Word

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Email

Windows1. Creating a Folder

On your desktop- Right Click> Select New >Folder Change the name by Clicking Once on “New Folder” When you are already in a folder, you can also click on FILE > NEW>Folder

2. Organizing Fileso Organize your folders by how you organize your curriculum. o Group like items togethero Name documents as specifically as possible

3. Moving Fileso To move one file at a time, click on the file and drag it to the desired foldero To move more than one file…

Left click and make a blue box around the files. Then drag all at once.

By clicking and holding the SHIFT button, you may highlight text with arrows.

4. Taskbar and System Tray The user is able to tell which applications are open in the botton right of the

screen The taskbar shows what you currently have open

5. Minimize, Maximize, Restore and CloseThese options are located at the top right of the screen.

6. Desktop and IconsThe “Desktop” is what you see when nothing has been opened. To open an application, double click on an icon.

7. Searching for a file or Program Click START in the bottom left hand side. > Search > For Files or Folders Select ALL files and folders.

8. Use Help

WORD

1. Document Basics CREATING A NEW DOCUMENT

From File Menu, choose New.Select Document; click OK ORChoose New File Icon from Standard Toolbar.

MOVING AROUND A DOCUMENT Home – Beginning of Line End – End of Line Page Up – Top of Screen Page Down – Bottom of Screen Ctrl + End – End of Document Ctrl + Home - Top of Document Ctrl + PgDn – Top of Next Page Ctrl + PgUp – Top of Previous Page Ctrl + - Top of Paragraph Ctrl + - Top of Next Paragraph

VIEWING FORMAT CHARACTERS Click show/hide icon to hide or reveal non-printing characters such as paragraph marks, spaces, tabs, etc. This is a toggle button – click once to reveal characters; a second time to hide them.

SAVING A DOCUMENT

1. From File Menu, choose Save As.2. Choose where you want to Save the

document in the Save In field.3. Type in document name; click Save.

OR Click on Save

CHANGING DEFAULT FILE LOCATIONS 1.

From Tools menu, choose Options.2. Click the File Locations tab.3. Highlight Documents and choose Modify.4. Select where you wish to save your documents (Your H: drive, for example).5. Click OK.6. Repeat for other defaults you wish to change.Note: It is suggested that you change both the Documents and User Templates locations.

RETRIEVING A DOCUMENT 1. From File Menu, choose Open.2. Select Document; OK

Save in field

Type in file name Check Type of file you are saving

OR3. Click on Open Document Icon.

CLOSING A DOCUMENT 1. From File Menu, choose Close.2. Yes or No to save changes.OR3. Click on Close on Menu Bar (X in upper right corner).

DELETING A DOCUMENT WITHIN WORD 1. From File Menu, choose Open.2. Click on Document to be deleted.3. Click Right Mouse Button.4. Click Delete.5. Click Yes to Delete.

2. Editing A Document UNDO/REDO

1. From Edit menu, choose Undo.OR2. Click on Undo Button.

SELECTING TEXT WITH THE MOUSE Drag – While holding down the left mouse button, drag Text Pointer over text. Double Click – Selects a word. Triple Click – Selects paragraph. Move pointer to extreme left and click once to select entire line.

DESELECTING TEXT 1. Move pointer outside selected text and click left mouse button once.

INSERTING TEXT 1. Place the insertion point where you wish to insert the text and type. Note: You can also place the insertion point anywhere on your page by double-clicking in the place you want.

DELETING TEXT Backspace – deletes to the LEFT of the insertion point. Delete – Deletes to the RIGHT of the insertion point.

To delete text: Select text, then press delete or backspace key or cut icon.

REPLACING TEXT WITHOUT DELETING 1. Highlight (Select) text to be replaced.2. Type desired text.

FINDING AND REPLACING TEXT 1. From Edit Menu, choose Replace.2. Type text in Find what box.3. Press Tab and type text in Replace with box.4. Select Search: All.

5. Click on Replace All to change all occurrences.NOTE: It is usually wise to check the "Find whole words only" option if you are looking for a specific word; otherwise it may find all occurrences of that combination of letters; e.g., if you are looking for the word "and", it would also find "band, sandwich, handy, meander," etc.

MOVING TEXT DRAG & DROP MOVING .

1. Highlight the text you wish to move.2. Click on it with the left mouse button; hold the button down and drag it to desired location.Note: You will not actually see the text move; instead, you will see a shadowed insertion point that will place the text starting wherever you place the point.

