan's environmental policies to protect native vegetation, habitats, corridors, wetlands and waterways and where applicable, offset the loss of environmental values.

2.3.1 Implement City Plan's environmental codes, overlay maps and policies

CP All

y

*

2.3.2 Review and update the City Plan to ensure environmental codes, overlay maps and policies achieve good quality environmental outcomes.

CP All

up-to-date City Plan




y

base + new

2.3.4 Include priority environmental area mapping within City Plan as matters of local environmental significance where not already reflected under State or Federal legislation.

CP All *

2.3.5 Review and improve environmental compliance to achieve the intention of the City Plan and Our Natural City Strategy.

CD CP *

2.3.6 Investigate impacts of planned population growth by 2041 to support long term protection of environmental values

CP All *

2.3.7 Investigate the need to develop a City Plan policy to support the dedication of recreational open space

P&RS CP City Plan recreational open space dedication policy requirement position paper

*

2.3.8 Scope a strategy for open space to ensure land is appropriately planned for and supports environmental policy

CP, P&RS open space scoping paper

n

2.3.9 Contribute to the development of a plan for different types of open spaces to support infill growth

CP, P&RS n

2.3.10 Undertake a comparative analysis to determine the effectiveness of the environmental overlays to achieve 51% native vegetation

CP n

2.3.11 Contribute to the review and update of the Local Government Infrastructure Plan network schedule of work and ensure infrastructure considers the natural asset network of Our Natural City Strategy.

LGIP CP, P&RS, GCW&W, CA CA

n

*

3.3


ADOPTED REPORT 520




Tasks


2017-18

2018-19

2019-20


Base or New budget


Related Actions


2.3.12 For each major City Plan update roll out a training package and assistance in interpretation and implementation of environmental policies for internal and external stakeholders and monitor to ensure outcomes are being achieved.

CP CD

City Plan environmental

policies training package







n

*

2.3.13 Review and recommend improvements to the development assessment decision process to achieve the intention of the City Plan and Our Natural City Strategy.

CD CP, P&RS n OBS 3.3

2.3.14 Develop a plan and refine processes to improve public open space dedication during the development assessment process and align with strategic environmental priorities

CP CD, P&RS

public open space

dedication improvements scoping paper

n

*

2.3.15 Investigate the opportunity to develop and apply a ‘scenic amenity’ overlay in City Plan

CP

scenic amenity overlay scoping paper

n

2.3.16 Contribute to planning for natural hazard and long term ecosystem changes CP P&RS, SS n

2.3.17 Review adequacy of requirements for wildlife/koala spotters in regards to tree clearing in priority species habitat

CD CP n *

2.3.18 Contribute to the development of guidelines regarding the design of new infrastructure and the retrofitting of existing infrastructure to ensure natural areas are protected and/or minimally impacted (e.g road network)

CP P&RS, CA, ID, TT

n

2.3.19 Regularly update the Open Space layer and report changes to inform performance measures

P&RS CP n

Action 2.4 Continue to implement waterway policy to improve development and waterway health outcomes across the city.

2.4.1 Review of City Plan Environmental Significance Wetland and Watercourses Overlay Map and Code, to provide clear guidance to improve health of our waterways.

SS CP


2.4.2 Scope and deliver catchment water quality and ecosystem health modelling undertaken on a priority catchment basis to assist in meeting community and environmental values for water environments

SS


Our Natural City Strategy - Strategic Outcome 3: Partners with nature


Tasks

Lead Branch Support Branch 2017-18

2018-19

2019-20


Base or New budget

* officer time only

Related Actions




ADOPTED REPORT 521




Tasks


2018-19

2019-20


Base or New budget

* officer time only

Related Actions


Action 3.1 Establish new and grow existing partnerships with private landowners, volunteer groups and government programs to increase the area of land protected, restore strategic habitat and conserve priority species.

3.1.1 Grow and support private landowner partnerships through the Conservation Partnerships Program and Nature Conservation Assistance Program to increase the area of land protected, restore strategic habitat and conserve priority species

CP

y base plus new 1.2, 3.4

3.1.2 Attract and establish volunteer groups to increase the area of land protected, restore strategic habitat and conserve priority species.

All Commonwealth Games Unit (post games volunteering opportunity)

1.2

3.1.3 Continue identifying partnering opportunities with government programs which increase the area of land protected, restore strategic habitat and conserve priority species

All n/a *

3.1.4 Develop and implement a River Bank Stabilisation Partnership Program to facilitate riparian restoration activities on private land

SS

River Bank Stabilisation Partnership

Program trial complete

n base 2.2 draft Water Strategy

3.1.5 Investigate a landholder support program to improve pest animal control on private land

P&RS HR&LS, CP

pest animal control

improvement program

investigation paper

n *

3.1.6 Deliver an annual celebration event to recognise environmental volunteers P&RS, SS, CP CA annual event annual event annual event annual event y base OBS 2.2

3.1.7 Implement a Koala Conservation Community Engagement Program, including options for growth of the Koala Friends Program and development of a Koala Friendly Backyard incentives program, to increase conservation of priority species.

CP

Koala Friendly Backyard incentives program

3.1.8 Provide support for volunteer groups and wildlife care organisations which actively participate in conservation of priority species

CP

Action 3.2 Implement a suite of tools which are fiscally responsible to enable practical, community-focussed partnerships to safeguard areas of high value for their environmental, recreational and hazard mitigation functions.

3.2.1 Implement the trial Targeted Environmental Covenant Program CP

y

new

3.2.2 Implement the Voluntary Conservation Agreements Policy CP y base

3.2.3 Implement the Nature Conservation Assistance Program Policy CP y base

3.2.4 Implement the Statutory Environmental Covenants landholder support program CP y base

3.2.5 Investigate the use of ‘Report a problem app’ as a natural asset management tool including supporting communication framework

P&RS CC, CA, BITS, CAM

’app’ suitability

investigation paper

n OBS 2.1 OBS 2.2 OBS 4.3

3.2.6 Undertake a citywide bushfire risk assessment to produce a decision support tools to mitigate bushfire risk for our natural assets and the community.

CP P&RS, CA draft

decision support tool for

bushfire mitigation

refined

decision support tool for bushfire

mitigation

n 2.1, 2.2, OBS 2.1 OBS 2.2


ADOPTED REPORT 522




Tasks


2018-19

2019-20


Base or New budget

* officer time only

Related Actions


3.2.7 Develop a Priority Species Management Program. Implement the program in collaboration with relevant asset custodians and management plans.

CP P&RS, SS Priority Species

Management Program

3.2.8 Implement the citywide Koala Conservation Plan CP P&RS

Koala Conservation Plan adopted

y base revenue 3.3

3.2.9 Investigate the potential of a 'lease' arrangement with landholders to protect values (for example, hazard mitigation and environmental) - a temporary tool that may change behaviour

CP

lease arrangement investigation

paper

n

3.2.10 Develop a 'tool belt' type infographic to assist with communicating the suite of tools which are available to manage our natural assets.

CP All tool kit

infographic and supporting

communication

*

1.2, 2.2

3.2.11 Implement the Land for Wildlife scheme CP Land for

Wildlife governance framework developed

y

base

3.1, 3.2

3.2.12 Update the existing land acquisition policy and investigate opportunities to further protect priority areas through acquisition, revolving fund, boundary realignment and targeted environmental covenants

CP

updated policy

y

Action 3.3 Partner with government, research institutions and businesses to undertake targeted research and conservation actions on strategic habitat and priority species in the city.

3.3.1 Develop and maintain a register of research topics and identify research partnerships to assist with conservation actions for strategic habitat and priority species in the city

CP All register of

research topics and research

partners


3.2

3.3.2 Partner with universities to further koala research

CP P&RS

3.3.3 Identify barriers to and within critical corridors

CP All

3.3.4 Identify priority species and actions as part of a transition to a priority species management program

CP All

3.2

3.3.5 Develop an environmental work experience/internship program

CP All

3.3.6 Increase liaison with State Government regarding vehicle strike risk of priority species on State managed roads, including options for mitigation

CP IP

3.3.7 Develop and maintain a register to identify business partnership opportunities (advertising, direct action, funding, in kind) to assist with conservation actions for strategic habitat and priority species in the city.

ED All register of

business partners/identifi

cation of opportunities


3.3.8 Develop and maintain a register to identify government partnership opportunities to assist with conservation actions for strategic habitat and priority species in the city

CP All register of government

partners/identification of

opportunities


3.3.9 Develop a 'restoration roadmap' for the next 30 to 50 years to achieve native vegetation targets for the city (Australian Research Council Linkage project - smart

P&RS CP, SS 2.2,


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Tasks


2018-19

2019-20


Base or New budget

* officer time only

Related Actions


allocation of restoration funds) 30-50yr restoration roadmap

OBS 2.1, OBS 2.2

3.3.10 Approach schools, businesses, body corporates, golf courses, etc which are located within or adjacent to priority environmental areas to form partnerships that result in improved environmental condition and protection.

CP All 1.2; 3.1

Action 3.4 Continue to work collaboratively with stakeholders and landowners to coordinate bushfire, pest plant and animal management in the city.

3.4.1 Collate and review data across bushfire, pest plant and animal management functions in the city to identify opportunities to work collaboratively internally and externally

CP P&RS n 3.2

3.4.2 Update citywide bushfire hazard mapping in partnership with QLD Fire & Emergency Services (QFES)

CP updated bushfire

overlay hazard map

2.3, 3.1, 3.2,

3.4.3 Implement the City's annual hazard reduction burn program (contract partnership with QFES)

P&RS CP annual burn

program conducted

annual burn

program conducted

annual burn

program conducted

annual burn

program conducted

y base

3.4.5 Continue joint sponsorship of SEQ Fire and Biodiversity Consortium P&RS P&RS

y base

3.4.6 Establish a working group to optimise coordination of bushfire mitigation functions in the city

CP, P&RS, BPM

bushfire mitigation

working group established

3.4.7 Continue to work collaboratively to minimise pest plant impacts though implementing: Pest Management Program Conservation Partnerships Program Nature Conservation Assistance Program

CP, HR&LS, P&RS

n/a * 2.1, 3.1, 3.2

3.4.8 Develop and implement a Biosecurity Plan P&RS CP, HR&LS, P&RS

Biosecurity

Plan

n

3.4.9 Continue to work collaboratively to minimise pest animal impacts. Identify and implement policies and programs to assist with protecting native wildlife

HR&LS P&RS, CP n/a * 3.1, 3.2

3.4.10 Review domestic dog restriction local laws and investigate options to reduce risk to priority species within the city through domestic dog management

HR&LS CP, P&RS domestic dog management options review

n

Action 3.5 Work with the development industry, major infrastructure providers and government to direct investments and activities in the permanent protection of important natural assets and provision of vegetation offsets arising from the City Plan, the Queensland Government's Environmental Offsets Act 2014 and the Commonwealth's Environment Protection and Biodiversity Conservation Act 1999 to help secure the city's critical wildlife corridors, core habitat areas and substantial remnants.

3.5.1 Develop and implement an environmental offset investment policy to guide the attraction and governance of external environmental offset funding

CP offsets

investment policy

y reserve

3.5.2 Investigate opportunities for private landowners within priority environmental areas to promote the use of environmental offsets to restore key areas

3.5.3 Identify strategic offset receiving sites based on strategic environmental priorities as identified within City Plan, and legislative requirements outlined within State and Federal offset policies (and ONC Strategy action 2.2)

CP P&RS 2.2

3.5.4 Investigate the use of environmental offset funds to achieve restoration outcomes through existing City programs, such as Land for Wildlife

CP CA

3.2, OBS 2.1

3.5.5 Support the implementation of environmental offset restoration works through the Natural Areas Management Unit (demand based)

P&RS

y New - offsets funded

(temp based on demand)

3.3.6 Work with infrastructure providers to achieve optimal outcomes for the natural asset network

CP All


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Tasks


2018-19

2019-20


Base or New budget

* officer time only

Related Actions


3.3.7 Implement a virtual environmental offset program for the City's infrastructure works programs to identify the economic impacts of vegetation clearing to the City

CP

3.3.8 Investigate implementation of environmental offsets for City infrastructure works CP

Directorate Branch Acronym

Planning and Environment City Planning, City Development CP, CD

Community Services Parks and Recreational Services, Health, Regulatory & Lifeguard Services (Animal Management Unit)

P&RS, HR&LS

Gold Coast Water & Waste Service Sustainability (Catchment Management Unit) SS

Economic Development & Major Projects Arts & Culture, City Events, Economic Development AC, CE, ED

City Infrastructure City Assets, City Maintenance, Infrastructure Delivery, Transport & Traffic, Business & Program Management

CA, CM, ID, TT, BPM

Office of the CEO Office of the City Architect (Heritage) OCA

Office of the COO Corporate Finance, Corporate Planning and Performance, Corporate Communication, Corporate Asset Management

CF, CPP, CC, CAM

Organisational Services Business Innovation and Technology Services BITS


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iSPOT:#64323946 v1 - OUR NATURAL CITY STRATEGY IMPLEMENTATION PLAN

4.5 Program monitoring and reporting

Detailed updates on the key priority action tasks will be tracked and monitored on a quarterly basis using the ONC Strategy Delivery status tracker tool.

A status update will be provided to the Steering Committee in relation to progress of key actions, risks, issues, performance and financial reporting to inform tri-annual meetings.

Corporate Planning and Performance reporting requirements include: Quarterly Operational Plan and Gold Coast 2022 Report (ELT & Council) which includes the top

five strategy initiatives and Gold Coast 2022 related strategy outcome performance measures annually

Annual Strategy Report (ELT) - which includes key strategy initiatives and strategy outcome performance measures

Annual Report – which includes Gold Coast 2022 strategy related outcome performance measures and other ad hoc strategy updates

4.6 Transition plan approach

As tasks/projects/milestones are achieved an implementation plan for how any relevant activities will become operational will be agreed. These plans will include consideration of who will be responsible for the ongoing activity or service, the impact on current services, service level agreements, processes/procedures and budget and reporting impacts, if any.