CUTTING & PASTING TEXT 1. Select text.2. Click on Cut Icon.3. Position insertion point where text is to be inserted.4. Click Paste icon.

SPELLING & GRAMMAR CHECK 1. From Tools Menu, choose Spelling and Grammar.1. Click on Spelling Icon OR Press F7.2. Follow On-Screen prompts: 3. Choose Change to use Word’s suggested revision to the highlighted word or phrase;4. Choose Ignore to keep the highlighted word or phrase as it is;5. Choose Add to add the highlighted word or phrase to the Word dictionary. It will not then be

found as a misspelling in subsequent spelling checks.6. Click Undo to reverse an action.7. When completed, click on OK to close Speller dialog box.

SPELLING & GRAMMAR QUICK CHECK Note: While typing, words not found in the dictionary will be identified as a misspelled word by a wavy red underline; green underlines signify a potential grammar error.

1. Make sure your insertion point is in the misspelled word.2. Click Right Mouse Button.3. Select correct spelling, add or ignore.

USING THE THESAURUS 1. Highlight word to look up. 2. From Tools Menu, choose Language.3. Choose Thesaurus.4. Click word to replace.5. Click on Replace.

3. Page Setup

MARGINS & ORIENTATION 1. From File Menu, choose Page Setup.2. Click on Margins Tab.3. Change Margins.4. Select: Apply to whole document if desired or from this point forward or selected sections; OK.5. Click on Portrait or Landscape.

4. Printing A Document1. From File menu, choose Print.2. Check selections (i.e., printer name, number of copies, page range, etc.)3. Click on Print.4. Clicking the Printer icon will (in most cases) automatically send the document to the printer

without asking for your selections.

PRINT PREVIEW 1. From File Menu, choose Print Preview OR

Click the Print Preview iconNote: Print Preview does not allow you to manipulate your text, only see how it will appear on the page. If you wish to see how your text looks on the page and still be able to move it, use the Page Layout view.

Formatting A Document CHANGING FONT SIZE/STYLE

1. Select text.2. Click on drop down arrow next to font name.3. Choose desired font.

AND/OR4. Select size.(Note: the larger the number, the larger the font)

BOLDFACING, ITALICIZING, OR UNDERLINING BEFORE TYPING 1. Click on Bold, Italics, or Underline Icon.

2. Type in Text.3. Click on Icon to deselect.

BOLDFACING, ITALICIZING, OR UNDERLINING AFTER TYPING 1. Highlight Text.2. Click on Bold, Italics, or Underline Icon.

CHANGING CASE 1. From Format Menu, choose Change Case.2. Select Desired letter Case.

JUSTIFYING TEXT 1. Highlight Text.2. Click on Justification icon and select desired justification.

Left Center Right Full

LINE SPACING 1. From Format Menu, choose Paragraph.2. Click in Line Spacing.3. Use drop down menu to choose desired setting.

BULLETS & NUMBERING Before typing:

1. Click Numbering or Bulleting Icon.2. Type list (it will wrap automatically).3. Click on the icon again to remove.

After typing:1. Select text to be bulleted or numbered.2. Click on the appropriate icon.Note: To remove numbering or bulleting, highlight the text from which you wish to remove it and click on the corresponding icon.

BORDERS & SHADING To add a border to text

1. Select the text you wish to border.2. From the Format menu, choose Borders & Shading.3. Choose the setting (box, shadow, etc.)and line style you desire.4. Click OK.

Page border 1. From the Format menu, choose Borders & Shading.2. Click the Page Border Tab.3. Choose the setting & style desired or click the Art drop-down menu; choose the style of

Border Art desired. Click OK.

Shading Text1. Select the text you wish to shade.2. From the Format menu, choose Borders & Shading.3. Click the shading tab.4. Select the color & pattern you desire.5. Click OK.

Web

1. Toolbar

2. Opening a New Window a. Click the small “e” next to the START menu. b. OR select File > New Windowc. The windows you have open are rectangles at the bottom of the screen:

To open one, click on it.

3. Opening a New Tab a. To open a New Tab, go to FILE > New Tab. The difference between

opening a new TAB and opening a new WINDOW, is that when you close the window, you close ALL TABS you have opened within that window.

b. You can also click:

4. Using a Search Engine a. www.yahoo.comb. www.google.com

i. Information, Images, Videosc. Uses of AND

5. Managing Favorites “Favorites” are websites that are “bookmarked” for ease of use. When you are on the website, click on Favorites in the Toolbar. You can rename it,