4.7 Organisational change management approach

Specific organisational change management activities for individual actions, tasks and services, will be defined within individual plans and are led by action leads.

The organisational delivery model to implement the ONC Strategy will be monitored and reviewed as part of strategy implementation.

4.8 Communication approach

An annual ONC Strategy campaign will be developed in consultation with Corporate Communications. It is proposed that each year the campaign could focus on achieving the performance measures and key strategy priorities for the coming year. This campaign will be used to support messaging and advertising of the annual survey and the survey results and will underpin actions and related communication and engagement activities anticipated for the year. Communication strategy and tactics based on ONC Strategy community feedback in May 2017 is outlined in section 2.5 Community feedback and communication response.

Specific communication and engagement activities for individual actions and tasks will be defined within individual communication management plans. Where possible, optimisation will also occur across individual communication plans.

4.9 Risk, issue and change control approach

Program management of ONC Strategy, key priority actions and tasks contribute to either controlling or mitigating the following Corporate and Directorate risks:


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CO000497 Failure to maximise the legacy and community development opportunities associated with the Gold Coast 2018 Commonwealth Games.

A risk and issue register is included within the ONC Strategy Program Register and will be reviewed/discussed at the Strategy Delivery Group and Steering Committee meetings. As new or emerging risks and issues are raised, they will be considered by the Strategy Delivery Group for inclusion in the relevant register for action or escalation to the Steering Committee.

Corporate and Directorate risks continue to be monitored and managed within the Enterprise Risk Management Framework (ERMF). Detailed task/project risks are managed at the individual level in accordance with ERMF templates and processes. Refer to the Corporate Risk Profile and Directorate Risk Profiles published on the intranet for the latest update.

Key deliverables and documents are recorded in the ONC Strategy Delivery status tracker. Change control updates will be recorded to ensure access to the latest approved source information.

Proposed changes to Strategy outcomes, measures and actions will be considered by the Strategy Business Owner and the ONC Steering Committee for inclusion in strategy reviews.

4.10 Quality management and program assurance approach

A simplified and practical quality management approach will apply to strategy implementation as detailed below.

4.10.1 Acceptance criteria

ONC Strategy Steering Committee approves specified task completion and milestone acceptance, unless delegated by the Steering Committee to individual Business Change Managers, Strategy Delivery Group or otherwise. This will be documented in the ONC Strategy Delivery status tracker.

4.10.2 Quality control

Deliverables and outputs are reviewed by relevant lead and support stakeholders prior to submission to the Strategy Delivery Group. Capital Works projects are quality controlled by the business delivery areas quality control methodology. Approvals are stored in iSPOT.

4.10.3 Quality assurance

Quality assurance activities are undertaken at various levels, including stakeholder reviews and consultation prior to submission for approval. Key deliverables are submitted to the ONC Steering Committee for note and/or endorsement. Strategy assurance reviews may be undertaken by


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Corporate Planning and Performance, where appropriate, including via performance reporting. The Manager Corporate Planning and Performance is included as an Assurance member of the ONC Steering Committee, providing a linkage to corporate frameworks. Internal Audit assurance reviews may also be conducted in accordance with their review schedule.

4.11 Assumptions

Ongoing support for ONC Strategy outcomes and programs of work

Annual survey of community to inform effective implementation will be undertaken

Sufficient resources to deliver outcomes

Cross organisational support to prioritise strategy implementation.

4.12 Dependencies

Dependencies for individual tasks are documented and managed at the task level

Directorates leading or supporting delivery of ONC Strategy key priority actions and tasks

Directorates prioritising funding requests for ONC key priority actions and tasks

Continuing political and financial support

Dependencies on prioritisation of tasks within wider portfolios, such as technology, infrastructure, community engagement, etc.

4.13 Constraints

Native vegetation cover and condition is based on 2013 mapping

Partnering actions may take longer to achieve performance measures than direct action

Resourcing levels will impact checkpoint achievement

Short and long term environmental conditions.

4.14 Supporting Tools

The following tools will be used to support strategy implementation as described below.

Tool Content

Microsoft Office Suite Governance artefacts including Steering Committee papers, agendas and minutes. Program management registers including risks, issues, documents. Status report tracking and performance reports

iSPOT Document management

Intranet Our Natural City Strategy webpage for internal use – minutes, agendas, papers, key deliverables, status reports

Internet Our Natural City Strategy webpage for communications and information, gchaveyoursay survey

Project On-line, the new enterprise portfolio, program and project management solution for the City is going live in 2017-18. Its suitability for program management of the strategy implementation will be considered as it is rolled out. Other communication strategy/tactics will also be investigated to support communication objectives.


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4.15 Tranches

Minor reviews and updates will occur in line with planning and budget cycles. A major review of the ONC Strategy will commence in 2020 and be completed by 2021 to ensure consistency with the most recent and relevant information, latest scientific and response methodology and to measure performance against anticipated outcomes.

A major review of the ONC Strategy is detailed in the table below as the next tranche.

Tranche Description Period

Major review of ONC Strategy

Review and analysis of progress to date and achievement against outcomes

Environmental scan – local, regional, national or global change that may affect strategy

Service levels – consider and revise

Risk analysis

Community engagement – user surveys, communication and education

Learnings – governance, change management, integration and delivery

Strategy update – changes to Outcomes, Measures or Key Priority Actions

Investment schedule update

Commence 2020 - Complete 2021

5 Value profile

5.1 Strategy cost estimates and funding details

ONC Strategy Funding Plan was endorsed on 19 June 2017 (G17.0619.001) which outlined predicted increases over the period for delivery of existing services and planned initiatives, and provides stable increases to the Open Space Maintenance and Enhancement Separate Charge (OSMESC) over the next 3 financial years.

Any annual refinements to the endorsed ONC Strategy Funding Plan will be submitted through the Steering Committee, including supporting Directorate budget processes. All items in the endorsed ONC Strategy Funding Plan will be ‘tagged’ to the ONC Strategy so any linkages or variations to the ONC Strategy Funding Plan can be assessed and tracked annually and reported, by exception, through budget submissions.

The OSMESC, a major funding source, is set through the annual preparation of the Special and Separate Charges Report which is considered at Special Budget Committee.


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References

Document name Reference

Our Natural City Strategy (our-natural-city-strategy.pdf)

Our Natural City Strategy Funding Plan TRACKS-#65406093-OUR NATURAL CITY STRATEGY FUNDING PLAN_AGENDA ITEM_PDF

Our Natural City Strategy Community Engagement and Marketing Report

TRACKS-#65405911-DRAFT OUR NATURAL CITY STRATEGY ENGAGEMENT REPORT_PDF

Our Natural City Strategy Steering Committee Terms of Reference

TRACKS-#64549504-OUR NATURAL CITY STRATEGY_STEERING COMMITTEE TERMS OF REFERENCE

ONC Strategy Program Delivery Tracker template – working document

TRACKS-#65382523-OUR NATURAL CITY (ONC) STRATEGY DELIVERY TRACKER

ONC Strategy Program Register template #63448256-OUR NATURAL CITY STRATEGY PROGRAM REGISTER

ONC Strategy Performance Measure Register – working document

TRACKS-#64366340-OUR NATURAL CITY STRATEGY MEASURE REGISTER

ONC Strategy Key messages listing – working document TRACKS-#65413547-OUR NATURAL CITY STRATEGY KEY MESSAGES_WORKING DOCUMENT


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ITEM 7 CITY PLANNING SPONSORING THREE FIELD TRIPS DURING 2018 NATIONAL FLOODPLAIN MANAGEMENT CONFERENCE ON THE GOLD COAST PD113/1303(P1)

1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this agenda item is to seek approval from Council to sponsor three field trips during the 58th National Floodplain Management Conference, which is scheduled for May 2018. This will be an opportunity to show case Council’s successes with regard to flood and coastal hazard management at a national level. 4 PREVIOUS RESOLUTIONS G16.0624.023 Council resolved as follows: That Council approves hosting the Floodplain Management Conference on the Gold Coast in 2018. 5 DISCUSSION BACKGROUND The Floodplain Management Association (FMA) is a national association of over 120 councils, floodplain management authorities, businesses and professionals involved in all aspects of urban and rural floodplain risk management. The overall aim of the FMA is to reduce flood impacts to the community by promoting enhanced land use planning to guide effective floodplain development and support programs which manage flood risks. The FMA represents the interests of members at State and Commonwealth government levels; promotes public awareness of flood issues; supports flood education programs; and improves the knowledge and skills of floodplain management practitioners through conferences and workshops. The FMA also links to other national flood management peak bodies, including organisations in the United States, the United Kingdom and the Netherlands. For over 50 years, the FMA in Australia has convened an annual Floodplain Management Conference, with these events providing opportunities for floodplain managers from across the country to share experiences and progress solutions associated with priority flooding issues. This conference has been held in Queensland once, hosted by Brisbane in 2014. In 2018, Gold Coast will host the 58th National Floodplain Conference. PROPOSAL There is an opportunity for the Gold Coast to organise three field trips during the 58th Floodplain Management Association Conference scheduled for May 2018. The field trips will show case Councils success in flood and coastal hazards risk management. The trips include:


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ITEM 7 (Continued) SPONSORING THREE FIELD TRIPS DURING 2018 NATIONAL FLOODPLAIN MANAGEMENT CONFERENCE ON THE GOLD COAST PD113/1303(P1)

A visit to the Disaster Management Unit A visit to flood-cognisant urban design (including Benowa flood mitigation channel,

Carrara floodplain) and physical mitigation work (Hinze Dam) A visit to the Gold Coast Seaway bypassing system and coastal protection works at

Narrow neck and Palm Beach Proposal benefits The proposal to sponsor these three field trips will have benefits for both Council and the Gold Coast. The FMA’s national conference attracts between 380 and 400 attendees and international key note speakers. This exercise will generate a positive image of the city nationally in terms of its resilience to natural hazards and could have follow on economic benefits. Managing natural hazards such as flooding, as articulated in the Corporate Plan – Gold Coast 2022 - is a key component to provide a safe and liveable community. Supporting a national floodplain conference on the Gold Coast through providing field trips would therefore enable greater awareness of flooding issues across the community and would provide opportunities to highlight the City’s innovative programs, tools and strategies to effectively manage flooding. The presentations associated with field trips by Council officers will have educational benefits and will contribute to their professional development. The benefits also include:

Opportunity to hold a trade display booth (3m x 2m) in a prominent location within the conference trade display area. The trade display includes lights, power, trestle table, 2 chairs and fascia name

One complimentary Full Conference Registration including functions (valued at over $1,000)

Recognition as the Field Trip Sponsor in Conference printed material Opportunity to display Council’s promotional material in the field trip buses Opportunity to provide 5 minute presentation during field trip Opportunity to develop links with a diverse range of attendees from the various

sectors of floodplain management 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN

Gold Coast 2022 outcome 3.1, “Our City is Safe”.

Gold Coast Events Strategic Plan: Enhance the liveability and economy of the Gold Coast by positioning the City as Australia’s leading Events City”.

7 COMMONWEALTH GAMES IMPACT Not Applicable.


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ITEM 7 (Continued) SPONSORING THREE FIELD TRIPS DURING 2018 NATIONAL FLOODPLAIN MANAGEMENT CONFERENCE ON THE GOLD COAST PD113/1303(P1) 8 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations The funding required for this proposal includes the cost associated with transport and afternoon tea for delegates. The cost is $4,000 and can be sourced from the existing operational budget. People and Culture Not Applicable. 9 RISK MANAGEMENT This proposed activity is not expected to impose any risk to Council. 10 STATUTORY MATTERS Not Applicable. 11 COUNCIL POLICIES Not Applicable. 12 DELEGATIONS Not Applicable. 13 COORDINATION & CONSULTATION Name and/or Title of the Stakeholder Consulted



Executive Coordinator Disaster Management Unit

City Infrastructure Yes

Gold Coast Waterways Authority has agreed with visiting the Seaway Sand bypassing System by the delegates. 14 STAKEHOLDER IMPACTS Not Applicable. 15 TIMING The conference is scheduled to commence on 21 May 2018. This is approximately 4 weeks following the completion of the Commonwealth Games. 16 CONCLUSION The Gold Coast has an opportunity to showcase its success in managing flood and coastal hazards during the 58th National Floodplain Management Association Conference in 2018.


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ITEM 7 (Continued) SPONSORING THREE FIELD TRIPS DURING 2018 NATIONAL FLOODPLAIN MANAGEMENT CONFERENCE ON THE GOLD COAST PD113/1303(P1) This conference would enable greater awareness of flooding issues across the community and would provide an opportunity to highlight the City’s innovative programs, tools and strategies to effectively manage the flooding risk. 17 RECOMMENDATION It is recommended that Council resolves as follows: That Council approves sponsoring three field trips during the 2018 National Floodplain Management Conference on the Gold Coast.


Hamid Mirfenderesk Dyan Currie Coordinator Natural Hazards 6 November 2017

Director Planning & Environment


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ITEM 7 (Continued) SPONSORING THREE FIELD TRIPS DURING 2018 NATIONAL FLOODPLAIN MANAGEMENT CONFERENCE ON THE GOLD COAST PD113/1303(P1)

COMMITTEE RECOMMENDATION CP17.1122.007 moved Cr Vorster seconded Cr PJ Young That Council approves sponsoring three field trips during the 2018 National Floodplain Management Conference on the Gold Coast.

CARRIED


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ITEM 8 CITY PLANNING INVESTIGATION AREAS PROGRAM – PROJECT UPDATE 1 PD113/1275/14/04(P1) & PD113/1275/14/03(P1) Refer 3 page attachment 1 BASIS FOR CONFIDENTIALITY 1.1 I recommend that this report be considered in Closed Session pursuant to section

275 (1) of the Local Government Regulation 2012 for the reason that the matter involves

(h) other business for which a public discussion would be likely to prejudice the

interests of the local government or someone else, or enable a person to gain a financial advantage.

1.2 I recommend that the report/attachment be deemed non-confidential except for those

parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to brief Council on the projects being carried out for the Norwell and Ormeau Investigation Areas. 4 PREVIOUS RESOLUTIONS On 21 February 2017, Council resolved (G17.0221.010 / CP17.0215.007 – refer Attachment A) to commence detailed investigation of the Norwell Investigation Area in 2017-18 financial year, recognising the constraints identified in the report and subject to budget allocation. It also resolved to commence the detailed investigation of the Ormeau Investigation Area immediately. 5 DISCUSSION 5.1 Norwell Investigation Area The Norwell Investigation Area comprises of a single 25.2 hectare property located at 248 Eggersdorf Road, Ormeau A report on the Urban Footprint Review (Phase 2) recommended a timeframe for detailed investigation of the Norwell Investigation Area in the 2017-18 financial year. This timeframe was supported by Council on 21 February 2017 (G17.0221.010 / CP17.0215.007). The site is included in the Rural zone and following consideration of a submission from the land owner and developer, the site was included in the ShapingSEQ Regional Plan 2017 Urban Footprint. Subsequent to inclusion in the Urban Footprint, there has been strong interest to develop the site for residential purposes. The site is bounded by approved residential development, the Intra Regional Transport Corridor (IRTC) and Eggersdorf Road. Access will be restricted to a new intersection with Eggersdorf Road and a connection to recently approved residential development on adjacent Emerging community zoned land.


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ITEM 8 (Continued) INVESTIGATION AREAS PROGRAM - PROJECT UPDATE 1 PD113/1275/14/04(P1) & PD113/1275/14/03(P1) Given the context of the site, should part of the site be zoned for residential purposes, most planning issues relating to residential development can be addressed within the parameters of City Plan. However, the extent of developable area needs to be defined with consideration of flooding and environmental constraints including the Hinterland to Coast Critical Corridor. Based on initial analysis of planning and infrastructure issues relevant to the site, the Norwell Investigation Area project will focus on identifying land suitable for residential development.

Infrastructure assessments, generally undertaken as part of a detailed planning investigation for urban land, are not included in the Norwell Investigation Area project. The implications from development on infrastructure networks will need to be carried out after the area of land available for urban development is identified. Table 1 provides an overview of infrastructure planning matters relevant to the investigation area. Table 1: Infrastructure planning matters relevant to the Norwell investigation area

Network Discussion

Water and Sewerage Infrastructure network modelling for water and sewerage networks is planned to be carried out together with the Ormeau Investigation Area. An Engineering Services Assessment prepared for the site in consultation with Gold Coast Water and Waste as part of the developer’s submission to ShapingSEQ indicates the site has suitable sewer and water connections available. However, a sewer pump station would be required for the south eastern portion of the site.

Transport There are no strategic transport implications from urban development of the investigation area, provided development does not intrude into land identified as required for the Intra Regional Transport Corridor and widening of Eggersdorf Road. An Engineering Services Assessment provided with the developer’s submission to ShapingSEQ addresses transport planning matters.

Stormwater Stormwater management can be addressed at the development assessment stage with additional requirements already in City Plan for the Woongoolba Flood Mitigation Catchment Area.

Sport and Recreation Initial consultation with Parks and Recreation Services indicates the site will need to provide land for local recreation purposes. With the investigation area in one land holding, this matter can be addressed


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ITEM 8 (Continued) INVESTIGATION AREAS PROGRAM - PROJECT UPDATE 1 PD113/1275/14/04(P1) & PD113/1275/14/03(P1)

Network Discussion

through the development assessment process.

5.2 Ormeau Investigation Area The Ormeau Investigation area comprises 5 lots totalling 195 hectares of land (refer Attachment C). The site is bound by the Gold Coast railway line to the west, existing industrial land at Stapylton to the north, residential development on Goldmine Road to the south with canelands and other agricultural land to the east. The Intra Regional Transport Corridor (IRTC) alignment traverses the eastern boundary of the site. The site is presently included in the Rural zone and was recently included in the Urban Footprint by the State Government in ShapingSEQ. A report on the Urban Footprint Review (Phase 2) recommended a timeframe for detailed investigation of the Ormeau Investigation Area to be immediate given its inclusion in the Urban Footprint with the release of the draft ShapingSEQ. This timeframe was supported by Council on 21 February 2017 (G17.0221.010 / CP17.0215.007). The Ormeau Investigation Area Project, which is currently underway, seeks to provide Council with planning evidence to support development of a City Plan update for urban development. This will consider the correct balance of land for urban development and other land use outcomes (such as flood storage, wetlands and open space) primarily determined by the site’s hydraulic characteristics. The site was historically used for agricultural purposes, principally sugar cane production and grazing, and is mostly devoid of native vegetation. The site is currently used for grazing with an associated residential dwelling house and sheds. Two creeks (Bridge and Halfway Creek) and three overland flow paths traverse the site. Bridge Creek and Halfway Creek join at Goldmine reserve and then flow to meet Sandy Creek in the north eastern corner of the site. Due to the low lying topography, much of the site is flood prone. The dominant mechanism of flooding for the majority of the site is the Logan and Pimpama River systems which inundate the low lying parts of the site via backwater flooding through the cane lands to the east. Added to this, the whole site sits within the Woongoolba Flood Mitigation catchment area. Preliminary investigations on this site identify many constraints which need to be considered and mitigated, including:

Acid Sulfate Soils; General priority vegetation; Agricultural land; Flooding; Traffic and access; Impact on the Woongoolba Flood Mitigation Scheme; Wetlands and watercourses and associated buffers; No current road access to the northern part of the site (from Prairie Road); Minimal land above flood level; Implications on infrastructure networks; and State constraints including: Coastal hazard area (erosion prone area, medium and

high storm tide inundation) low, medium and high level waterways, area within 25m of


ADOPTED REPORT 539


existing railway and gazettal of land for a railway stabling yard and gazettal of land for IRTC.

6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN The Ormeau and Norwell Investigation Area projects are aligned to the following Corporate Plan 2022 objectives:

1.1 Our city provides a choice of liveable places We can choose diverse lifestyle and housing options from rural to city living.

A. We plan for the future of the city

We make good choices that create a better future for the Gold Coast community

B. We manage the city responsibly

Our stewardship of the city provides value for money for ratepayers The City Plan is an initiative in the Operational Plan. 7 GOLD COAST 2018 COMMONWEALTH GAMES IMPACT Not applicable. 8 FUNDING AND RESOURCING REQUIREMENTS Not applicable. 9 RISK MANAGEMENT The activity supports the mitigation of the following Directorate Risk: CO00510 – City Plan delivers inadequate and / or ineffective strategic/development policy (e.g. poor planning, built form, growth, social and environmental outcomes).


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ITEM 8 (Continued) INVESTIGATION AREAS PROGRAM - PROJECT UPDATE 1 PD113/1275/14/04(P1) & PD113/1275/14/03(P1) 10 STATUTORY MATTERS The Norwell Investigation Area project will assist to address the State Planning Policy 2017 policy for Biodiversity should an amendment be proposed to allow urban development of the investigation area. The Ormeau Investigation Area project advances ShapingSEQ which includes the site as a new area of urban footprint, identified for its employment opportunities. 11 COUNCIL POLICIES Not applicable. 12 DELEGATIONS Not applicable. 13 COORDINATION & CONSULTATION Internal stakeholders are engaged in the Ormeau Investigation Area project and will be engaged in the Norwell Investigation Area project. This includes stakeholders from policy development areas and City Development. City Planning and City Development officers have been involved in early discussions with the land owner / developers for both the Ormeau and Norwell Investigation Areas to discuss key issues for development. The developer for the Norwell Investigation Area has indicated an interest to make a development application potentially before the investigation is completed.

14 STAKEHOLDER IMPACTS Any decision Council makes in relation to land use opportunities for either the Ormeau or the Norwell investigation areas will have implications for the property owners and/or interested developers. 15 TIMING The outcomes from the Norwell Investigation Area project are planned to be reported to City Planning Committee in May 2018. The outcomes of the Ormeau Investigation Area project are proposed to be reported to City Planning Committee once the issues relating to the constraints, including risk to Council, are able to be adequately resolved. 16 CONCLUSION The Ormeau and Norwell Investigation Area projects will provide Council with planning evidence to support development of a City Plan update for each investigation area. The Norwell project will include updated flood modelling and a review of the Hinterland to Coast Critical Corridor (Southern Moreton Bay to Wongawallan) over the investigation area to either support current policy or provide recommendations for changes to facilitate greater development potential. The Ormeau project will include a review of the site’s constraints (both Local and State) and opportunities. Key issues include consideration of hydraulics and flooding, the Woongoolba Flood Mitigation Scheme, impact of the IRTC and facilitating appropriate road access.


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ITEM 8 (Continued) INVESTIGATION AREAS PROGRAM - PROJECT UPDATE 1 PD113/1275/14/04(P1) & PD113/1275/14/03(P1) 17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That the report/attachment be deemed non-confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That the contents of this report and attachments be noted.


Justin Collofello Dy Currie Principal Regional Planner Director Planning & Environment 31 October 2017

Tara Williams Principal Regional Planner 31 October 2017


ADOPTED REPORT 542


COMMITTEE RECOMMENDATION CP17.1122.008 moved Cr Vorster seconded Cr PJ Young 1 That the report/attachment be deemed non-confidential except for those parts deemed by the

Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.


CARRIED


ADOPTED REPORT 543

Attachment A – Previous Resolutions RESOLUTION G17.0221.010 1. That the report/attachments be deemed a confidential document and be treated as

such in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the document remain confidential unless Council decides otherwise by resolution.

2. The prioritisation and timing of the existing Investigation Areas be set as follows, subject to budget allocation, for commencing detailed investigations and recognising the constraints identified in the reports:

Investigation Area Timing for detailed investigations

Ormeau (Goldmine Road) Immediate (2016/17 financial year)

Norwell (Eggersdorf Road) Short Term (2017-18 financial year)

East Coomera/Yawalpah (Greenridge and Intervening lands)

Long Term

Canelands As the need arises in consultation with the Queensland Government

3. That a detailed planning investigation be commenced (in consultation with the

State Government) for the Ormeau Investigation Area (Goldmine Road) to resolve planning and infrastructure issues to ensure its availability for urban development and protect the site’s employment opportunities.

4. That the city’s greenfield land supply be subject to ongoing monitoring to determine future need for additional greenfield land as required in the draft SEQRP.


ADOPTED REPORT 544

NORWELL

ORMEAU

GILBERTON

ATTACHMENT C - ORMEAU INVESTIGATION AREA

Projection:MGA94Zone 56

Disclaimer:© City of Gold Coast, Queensland 2017 or © State of Queensland 2017. No warranty given in relation to the data (including accuracy,reliability, completeness or suitability) and no liabilityaccepted (including without limitation, liability in negligence) for any loss, damage or costs (includingconsequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.

Map version - 27 Oct 2017Data source:

City Plan

0 310155 m

LegendOrmeau Investigation Area

Low density residential

Low density residential, Calypso Bay precinct

Low density residential, Large lot precinct

Medium density residential

Medium density residential, Calypso Bay precinct

High density residential

Centre

Neighbourhood centre

Neighbourhood centre, West Burleigh historic township precinct

Sport and recreation

Sport and recreation, Bond University precinct

Sport and recreation, Bundall equestrian area precinct

Open space

Conservation

Low impact industry

Low impact industry, Future low impact industry precinct

Medium impact industry

Medium impact industry, Future medium impact industry precinct

High impact industry

High impact industry, Future high impact industry precinct

Waterfront and marine industry

Major tourism

Major tourism, Island resorts precinct

Major tourism, Sea World precinct

Major tourism, Wildlife park precinct

Community facilities

Emerging community

Extractive industry

Extractive industry, Extractive industry indicative buffer

Innovation

Innovation, Bond University precinct

Innovation, Gold Coast cultural precinct

Limited development (constrained land),

Mixed use

Mixed use, Bermuda Point precinct

Mixed use, Fringe business precinct

Rural

Rural residential

Rural residential, Rural residential landscape and environment precinct

Special purpose

Special purpose, Special development areas precinct

Township

Township, Commercial precinct

Township, Large lot precinct

Unzoned


ADOPTED REPORT 546

ITEM 9 CITY PLANNING CITY PLAN – FORWARD UPDATE PROGRAM PD98/1132/04/46 Refer 11 page attachment 1 BASIS FOR CONFIDENTIALITY 1.1 It is recommend that this report be considered in Closed Session pursuant to section

275 (1) of the Local Government Regulation 2012 for the reason that the matter involves



1.2 It is recommend that the report/attachment be deemed non-confidential except for

those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 EXECUTIVE SUMMARY This report has been prepared to provide an outline of the proposed upcoming updates to City Plan and provide an overview of the recommended program of work for each respective update to be initiated in 2018. The proposed update program for 2018 includes the following packages:

1) Minor and Administrative Update 4; 2) Minor and Administrative Update 5; 3) Major Update (to be submitted to the State Government in March 2018); 4) Major Update (to be submitted to the State Government in August 2018); and 5) Major Update to City Plan Policies (Schedule 6) 2.

For major updates, projects likely to recommend future City Plan updates are outlined in Attachment A, and individual improvement suggestions are grouped into topics, outlined in Attachment B. The nominated target dates in the attachments are based on the magnitude of work involved in each item, the expected timing for completion, resourcing required/available and previous indication of Council’s priorities. City officers will be guided by the attachments in progressing future updates. Confirmation, or any changes to this list, is sought from Council through the consideration and resolution of this item. To maintain Council’s program of regular updates, it is recommended that major update packages be based on timeframes for submission for State interest review. That is, the items ready for submission to State in March 2018 are submitted, rather than holding the update package until all projects/investigations are finalised. It is also noted that a streamlined update process can be used for incorporating State’s natural hazard mapping (such as bushfire hazard mapping) in to City Plan, where Council notifies affected property owners. It is recommended that, where possible, this notification be done through rates notices to facilitate timely adoption of such mapping. This report also provides a summary of the update packages completed in 2017, or currently progressing.


ADOPTED REPORT 547

ITEM 9 (Continued) CITY PLAN – FORWARD UPDATE PROGRAM PD98/1132/04/46 3 PURPOSE OF REPORT The purpose of this report is to provide an outline of the proposed upcoming updates to City Plan and seek further direction and prioritisation of the items to be actioned through these updates. The proposed packages to be initiated in 2018 include:

1) Minor and Administrative Update 4 – Minor and administrative updates such as formatting, grammar, correcting mapping anomalies or otherwise of a minor nature. To be adopted in early 2018 to commence concurrent with other updates currently in progress.

2) Minor and Administrative Update 5 – To be adopted in mid-2018 to commence concurrent with other updates currently in progress.

3) Major Update – To be submitted to the State Government in March 2018. Updates to City Plan to implement endorsed project outcomes and respond to feedback from stakeholders.

4) Major Update – To be submitted to the State Government in August 2018. 5) Major Update to City Plan Policies (Schedule 6) 2 – Updates to existing City Plan

Policies and inclusion of new City Plan Policies to provide up-to-date standards and specifications and guidance to achieve assessment criteria. To be initiated in the second half of 2018.

A list of projects and general policy refinements is attached, with the targeted update packages. Council input is sought on the prioritisation of these items.

4 PREVIOUS RESOLUTIONS Council, at its meeting of 1 September 2015 (G15.1020.011), resolved the following City Plan amendment program be adopted:

a. Administrative and minor amendments will occur on an ‘as needs basis’; and b. Target submission of major amendments to the State Government every 6 months.

Council, at its meeting held 29 November 2016 (CP16.1123.006), resolved to endorse a program of work for updates to the City Plan for 2017, which involved initiating the following updates in 2017:

a. Major Update 2; b. Planning Act Alignment Update; c. Major Update to City Plan Policy Update 1; and d. Minor and Administrative Update 3

It was further resolved that the list of projects that may have policy outcomes that affect City Plan be updated and presented to City Planning Committee in 12 months. Council resolved on 17 October 2017, (G17.1017.013) to endorse a staged approach to implementing the building height strategy. 5 DISCUSSION The City Plan updates are established through the following sources:

1) emerging issues or opportunities; 2) internal and external feedback (eg. received through the Improve our City Plan

register); and 3) the need to respond to State matters.


ADOPTED REPORT 548

ITEM 9 (Continued) CITY PLAN – FORWARD UPDATE PROGRAM PD98/1132/04/46 The statutory process for progressing updates is outlined in the State’s Minister’s Guidelines and Rules (MGR), and can be ‘administrative’, ‘minor’ or ‘major’ and relate to either the City Plan, City Plan Policies or the Local Government Infrastructure Plan. From the above sources, items identified as ‘major’ are grouped with related projects, where possible, or otherwise grouped into related subject matter as ‘general policy refinements’ (GPRs). Items that can be considered ‘administrative’ or ‘minor’ are also identified.

1) Projects are significant policy reviews involving large bodies of work with various stakeholders. Projects respond to emerging issues or opportunities;

2) GPRs are simpler policy considerations, that don’t involve the same amount of time or resources as projects; and

3) Administrative and minor items are consistent with the definitions contained in the MGR, which allow for a streamlined update process for these types of changes.

Emerging issues/opportunities Internal/external feedback (eg. through the Improve our City Plan register) State interest changes

Projects General policy refinements Minor and administrative

Update packages: - Major - Minor and administrative OR

No action

Implementation

5.1 Updates completed in 2017 or currently progressing As mentioned above, Council endorsed a program of updates to be undertaken in 2017. Additional updates were also undertaken as a consequence, or to address issues that emerged in that time. Update package Status

Planning Act Alignment Update Adopted.

Commenced on 3 July 2017.

Minor and Administrative Update 3 Adopted.

Commenced on 3 July 2017.

Major Update 1 and 1B Progressing.

Currently being publically notified.

Major Update to City Plan Policy Update 1

Progressing.

Currently being publically notified.

TLPI No. 4 (Party Houses) 2018 Progressing.

Awaiting Minister’s approval to adopt.


ADOPTED REPORT 549

ITEM 9 (Continued) CITY PLAN – FORWARD UPDATE PROGRAM PD98/1132/04/46 TLPI No. 5 (Flood Free Land and Residential Risk Reduction) 2017

Progressing.

Currently drafting package.

Major Coastal Hazards Update and updates to City Plan Policies

Progressing.

Currently subject to State interest review.

Major Update 2 and supporting updates to City Plan Policies

Progressing.

Targeting State interest submission November 2017.

A timeline showing these packages is provided in section 15 (Timing) of this report. 5.2 Update scheduling On 17 October 2017, Council considered a report relating to the proposed sequencing of the building height strategy in City Plan. Council endorsed a staged approach for progressing the building height strategy with target dates as follows:

November 2017: Phase 1 submission for State interest review. March 2018: Phase 2 submission for State interest review. August 2018: Present Phase 3 to Council. Early 2019: Phase 4 submission for State interest review.

It is recommended that the 2018 timeframes be adopted for major update packages. That is, Council submit a major update packages for State interest review in March 2018 and August 2018 (including relevant phases of the building height strategy). In consideration of the adopted amendment program, and the nature of projects and improvement suggestions received, City officers have identified the following update packages, to be initiated in 2018:

1) Minor and Administrative Update 4; 2) Minor and Administrative Update 5; 3) Major Update (to be submitted to the State Government in March 2018); 4) Major Update (to be submitted to the State Government in August 2018); and 5) Major Update to City Plan Policies (Schedule 6) 2.


ADOPTED REPORT 550

ITEM 9 (Continued) CITY PLAN – FORWARD UPDATE PROGRAM PD98/1132/04/46

Projects likely to recommend future City Plan updates are outlined in Attachment A. For major updates, the individual improvement suggestions are grouped into topics, and the list of grouped GPR topics is outlined in Attachment B. Minor and administrative items are not itemised as part of this report. It is important to acknowledge that the nominated target dates for projects and GPRs are based on the magnitude of work involved in each item, the expected timing for completion, resourcing required/available and previous indication of Council’s priorities. City officers will be guided by the attachments in progressing future updates. Confirmation, or any changes to this list, is sought from Council through the consideration and resolution of this item. In the event that Council revise the proposed allocation of projects and GPRs, regard to the scale and complexity of each item will need to be considered in terms of its impacts on resourcing and timeframes. It is also understood that emergent items may be included later depending on their priority. City officers are recommending no further action be taken at this time on the Wind tunnelling review. Individual assessments are being requested under the current City Plan provisions in a small number of cases, where considered necessary. It should also be noted that, it is becoming standard industry practice for architects to engage wind consultants on large high-rise projects, to improve the marketability and liveability of the end product. Additional provisions or guidance material are not considered necessary at this time. Officers will monitor this matter and revisit in the future if issues arise. 5.3 Recommended update program for 2018 5.3.1 Minor and administrative updates These updates will includes changes considered minor in nature, or of an administrative nature, such as grammar, formatting, accuracy and presentation of text and maps. To consolidate implementation and versioning, Minor and administrative updates will generally be prepared to commence concurrent with another City Plan update.


ADOPTED REPORT 551

ITEM 9 (Continued) CITY PLAN – FORWARD UPDATE PROGRAM PD98/1132/04/46 For 2018, this is likely to involve Minor and administrative update 4 to commence with the simultaneously with the Major Update to City Plan Policies (Schedule 6) (currently on public consultation). This is expected to be March 2018 depending on the volume and nature of submissions received on the City Plan Policies update. This update will address a large number of the ‘Future Minor and Administrative’ items listed in section 5.2. There is an opportunity for Minor and administrative update 5 to commence in mid-2018. It should be noted that the Minister’s Guidelines and Rules (MGR) allows Council to adopt State Government mapping through the minor process. However, where the mapping relates to a natural hazard matter, Council must notify all affected landowners of the change. City officers have identified benefits in adopting the State’s updated bushfire hazard mapping for use in the City Plan to reduce risk to people and property. There may be an opportunity to use the rates mail-out to satisfy the MGR, which would represent a substantial cost saving, compared to writing separately. Where it is possible, it is recommended Council notify property owners with rates notices to allow the adoption of updated hazard mapping through the minor process. 5.3.2 Major updates As outlined in section 5.2, each major update package will include project outcomes and GPRs. Attachments A and B provides a full list of these items respectively. These attachments also highlight a number of items that City officers are intending to progress to form part of update packages in 2018. Confirmation, or any changes to this list, is sought from Council through the consideration and resolution of this item to guide the work progressed by City officers to inform these future updates. Due to the scale and nature of items on the list, and timing of projects, the list of items may evolve before the final submission to State. It is recommended that update packages be based on timeframes for submission for State interest review. That is, the items ready for submission to State in March 2018 are submitted, rather than holding the update package until all projects/investigations are finalised. This is better supported under the Planning Act 2016, which allows Council to submit for State interest review as the first step in the statutory process – rather than waiting for confirmation of State interests before being able to progress. This approach will better achieve Council’s target of 6 monthly submissions of major updates to the State Government. Further, it will provide more certainty on milestone dates, which will improve City officers’ ability to manage resourcing and plan for future public consultation dates.


ADOPTED REPORT 552


City officers will continue presenting items to Council for consideration and submit them as part of the next update. 5.3.3 Major updates to City Plan Policies (Schedule 6) The standard conditions review, undertaken by City officers, recommended that City Plan Policies be created to include additional guidance material for certain technical reports, which are submitted with development applications or to meet conditions of approval. The inclusion of these new City Plan Policies will improve certainty for the development industry by clearly articulating what information is needed by Council to undertake an assessment, and consequently, improve the quality of information lodged with Council, reducing delays in assessment. The review recommended that City Plan Policies be created to provide guidance on the preparation of the following supporting information:

a) Dust management plans b) Noise management plans c) Construction management plans d) Dewatering management plans e) Basement excavation stability assessment reports f) Sand management plans g) Haulage access/site management plans

Other City Plan Policies will need to be created/updated to respond to respond to changes to City Plan provisions or update technical standards. These updates are not subject to State interest review, however they are subject to public consultation (for a minimum of 20 business days). City officers are currently targeting development of some City Plan Policies in the second half of 2018. It is not likely that all of the Policies can be prepared in 2018.


ADOPTED REPORT 553

ITEM 9 (Continued) CITY PLAN – FORWARD UPDATE PROGRAM PD98/1132/04/46 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN The City Plan is identified as a key deliverable in ensuring the themes of the Corporate Plan are achieved. Accordingly, all the themes (the best place to live and visit, prosperity built on a strong diverse economy and people contribute to a strong community spirit) of the Corporate Plan are applicable. A robust City Plan is essential to achieve the desired outcomes detailed in the Corporate Plan. The City Plan is an initiative in the Operational Plan. 7 GOLD COAST 2018 COMMONWEALTH GAMES IMPACT The proposed work schedules have been developed with consideration of the Gold Coast 2018 Commonwealth Games. 8 FUNDING AND RESOURCING REQUIREMENTS Not applicable. 9 RISK MANAGEMENT This activity supports the mitigation of Planning and Environment Directorate Risk number CO000510:

‘City Plan delivers inadequate and/or ineffective strategic/development policy (e.g. poor planning, built form, growth, social and environmental outcomes - including flood impacts).’

10 STATUTORY MATTERS City Plan updates will progress in accordance with the Act and the MGR. Later reports addressing statutory matters relevant to each update will be brought back to Council when necessary. 11 COUNCIL POLICIES Not applicable. 12 DELEGATIONS Not applicable. 13 COORDINATION & CONSULTATION Update packages have and continue to receive input from internal stakeholder as part of analysis, investigation and drafting of items on the scope list. 14 STAKEHOLDER IMPACTS External / community stakeholder Impacts External stakeholders will be kept informed on the status of upcoming updates through Council’s website, industry briefings and fortnightly Planning and Development Alerts.


ADOPTED REPORT 554

ITEM 9 (Continued) CITY PLAN – FORWARD UPDATE PROGRAM PD98/1132/04/46 City officers will continue to liaise with the Department of Infrastructure, Local Government and Planning (DILGP) officers on the content and timing of the proposed major amendments. Internal (Organisational) Stakeholder Impacts Input from internal stakeholder is sort during the process of an amendment, as part of analysis, investigation and drafting of items. Internal stakeholders will be kept informed of the status of the update packages through email communications and intranet website updates. Training for internal stakeholders will also be conducted at a later date, prior to public consultation of each update package. 15 TIMING The following timeline illustrates the stages and key milestones associated with the proposed update packages and how these relate to update packages already underway.


ADOPTED REPORT 555

ITEM 9 (Continued) CITY PLAN – FORWARD UPDATE PROGRAM PD98/1132/04/46 16 CONCLUSION The purpose of this report is to provide an outline of the proposed upcoming updates to City Plan and seek further direction and prioritisation of the work program for these updates. To facilitate timely adoption of State’s natural hazard mapping (such as bushfire hazard mapping) it is recommended that, where possible, Council notify affected landowners through rates notices. 17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That the report/attachment be deemed non-confidential except for those parts


2 To endorse the current proposed program of updates to the City Plan:

a Major Updates – to be informed by the list of items identified in Attachments A and B.

b Minor and Administrative Update 4 and 5:

i minor and administrative amendments in accordance with the Minister’s Guidelines and Rules.

ii to facilitate timely adoption of appropriate State’s natural hazard mapping (such as bushfire hazard mapping), where possible, Council notify affected landowners through rates notices.

c Major Update to City Plan Policies (Schedule 6) 2 – to be informed by the working list of items identified in Attachments A and B.

3 A future work program of projects and general policy refinements be updated and presented at a City Planning Committee in 12 months.


Andrew Powell Dyan Currie Coordinator Project Management Director Planning and Environment 7 November 2017


ADOPTED REPORT 556




2 To endorse the current proposed program of updates to the City Plan:

a Major Updates – to be informed by the list of items identified in Attachments A and B.

b Minor and Administrative Update 4 and 5:

i minor and administrative amendments in accordance with the Minister’s Guidelines and Rules.

ii to facilitate timely adoption of appropriate State’s natural hazard mapping (such as bushfire hazard mapping), where possible, Council notify affected landowners through rates notices.

c Major Update to City Plan Policies (Schedule 6) 2 – to be informed by the working list of items identified in Attachments A and B.

3 A future work program of projects and general policy refinements be updated and presented at a City Planning Committee in 12 months.

CARRIED


ADOPTED REPORT 557

iSPOT:#65556843 v3 - INFORMATION TO INFORM WORK PROGRAM FOR 2018 CITY PLANNING COMMITTEE NOVEMBER 2017 Page 1 of 11

Attachment A:

Project list

These projects are significant policy reviews involving large bodies of work with various stakeholders. Projects respond to emerging issues or opportunities, Council resolutions or to address State matters. Targeted package Projects

Tar

getin

g 20

18 Major Update – March 2018 State submission 8

Major Update – August 2018 State submission 11

Future Major Update to City Plan Policies (Schedule 6) 1

Fut

ure Major Update – March 2019 State submission 8

Future Major 17

No

furt

her

actio

n

No further action 1

Total 46

Project outcomes being progressed through Major Update 1, Major Update 1B, Major Update 2, Major Coastal Hazards Update and Major Update to City Plan Policies (Schedule 6) are not listed below.

# Topic Description Nature of potential updates (Updates will depend on policy decisions of Council)

Target date for State submission

1 Building height – Phase 2

Utilise findings from Council’s Infill Capacity Assessment to inform potential updates to building height and residential density designations, provided it aligns with the appropriate provision of infrastructure.

The “50% exceedance test” will be retained in the Strategic Framework.

Updates to Building height overlay map and Residential density overlay map.

Consequential changes.

March 2018 release


ADOPTED REPORT 558




2 Zoning Height and Density Calibration – Phase 2

Rectify anomalies between zoning, height and density across the city (excluding the Light Rail Stage 3 corridor and the Spit).

Review available existing development data to improve the baseline for the building height and residential density overlay maps (excluding Light Rail Stage 3 corridor and the Spit).


Updates throughout the City Plan to accommodate zone changes.


March 2018 release

3 Investigation of Neighbourhood Centres

Investigate role of large neighbourhood centres in network (e.g. Benowa and Worongary) and review zoning for new neighbourhood centres.

Updates throughout the City Plan.

March 2018 release

4

Industrial land uses in industry zones – changes to address sensitive land uses

Changes to the levels of assessment for industrial land uses in the Low, Medium and High impact industry zones in consideration of impacts on nearby sensitive land uses.

Updates to level of assessment.

Consequential changes. March 2018 release

5 Live music A key action of the draft Live Music Plan is to review the planning and regulatory system governing the establishment and operation of live music venues.

Updates dependant on investigation outcomes.

March 2018 release

6 Retirement living and aged persons accommodation

Review policy settings within the City Plan in relation to aged persons accommodation, including appropriate zones, supporting uses and design parameters. Investigate like land uses (relating to aged persons and retirement living) to ensure a consistent level of assessment is applied where appropriate


March 2018 release

7 Community Benefit Bonus Policy review

Updates based on a review of the existing policy position to deliver community benefits through development.

Strengthen the City Plan’s existing amenity controls to improve built form outcomes.


March 2018 release

8 Podium Review (Light Rail Built Form Review)

Updates to podium design provisions to ensure quality urban design outcomes are achieved.


March 2018 release


ADOPTED REPORT 559

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Review available existing development data to improve the baseline for the building height and residential overlay maps (excluding the remainder of the Light Rail Stage 3 corridor and the Spit).

Consider sequencing impacts on the required height and density changes.

Updates to Building height overlay map, Zoning maps and Residential density overlay map.


August 2018 release

10 Light rail stage 3 - Urban design report

Corridor study outlining a framework and series of strategies to guide the future shape of the southern Gold Coast. Centred around the amenity and landscape character found in the local villages and coastal centres.

This study will utilise the Place Analysis Mermaid Beach, Nobby Beach and Miami and Southern Gold Coast Place Analysis to inform outputs.

Updates to Building height overlay map, Zoning maps and Residential density overlay map.


August 2018 release

11 Shaping SEQ Regional Plan alignment

Update the City Plan to align with the new SEQ Regional Plan. Updates throughout the City Plan.

August 2018 release

12 Contemporary subdivision outcomes

Review of subdivision provisions to improve development outcomes.

Includes review of staging requirements, road layout and park provisions.

Updates to Reconfiguring a lot code and Transport code.


August 2018 release

13 Housing Needs Planning Investigation

Review of current housing metrics and emerging trends including affordability, rental / ownership tenure, core housing needs, people vulnerable to housing risks, ageing in place and social housing (public / not-for-profit and co-op). The project will identify recommendations to address the ‘gaps’ in housing supply.


August 2018 release

14 Review zoning of Nerang caravan park

Investigate land use opportunities and constraints. Updates dependant on investigation outcomes.

August 2018 release

15 Community facilities zone review

Inclusion of Council community facilities within the Community facilities zone and review land use flexibility for facilities in the zone.

Updates to zoning and levels of assessment.


August 2018 release

16 Investigation area programme updates

Updates to City Plan to incorporate the development intent for the following investigation areas:

- Ormeau

- Norwell


August 2018 release

17 Bushfire Hazard code Improvements to the Bushfire hazard code provisions. Includes updates considering newer technical information from the State government.

Updates to the Bushfire hazard overlay code.


August 2018 release


ADOPTED REPORT 560

34281

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18 Landslide hazard mapping

Includes up to date digital terrain model resolution and the inclusion of the recent site specific geotechnical assessments.

Updates to the landslide hazard overlay map.


August 2018 release

19 Environmental Significance – Priority Species Overlay Map

Update the Environmental significance – Priority species overlay map to reflect changes in vegetation cover as identified by more recent mapping.

Updates to the Environmental significance – Priority species overlay map.


August 2018 release

20 Guidance on preparation of management plans

Inclusion of guidance material on how to prepare the following reports for submission to Council:

Dust management Noise management Construction management Dewatering management plan Basement excavation stability assessment report Sand management plan Haulage access/site management plan


Major Schedule 6 City Plan Policies Update (future)


Investigate the balance of the city’s heights and densities in conjunction with infrastructure planning.

Remove the “50% exceedance test” from the

Strategic framework and replace with the citywide building height principles as presented in Volume 2 of the Building Height Study (endorsed by Council on 17 October 2017).

Investigate options to reinforce the role of density in relation to infrastructure provision in the city.



March 2019 release

22 Housing typologies Consider various housing typologies and form based approaches to improve City Plan outcomes.


March 2019 release

23 Light Rail corridor - travel demand measures review

Investigate potential travel demand measures that can support the city’s Light Rail corridors.


March 2019 release

24 Urban Elements Mapping Study to define current and future urban elements (cross block links, laneways, arcades, awning cover, active frontages, pedestrian priority streets etc.) in the Light rail urban renewal area and key activity centres.

Updates will introduce an overlay code and overlay mapping.


March 2019 release

25 Review of High impact industry zone supplies

Investigate supplies of land for High impact industry zone. Updates dependant on investigation outcomes.

March 2019 release


ADOPTED REPORT 561




26 Update to Vegetation management code

Update the Vegetation management code to improve workability. Updates to the Vegetation management code.


March 2019 release

27 Update to Environmental significance overlay code

Update the Environmental significance overlay code to improve workability.

Updates to the Environmental significance overlay code.


March 2019 release

28

Streetscape Design Principles (updates to Landscape works code and policy)

Provide guidance on streetscape design principles defining legibility, efficiency and pedestrian access. Intended to apply in the centre zones.

Updates to Landscape works code and Landscape work City Plan Policy.


March 2019 release

29 Adrenalin Precinct Investigation

Investigation for an adrenalin precinct in the cane lands. Background evidence to be provided by Strategic Resources Land Study (Rural Land Study).


Future update

30 Transport initiatives

Future updates to transport provisions within City Plan as a result of ongoing work relating to.

City Freight Plan

Public Transport Plan

Road Network Plan

Active Transport Network Pan

Kerbside Use Strategy


Future update

31 Surface Water Environment Mapping (SWEM) Buffers Project

A review of the policy position guiding the protection of watercourses in the City. Note: this may lead to amendment of the Environmental Significance – Wetland and watercourse overlay map and code.


Future update

32 Flood overlay map and code

Flood map and overlay code updates based on new Bureau of Meteorology rainfall maps; investigations on wave setup; and new Digital Terrain Model.

Updates to Flood overlay mapping and Flood overlay code.


Future update

33 Overland flow path map for the City

Review of overland flow path models.

Updates to Flood overlay mapping and Flood overlay code.


Future update

34 Neighbourhood Centre Planning Investigation

The study will review height and residential density and land uses for approximately 30-35 priority sites within the Neighbourhood centre zone to promote the outcomes intended for this zone.


Future update


ADOPTED REPORT 562




35 Tugun Special Facilities Land Use Investigation

Investigate options for rezoning of the Tugun Depot, Betty Diamond Sports Complex and Tugun Landfill site.

Updates to zoning.

Consequential changes. Future update

36 Improvements to the protection of sensitive land uses from emissions

Investigate options to strengthen the protection of sensitive land uses from emissions from industry.

Outcome of the Emissions and hazardous activities planning investigation, noted by Council in March 2017.


Future update

37 Investigation area programme updates

The outcomes arising from the staged ongoing detailed planning of each investigation area within City Plan.


Future update

38 Good Quality Agricultural Land

Address the discrepancies between state and local government mapping. Updates dependant on investigation outcomes.

Future update

39 Crime Prevention Through Environmental Design (CPTED)

Review of the CPTED provisions within City Plan to support provisions in regards to matters of community safety.


Future update

40 Parks Design Guideline

Parks Design Guideline is a strategy document to guide the development of parks. This document will inform updates to various parts of City Plan including the Landscape works code and policy, and Land development guidelines policy to ensure City Plan is planning for contemporary parks.

Updates to the Landscape works code, Landscape works City Plan Policy, Land Development Guidelines City Plan Policy.


Future update

41 Plan for the Spit Review City Plan to reflect any future policy changes considered by Council in relation to the Spit e.g. zoning, height, density and other planning matters (e.g infrastructure).


Future update

42 Remnant & Regrowth Vegetation Cover Mapping

The State Government Herbarium is set to release revised vegetation mapping data. This will provide the City with the opportunity to update the City of Gold Coast's Vegetation types and pre-clearing, mapping layers. This layer will be based on the Landsat Imagery and Aerial photography and will replace the 'Vegetation Types 2013 layer.

Update to the Environmental significance – vegetation management overlay map.


Future update

43 Short term accommodation and tourist uses

Update City Plan to ensure tourist related uses in the City are undertaken at appropriate locations and times. Review provisions relating to Short term accommodation to ensure web based accommodation is appropriately managed.


Future update


ADOPTED REPORT 563




44 Mermaid Beach industrial investigation

The Mermaid Beach industry investigation will review the suitability and compatibility of an enclave of Low impact industrial zoned land against the surrounding zones, encroaching transitional redevelopment pressure and public infrastructure investment to determine whether there is any need to introduce changes to the area.


Future update

45

Landscape Value Study - Scenic Amenity Mapping Review

The study will review the Scenic Amenity mapping completed by Terranean in 2010 to ensure its currency and consistency with the Gold Coast Landscape Character Study and also to enhance its legibility, transparency, robustness and suitability for integration into the City Plan.


Future update

46 Wind tunnelling review A review of whether there is a need to trigger the submission of wind tunnelling and microclimate reports for certain developments.

No further action at this time


ADOPTED REPORT 564


Attachment B:

General policy refinements

General policy refinements are simpler policy considerations (as compared to projects) that don’t involve the same amount of time or resources as projects. These are typically based on improvement suggestions from stakeholders, as well as straight-forward State changes or Council resolutions. These individual items are grouped into related topics, where possible.

Update package GPR Topics

Individual improvement suggestions (grouped in GPR topics)

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18

Major Update – March 2018 State submission 6 14

Major Update – August 2018 State submission 10 83

Future Major Update to City Plan Policies (Schedule 6) 1 3

Fut

ure

Future Major 9 42

Total 26 142

Topics and a brief summary of the related individual items is outlined below.

# Topic Number of individual items


1 Landscape outcomes 5 March 2018 release

Disconnect between overall outcomes and PO/AOs

Inconsistent requirement for 10 metre landscape buffer to railway

Landscaping of car park areas

PO4 is not reflected in the overall outcomes Updates relating to Landscape Works

2 Infrastructure 4 March 2018 release

Alignment between assessable outcomes and purpose statement

Mapping and code provisions for the Regional infrastructure overlay


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Requirement to underground services

Revised or additional overlay mapping

3 Removal of investigation areas that Council has resolved not to further investigate 1 March 2018 release

4 Rooming accommodation density 1 March 2018 release

Acceptable outcome for Rooming accommodation density

5 Heritage overlay update 1 March 2018 release

Update to Heritage overlay map to align with endorsed Heritage register

6 Mapping updates 2 March 2018 release

7 Flood mitigation requirements for development in the Coomera Marine Precinct 1 August 2018 release

Review flooding mitigation requirements for Coomera Marine Precinct

8 Strategic framework prohibitions 9 August 2018 release

Bars

Casinos locality/zone test/ statement

Hotel and Nightclub restriction in Neighbourhood centres

Nightclub locality

Place of worship hours of operation in industrial areas Protect in situ provisions

Restriction of commercial uses in suburban and urban neighbourhoods

Restriction of multiple commercial uses in Suburban neighbourhoods

Special industry alcohol distilling locality provisions

9 Referable dams 1 August 2018 release

Updates to ensure the functional capacity of referable dam catchments is protected

10 Design 6 August 2018 release

Administrative definitions Application of the Commercial design code regarding small scale development

Centre design review- Sleeving

Descriptions of the Pimpama District Centre

High-rise accommodation design code - PO6 & PO7

Relationship between Commercial Design Code and High Rise Accommodation Design Code


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11 Drafting improvements 12 August 2018 release

Clarification of OOs in impact assessment

Definition uncertain Extent of Performance outcomes

General improvements - wording and drafting clarity

Improvements to overlay codes

Inconsistencies across similar zones and uses

Listed versus unlisted impact assessable uses

Location of Table of assessment Review and alignment of Statewide Forestry code and Rural activities code

Review of Statewide Community residence code

Rooming accommodation

Secondary dwellings

12 Review of Neighbourhood centre at the corner of Cheltenham Dr and Ron Penhaligon Way, Robina

1 August 2018 release

Review of zoning and height designations for Neighbourhood centre at the corner of

Cheltenham Dr and Ron Penhaligon Way, Robina

13 Slope responsive outcomes 5 August 2018 release

Acceptable solution for height of retaining walls

Change to ground level assessment thresholds

Level of assessment for changes to ground level in High Impact Industry Zone

Provisions needed to protect natural landform of ridges Ridgelines referenced in SF map 4 Greenspace network

14 Tourism 2 August 2018 release

Short-term accommodation in Medium density res zone

Short-term accommodation in Neighbourhood centre zone

15 Waste transfer station amenity buffers 1 August 2018 release

Noise buffers for waste transfer stations and recycling centres

16 Mapping updates 45 August 2018 release

17 Future Major Update to City Plan Policies (Schedule 6) 3 Future Major Update to City Plan Policies


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(Schedule 6)

Consider providing a policy for guidelines for creating waterway allocation areas for artificial

tidal waterways

Provisions for security bollards

Request to review Solid waste management provisions

18 Intra-regional Transport Corridor 1 Future update

Review of land adjacent to the Intra Regional Transport Corridor, including intersection points,

to ensure efficient use of infrastructure corridor and consider amenity impact on sensitive land uses.

19 Social health impact assessment code review 2 Future update

General improvements to the Social health impact assessment code

Link between SHIA code and the Strategic framework

20 Commercial 3 Future update

Centre's hierarchy reflected in zones

Residential density in centres

Review of non-residential uses in residential zones

21 Environmental health 1 Future update

Lack of criteria for environmental amenity impacts (i.e. noise, air, odour etc)

22 Heritage overlay 1 Future update

Update to Heritage overlay code to align with State heritage changes

23 Mudgeeraba village character area extent 1 Future update

Extent of Mudgeeraba village character area

24 Partial third storeys 1 Future update

Partial third storeys

25 Mapping updates 31 Future update

26 Miscellaneous 1 Future update

Distinguishing strip clubs from nightclub entertainment facilities


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ITEM 10 CITY PLANNING INVESTIGATION AREAS PROGRAM – PROJECT UPDATE 2 PD113/1275/14/02(P3)

1 BASIS FOR CONFIDENTIALITY 1.1 I recommend that this report be considered in Closed Session pursuant to section

275 (1) of the Local Government Regulation 2012 for the reason that the matter involves (h) other business for which a public discussion would be likely to prejudice the


1.2 I recommend that the report/attachment be deemed non-confidential except for those

parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 EXECUTIVE SUMMARY


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3 PURPOSE OF REPORT

4 PREVIOUS RESOLUTIONS


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6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND OPERATIONAL PLAN The investigation areas program project is aligned to the following Corporate Plan 2022 objectives:

1.1 Our city provides a choice of liveable places We can choose diverse lifestyle and housing options from rural to city living.

A. We plan for the future of the city

We make good choices that create a better future for the Gold Coast community

B. We manage the city responsibly

Our stewardship of the city provides value for money for ratepayers The City Plan is an initiative in the Operational Plan. 7 GOLD COAST 2018 COMMONWEALTH GAMES IMPACT Not applicable. 8 FUNDING AND RESOURCING REQUIREMENTS Not applicable. 9 RISK MANAGEMENT The activity supports the mitigation of the following Directorate Risk: CO00510 – City Plan delivers inadequate and / or ineffective strategic/development policy (e.g. poor planning, built form, growth, social and environmental outcomes). 10 STATUTORY MATTERS


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11 COUNCIL POLICIES Not applicable. 12 DELEGATIONS Not applicable. 13 COORDINATION & CONSULTATION Name and/or Title of the Stakeholder Consulted



City Architect Office of the CEO Yes

Executive Coordinator Environment

Planning & Environment Yes

Special Coordinator Strategic Infrastructure Planning


Executive Coordinator Planning Assessment


Coordinator City Plan Team Planning & Environment Yes

Executive Coordinator Transport Policy Planning and Program


Coordinator Stormwater – City Assets


Coordinator Infrastructure Demand



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Coordinator Parks Community Services Yes

Coordinator Catchment Management


14 STAKEHOLDER IMPACTS


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15 TIMING

16 CONCLUSION

17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That the report/attachment be deemed non-confidential except for those parts




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ITEM 10 (Continued) INVESTIGATION AREAS PROGRAM – PROJECT UPDATE 2 PD113/1275/14/02(P3) 3 That a property owner engagement strategy, to assist decision making on

whether to pursue development of City Plan updates for urban development opportunities in each area, is prepared in consultation with relevant local councillors and reported to Council.

4 That the order of priority for future strategic planning and property owner engagement is as identified in the report.

5 That the preliminary recommendations for each area are used to inform future strategic planning and property owner engagement.


Justin Collofello Dy Currie Principal Regional Planner Director Planning & Environment 3 November 2017


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CLOSED SESSION LOCAL GOVERNMENT ACT 2009 AND SUPPORTING REGULATIONS PROCEDURAL MOTION moved Cr Owen-Jones seconded Cr Gates That Committee move into Closed Session pursuant to section 275 (1) of the Local Government Regulation 2012, for the consideration of the following item for the reason shown:-

Item Subject Reason

10 Investigation Areas Program – Project Update 2 Prejudicial Matter

CARRIED

PROCEDURAL MOTION moved Cr Owen-Jones seconded Cr Caldwell That the Committee move into Open Session.

CARRIED

Following resumption into open session, item 10 was moved and carried as shown below. COMMITTEE RECOMMENDATION CP17.1122.010 moved Cr Owen-Jones seconded Cr Caldwell 1 That the report/attachment be deemed non-confidential except for those parts deemed by the



3 That a property owner engagement strategy, to assist decision making on whether to pursue development of City Plan updates for urban development opportunities in each area, is prepared in consultation with relevant local councillors and reported to Council.

4 That the order of priority for future strategic planning and property owner engagement is as identified in the report.

5 That the preliminary recommendations for each area are used to inform future strategic planning and property owner engagement.

CARRIED


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ITEM 11 CITY PLANNING SUBMISSION OF PROPOSED CITY PLAN MAJOR UPDATE 2 FOR STATE INTEREST REVIEW PD98/1132/04/45 Attachment A – Proposed City Plan Major update 2 package Attachment B – Previous resolutions Attachment C – Draft City Plan submission review 1 BASIS FOR CONFIDENTIALITY 1.1 It is recommended that this report be considered in Closed Session pursuant to

section 275 (1) of the Local Government Regulation 2012 for the reason that the matter involves



1.2 It is recommended that the report/attachment be deemed non-confidential except for

those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 EXECUTIVE SUMMARY This report seeks Council endorsement of the proposed City Plan Major update 2 package (Attachment A) to progress to the Minister for State interest review in accordance with the Section 20 of the Planning Act 2016 (the Act) and the Minister’s Guidelines and Rules under the Planning Act 2016 July 2017 (MGR). City Plan Major update 2 comprises of 22 items, which have been progressed through 11 Council meetings with 30 agenda items, since December 2016. These 22 items address approximately 87 improvement suggestions received from internal and external stakeholders. City Plan Major update 2 is comprised of the following 22 items:

1. Update to Biodiversity area mapping;

2. Modifications to Administrative definitions to reflect new building height terminology; 3. Updates to the Building height overlay map; 4. Various updates resulting from the Chevron Island planning investigation; 5. Modifications to the category of development and assessment for Caretaker’s

accommodation, Emergency services, Park, Permanent plantation and Substation in various zones;

6. Addressing anomalies in zoning, height and density;

7. Modifications to the communal space and private open space provisions; 8. Designing for flood;

9. Various updates resulting from the Employment lands planning investigation; 10. Update to the Vegetation management mapping;

11. Modifications to the Healthy waters code; 12. Update to the Rural and Rural residential landscape and environment precinct

mapping; and

13. Updates to interface areas of community facilities and Industry, community infrastructure and agriculture land interface area (ICIALIA) overlay mapping;


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ITEM 11 (Continued) SUBMISSION OF PROPOSED CITY PLAN MAJOR UPDATE 2 FOR STATE INTEREST REVIEW PD98/1132/04/45

14. Upper Coomera investigation area;

15. Updates to the Reconfiguring a lot code – Access easements; 16. Modifications to the category of development and assessment for Shop in the High

density residential zone; 17. Updates to the Dual reticulation overlays code and Water catchments and dual

reticulation overlay map; 18. Various mapping updates.

19. Modifications to the category of development and assessment for Transport depot in the Rural and Rural residential zones;

20. Updates to the Driveways and vehicle crossings code; 21. Updates to various Transport outcomes in City Plan; 22. Introducing a new road widening overlay code and map;

Please note the actual names of the package items as they relate to the endorsed scope are provided in the table in Section 5.2 of this report 3 PURPOSE OF REPORT This report seeks Council endorsement to submit the proposed City Plan Major update 2 (refer Attachment A) to the Minister for the State interest review process in accordance with Section 20 of the Act and the MGR. 4 PREVIOUS RESOLUTIONS A list of resolutions relating to the scope and content of Major update 2 is included in Attachment B. 5 DISCUSSION 5.1 Background On 30 May 2017, Council resolved to commence a major amendment (Major update 2) to the City Plan with a scope that included 26 items. On 9 June 2017, the Chief Executive Officer (CEO) wrote to the Minister to inform of Council’s resolution to make a major amendment (Major update 2) to City Plan. The CEO also requested confirmation of the state interests and matters to be addressed in accordance with the Statutory guideline 01/16 – Making and amending local planning instruments (April 2016) (MALPI), which is a statutory process under the now repealed Sustainable Planning Act 2009 (SPA). This process has a performance indicator timeframe of 20 business days. On 17 October 2017, Council endorsed the ‘staged approach to implement the building height strategy’. This strategy amended the deliverables for City Plan Major update 2, particularly for items with a nexus to building height. At the City Planning Committee of 8 November 2017 (Council 14 November 2017), a progress update for City Plan Major update 2 was presented, noting that 19 items are to be progressed as part of this update. It was also recommended (not endorsed at the time of this


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ITEM 11 (Continued) SUBMISSION OF PROPOSED CITY PLAN MAJOR UPDATE 2 FOR STATE INTEREST REVIEW PD98/1132/04/45 report) that Council initiates the statutory process for a major amendment to the City Plan Policies (Schedule 6) to support the implementation of Major update 2. Additionally, the report noted that the confirmation of state interests from the Minister was still outstanding and recommended the progression of the update package to now progress under the Act and the MGR. The Minister’s rules allow for major amendments to progress straight to state interest review, without having to seek confirmation of state interests from the Minister. This will now allow for City Plan Major update 2 to progress to State interest review in 2017, without having to wait for the Minister’s confirmation of state interests as per the process under the repealed SPA. 5.2 Progression of City Plan Major update 2 to state interest review As a result of officers preparing the update package, for clarity/accuracy some items have had their name changed from what was previously endorsed by Council on 30 May 2017, as identified in the table below. Additionally of the 19 items endorsed in scope for this update package; three (3) of these items have been split into six (6) discreet package items, accounting for the 22 items identified below.

Major update 2 endorsed scope name Proposed item name change (if any)

Projects

1. Biodiversity areas 1.

No change

2. Building height study 2.

Administrative definition – building height terminology

3.

Building height overlay map

3. Chevron Island planning investigation

4.

Chevron Island zoning, height and density

4. Calibration 5.

Category of development and assessment for Caretaker’s accommodation, Emergency services, Park, Permanent plantation and Substation in various zones

6.

Major building height and residential density designation anomalies

5. Communal space and private open space

7.

Communal space and private open space provisions

6. Designing for flood 8. No change

7. Employment lands planning investigation

9.

No change

8. Vegetation management mapping 10.

No change


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Major update 2 endorsed scope name Proposed item name change (if any)

9. Healthy waters code 11.

No change

10. Rural and Rural residential landscape and environment precinct

12.

Rural and Rural residential landscape and environment precinct mapping updates

11. Sewerage treatment plant buffer 13.

Updates to interface areas of community facilities

12. Upper Coomera investigation area 14.

No change

General policy refinements

13. Battle-axe lot review 15.

Reconfiguring a lot code – Access easements

14. Commercial use changes in the High density residential zone

16.

Category of development and assessment for Shop in the High density residential zone

15. Dual reticulation 17.

Updates to the Dual reticulation overlay code and Water catchments and dual reticulation overlay map

16. Mapping updates 18.

No change

17. Level of assessment for Transport depot in the Rural and Rural residential zones

19.

Category of development and assessment for Transport depot in the Rural and Rural residential zones

18. Regulation of driveways and crossovers

20.

Driveways and vehicle crossings code

19. Transport outcomes 21.

Transport outcomes

22.

Road widening overlay code and overlay map

The drafted City Plan Major update 2 amendment package, proposed for progression to State interest review this year is provided in Attachment A. The nature and detail of the above items can be found in the proposed package. Upon Council endorsement of the attached City Plan Major update 2, the package will be forwarded to the Minister for State interest review. It is recommended that the draft update package not be made publically available at this stage of the process, as it will still be subject to change following review by the State Government. The confidentiality of this package at this stage will assist in establishing a clear message that the draft updates do not carry any weight in development assessment. Once the State has finalised its review, under the MGR, this package will undergo a 20 business day public consultation period.


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ITEM 11 (Continued) SUBMISSION OF PROPOSED CITY PLAN MAJOR UPDATE 2 FOR STATE INTEREST REVIEW PD98/1132/04/45 5.2.1 Package changes as required by the City Planning Committee All policy positions and the majority of the drafted outcomes, in the draft City Plan Major update 2 package have been progressed through the City Planning Committee (Committee), as per Attachment B.

The following items requiring amendments to the officer’s recommendations raised during the Committee process are as follows:

Communal space and private open space provisions; and

Transport outcomes.


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6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN The City Plan is identified as a key deliverable in ensuring the themes of the Corporate Plan are achieved. Accordingly, all the themes (the best place to live and visit, prosperity built on a strong diverse economy and people contribute to a strong community spirit) of the Corporate Plan are applicable. A robust City Plan is essential to achieve the desired outcomes detailed in the Corporate Plan. The City Plan is an initiative in the Operational Plan. 7 GOLD COAST 2018 COMMONWEALTH GAMES™ IMPACT Not applicable. 8 FUNDING AND RESOURCING REQUIREMENTS Not applicable. 9 RISK MANAGEMENT Items within the scope of City Plan Major update 2 mitigate the Planning and Environment Directorate Risk number CO000510:

City Plan delivers inadequate and/or ineffective strategic/development policy (e.g. poor planning, built form, growth, social and environmental outcomes - including flood impacts).

10 STATUTORY MATTERS As previously mentioned, at the City Planning Committee of 8 November 2017, officer’s recommended City Plan Major update 2 no longer proceed under the Sustainable Planning Act 2009 (SPA) and the Statutory guideline 01/16 Making and amending local planning instruments (MALPI). This was due to the confirmation of state interests from the Minister being outstanding. Therefore, the update package is progressing under the Act and the MGR. Section 20 of the Act allows an update to a planning scheme to follow the process set out in the MGR. The recommended changes to the City Plan contained in this report and attachments will constitute a major amendment under the MGR. This report seeks Council’s endorsement to progress the amendment package to the Minister in accordance with the MGR.


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ITEM 11 (Continued) SUBMISSION OF PROPOSED CITY PLAN MAJOR UPDATE 2 FOR STATE INTEREST REVIEW PD98/1132/04/45 The flowchart below outlines the relevant steps for a major amendment and the progress of Major update 2.

The supporting documents required to be provided to the Minister for State interest review (in accordance with Schedule 3 of the MGR), include:

1. An electronic copy of the proposed amendment in the format identified by the department.

2. A statement addressing the state interests in the relevant regional plan and SPP which includes—

a) how the state interests are integrated in the amendment;

b) reasons why any state interests have not been not integrated in the amendment; and

c) any state interests that are not relevant.

3. A statement about how the key elements of a planning scheme mentioned in section 16(1) of the Act have been addressed and if the amendment is consistent with the regulated requirements.

4. A communications strategy.

5. An indicative timeframe for the completion of the amendment process.

6. Any background studies or reports that informed the preparation of the amendment, including any strategic study or report, or review required under section 25(1) of the Act.

7. Any natural hazards, risk and resilience evaluation report prepared having regard to the SPP.

8. Any relevant mapping (if available).

9. Any other information considered relevant by the local government. 11 COUNCIL POLICIES Not applicable. 12 DELEGATIONS Not applicable.


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ITEM 11 (Continued) SUBMISSION OF PROPOSED CITY PLAN MAJOR UPDATE 2 FOR STATE INTEREST REVIEW PD98/1132/04/45 13 COORDINATION & CONSULTATION

Name and/or Title of the Stakeholder Consulted


Is the stakeholder satisfied with the recommendations (Yes/No)

A/City Solicitor, Legal Services Office of the CEO Yes

Drafting of the City Plan Major update 2 has involved extensive consultation with internal stakeholders as follows:

City Development;

Office of the City Architect;

Legal Services;

Regional Planning;

Environment Planning;

Natural Hazards;

Gold Coast Water and Waste;

Economic Development and Major Projects;

City Infrastructure (Transport and traffic branch); and

Strategic Infrastructure Team (LGIP). Internal stakeholders will continue to be consulted as the package is progressed through the statutory stages. External stakeholders have been informed of the upcoming Major update package through Council’s Planning and Development Alert and Council’s website. The recommended content will not be made available until public consultation occurs. Council officers have liaised with State Government officers on the content and timing of the update package. Proposed Communication Strategy Once Council has addressed any Ministerial requirements identified through the State interest review, the update package will progress to public consultation. As part of the submission to the Minister requesting State interest review, Council is required to provide a written statement about the communications strategy Council intends to implement for community consultation. A more detailed communication strategy will be presented to Council in 2018 on the specific consultation activities proposed as part of the formal public notification period for this update package. It is recommended that the following outline of activities form part of the proposed Communications Strategy that is required to be provided to the Minister:


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targeted print, radio, digital and social media advertising to reach residents in the update area advising them of the update, where to view the update and how to make a submission;

publish notices in relevant local newspapers and on Council’s website;

update Council’s website with information on how to view the update, get further information and how to make a submission;

provide the update for viewing online, at Council customer service centres and at meet the planner sessions;

planners will be available for consultation at strategic city locations;

create a suite of fact sheets to inform the community of proposed changes;

ensure planning officers are available to answer telephone enquiries and speak individually with people about the proposed update and how to make a submission;

utilise communication tools such as Council’s Planning & Development Alert, City of Gold Coast Newsletter and social media channels to inform the community of the update, where to view the update and how to make a submission; and

creating a dedicated online portal to receive submissions.

14 STAKEHOLDER IMPACTS This update package has no implications for development assessment until the public consultation phase. There are no stakeholder impacts evident for this stage of the statutory process. If the package were to be made publically accessible, there would be greater impacts on stakeholders. For example, the weight given to the material may be subject to challenge. Further, training would need to be undertaken on the draft updates, and resourcing would need to be provided to receive and respond to queries. 15 TIMING Upon Council’s endorsement, the Major update 2 package will be progressed to the Minister to commence the State interest review. The MGR outlines a non-mandatory timeframe of 60 business days for the State to complete the State interest review. Following the State interest review, City officers will seek Council’s endorsement to publicly consult City Plan Major update 2 and the associated Schedule 6 – City Plan Policies update. 16 CONCLUSION This report seeks Council endorsement of the proposed City Plan Major update 2 (Attachment A) to progress to the Minister for State interest review in accordance with the Act and MGR.


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ITEM 11 (Continued) SUBMISSION OF PROPOSED CITY PLAN MAJOR UPDATE 2 FOR STATE INTEREST REVIEW PD98/1132/04/45 17 RECOMMENDATION It is recommended that Council resolves as follows: 1 That the report/attachment be deemed non-confidential except for those parts


2 That the Chief Executive Officer be authorised to (in accordance with section 20 of the Planning Act 2016, and Minister’s Guidelines and Rules Under the Planning Act 2016 July 2017):

a write to the Minister requesting a State interest review of Major update 2 and the Minister's agreement to publicly consult on the proposed amendments;

b provide the Minister with a consultation report which outlines the extent and outcomes of consultation undertaken with State agencies and the public in preparing the proposed amendments;

c provide the Minister with a written statement about the communication strategy Council intends to implement at the public consultation phase of the proposed amendments;

d provide the Minister with the written statement about how the proposed addresses the relevant state interests;

e provide the Minister with the written statement about how the key elements of a planning scheme mentioned in s16(1) of the Planning Act 2016 have been addressed;

f provide the Minister with any relevant background studies or reports that informed the preparation of the proposed amendments; and

g provide the Minister with any other material required in accordance with Schedule 3 – Required material in the Minister’s rules.

3 That the Chief Executive Officer be authorised to make minor editorial modifications where required to the proposed City Plan update package outlined in Attachment A.

4 That the Chief Executive Officer be authorised to prepare a letter and any supporting documents advising the Department of Infrastructure, Local Government and Planning of recommendation 2.


Kellie Parker Dyan Currie Senior Planner Director Planning and Environment 27 October 2017


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2 That the Chief Executive Officer be authorised to (in accordance with section 20 of the Planning Act 2016, and Minister’s Guidelines and Rules Under the Planning Act 2016 July 2017):

a write to the Minister requesting a State interest review of Major update 2 and the Minister's agreement to publicly consult on the proposed amendments;

b provide the Minister with a consultation report which outlines the extent and outcomes of consultation undertaken with State agencies and the public in preparing the proposed amendments;

c provide the Minister with a written statement about the communication strategy Council intends to implement at the public consultation phase of the proposed amendments;

d provide the Minister with the written statement about how the proposed addresses the relevant state interests;

e provide the Minister with the written statement about how the key elements of a planning scheme mentioned in s16(1) of the Planning Act 2016 have been addressed;

f provide the Minister with any relevant background studies or reports that informed the preparation of the proposed amendments; and

g provide the Minister with any other material required in accordance with Schedule 3 – Required material in the Minister’s rules.

3 That the Chief Executive Officer be authorised to make minor editorial modifications where required to the proposed City Plan update package outlined in Attachment A.

4 That the Chief Executive Officer be authorised to prepare a letter and any supporting documents advising the Department of Infrastructure, Local Government and Planning of recommendation 2.

CARRIED

There being no further business, the meeting was declared closed at 10am.


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Attachment B – Resolutions for City Plan Major update 2

Overarching/scoping/process resolutions

Council resolved on 1 September 2015 (G15.0901.023) as follows:

1. That the following City Plan amendment program be adopted:

a Administrative and minor amendments will occur on an ‘as needs basis’

b Target submission of major amendments to the State Government every 6 months

Council resolved on 30 May 2017 (G17.0530.018) as follows:

1. That the report/attachment be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2. That Council proposes to commence a major amendment (Major update 2) to the City Plan in accordance with section 117(1) of the Sustainable Planning Act 2009 and Statutory Guideline 01/16 ‘Making and amending local planning instruments’.

3. That the scope list for Major update 2 outlined in Attachment 1 be endorsed.

4. That Council advise the Minister of this decision, in accordance with section 117(1) of the Sustainable Planning Act 2009 and Statutory Guideline 01/16 Making and amending local planning instruments, by providing:

a a written statement advising of the decision to update City Plan;

b a written statement about the nature and details of Major update 2 (Attachment 1); and

c a written statement about how State and regional interests may be integrated within the proposed Major update 2.

5. That the Chief Executive Officer be authorised to prepare and update the written statements dealing with matters referred to in 4 (a) to (c) addressed to the Minister.

6. That further reports detailing the City Plan updates for each scope item be brought back for consideration by the City Planning Committee.

7. That upon receipt of the letter from the Minister confirming state interests, officers proceed to prepare Major update 2 to the City Plan.

Council resolved on 17 October 2017 (G17.1017.013) to endorse the staged approach to building height (and items with a nexus to building height) as follows:


2. That the staged approach to implement the building height strategy is endorsed.

3. That the funding and resource requirements, as outlined in the report, be considered as part of the next budget review.

The City Planning Committee (Council endorsement still pending at the time of print) resolved on 8 November 2017 as follows:


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2. That the items that are identified in this report as being ready will progress to State interest review as part of Major update 2 in November 2017.

3. That progression of Major update 2 is discontinued under the Sustainable Planning Act 2009 and the Statutory guideline 01/16 Making and amending local planning instruments.

4. That Council proposes to commence a major amendment (Major update 2) to the City Plan in accordance with section 20 of the Planning Act 2016 and the Minister’s Guidelines and Rules to facilitate the progression of the 19 items identified in this report to State interest review in November 2017.

5. That in accordance with section 22 of the Planning Act 2016 and Chapter 3 of the Minister’s Guidelines and Rules, Council resolves to prepare a major amendment to City Plan Policies to support the delivery of the Major update 2 amendment package.

Biodiversity areas and Vegetation management mapping

Council resolved on 3 March 2017 (G17.0303.016) as follows:

1. That the report be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act.

2. That Council notes the following updated natural asset scientific reports;

a Native Vegetation Cover Mapping and Community Representation Report 2016 (Attachment 1)

b Species of City-wide Significance for Conservation Report 2016 (Attachment 2)

c Critical Corridor and Substantial Remnant Mapping Report 2016 (Attachment 3)

3. That Council supports the use of these reports in updating corporate mapping layers, informing City Plan updates and to assist the delivery of City services and programs.

4. That Council note that any changes to policy via City Plan updates will be supported by additional reporting that will be brought back to Council for consideration.

5. That Council supports ongoing natural asset scientific report updates (including those relating to native vegetation, native species and the natural asset network) in response to legislative changes, improved methodologies and new information, and that such reports be presented to Council for consideration.

Council resolved on 17 October 2017 (G17.1017.013) as follows:


2. That Council endorse the draft Environmental significance – Biodiversity area overlay map (attachment 1) and draft Environmental significance – Vegetation management overlay map (attachment 2) for incorporation into City Plan as part of Major Update 2.

3. That Council note that consequential amendments will be required to the City Plan Strategic framework map 4 and City plan policy - Ecological site assessments, resulting from the updated overlay maps.


ADOPTED REPORT 1237

Administrative definition – building height terminology and Building height overlay map

Council resolved on 25 July 2017 (G17.0725.016) as follows:


2. That the report be noted.

3. That the document titled ‘Building Height Study – An Approach to City Image – Volume 2 – Building Height Strategy and City Plan Recommendations – dated 5 July 2017’ inform amendments to the policy direction for building height in the City Plan as part of Major Update 2 and any other consequential amendments as required, with the exception of principle 5 which will be considered at a later time.

4. That the Mayoral Technical Advisory Committee be engaged in relation to the URBIS Report and proposed amendments to the building height in the City Plan as part of Major Update 2 and any other consequential amendments as required.

5. That a further report detailing the City Plan amendments related to the recommendations set out in ‘Building Height Study – An Approach to City Image – Volume 2 – Building Height Strategy and City Plan Recommendations – dated 5 July 2017’ be brought back for further consideration by the City Planning Committee.

6. That a further report be brought back in relation to the Central Park Precinct to a future City Planning Committee Meeting.

Chevron Island zoning, height and density

The Chevron Island planning investigation was first introduced and noted by Council on 28 March 2017 (G17.0328.025):


2. That the contents of this introductory paper be noted.


1. That the report/attachment be deemed a confidential document and be treated as such in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the document remain confidential unless Council decides otherwise by resolution.

2. That the recommended policy positions, as identified in Attachment A, be endorsed to be included as part of City Plan Major update 2.

3. That the Mayoral Technical Advisory Committee be informed on the proposed City Plan updates as part of Major update 2.

4. That the proposed changes to the City Plan, including the strengthening of the provisions controlling densities, be brought back to Council for endorsement prior to submission for State interest review.

5. That the other recommendations, as identified in Attachment A, be further investigated and considered as part of a future update package.

6. That the future reviews of Chevron Island be undertaken as transport infrastructure evolves in the City.


ADOPTED REPORT 1238

Category of development and assessment for Caretaker’s accommodation, Emergency services, Park, Permanent plantation and Substation in various zones




3. That the proposed changes to the City Plan be brought back to Council for endorsement prior to submission for State interest review.

4. That City officers investigate the structure of the codes in City Plan as part of a future update.

Major building height and residential density designation anomalies



2. That the amendments to the Building height and Residential density overlay maps, as identified in Attachment A, be endorsed to be included as part of City Plan Major update 2.

3. That the proposed changes to the Building height and Residential density overlay maps be brought back to Council for endorsement prior to submission for State interest review.

Communal space and private open space provisions




3. That the Mayoral Technical Advisory Committee be informed on the proposed City Plan updates as part of Major update 2.

4. That the proposed changes to the City Plan be brought back to Council for endorsement prior to submission for State interest review.

Designing for flood

Council resolved on 28 March 2017 (G17.0328.025), the following for the introductory paper “update on natural hazard project (providing Council with an outline of the proposed update to Council’s flood free access policy, set out in the Flood overlay code):



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2. That the contents of this report be noted.

Council resolved on 13 June 2017 (G17.0613.012):

1. That the report be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with section 171 (3) and 200 (5) of the Local Government Act.

2. The City Plan be updated, as part of the ‘Designing for Flood’ scope item in Major Update 2, to include additional policy outcomes relating to a sheltering-inplace approach as an alternative to evacuation.

3. City officers will bring a report to a future City Planning Committee meeting, addressing additional proposed updates to the Flood overlay code as part of the ‘Designing for Flood’ scope item Major Update 2.

4. That the Mayoral Technical Advisory Committee be consulted on proposed content prior to progressing to State interest review.

5. The details of these updates be further considered as part of a consolidated update package (upon completion of drafting) when ready for submission for State interest review.

Council resolved on 25 July 2017 (G17.0725.016):

1. That the report be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with section 171 (3) and 200 (5) of the Local Government Act 2009.

2. That the City Plan be amended in accordance with the shelter-in-place policy framework outlined in this report.

3. That the City Plan be amended, as part of the ‘Designing for Flood’ scope item in Major Update 2, to include a Flood Emergency Management Plan policy to support the shelter-in-place policy framework.

Council resolved on 17 October 2017 (G17.1017.013) (Shelter in place policy) as follows:


2. To endorse the proposed amendments to the Flood overlay code as identified in Attachment 2 to be included as part of the Major update 2 package.

3. To note that the City Plan Policy - Flood Emergency Management Plan presented in Attachment 1 is required to support the shelter-in-place policy position in the Flood overlay code and it will be incorporated into a future Major Schedule 6 City Plan Policy amendment and a future Minor amendment to City Plan.

4. That the Chief Executive Officer be authorised to make any administrative and consequential amendments prior to progressing to State interest review.

Council resolved on 17 October 2017 (G17.1017.013) (Minimum flood free land policy) as follows:



ADOPTED REPORT 1240

2. To endorse the proposed minimum flood free land policy as identified to inform updates to the Flood overlay code as part of Major update 2 package.

3. To prepare a Temporary Local Planning Instrument to implement minimum flood free land and return a TLPI package for endorsement before making a submission to the Minister for Planning.

Council resolved on 17 October 2017 (G17.1017.013) (Various Flood overlay code updates) as follows:


2. That the proposed amendments identified in Attachment 1 inform the updates to the Flood overlay code as part of the Major update 2 package.

3. That the proposed changes to City Plan be brought back to Council for endorsement prior to submission for State interest review.

Employment Lands Planning Investigation

Council resolved on 7 December 2017 (G16.1207.016) as follows:

1. That the report be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections171 (3) and 200 (5) of the Local Government Act.

2. That the Employment Lands Planning Investigation be received and noted.

3. That the regular monitoring of employment land supply be undertaken as part of the ongoing City Monitoring program to:

a Maintain the employment lands model; and

b Identify opportunities for Council to investigate new employment lands as opportunities arise.

4. That options to update City Plan be investigated and brought back to Council for consideration to address the recommendations identified in Attachment 3 of this report as amended, to include Low impact industry zoned land.”

Council resolved on 13 June 2017 (G17.0613.012) (for Employment lands planning investigation Part 1) as follows:


2. The recommended changes to City Plan (Attachment A) be endorsed to be included as part of City Plan Major update 2, including any consequential updates and alignment to Planning Act 2016 terminology.

3. That the proposed changes to the City Plan be brought back to the Council for endorsement prior to submission for State interest review.

Council resolved on 15 September 2017 (G17.0905.024) to not endorse the officer’s recommendation, but proceed as follows:


ADOPTED REPORT 1241


2. That High Impact Industry zoned land take up rates be monitored and an investigation be undertaken when required to identify new High impact industry zoned land, to expand the Yatala enterprise area to the east of the M1 and appropriately separated from sensitive land uses.

3. That a report be brought back to realign levels of assessment and code provisions for industrial land uses in industrial zones.



2. It is recommended that the City Plan be updated to remove the Future industry precinct designations from the 39 properties identified in Attachment 1 as part of the City Plan Minor Update 4 package.

3. It is recommended that City Plan be updated to replace the levels of assessment for land uses in the Future industry precincts with their respective industrial activity base zones, except where levels of assessment for business and industrial activities are ‘accepted subject to requirements’, these will be changed to code assessment.

4. It is recommended that the revised tables of assessment for the Future Industry Precincts, as outlined above, be updated as part of City Plan Major Update 2.

Healthy waters code



2. That the proposed amendments identified in Attachment 2 as amended inform the updates to the Healthy waters code as part of the Major update 2 package.

3. That the Mayoral Technical Advisory Committee be consulted on the proposed content prior to progressing to State interest review.

4. That the proposed changes to City Plan be brought back to Council for endorsement prior to submission for State interest review.

Rural and Rural residential landscape and environment precinct mapping updates

The City Plan 2015 Special Committee, at its meeting of 18 February 2015 (endorsed by CP15.0325.008 and G15.0402.021) recommended:

…

2. That Council commences an holistic review of all Rural and Rural Residential ‘Landscape and Environment Precinct’ mapping contained within the draft City Plan 2015 for inclusion as part of Amendment 1.

3. That in regard to areas of policy change:


ADOPTED REPORT 1242

a Subject to State support, all identified GIS anomalies in the Rural and Rural Residential Landscape and Environment Precincts be resolved prior to commencement of the City Plan;

b For the Rural Landscape and Environment Precinct:

i. All identified new environmental or scenic amenity areas be retained to support hinterland, environment and landscape values, until the findings of an holistic review of the precinct mapping is considered, or otherwise separately resolved as part of consideration of submissions;

ii. Notwithstanding the above, the precinct mapping east of the Pacific Motorway in Division 1, be amended by removing the identified new and scenic amenity areas recognising that the scenic amenity values in this location are related to rural production activities.



2. That the Rural and Rural residential landscape and environment precinct mapping methodologies included in Attachment A be used to update the City Plan zone mapping as part of City Plan Major update 2.

3. That the updated Rural and Rural residential landscape and environment precinct mapping be presented to Council as part of City Plan Major update 2 in November 2017.

4. That Council note further investigations will be undertaken in relation to how City Plan addresses landscape and scenic amenity values.

Updates to interface areas of community facilities



2. The recommended changes to City Plan (Attachment A) be endorsed to be included as part of City Plan Major update 2 including any consequential updates.

3. That further investigation of the interface areas of the Community infrastructure identified on the Industry, community infrastructure and agriculture land interface area overlay are undertaken and reported back as part of a future Major update.

4. The Chief Executive Officer be authorised to make any administrative or editorial amendments related to recommended changes to City Plan (Attachment A).

5. That the City Plan Major update 2 package be brought back to Council for endorsement prior to submission for State interest review.

Upper Coomera investigation area




ADOPTED REPORT 1243

2. That City Plan Major Update 2 (draft Courtney Drive, Upper Coomera Investigation Area) include:

a Changes to zones resulting in additional Rural zone and Emerging community zone (Attachment 5);

b Creation of an Emerging Community zone - Upper Coomera precinct with overall outcomes to be informed by the principles identified in Attachments 6 and 7.

3. That draft City Plan content to implement the Courtney Drive, Upper Coomera Investigation Area be reported in October 2017, for endorsement in City Plan Major Update 2.

4. That infrastructure identified to support urban development of the Courtney Drive, Upper Coomera Investigation Area is considered for inclusion within the scope for the next version of the Local Government Infrastructure Plan.

5. That the Director Planning & Environment write to property owners of the Courtney Drive, Upper Coomera Investigation Area and provide a copy of the submission report (Attachment 3).

6. That Council endorse draft concept sketches for the Baileys Mountain Road intersections with Jenkins Court and Reserve Road (Attachment 9) identifying land required to be protected for future road works.



2. That the recommended changes to City Plan (Attachment C) are endorsed to be included as part of City Plan Major update 2.

Updates to the Dual reticulation overlay code and Water catchments and dual reticulation overlay map



2. The City Plan be updated to include the following policy outcomes:

a Include new provisions in the Reconfiguring a lot code to manage access handles and easements.

b Update the Water catchments and dual reticulation overlay maps to include the Two Supply System area policy position.

c Update mapping to:

iii. change all landings to ‘unzoned’ property;

iv. change all Council owned access restriction strips to Special purpose zone; and

v. make consequential changes as required to ensure City Plan mapping is calibrated to the new zonings

d Update mapping of a previously owned Energex property located in Ridgeway Avenue, Southport to be consistent with the surrounding mapping designations.


ADOPTED REPORT 1244

3. The policy changes set out in item 2 be included as part of the scope for Major update 2 and the Chief Executive Officer be authorised to make any administrative or consequential modifications to these items.

4. That the proposed changes and final drafting to the City Plan be brought back to the City Planning Committee for endorsement prior to submission for State interest review.



2. That the Water catchments and dual reticulation overlay map, code and references throughout City Plan be updated to include the Dual Supply System Area policy position as identified within this report/ attachment.

3. That the Chief Executive Officer be authorised to make any administrative or consequential modifications to these items.

Driveways and vehicle crossings code



2. The recommended changes to City Plan (Attachment A) be endorsed to be included as part of City Plan Major update 2 including any consequential updates, including City Plan Policies.

3. That the City Plan Major update 2 package be brought back to Council for endorsement prior to submission for State interest review.

Transport outcomes & Road widening overlay code and overlay map


That Committee Recommendation CP17.0830.006 be adopted as printed which reads as follows:-


2. That City Plan be updated in accordance with proposed drafting in Attachment A and Attachment B as well as recommendations outlined in the following tables herein as amended:

a Table 1: Drafting and workability updates within Transport code;

b Table 2: Access to visitor parking within Transport code;

c Table 3: Additional triggers for Traffic Impact Assessments (TIA) within Transport code;

d Table 4: Provisions relating to development adjoining roads on the Functional road hierarchy within Transport code;

e Table 5: Car parking rates in the Transport code;


ADOPTED REPORT 1245

f Table 6: Bicycle parking rate updates to the Transport code;

g Table 7: Transport hub area figure update within Transport code; and

h Table 8: Transport outcomes within the Reconfiguring a lot code.

3. The Chief Executive Officer be authorised to make any administrative or consequential modifications to these items.

4. That the Mayoral Technical Advisory Committee (MTAC) be informed of the policy refinements proposed in Recommendation 2a-2h above.

General Policy Refinements

Council resolved on 15 November 2016 (G16.1115.016) as follows:

City Plan Major Update 2 to include an increase to the level of assessment for a Transport Depot in the rural zone to impact assessment.


1. That the report be deemed a confidential document and be treated as such in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the document remain confidential unless Council decides otherwise by resolution.

2. That the City Plan be updated to include the following policy outcomes:

a Amend Tables of assessment, Table 5.5.3: High density residential zone to ensure a Shop where establishing in an existing non residential premises, involving only minor building work and a neighbourhood store not exceeding 150m2 is self-assessable development.

b Amend Tables of assessment, Table 5.5.21 Rural residential zone (where not in a precinct) to ensure a Transport Depot is impact assessable development.

c Update mapping to include the unzoned portion of Lot 1 SP284733 in the Mixed use zone, in the ‘24m’ building height designation area on the Building height overlay map and in the ‘RD5’ density designation area on the Residential density overly map.

d Update mapping to include Lot 3 on RP94306 in the ‘LDR1’ designation area on the Residential density overlay map.

3. That the policy changes set out in recommendation 2 included as part of the scope for Major update 2 and the Chief Executive Officer be authorised to make any administrative or consequential modifications to these items.

4. That the proposed changes to the City Plan be brought back to the Council for endorsement prior to submission for State interest review.


That Committee Recommendation CP17.0315.010 be adopted as printed which reads as follows:-


2. The City Plan be updated to include the following policy outcomes:


ADOPTED REPORT 1246

a Include new provisions in the Reconfiguring a lot code to manage access handles and easements.

b Update the Water catchments and dual reticulation overlay maps to include the Two Supply System area policy position.

c Update mapping to:

i change all landings to ‘unzoned’ property; ii change all Council owned access restriction strips to Special purpose zone;

and iii make consequential changes as required to ensure City Plan mapping is

calibrated to the new zonings

d Update mapping of a previously owned Energex property located in Ridgeway Avenue, Southport to be consistent with the surrounding mapping designations.

3. The policy changes set out in item 2 be included as part of the scope for Major update 2 and the Chief Executive Officer be authorised to make any administrative or consequential modifications to these items.

4. That the proposed changes and final drafting to the City Plan be brought back to the City Planning Committee for endorsement prior to submission for State interest review.


ADOPTED REPORT 1247

These Pages

Numbered 1 to 1261

Constitute The Adopted Report Of The Meeting

Of The City Planning Committee

Held Wednesday, 22 November 2017


ADOPTED REPORT 1261

item 6 city planning our natural city strategy implementation … · 2019-06-23 · item 6...

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